1.0 Purpose and Intent

Transcription

1 1.0 Purpose and Intent Method of Operation T1316 Telecommunications Equipment & Services The purpose of this contract is to enable the procurement of telephones, telephone systems and products, and telephone services by all State agencies and Cooperative Purchasing Partners. The State has awarded vendor contracts as posted on the Division of Purchase & Property webpage for contract T1316 Telecommunications Equipment & Services found at: and in Attachment 1 of this Method of Operation. The posted vendors selected for Hybrid PBX Systems (Price Line 00001), Electronic Key Telephone Systems (Price Line 00002) and Audio Conferencing Systems (Price Line 00004): Must be the Original Equipment Manufacturer (OEM) of the products it is awarded to furnish in these categories. The OEM can add and remove dealers/distributors at any time during its contract, but the total per Price Line award shall not exceed ten (10) dealers or distributors at any time, one of which must be a small business. The labor portion of contract T1316 is restricted to the purchase of the contract equipment awarded and/or labor to add on to existing systems/equipment which the vendor has under contract. Awards under this contract are not for labor or wiring only. Contract vendors may supply new cabling as part of a complete telephone system purchase and installation. Cooperative Purchasing Partners: While the State of New Jersey makes this contracting vehicle available to county, local and quasi-governmental agencies, each Cooperative Purchasing Partner should make its own determination whether using this contracting vehicle is consistent with its procurement policies, rules and regulations. 2.0 Contract Term The contract term for this contract is five (5) years with two one-year extension renewal options, effective February 1, Method of Operation Contract users shall obtain product and service quotes from vendors by utilizing the Vendor Information or Authorized Dealer/Distributors contacts posted on the Division of Purchase & Property, Purchase Bureau webpage for contract T1316 Telecommunications Equipment & Services found at:

2 Vendors will not place an order or place in service any type of equipment or facility, which would result in charges to the Using Agency without a written order from the Using Agency. Vendors are required to provide contract users with: 1. A written proposal with the following information Detailed description of the products and services being offered and the benefits they will provide to the using agency A detailed comparison showing the current cost and the savings to be gained with the proposed products A clear and concise quote including the following information a. The unique identification code assigned to each item (Part Number) b. A list of each item quoted - description c. The quantity of items quoted. d. The manufacturer s list price e. The State s percent discount f. The State s discount list price g. Other discounts as appropriate (Large PO Discount, Annual Equipment Sales Spend Discount, etc.) h. Total Extended Price 2. Vendor Information- vendor s name, contact person, contact phone number, contract number date of quote, quote number 3. If requested, a photocopy of the page from the vendor's original bid proposal detailing the item or service. If an item has been added to the contract after the original bid submission, the vendor shall provide contract users with a photocopy of the Letter of Authorization from the Purchase Bureau verifying approval of the addition/substitution with the vendor s letter requesting the addition/substitution and any attachments specifying the item or items to be added. Note: Vendor(s) shall comply with procedural instructions that may be issued from time to time by the Director of the Division of Purchase and Property. Note: During the period of contract, no change is permitted in any of its conditions and specifications, unless the vendor receives written approval from the Director of the Division of Purchase and Property. 4.0 State Agency Review and Approval Process 1. The Agency will follow its own internal review and approval process prior to submitting to the Office of Information Technology (OIT). The Agency will typically consult with OIT during the preliminary planning process. 2. Agency will then submit their Procurement Requisition to OIT for review and approval. 3. All Telecommunications procurements are reviewed and approved by the State Contract Manager 4. There are multiple levels of approval within OIT and Treasury, Office of Management & Budget (OMB) with final approval coming from the Chief Technical Officer (CTO)/Chief Information Officer (CIO) office.

3 Attachment 1 Product Category Price Line Awardee Awardee Awardee Hybrid Private Branch Exchange (PBX) Systems Electronic Key Telephone Systems (EKTS) Price Line NEC Unify Price Line NEC Samsung ISDN Products Price Line No Award No Bids Received No Award No Bids Received No Award No Bids Received Audio Conferencing Systems Price Line Alcatel NEC Analog Terminal Equipment Price Line Mitel Product Category Price Line Awardee Brand: Price Line (OEM Award) Brand: Comdial Price Line No Award - No Bids Received Brand: Intertel Price Line Mitel Brand: Iwatsu Price Line Av Brand: Mitel Price Line Mitel Brand: NEC Price Line NEC (OEM Award) Brand: Nortel/ Price Line Intentionally Blank Brand: Polycom Soundstation Price Line No Award - No Bids Received Brand: SEI Price Line Extel Brand: Siemens (Rolm) Price Line Unify Brand: Tone Commander Price Line Extel Brand: Toshiba Price Line Extel Brand: Tadiran/Sprint Price Line No Award - No Bids Received

4 Brand: Vodavi Price Line Service Category Price Line Awardee Awardee Awardee Refurbishment of Telephone Sets Hosted Interactive Voice Response (IVR) System Service Price Line Optus (A) Extel (B) Extel (C) Price Line AT&T Dirad Verizon Hosted Outbound Notification Service Price Line AT&T Hosted Voic Service Price Line Verizon Hosted Teleconferencing Service Price Line AT&T Verizon See PL00033 for Hosted ACD Service UPS Price Line Av Extel UPS Price Line Mitel NEC Technical Support Price Line Alcatel Av Technical Support Price Line Extel Samsung Technical Support Price Line Mitel NEC Unify Technical Support Price Line Dedicated Service Technician Dedicated Service Technician Price Line Alcatel Extel Samsung Price Line Mitel NEC Unify Dedicated Service Price Line 00027

5 Technician Training Price Line Alcatel Av Training Price Line Extel Samsung Mitel Training Price Line NEC Unify Price Line Alcatel Av Price Line Extel Samsung Mitel Price Line NEC Unify Price Line Maintenance All Inclusive On-Site Price Line Alcatel Av Maintenance All Inclusive On-Site Price Line Extel Samsung Mitel Maintenance All Inclusive On-Site Price Line NEC Unify Price Line Alcatel Av Price Line Extel Samsung NEC Price Line Unify

6 Price Line Maintenance Time & Material Price Line Alcatel Av Maintenance Time & Material Price Line Extel Samsung Mitel Maintenance Time & Material Hosted Automatic Call Distribution (ACD) Service Price Line NEC Unify Price Line Verizon Hourly Labor Rates Price Line Alcatel Av Hourly Labor Rates Price Line Extel Samsung Mitel Hourly Labor Rates Price Line NEC Unify