European Cup Combined Events 1 st & 2 nd Leagues. Inowrocław, Poland

Transcription

1 Team Manual ( European Cup Combined 4-5 July 2015 Page 1 of 30

2 CONTENTS 1. GENERAL INFORMATION 1.1 Host City Inowrocław 1.2 Business Hours Shops, Government Offices, Banks 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council 2.2 European Athletics Delegates 2.3 European Athletics Office 2.4 Executive Board of the Polish Athletics Federation 2.5 Local Organising Committee 2.6 Competition Organisation 2.7 Participating Federations 3. ARRIVALS 3.1 Arrival by Air Transportation of Poles and Implements 3.2 Arrival by Train 3.3 Arrival by Road 3.4 Visa Requirements 4. TRANSPORT 4.1 Transportation Desk 4.2 Bus Service 4.3 Return to Airport / Train Stations Transportation of Implements 5. ACCOMMODATION 5.1 General Information 5.2 Information desk 5.3 Official Hotels 5.4 Costs and European Athletics Quota Payment Procedures 5.5 Meals Lunch Packages for Athletes and Officials 5.6 Meeting Room for Teams 5.7 Telephone Calls 6. ACCREDITATION 6.1 General 6.2 Accreditation Procedure 6.3 Loss of an Accreditation Card 6.4 Access Areas for Teams 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) 7.2 Technical Meeting Technical Meeting Agenda 7.3 Implements 7.4 Inspection of the Competition Venue 7.5 Competition Area 7.6 Training Training with Official Starters 7.7 Dressing Rooms 7.8 Rest Rooms Page 2 of 30

3 8. COMPETITION REGULATIONS 8.1 Team Composition 8.2 Final Entries 8.3 Final Confirmation Withdrawal 8.4 Scoring Ties 8.5 Participation Order/Lanes 8.6 Competition Bibs 8.7 Competition Clothing 9. COMPETITION PROCEDURE 9.1 Timetable 9.2 Call Room Procedures 9.3 Rest Room 9.4 Competition Preparations Track Events Starter s Commands Timing Field Events Measurements 9.5 Leaving the Stadium during the Competition 9.6 Leaving the Stadium after the Competition 9.7 Drinking Stations 9.8 Protests and Appeals 10. MEDICAL SERVICES & DOPING CONTROLS 10.1 Medical Services General Information Medical Services in the Team Hotels Medical Care at the Competition Venue Physiotherapy Insurance 10.2 Doping Controls General Information Selection of Athletes Additional Controls 11. INFORMATION 12. SECURITY 13. CEREMONIES AND SOCIAL FUNCTIONS 13.1 Welcome Dinner 13.2 Opening Ceremony 13.3 Victory Ceremonies 13.4 Closing Banquet & Closing Ceremony 14. DEPARTURE 15. CONTACT DETAILS 16. APPENDIX Appendix 1 Implements List Appendix 2 Timetable Appendix 3 Event draw Appendix 4 Map of Stadium Appendix 5 Accreditation system Page 3 of 30

4 1. GENERAL INFORMATION 1.1 Host City Inowrocław Inowrocław is a city in north-central Poland with a population of about citizens. Inowrocław is an industrial town located about 40 kilometres (25 miles) southeast of Bydgoszcz known for its saltwater baths and salt mines. 1.2 Business Hours Shops, Government Offices, Banks Shops in Inowrocław are generally open from Monday to Friday, 10:00-18:00 (Saturday 10:00-14:00). Most of the Post Offices are open Monday to Friday 08:00-20:00 (Saturday 08:00-14:00) and Banks are open from 08:00-16:00. Currency exchange is open also on Saturday. 2. ORGANISATIONAL STRUCTURE 2.1 European Athletics Council President First Vice President Vice Presidents Director General Council Members Svein Arne Hansen (NOR) Dobromir Karamarinov (BUL) Jean Gracia (FRA) Frank Hensel (GER) Christian Milz (SUI) Sylvia Barlag (NED) Gregor Bencina (SLO) José Luis de Carlos (ESP) Alfio Giomi (ITA) Marton Gyulai (HUN) Toralf Nilsson (SWE) Dimakos Panagiotis (GRE) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Gabriela Szabo (ROU) Erich Teigamägi (EST) Libor Varhanik (CZE) Salih Münir Yaraş (TUR) Lamine Diack (SEN) IAAF President (ex officio member) European Athletics Honorary Life Presidents Carl-Olaf Homén (FIN) Hansjörg Wirz (SUI) 2.2 European Athletics Delegates European Athletics Council Delegate Technical Delegate Doping Control Delegate ITOs Jonas Egilsson (ISL) Frank O. Hamm (GER) Bernadette O'Callaghan (IRL) Elena Orlova (RUS) - Chief Bart Van Egeraat (NED) Didier Foulon (BEL) Nicole Hohmann (GER) Page 4 of 30

5 Jury of Appeal Sabine Hecker (GER) - Chair (Other members to be appointed on site and announced at the Technical Meeting) 2.3 European Athletics Office European Athletic Association Avenue Louis-Ruchonnet Lausanne, Switzerland Tel: Fax: [email protected] Web: Executive Board of Polish Athletic Federation President General Secretary Vice President Vice President Vice President Vice President Vice President Jerzy Skucha Piotr Długosielski Sebastian Chmara Lech Leszczyński Paweł Olszański Henryk Olszewski Zbigniew Polakowski 2.5 Local Organising Committee President General Director Event Coordinator Protocol / Hospitality Press / Media Facilities&Technology Medical & Anti-Doping Transport / Accommodation Promotion / Marketing Ryszard Brejza Krzysztof Wolsztyński Marta Świniarek/Paulina Rybak Magdalena Klimek Maciej Łopatto Wiesława Pawłowska Radosław Formuszewicz Michał Świniarek Magdalena Jasińska 2.6 Competition Organisation Competition Director Meeting Manager Technical Manager Event Presentation Manager Call Room Referee Starter(s) Start Coordinator Chief Timekeeper Chief Photo Finish Wiesław Czapiewski Filip Moterski Tadeusz Majsterkiewicz Michał Siemieniecki Czesław Lubarski Hieronim Sokołowski Wojciech Lach Tadeusz Nowakowski Robert Pałka Anna Czeczkowska Sebastian Jędrzejewski Page 5 of 30

6 Technical Information Centre Manager Jury of Appeal Secretary Jan Szczepkowski Janusz Rozum 2.7 Participating Federations 1 st League: Iceland (ISL), Italy (ITA), Norway (NOR), Poland (POL), Romania (ROU), Spain (ESP), Sweden (SWE), Switzerland (SUI) 2 nd League: Denmark (DEN), Finland (FIN), Ireland (IRL), Latvia (LAT), Portugal (POR), Turkey (TUR). 2 nd League individual athletes: Austria (AUT), Belgium (BEL), Croatia (CRO), Cyprus (CYP), Greece (GRE), Israel (ISR), Lithuania (LTU). 3. ARRIVALS 3.1 Arrival by Air The official airports are Poznań International Airport and Bydgoszcz Airport, which are situated 140 km and 40 km from Inowrocław respectively. The Welcome Desk is situated in the arrival area at each airport and will be open on 2 nd of July from 10:00 to 22:00 (depending on travel schedules). After collecting luggage, team members will be escorted to the official buses by the welcome desk staff and taken to the team hotel, approximately 2 hours from Poznań airport and 40 minutes from Bydgoszcz Transportation of Poles and Implements Vaulting poles will be transported by the LOC from Poznań and Warsaw airports, according to the information provided by the teams during the final entries. 3.2 Arrival by Train There will be no Welcome Desk at the Inowrocław Railway Station. Teams arriving by train will be met by LOC representatives and taken to the team hotels, according to the arrival times given in the final entry system. 3.3 Arrival by Road Teams arriving by road are kindly asked to go directly to their hotel, where representatives from the LOC will welcome them. 3.4 Visa Requirements Citizens of Turkey need visas to enter Poland. Visas are issued by the Polish Consulates. The visa applications should be submitted via electronic registration system e-konsulat: The addresses and contact information of the Embassies and Consulates can be found at Please note that generally a Schengen visa application must be submitted at least 3 weeks before the departure date. For the invitation letters and other assistance contact LOC: office@ecce2015inowrocław.pl. Page 6 of 30

7 4. TRANSPORT 4.1 Transportation Desk The Transportation Desk will be located at the Inowrocław stadium, in the ground floor of the main building, with the following opening dates/hours: 3 June 10:00-18:00 4 June 08:00-12:00 & 16:00-21:00 5 June 08:00-12:00 & 16:00-22: Bus Shuttle Service A regular bus shuttle service will be provided between the team hotels, training venue, social functions, the technical meeting and the competition venue. Full details of the schedule will be displayed at the Information Desk in each hotel. Transfer times between the hotels and the competition venue will be between 5-10 minutes depending on the hotel location and traffic conditions. 4.3 Return to Airport / Train stations Transport will be arranged according to the flight schedules submitted by the teams. Further information will be available from the hotel information desks Transportation of Implements After the end of the competition LOC will transfer the poles with one transportation to Warsaw and one to Poznań. 1 or 2 representatives of the team traveling with poles will be requested to go with that transportation and take care of the poles at the airport. The details and schedule of this transportation will be presented at the information desks. 5. ACCOMMODATION & HOTEL INFORMATION 5.1 General Information Five good standard hotels in Inowrocław, providing full board accommodation, are reserved for the teams, with easy accessibility to both the centre of Inowrocław and the competition venue. 5.2 Information Desk An LOC Information Desk will be located in the lobby of each hotel with qualified personnel offering relevant information about all aspects of the ECCE 1 st & 2 nd League Inowrocław The Information Desks opening hours will be as follows: Thursday 03 July 12:00-20:00 Friday 04 July 09:00-20:00 Saturday 05 July 08:00-12:00 & 18:00-21:00 Sunday 6 July 08:00-12:00 & 17:00-20:00 Monday 7 July according to departures Page 7 of 30

8 5.3 Official Hotels The official hotels for the ECCE 1 st & 2 nd League Inowrocław 2015 will be: Team Hotels: Hotel Focus Premium Inowrocław ul. Solankowa Inowrocław Tel: Fax: [email protected] Hotel Penelopa ul. Solankowa Inowrocław tel: fax: [email protected] Hotel Bast ul. Królowej Jadwigi 35/ Inowrocław tel. (+48 52) ;25;26 fax (+48 52) [email protected] Solanki Medical SPA ul. Wilkońskiego 23, Inowrocław Tel [email protected] Hotel Park ul.świętokrzyska Inowrocław tel.(052) (052) fax (052) [email protected] Page 8 of 30

9 5.4 Costs and European Athletics Quota According to European Athletics Regulation 710.4, accommodation and full board for the visiting teams will be paid for by European Athletics up to 4 days and for the following persons: In the case a team competes in a match, the contribution shall be for a maximum of 4 (four) male athletes, 4 (four) female athletes and 4 (officials) officials; In the case that athletes compete as individuals the contribution shall be for the athlete(s) and the number of officials as follows: Number of athletes Number of officials * 3 *maximum 4 athletes from the same gender The following rates (per person in full board) must be paid by the Member Federation for team members above the previously mentioned quota and for additional days: Group Single room Twin room Athletes outside the quota, officials outside the ratio, additional nights (athletes and officials), additional single rooms. 130 EUR 110 EUR All prices include VAT. Each team will be allocated with 1 (one) single room which will be charged at the rate of a twin room (up to 4 days maximum). Additional single rooms can be requested and will be given according to availability. Cancellation Policy The final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for any subsequent reduction in the actual numbers of athletes and/or officials. Extra Charges The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The team leader will be requested to provide a credit card at the time of checking in at the reception desk to cover any extras. All payments must be made in EUR or PLN (Polish Złoty) Payment Procedures A proforma invoice will be sent to each Federation detailing the amount they owe based on their preliminary entries. Federations are kindly encouraged to make an advance payment of at least 50% by Advance Payments should be made in EUR by bank transfer to the following account: Page 9 of 30

10 Bank account name: Kujawsko-Pomorski Związek Lekkiej Atletyki Bank account number (IBAN): PL Bank name: Bank Pocztowy S.A. Bank address: ul. Jagiellońska Bydgoszcz Swift No: POCZPL4 Note: A copy of the bank transfer will be required on arrival. The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation Centre. Payment can be made by credit card (Visa and MasterCard only) or by cash in PLN or Euros. All payments must be made in PLN or Euros. 5.5 Meals In general meals will be taken in the teams hotels restaurants. On the competition days lunches will be taken at the Stadium. The restaurants opening times are: Breakfast 06:00 10:00 Lunch 1 12:00-14:00 Dinner 2 19:00-22:00 Accreditation cards will allow access to meals. For lunch and dinner, mineral water is available free of charge. All other drinks must be paid for. On the competition days, late serving provision will be made for those team members detained at the stadium due to doping controls or protests Lunch for Athletes and Officials Lunch will be provided for all athletes and officials on the competition days. These will be distributed to the team members in the sport hall at the venue between 12:00-14:00 (see the venue map in Appendix 4), 5.6 Meeting Rooms for Teams Arrangements can be made for team meeting rooms through the Information Desk in the Team Hotels. Requests shall be made at reasonable time in advance. 5.7 Telephone Calls The telephone will be automatically activated to make room-to-room calls. Any athlete or team official requiring the use of the room phone for outgoing calls must make arrangements with the 1 On the competition days lunch will be provided for all athletes and officials at the stadium. For more details see point On Sunday 5 July instead of dinner all the athletes and officials are invited to the Final Banquet. For more details see point 13.4 Page 10 of 30

11 Information Desk at the hotel. The telephone will be made available upon the presentation of a credit card to cover all charges. All delegations will receive a telephone contact list of important telephone numbers for the European Cup Combined Events, Inowrocław ACCREDITATION 6.1 General Each team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos are not required for the accreditation card system. 6.2 Accreditation Procedure Accreditation cards will be prepared in advance of the event, based on the information provided by the Member Federation in the final entry system. No changes will be accepted after the final entry deadline. Accreditation cards will be distributed in the main building of the stadium. The Team Leader will be responsible for collecting the team s accreditation cards. The Team Leader will settle the payment of accommodation for team members outside the European Athletics quota and extra nights and confirm the athletes participating in the Cup. After the payment and confirmation the Team Leader can collect the accreditation cards for the whole team. 6.3 Loss of an Accreditation Card Any lost or damaged accreditation cards should be reported to the LOC, at TIC. Duplicate cards can be obtained where proof of identity can be established. 6.4 Access Areas for Teams A description of the accreditation system is included on the back of the accreditation card. All team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the call room and to the infield. The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the necessary access number on the accreditation card. Separate cards will be issued to Team Leaders, for access to the information available in the teams pigeon boxes at the TIC. Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. Page 11 of 30

12 In addition, special access cards would be distributed for the seats on the stands for coaches for the relevant field events (please, see appendix 5). 7. TECHNICAL INFORMATION 7.1 Technical Information Centre (TIC) The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and Technical Delegates and the Competition Administration, regarding technical matters. On 2 nd July the TIC will be located at the Hotel Focus Premium. From 3 rd July the TIC will be located at the competition venue (see Appendix 4). Opening hours: Thursday, 2 July 15:00-20:00 Friday, 3 July 10:00-13:00 & 15:00-18:00 Saturday, 4 July 08:00-21:30 Sunday, 5 July 07:00-22:00 The TIC will be linked to all Information Desks set up for this event and shall be responsible for the following: Receipt of written questions to be answered during the Technical Meeting Settlement of technical enquiries from delegations Competition information (start lists, results, etc) Liaison point concerning technical matters between Team Delegate(s), Technical Delegate(s), European Athletics and LOC Registration and collection of personal implements (e.g. shots, etc.) Recovery of items confiscated at the Call Room Request of documentation for national records or other purposes (additional doping control and Omega photo finish prints) Lunch on the competition days Withdrawal of athletes Receipt of protests and appeals from the teams All technical information regarding the competition will be distributed to each delegation in a special mailbox given to each team. This information will also be displayed on information boards. Access to the information in the teams pigeon boxes at the TIC will be controlled by a separate entry card, not by the accreditation card. TIC cards will be given to each Team Leader (in principle 1 per team). Teams that were not able to attend the Technical Meeting, under extreme circumstances, can collect their competition numbers from the TIC after the technical meeting. Page 12 of 30

13 7.2 Technical Meeting The Technical Meeting will be held at 18:30 on 3 July at the Hotel Focus Premium. All questions related to the Technical Meeting must be presented in writing, preferably in English, to the TIC before 13:00 on 3 July. The Technical Meeting will be conducted in English. Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting. A shuttle service from the team hotels will be provided for this meeting please refer to the Information Desk in the Team Hotel for detailed information. The Technical Meeting will be attended by: European Athletics Council Delegate European Athletics Technical Delegate Representative of the Local Organising Committee European Athletics Officials Competition Director National Competition Officials (as relevant) TIC Manager Agenda The preliminary agenda of the Technical Meeting includes: Welcome by the President of the Local Organising Committee Welcome by the European Athletics Council Delegate Presentation of the International Officials Presentation of the National Competition Officials Presentation of the competition and warm-up sites Information briefing by the Technical Delegate Information briefing by the Doping Control Delegate Victory Ceremonies, Opening and Closing Ceremonies Answering of questions submitted in writing by federations Distribution of numbers and start lists 7.3 Implements The implements provided by the LOC (see implement list, Appendix 1) are selected from those appearing on the current IAAF approved implements list. Personal Implements shall also be allowed, providing that: They have IAAF certification They are not already on the official list They are in good conditions and the brand is easily recognised. They are made available to all the other competitors until the end of the competition They will have to be submitted to the implements check in point (located in the implements storage-green building) the day before the event and no later than 18:00 hours. Basic implements will be provided for warm up and training. Page 13 of 30

14 Vaulting poles must be delivered in the stadium to the Implements office by 18:00 in the evening before the day of the pole vault event. The poles will be kept in a locked store and will be brought to the competition site in due time by the organisers. After the competition, the organisers will take the poles to the team hotels and further transportation will be arranged by the organisers, as required. See the point Inspection of Competition Venue Heads of Delegation and team members may visit the venue inspecting access routes and other facilities, which will be important to the teams on Friday, 3 July at 11:00 during the official training. There will be no organised tour as the presentation regarding the competition and warm-up areas will be given at the Technical Meeting. 7.5 Competition Area The European Cup Combined Events 1st&2nd Leagues 2015 will take place at the Stadium Olimpijczykow Inowrocławskich. A plan of the Stadium and its surrounds is included in this Manual (Appendix 4). The capacity of the Stadium is 3500 seats. The stadium has the following competition sites: 8 lanes 2 High Jump sites 2 Pole Vault sites 2 sites for Long/Triple Jump 2 Shot Put Circles 1 Combined Discus/Hammer Circle 1 Javelin site The Warm-up area has the following sites: Synthetic track 80 m Long jump area Grass area. Athletes seats are located next to the finish line area. 7.6 Training Athletes will have the possibility to train at the Stadium Olimpijczykow Inowrocławskich. Opening hours of this facility will be: Thursday, 2 July - 16:00-19:00 Friday, 3 July - 10:00-19:00 Equipment and implements necessary for training will be available at the venue. Officials will be present to help in the case of problems or special requirements. Drinks will be available at the venue during the training. Accreditation must be handed in, when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. The Weight lifting room at the Stadium Olimpijczyków Inowroclawskich is situated in the sport hall (lunch area). Additionally weightlifting equipment will be available in the tent next to the resting area. Page 14 of 30

15 Opening hours are: Thursday, 2 July - 16:00-19:00 Friday, 3 July - 10:00-19:00 The transport schedule for training sessions will be displayed at the Information Desks in each Team Hotel Training with Official Starters This will take place at the main stadium on Friday, 3 July from 12:00-13: Dressing Rooms Dressing rooms with showers are located in the main building at the ground floor. 7.8 Resting Area Each participating team will be provided with a dedicated Resting Area located under the tents in the grass area next to the stadium. The areas will be clearly marked with flag and country code. Physiotherapy tables and ice machines will be available there next to the resting area. 8. COMPETITION REGULATIONS 8.1 Team Composition According to European Athletics regulations for the European Cup Combined Events each Member Federation may enter 1 (one) team consisting of up to 8 (eight) athletes (4 male and 4 female athletes). In the First League each team shall consist of not less than 3 (three) and not more than four (4) athletes in each discipline (in Decathlon and in Heptathlon). The Second League may also include athletes competing as individuals, provided that the Member Federations of those athletes do not have a team participating in the Super League or First League, and that no Member Federation may enter more than 4 (four) individual athletes in the Decathlon or Heptathlon respectively. Subject to the exceptions stated below, only athletes aged at least 16 (sixteen) years on 31 December of the year of the competition may participate in the European Cup Combined Events. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the competition may participate in the Decathlon. 8.2 Final Entries Final entries shall be made through European Athletics online Event Management System, called Arena, which will be accessible at the following link: Member federations entries managers shall use their already known individual and personalised access. Final entries indicating the names and individual logistical information (detailed travel arrangements, accommodation request and rooming list) of the competitors and of the officials must be submitted not later than 5 (five) days before the first day of the competition by 24:00 CET. Page 15 of 30

16 According to the regulations the deadlines for final entries are: Opening date of the online entry system: Wednesday 10 June 2015 Deadline for the entries: Monday 29 June 2015, 24:00 CET Remark: Athletes PB and SB for High Jump and Pole Vault will have to be entered in the final entries, as it will decide the groupings. For all other events, please refer to point 8.5. All Member Federations will be able to consult and print out their entries at any time during the opening period and will receive a pdf report with a status of their entries 24h before the deadline as well as one pdf confirmation after the closing of the system. Detailed travel and rooming list information will have to be registered for each athlete and official during the final entries process. 8.3 Final Confirmation Team Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. The forms must be completed and returned immediately but no later than Friday, 3 July at 12:00. Any team foreseeing to arrive later than this deadline shall confirm the respective athletes participation via to [email protected] Withdrawal Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the official withdrawal form. 8.4 Scoring The finishing positions of the teams will be decided according to the aggregates of the points (according to the International Scoring Tables for Combined Events) earned by the 3 (three) highest scoring athletes both in Decathlon and Heptathlon, the team having the highest aggregate being the winner, and so on. A team with fewer than 6 (six) scoring athletes (three per each event) will not be included in the teams classification Ties If two or more scoring teams have an equality of aggregate points, the tie shall be decided according to the aggregates of the placings of the six (three per each event) scoring athletes, on the assumption that the match had been a competition between individuals but after excluding non scoring athletes. If the tie still exists, it shall be decided according to the relative positions of the highest scoring athlete in each team, considering both events and if it still remains the following highest scoring athlete is considered and so on. If there are more than two non-scoring teams (with fewer than three athletes in each event) a normalisation rule will apply to allow fair comparison between men and women performances. This will be valid only when the number of female and male athletes is not the same otherwise Page 16 of 30

17 the standard calculation for the teams scoring will apply. The scores shall be normalised for both men and for women by using a ratio with a set standard corresponding to the respective men and women World Record in the concerned disciplines 1. After the normalisation process the team(s) with the lower score will be relegated to the lower league. This regulation will apply only for calculation of the relegation purposes if there are more than two non-scoring teams and these scores will not be published as official results. (1 Each performance is divided by the respective gender World Record.) 8.5. Participation Order/Lanes The athletes participation order or lane assignment for each event is according to drawing done by the Technical Delegate as it is displayed in Appendix 3 and follows the Appendix 1 of the respective event regulations. The allocation of the position of the athletes within one team (e.g. A1, A2, etc...) shall remain at the discretion of the participating teams. This has to be announced latest during the final confirmation procedure and cannot be changed for the different individual disciplines during the decathlon and heptathlon competitions (athlete allocated with position A1 remains in the same position for all the individual disciplines), except for High Jump and Pole Vault, where IAAF Rule will apply. For the 1500 metres (for Decathlon men) / 800 metres (for Heptathlon women) the teams distribution per heat shall be established by the Technical Delegate, according to the teams scoring standings, 1 (one) hour before the scheduled time for the first heat of each race. The best 4 (four) scored teams will compete in the same heat that shall be the second one. 8.6 Competition Bibs Each competitor receives 3 bibs. Their bibs shall be pinned on the front and the back of the competition clothing, on the back of the tracksuit. The competition bibs may not be cut, bent or covered in any way. 8.7 Competition Clothing Competitors must wear the Federation s official team clothing. IAAF Rule 8 &143 will be strictly applied. Please make sure to follow the IAAF Advertising Regulations in force, available at Clothing and items not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped at the call room. The European Athletics has a record of the Team vests of all Member Federations, available on European Athletics Event Management System, Arena, accessible at the following link: Member Federations shall confirm their team vests. If the uniform displayed differs from your current official uniform, a full set of photographs must be uploaded, using the template form in Word format by 29 June 2015 at the latest. Otherwise, the existing records will be used as reference. Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete. This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. Page 17 of 30

18 9. COMPETITION PROCEDURE 9.1 Timetable Please refer to Appendix 1 for the competition timetable. 9.2 Call Room Procedures The Call Room is located near the finish line, at the end of the tribune, and athletes are requested to report to the call room before the start of each day 45 minutes prior to their first discipline. It is the responsibility of the team managers to ensure that their athletes are aware of the last check-in times for entry to the Call Room. Athletes arriving late may be excluded from participation in the event. The following checks will be carried out on equipment that must comply with IAAF Advertising and Competition Rules: Competition clothing Shoes Bags That non-authorised equipment (radio, Walkman, mobile phone, camera, etc.) is not brought infield. 9.3 Resting Area After each event, athletes leave immediately the infield and can go to the Resting Area. From the Meeting Point next to the Resting Area, they are taken to the next event by a judge at the following times: Track event: 10 minutes before the start of each heat Pole vault: 50 minutes before the start High jump: 40 minutes before the start Other Field events: 25 minutes before the start 9.4 Competition preparations Track Events Tracksuits shall be put in baskets at the start. These baskets will be taken to the kit collection area (at the end of the home straight) for collection after the races Starter s commands The starter s commands will be given in English, as follows: For distances up to and including 400m: - On your marks - Set - Fire of the gun For distances of 800m and more: - On your marks - Fire of the gun. If for any reason the starter feels it is necessary to interrupt the process he/she will say: - Stand Up There are false start indicators installed on the starting blocks. Page 18 of 30

19 Timing The official timing will be provided by Domtel Sport and will be displayed on the official electronic timing instrument and photo finish cameras provided by LYNX Field Events In the field events, the official trials will be supervised by the judges. Athletes may only use the official markers provided by the LOC for the approach. These will be handed out by the competition officials at the competition area. Once the trial jumps/puts are finished, the participants will be asked to stand in the order of the competition for the presentation Measurements The distance measurements for the following events will be taken by electronic equipment from Leica TS02 and Leica TCR803: - Long Jump - Shot Put - Javelin Throwing - Discus Throwing The High Jump and Pole Vault will be measured manually. 9.5 Leaving the infield during the competition An athlete may only leave the competition area when accompanied by a judge. The intention has to be communicated to the Referee. 9.6 Leaving the infield after the competition After the competition, athletes leave immediately the infield through the mixed zone where media interviews will be carried out. The clothing baskets will be brought to the mixed zone. 9.7 Drinking Stations Water and soft drinks are provided in the infield, mixed zone and in the warm-up area. 9.8 Protests and Appeals Protests are permitted and will be processed in accordance with IAAF Rule 146. In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board). Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee. When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned. The Jury s decision will be provided in writing at the TIC. Page 19 of 30

20 10. MEDICAL SERVICES & DOPING CONTROLS 10.1 Medical Services General Information The medical service will provide medical information and assistance to teams, organisation personnel, and honorary guests as well as, during the competition, to the spectators in the stadium. In case of emergency, please contact the nearest medical first aid station or call the 24/7 Medical Emergency number Medical Services in the Team Hotels The medical centre serves the athletes, trainers, other team members as well as members of the competition organisation. The medical centre is located in the main building at the stadium at the ground floor and will be open at the time of training and competition. During other hours there will be a doctor and nurse on duty Medical Care at the Competition Venue The stadium medical service is responsible for any problems concerning the athletes health. There is also a room for medical attention next to the finish line. The team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The stadium medical service is also responsible for first aid in the warming up area. There are two first aid teams on the infield, supervised by a doctor and marked with red crosses Physiotherapy For those teams requiring physiotherapy services, there will be a team of physiotherapists available at the Team Hotels according to following schedule: Friday, 3 July 16:00-20:00 Equipped physiotherapy facilities will also be available at the Competition venue according to the following schedule: Friday, 3 July 11:00-13:00 The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in cooperation with the medical staff Insurance According to the Regulation , the participating Member Federations are responsible for taking out their own insurance to cover the risk of illness or injury of any member of their team when travelling to and from the European Athletics event and during the event itself. Please take the necessary steps to fulfil these requirements well in advance. Page 20 of 30

21 10.2 Doping Controls General Information Doping controls will be conducted in accordance with IAAF Rules and Anti-doping Regulations under the supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may be collected immediately before, and during, the Championships. Athletes selected for doping control shall be informed by anti doping officials. Athletes will be required to sign a confirmation of notification. Athletes who are to be tested may invite a team official to accompany them to the Doping Control Station (DCS). A selected athlete should report immediately to the DCS unless there are valid reasons for delay. All selected athletes will be accompanied by a trained chaperone or Doping Control Officer from the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide a sample can render them liable to disqualification and may lead to further disciplinary action. Athletes who are required to use prescribed medication for the treatment of a medical condition should ensure that they have registered their medication, where necessary, through the Therapeutic Use Exemption system prior to attending the Championships Selection of Athletes The selection of athletes for control will be made on a final position and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate Additional Controls Additional athletes may present themselves for testing. These athletes must report to the TIC where they will have to complete the Doping Control Request Form. They will then be escorted to the Doping Control Station. The cost of this control will be paid by European Athletics and will be deducted from the member federation s European Athletics subvention after the Championships. 11. INFORMATION Stadium Timing Boards A clock showing the race time is positioned in the in-field near the finishing line as well as near the 100m, 200m and 300m start line. Field Events Boards The result of each trial in field events will be shown on rotating scoreboards. Final and intermediate results of the field events and the respective team points will be indicated on the scoreboards above both of the bends. Page 21 of 30

22 Signs will show the performances in field events with the respective nation s codes along the sector lines. During the event the boards will be moved in accordance to the actual ranking. Announcements Official announcements will be made in Polish and English languages. Start Lists Start Lists will be available for Team Leaders immediately after the Technical Meeting. Result Lists / Intermediate Scores Results will be displayed on the notice boards near the TIC. Complete Set of Result Lists Copies of the results of each day s events will be distributed to each Team Manager at the TIC team mailboxes on each evening of competition. Completed results in the form of a booklet will be issued to Team Managers at the Closing Banquet. 12. SECURITY Instructions given by the LOC, the security personnel and the police have to be followed in all areas, as well as during transport from location to another. The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC Information Desk. The emergency phone numbers are: emergency center - unified pan-european emergency number 112 Police 997 Ambulance 999 Fire department 998 If necessary, the police can be contacted through the LOC Information Desk at the team hotels. 13. CEREMONIES AND SOCIAL FUNCTIONS 13.1 Welcome Dinner A welcome dinner will be hosted by Mayor of Inowrocław at Nad Stawkiem Restaurant (ul. Przy Stawku 9, Inowrocław)on Friday, 3 July at 20:30. Two persons from each team will be invited. Invitation cards will be included in the welcome bags Opening Ceremony The Opening Ceremony will take place on Saturday, 4 July at 17:00 at the Stadium. One team representative is invited to carry the country flag. Meeting is at 16:40 at the call room. Page 22 of 30

23 13.3. Victory Ceremonies The victory ceremonies for the winning teams will take place at the competition venue. Athletes must wear the official team clothing for the ceremonies and should gather latest at 21:20 at the entrance to the main building Closing Banquet & Closing Ceremony The Closing Ceremony and the Closing Banquet will take place on 5 July at 22:30 at the Pijalnia wód - Palmiarnia "Inowrocławianka" at ul. Rąbińska 1A, Inowrocław. Everyone with accreditation or an invitation is welcome to attend. 14. DEPARTURE Teams will be asked to provide full travel details through the European Athletics online entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are any changes to the preliminary confirmed details. Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC Information Desk. All outstanding fees, charges and possible other expenses must be settled with the cashier. On the day of departure the LOC Hotel Manager checks the rooms together with the team leaders. 15. CONTACT DETAILS For further details about the European Cup Combined Events Inowrocław 2015 please contact Mrs. Paulina Rybak, LOC Event Coordinator. Office of the Local Organising Committee LOC Office (during the event) Stadium Inowrocławskich Olimpijczyków, main building, 2 nd floor 3-5 July, 8:00 22:00 LOC Office (permanent) Kujawsko-Pomorski Związek Lekkiej Atletyki ul. Gdańska , Bydgoszcz Polska [email protected] tel fax APPENDICES Appendix 1 Implements List Appendix 2 Timetable Page 23 of 30

24 Appendix 3 Event Draw Appendix 4 Map of Stadium Appendix 5 Accreditation System Access Zones Page 24 of 30

25 APPENDIX 1 IMPLEMENTS LIST Men Shot Company name No Diameter Catalogue No IAAF Certification No Polanik PK-7, 26/128 I Polanik PK-7, 26/120 I Polanik PK-7, 26/115-S I Discus Company name No Catalogue No IAAF Certification No Polanik 3 CPD11-2 I Javelin Company name No Catalogue No IAAF Certification No Polanik 4 AF I Polanik 4 SC I Nordic I Nordic I Nemeth 2 800CS90 I Women Shot Company name No Diameter Catalogue No IAAF Certification No Polanik PK-4/100 I Mondo 2 99 AL302 I Nordic I Javelin Company name No Catalogue No IAAF Certification No Polanik 4 AF I Nordic I Nordic I Nemeth 2 600C75 I Nemeth 2 600CS80 I Page 25 of 30

26 APPENDIX 2 SATURDAY, 4 JULY TIME 1ST LEAGUE 2ND LEAGUE MEN WOMEN MEN WOMEN 09:00 100mH 09:30 100m 09:50 HJ 10:30 LJ 11:00 100mH 11:40 100m 12:00 SP 12:10 HJ 13:00 LJ SP 14:40 200m 15:00 SP HJ 16:05 SP 17:00 OPENING CEREMONY 17:20 HJ 17:40 200m 18:05 400m 20:10 400m SUNDAY, 5 JULY TIME 1ST LEAGUE 2ND LEAGUE MEN WOMEN MEN WOMEN 08:00 110mH 08:45 DT I 09:20 110mH 09:45 DT II 10:45 DT I 11:15 LJ 11:30 PV 12:00 DT II 13:10 JT I 14:00 JT II 14:35 PV LJ 15:00 JT I 15:10 800m 15:50 JT II 16:40 JT I 17: m 17:35 JT II 18:30 JT I 18:50 800m 19:30 JT II 20: m Page 26 of 30

27 APPENDIX 3 1 st League ESP ISL ITA NOR POL ROU SUI SWE Men/Women G A C H D F E B 2 nd League Men / Women Teams DEN H FIN C IRL F LAT E POR A TUR G Individuals Men Women AUT B2 B2 BEL B3 CRO B1 / B3 CYP B1 GRE D3 D3 ISR D1 LTU D2 / D4 D2 / D4 Page 27 of 30

28 APPENDIX 4 Page 28 of 30

29 Page 29 of 30

30 APPENDIX 5 ACCREDITATION GROUPS 1. TEAMS (Athlete, Head of Delegation, Team Official) 2. EA OFFICIALS (European Athletics Council Delegate, European Athletics Technical Delegate, European Athletics Doping Control Delegate, Jury of Appeal (Chair + 2), ITO/ATO) 3. LOC OFFICIALS (Competition Director, Judges, LOC Officials, LOC Anti-Doping) 4. MEDIA (Press, Photographer, TV) 5. VIPs 6. VOLUNTEERS 7. SECURITY ACCESS ZONES VIP Zone Infield Warm-up & Training Areas Resting Area Event Management Media Tribune & Media Centre SPECIAL ACCESS CARDS Doping Control Access to the Doping Control: 1 pass will be given to the athlete upon notification and an additional pass for an accompanying person. Passes will be collected once they enter the Doping Control Station. TIC - two cards per team will be given and it will be used to access TIC Office for communication with competition management and collection of the official results. Infield (Field of Play): cards will be prepared and they will be assigned to some of the competition officials when necessary, but with approval of EA Technical Delegate or Competition Director. Coaching Zones: Seats on the stands near to the event location will be marked as reserved for the coaches (4 cards per team for each discipline). Page 30 of 30