Welcome To Project Management Training Session I. Host: Venkata Ravi Garbham, MBA, PMP

Transcription

1 Welcome To Project Management Training Session I Host: Venkata Ravi Garbham, MBA, PMP

2 v Project A temporary endeavor to produce a v Opera7on(s) unique product or service. Repetitive activity mainly to support business 2

3 v Project Kitchen remodeling v Program Home improvement program v Por:olio Government budget 3

4 v Know your power Projectized organization Functional Organization Matrix Organization 4

5 v Know your surroundings Enterprise Environmental Factors Stakeholders Local laws Potential risks 5

6 v Know what you already have Organizational process assets Process documents / Templates Knowledge base / Expertise Positional value / risk 6

7 v 5 Phase Project Management Initiation Planning Execution Monitor & Control Closing 7

8 v Ini7a7on Sponsor Business case Customer Reality legal Formal authorization 8

9 v Planning Scope of Work Time Estimate Cost Readjust Time or scope More factors will discuss later MUST be approved before you proceed 9

10 10

11 v Execu7on Authorize team to work Coordinate their efforts Complete planned tasks to get the result 11

12 v Monitor & Control Supervise the work performed Is work performed as planned Take corrective actions, preventive actions Look for defects, risks, potential delays, Potential hurdles/ roadblocks 12

13 v Close Formally signoff Lessons learned Release resources Close contracts 13

14 Coffee Break

15 Welcome To Project Management Training Session I- part2 Host: Venkata Ravi Garbham, MBA, PMP

16 v Project Phases Ini?a?on Planning Execu?on Closing Monitoring & Controlling Project phases can be sequential or sometimes overlap 16

17 v Knowledge Areas Scope Management Cost Management Human Resources Mgt Risk Management Integration Management Time Management Quality Management Communication Mgt Procurement Management Stkeholder Management Ethics 17

18 Ethics (fall above all) v Knowledge Areas Integra?on Management Project Plan/ Project Management Plan Scope Management Time Management Cost Management Quality Management HR Management Risk Management Procurement Management Communica?on Management 18 Stakeholder Management

19 v Triple constraint When one of the three (time, cost, and scope) change, it would impact either one or both the other. A product exchange is an exception 19

20 v Process Groups Initiation Process Group Planning Process Group Execution Process Group Monitoring & Controlling Process Group Closing Process Group 20

21 v How do projects start? Business Case Market demand Organizational need Customer request Technological advancement Legal requirement 21

22 Ref PMBOK Market demand (e.g., a car company authorizing a project to build more fuelefficient cars in response to gasoline shortages); Strategic opportunity/business need (e.g., a training company authorizing a project to create a new course to increase its revenues); Social need (e.g., a nongovernmental organization in a developing country authorizing a project to provide potable water systems, latrines, and sanitation education to communities suffering from high rates of infectious diseases); 22

23 Ref PMBOK Environmental consideration (e.g., a public company authorizing a project to create a new service for electric car sharing to reduce pollution); Customer request (e.g., an electric utility authorizing a project to build a new substation to serve a new industrial park); Technological advance (e.g., an electronics firm authorizing a new project to develop a faster, cheaper, and smaller laptop based on advances in computer memory and electronics technology); and Legal requirement (e.g., a chemical manufacturer authorizing a project to establish guidelines for proper handling of a new toxic material). 23

24 v How to select a project? Project Assessment NPV [Positive NPV] Payback Period [Shortest] IRR [Highest] Major risks 24