proceedings staffing education Documenting the Development of the Further Education and Training Colleges Sector in South Africa Trends college sector

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1 education Department of Education REPUBLIC OF SOUTH AFRICA Documenting the Development of the Further Education and Training Colleges Sector in South Africa Colleges Collaboration Fund (CCF) Publications and Programme Reports Trends Further Education college sector Quantitative proceedings staffing 1999 to 2004

2 National Business Initiative rd Floor, MPF Building, Sunnyside Park Office Park, Parktown, South Africa Use of this publication is encouraged, provided that the National Business Initiative is acknowledged and informed of such use. Edited by Philanie Jooste and Helene Perold, Helene Perold & Associates, Johannesburg, South Africa Design and typesetting by Manik Design, Johannesburg, South Africa The Business Trust is an initiative of South African companies working in partnership with the government to undertake targeted job creation and capacity building programmes. The Business Trust strategy focuses on tourism for job creation, and schooling for capacity building. This strategy is underpinned by support for a reduction in crime. The Business Trust is committed to enhancing trust and building co-operative relations between business and government. Carefully selected strategic partners implement the Business Trust s programmes, which aim to benefit the disadvantaged while the economy is put on a growth path that will provide sustained improvements in the lives of the majority of South Africans.

3 Contents Introduction 2 1 FET Colleges Analyses Situational Analyses FET Colleges Financial and Institutional Review Labour Market Analyses College Provision 7 2 Partnerships 8 3 Capacity Building 10 4 FET Convention 12 5 Advocacy 13 6 Evaluation Reports 14 7 Education Publications 15 8 Event Papers and FET Publications 16 Acronyms Accessing the Publications

4 Introduction 2 The body of work itemised in this publication is a product of the public-private partnership between the Department of Education and the Business Trust which set up the Colleges Collaboration Fund (CCF) in The CCF was managed by the National Business Initiative (NBI) and was established to support the transformation of the technical college sector in line with the vision of White Paper 4 of During the five years of its operation, the CCF supported the Department of Education and contributed to the transformation of the further education and training (FET) colleges sector. Part of its legacy is the assistance it gave to government to define the agenda for the continued development of the sector. Through the work of the CCF, an impressive body of knowledge, data and publications has been created. This has not only informed the transformation process thus far, but also provides the financial and management information necessary for the future governance of the sector. The CCF ensured that the research focussed on the key areas of policy implementation as highlighted by the National Department of Education and encouraged the active participation of all stakeholders through a mechanism of reference groups and provincial conferences. In this way policy makers and stakeholders alike developed a common understanding of the transformative challenges facing the FET colleges sector, took ownership

5 Publications and Programme Reports 1999 to 2004 Introduction of the data, gained a shared knowledge base, and began to frame an intellectual discourse around FET issues and challenges. The research work was not principally academic in nature or purpose, but was designed to inform the National Department of Education s planning process. It provided a knowledge base for provinces and FET colleges to develop strategic plans, improve the quality of decision-making, and inform the management of implementation. The concept of knowledge for use was devised to ensure that data were presented in a user-friendly, accessible format, including guidance on how information might be used in the preparation of strategic plans by colleges and provinces. This signposting on how to use and weigh information, together with the development of manuals on processes and procedures, demonstrated the CCF s prime purpose to provide practical support to provincial officials and college staff. The research was able to support policy implementation by remaining objective and independent of the national and provincial education departments and colleges. A key feature of the process was the ongoing dialogue that the CCF conducted with all relevant stakeholders. This enabled the research reports to highlight issues of concern and areas of strength whilst simultaneously ensuring that key policy aspects were addressed. 3 The publications that are cited in this brochure are the culmination of a peopledriven and collaborative experience combining the efforts of a range of players and organisations. The Director of the CCF team, Glen Fisher, and the Programme Manager of Research, Ros Jaff, would like to acknowledge the work of the CCF team and the contribution of their partners from the National Department of Education, Mr Khetsi Lehoko, Mr Themba Ndhlovu and Mr Steve Mommen, officials of the provincial departments of education and the principals and staff of the FET colleges. The Department of Education and the NBI wish to recognise the work of Lesley Powell Consultancy; Professor Graham Hall; the Joint Education Trust; KPMG; the Graduate Institute of Management Technology; Getti Mercorio and Associates; Paul Musker and Associates; the Human Sciences Research Council; Research and Academic Development; the Centre for Education Policy Development; the British Council; the Further Education Development Agency (UK); and the many colleagues, consultants and researchers who played a role in the enterprise.

6 1. FET Colleges Analyses 4 In order to build up information about the sector (programmes, pass rates, learner numbers, age, qualifications and race and gender breakdowns of learners and staff), a major review of all colleges was undertaken in This involved colleges completing questionnaires and teams of researchers visiting colleges to interview members of governing councils, staff and learners. On the basis of these situational analyses and of studies of the provincial economies and labour markets, as well as the collection of financial data on the colleges, reports for each province and national overview reports were prepared. For the first time, comprehensive data was available about the work of the colleges, and baseline data had been gathered that could be used to inform policy and planning. Subsequent updates of this data were conducted in 2002 and 2004 to determine trends and monitor progress. 1.1 Situational Analyses Published by the National Business Initiative, Johannesburg Knowledge and Skills for the Smart Province: An Agenda for the New Millennium: A Situational Analysis of FET Institutions in the Gauteng Province. Report to the MEC for Education, Gauteng. Fisher G, Hall G, Jaff R. October Further Education and Training: the Challenge of Change. A Situational Analysis of FET Institutions in the Western Cape. Report to the Head of Education WCED. Fisher G, Hall G, Jaff R. November Published by the Department of Education, Pretoria Quantitative Overview of SA Technical Colleges Situational Analysis of FET Institutions in Mpumalanga Situational Analysis of FET Institutions in the Eastern Cape Situational Analysis of FET Institutions in the Free State Situational Analysis of FET Institutions in the North West Province

7 Publications and Programme Reports 1999 to 2004 FET Colleges Analyses Situational Analysis of FET Institutions in the Northern Cape Situational Analysis of FET Institutions in the Northern Province Published by the Department of Education, Pretoria Quantitative Overview of the Further Education and Training College Sector: The New Landscape Institutional Quantitative Data for FET Colleges 2000: The New Landscape: Report on Province: Eastern Cape Institutional Quantitative Data for FET Colleges 2000: The New Landscape: Report on Province: Free State Institutional Quantitative Data for FET Colleges 2000: The New Landscape: Report on Province: Gauteng Institutional Quantitative Data for FET Colleges 2000: The New Landscape: Report on Province: KwaZulu-Natal Institutional Quantitative Data for FET Colleges 2000: The New Landscape: Report on Province: Limpopo Institutional Quantitative Data for FET Colleges 2000: The New Landscape: Report on Province: Mpumalanga Institutional Quantitative Data for FET Colleges 2000: The New Landscape: Report on Province: North West Institutional Quantitative Data for FET Colleges 2000: The New Landscape: Report on Province: Northern Cape Institutional Quantitative Data for FET Colleges 2000: The New Landscape: Report on Province: Western Cape Published by the Department of Education, Pretoria Quantitative Overview of the Further Education and Training College Sector: National Report A Sector in Transition. April Quantitative Overview of the Further Education and Training College Sector: Eastern Cape A Sector in Transition. April Quantitative Overview of the Further Education and Training College Sector: Free State A Sector in Transition. April Quantitative Overview of the Further Education and Training College Sector: Gauteng A Sector in Transition. April Quantitative Overview of the Further Education and Training College Sector: KwaZulu-Natal A Sector in Transition. April 2004.

8 Publications and Programme Reports 1999 to 2004 FET Colleges Analyses Quantitative Overview of the Further Education and Training College Sector: Limpopo A Sector in Transition. April Quantitative Overview of the Further Education and Training College Sector: Mpumalanga A Sector in Transition. April Quantitative Overview of the Further Education and Training College Sector: Northern Cape A Sector in Transition. April Quantitative Overview of the Further Education and Training College Sector: North West A Sector in Transition. April Quantitative Overview of the Further Education and Training College Sector: Western Cape A Sector in Transition. April FET Colleges Financial and Institutional Review Published by the Department of Education, Pretoria Financial and Institutional Review for FET Colleges: National Report Financial and Institutional Review for FET Colleges: Eastern Cape: Institutional Reports. Annexures A J Financial and Institutional Review for FET Colleges: Free State: Institutional Reports. Annexures A F Financial and Institutional Review for FET Colleges: Gauteng: Institutional Reports. Annexures A J Financial and Institutional Review for FET Colleges: KwaZulu-Natal: Institutional Reports. Annexures A J Financial and Institutional Review for FET Colleges: Limpopo: Institutional Reports. Annexures A I Financial and Institutional Review for FET Colleges: Mpumalanga: Institutional Reports. Annexures A D Financial and Institutional Review for FET Colleges: North West: Institutional Reports. Annexures A E Financial and Institutional Review for FET Colleges: Northern Cape: Institutional Reports. Annexures A D Financial and Institutional Review for FET Colleges: Western Cape: Institutional Reports. Annexures A H

9 Publications and Programme Reports 1999 to 2004 FET Colleges Analyses Published by the Department of Education, Pretoria National Analysis of Financial Trends of FET Colleges : South Africa Analysis of Financial Trends of FET Colleges : Eastern Cape Analysis of Financial Trends of FET Colleges : Free State Analysis of Financial Trends of FET Colleges : Gauteng Analysis of Financial Trends of FET Colleges : KwaZulu-Natal Analysis of Financial Trends of FET Colleges : Limpopo Analysis of Financial Trends of FET Colleges : Mpumalanga Analysis of Financial Trends of FET Colleges : North West Province Analysis of Financial Trends of FET Colleges : Northern Cape Analysis of Financial Trends of FET Colleges : Western Cape Labour Market Analyses Published by the Department of Education, Pretoria Eastern Cape: Labour Market Situational Analysis Free State: Labour Market Situational Analysis Gauteng: Labour Market Situational Analysis Mpumalanga: Labour Market Situational Analysis KwaZulu-Natal: Labour Market Situational Analysis North West: Labour Market Situational Analysis Northern Cape: Labour Market Situational Analysis Northern Province: Labour Market Situational Analysis Western Cape: Refer to Appendix 1 and 4 of Further Education and Training: The Challenge of Change. A Situational Analysis of FET Institutions in the Western Cape Research conducted by WESGRO. 1.4 College Provision Published by the National Business Initiative, Johannesburg FET College Provision in the Vocational Field of Educare and Social Services. Powell L FET College Provision in the Vocational Field of Art and Music. Powell L FET College Provision in the Vocational Field of Engineering. Powell L FET College Provision in the Vocational Field of General Education. Powell L FET College Provision in the Vocational Field of Utility Studies. Powell L

10 8 2. Partnerships Partnerships for the promotion and development of the technical colleges were central to the concept of the CCF, at every operational level of the FET colleges sector. In 2002, an audit of college partnerships showed there were partnership projects or linkages that involved colleges. The partnerships were forged between FET colleges and business and industry, educational institutions, community bodies, government departments and Sector Education and Training Authorities (SETAs). In 2004, the development of a sustainable collegeindustry sector became the key vehicle for sustaining the development impact of the CCF through the ongoing work of the NBI. Published by the National Business Initiative, Johannesburg Partnership Training Programme: Partnerships for Change: the Curriculum. July Orientation module: The curriculum and assessment criteria Module 1: Module 2: Module 3: Locating the college with respect to partnerships Reviewing the nature and types of partnerships Different types of partnerships Module 4: Determining the scope: scenario planning and SWOT analysis Module 6: Module 7: Planning and initiating partnerships Formalising and managing partnerships Module 8: Learning the lessons: evaluating partnerships

11 Publications and Programme Reports 1999 to 2004 Partnerships Information Booklet Block 1: Understanding partnerships Block 2: Developing a strategic approach to partnerships Block 3: Initiating and manging partnerships Task Portfolios A Manual for Delivery Agents Academic Tutorial and Mentoring Programme Manual Mentor s Guide. Published by the Department of Education, Pretoria Linkages & Partnerships: An Audit. 2003, This report provides a quantitative description of the relationships developed by FET colleges with industry, non-governmental organisations, communities and government. Published by JET Education Services, Johannesburg Evaluation of the Impact of the Partnership Training Programme (PTP) Pilot. Gewer A Published by the National Business Initiative, Johannesburg 9 College Industry Partnerships. The Business Case for Engagement with Further Education and Training Colleges

12 10 3. Capacity Building The capacity building programmes of the CCF aimed to develop college leaders, supported by a corps of professional managers and teaching staff. To strengthen existing capacity in the sector, a series of manuals, tools, templates and training materials were produced. These included a merger manual and planning template to assist college mergers, a strategic planning manual, and a financial management tool to support the development of operations and procedures. In addition, course materials were produced to support capacity building workshops aimed at the enhancement of management systems and staff capacity in all provinces. A staffing survey completed in 2004 drew information from a sector-wide survey and provided a critical analysis of the current policy and regulatory framework and its implications for the responsiveness of colleges. An international exchange programme, the Tirisano Fellowship, targeted under-represented black and female middle managers. The programme produced a motivated cadre of people with a better understanding of change management issues and who have strengthened management skills and expertise in colleges and national and provincial education departments.

13 Publications and Programme Reports 1999 to 2004 Capacity Building Published by the Department of Education, Pretoria A Manual for Achieving a New Institutional Landscape for Further Education and Training Colleges: Reform of South Africa s Technical Colleges. October Strategic Planning Framework for Further Education and Training Institutions. November Workshop training materials: Change Management, Strategic Planning, Curriculum Issues, Quality Assurance, Evaluation Financial and Operations Procedures Toolkit for FET Colleges. November FET Colleges Management Development Programme Published by the National Business Initiative, Johannesburg Building Skills for Economic Progress. NBI Quick Brief. 15 September Bridging the Gap Between Education and the World of Work. NBI Quick Brief. 28 November Further Education and Training Colleges: The New FET Professional: The Challenge of Staffing Responsiveness in FET Colleges. Jaff R, Fisher G, Gewer A, Wickham S. June Published by JET Education Services, Johannesburg Post-hoc Evaluation of the Tirisano Fellowship Gewer A. January Evaluation of the Tirisano Fellowship Gewer A. September Evaluation of the Tirisano Fellowship Gewer A. October 2003.

14 12 4. FET Convention Three national conventions organised by the Department of Education and the CCF provided forums for discussion and the exchange of information about national and international developments in further education and training. Each of the three conventions attracted over delegates from the colleges, government departments, education and training providers, learners and employers. The conventions provided the Department of Education, and the Minister, with a platform to announce policy initiatives and to raise matters of concern with the sector. Senior officials of the Department also used the conventions to present priorities and future plans. Senior officials from other departments, notably the National Treasury and the Department of Labour, attended conventions to present their perspectives on public policy developments. International speakers from Namibia, the United Kingdom and Australia spoke at workshops and plenary sessions. Over time, the conventions attracted increased media attention. Published by the Department of Education, Pretoria Report on Proceedings of the 2 nd FET Convention. October Kempton Park (includes a CD containing an overview and the presentations). Report on the Proceedings of the 3 rd FET Convention. October Gauteng. Published by the Department of Education, Pretoria and the National Business Initiative, Johannesburg Highlights of the 2002 FET Convention (newsletter). Highlights of the 2003 FET Convention (newsletter).

15 5. Advocacy The objectives of the communication and advocacy strand of CCF s activities were to raise the public profile of the FET colleges sector, to encourage debate and discussion about its potential to contribute to national economic and social goals, and to engender a positive climate for change. The main activities undertaken by the CCF were the publication of bulletins, the introduction of a dedicated website, and the establishment of a resource centre to archive CCF research and papers on FET developments throughout the world. This was set up for researchers and anyone interested in the sector. Following the closure of the CCF in 2004, this centre was handed over to the NBI to administer. Published by the National Business Initiative, Johannesburg Annual Report; Workplan. Annual Report 2000/2001. Annual Report 2001/2002. Annual Report 2002/2003. Annual Report 2003/2004. Published by the Department of Education, Pretoria and the National Business Initiative, Johannesburg FEaTures. March FET College Focus. Issue 1: July September Issue 2: October December Issue 3: January March Issue 4: April June Bumper Issue 5 & 6: September December Issue 7: January March Issue 8: April June

16 14 6. Evaluation Reports The evaluation of the Colleges Collaboration Fund has involved the assembly of baseline data, a series of longitudinal studies based on a sample of colleges and the provincial education departments, and evaluations of discrete programmes and initiatives. The evaluation process aimed to provide a critical assessment of the work of the CCF, its impact on the performance of colleges and departments of education, and its influence on broader policy debate. The evaluation culminated in a final summative report which incorporates a description of all CCF activities and presents an analysis of the impact of these various activities. Published by JET Education Services, Johannesburg Year End Evaluation Report FY2: Report on Project Activities. Undated. Post-hoc Evaluation of the Tirisano Fellowship Gewer A. January Report on Baseline Study on FET Colleges. April Evaluation of Merger Facilitation Process. May Evaluation of the Impact of the Partnership Training Programme (PTP) Pilot. Gewer A. May Evaluation of the Tirisano Fellowship Gewer A. September First Interim Report on FET Colleges. February Follow-up Evaluation of the Impact of the Partnership Training Programme Pilot. Gewer A. May Evaluation of the Tirisano Fellowship Gewer A. October Summative Evaluation Report on the Colleges Collaboration Fund. December Summative Evaluation Report on the Colleges Collaboration Fund Gewer A. January Published by the National Business Intiative, Johannesburg CCF Project Completion Report December 2004.

17 7. Education Publications The research reports of the CCF informed the development of key Department of Education policy documents and strategic frameworks to direct the implementation of a new landscape for FET colleges through a process of declaration, and merger and institutional development. Published by the Department of Education, Pretoria 1 A New Institutional Landscape for Public Further Education and Training Colleges: Provincial Plans. July A New Institutional Landscape for Public Further Education and Training Colleges. September Strategic Plan These publications can be obtained directly from the Department of Education. FET Director: Public and Private FET Colleges, tel: (012) , website:

18 16 8. Event Papers and FET Publications The following papers, presentations, articles and publications on current further education and training issues were produced by members of the National Business Initiative in their personal capacity. Through its partnership with the Department of Education, the NBI supported policy implementation and facilitated continual dialogue with all relevant stakeholders. It sought to highlight issues of concern and areas of strength whilst simultaneously ensuring that key policy issues were placed on the public policy agenda. Education, Training and Skill Formation in South Africa the Case of Further Education and Training Colleges. Technical Colleges Take on New Roles in the 21 st Century. Jaff R. Education Africa Forum. 3 rd Edition. Education Africa A Window of Opportunity: Prospects for Technical Colleges and the Role of Business. Fisher G Presentation at a business breakfast of the Western Cape Colleges Corporate Communications Forum, Lord Charles Hotel, Somerset West. Leadership in a Time of Change. Fisher G Address to the Annual Conference and General Term Meeting of the Committee of Technical College Principals, Muldersdrift. The NBI Initiative on FET Colleges Colleges Open for Business. Zwane M. November Presentation to Face the Future Communication 2001, PE Technikon Conference Centre, Port Elizabeth. Expansion and Investment: Twin Imperatives for Technical Colleges. Fisher G. Education Africa Forum. 5 th Edition. Education Africa Public Further Education and Training Colleges. Fisher G, Jaff R, Powell L, Hall G. Human Resources Development Review: Education, Employment and Skills in South Africa. Cape Town: HSRC Press

19 Work in Progress and Progress Towards the World of Work. Fisher G, Jaff R A Note on Some Policy Implications of Recent Research and Experience: Accelerating the Development of the FET Colleges Sector. Fisher G, Jaff R, Scott M. National Business Initiative. June Short and Medium-term Priorities for Implementing Vision 2014 for the Public FET Colleges Sector: Draft Document for the Department of Education. Fisher G (with additional input from Jaff R, Scott M). National Business Initiative. July Acronyms CCF FET NBI PTP SETA Colleges Collaboration Fund further education and training National Business Initiative Partnership Training Programme Sector Education and Training Authority Accessing the Publications These publications are available in electronic format and can be accessed through the NBI s Resource Centre or downloaded from the following websites: If ordered through the NBI s Resource Centre, a nominal fee of R30 per CD will be charged to recover our cost of duplication, packaging and postage. Upon receipt of the order form, the NBI will generate an invoice and publications will be dispatched upon receipt of payment. To order your publication, please complete the form on the back cover. Banking details: National Business Initiative Bank: First National Bank Branch: Commissioner Street Account Number: Account Type: Current Branch code: Reference: Invoice no.

20 CCF Publications Order Form Attention: Ms Mymie Vos National Business Initiative Resource Centre, 3rd Floor, MPF Building, Sunnyside Park Office Park, Parktown, Johannesburg Website: Billing information: Name: Address: Postal code: Tel: ( ) Fax: ( ) code code Shipping information (if different): Name: Address: Postal code: No. of copies Title Author Date