CARLTON LE MOORLAND PARISH COUNCIL

Transcription

1 s of the Annual General Meeting of the Parish Council held on Wednesday in Carlton Le Moorland Village Hall The parishioners were welcomed to the June meeting of the Parish Council. PUBLIC TIME PCSO Czjakowski was in attendance and reported that there had been two crimes reported since the last meeting. There was an incident of arson where bales of hay were set alight on Broughton Road and a disturbed burglary at Thorn Lodge on Broughton Road. There was a suggestion that the Village Hall sign needed refurbishment. Cllr. Clarke agreed to look at this. THE PUBLIC MEETING CLOSED, AND THE PARISH COUNCIL MEETING WENT INTO FORMAL SESSION 2012/13 Page 11

2 41/12/12 12 PRESENT AT THE MEETING Cllrs. J. Hutchinson, R. Garlant, T. Kirk, J. Clarke, L. Woodman, five members of the public and the Clerk. 42/12/12 APOLOGIES FOR ABSENCE There were apologies from Cllr. A. Sceeny, District Councillors Cllr. Mrs Woodman MBE and Cllr. Mrs Howe. 43/12/12 DECLARATIONS OF INTEREST The following declarations were made and details recorded in the register of interests:- Cllr. J. Hutchinson declared a personal interest at item 8 Pond and surrounding area, and item 10 allotments. Cllr. J. Clarke declared a personal interest at item 10 Allotments. Cllr. R. Garlant declared a personal interest at item 5 Pathway. Cllr. L. Woodman declared a personal interest at item 10 Allotments. 44/12/12 CONSIDERATION OF ITEMS FOR DISCUSSION IN CLOSED SESSION There were no matters to be discussed in closed session. THE MEETING WAS SUSPENDED TO RECEIVED A REPORT FROM THE PATHWAY GROUP Mr Underwood suggested that the regular agenda item for the Pathway could now be removed. He reported on the unsatisfactory state of the verges and the remedial works that had taken place in Bassingham. Lincolnshire County Council will be adopting the path in the near future. THE PARISH COUNCIL CIL MEETING THEN RETURNED TO FORMAL SESSION 45/12/12 MINUTES OF THE LAST MEETING & ANNUAL PARISH MEETING The minutes of the last meeting were proposed by Cllr. Kirk and seconded by Cllr. Garlant and agreed to be a true record. The minutes were then signed by the Chairman. The minutes of the Annual Parish Meeting were checked for accuracy. 46/12 /12/12 MATTERS ARISING FROM THE MINUTES 1. Lychgate Roof the Chairman had arranged for some tiles to be delivered and these would be fitted during the coming week /9/12 Diamond Jubilee/Olympics Event there was a note of thanks to the Village Association Committee for all their hard work arranging the events during the Diamond Jubilee weekend. Also to Cllr. Kirk for organising the lighting of the beacon and for providing the wine for the refreshments. JH 2012/13 Page 12

3 47/13/12 /12 VILLAGE HALL MATTERS 1. Future of the Village Hall Report of Sub-Committee The Sub-Committee had met twice since the last meeting and the notes had been circulated. The recommendation to the Parish Council was to explore the costs of extending the hall at the rear to provide more storage accommodation together with other internal improvements to the kitchen and toilets. Schematic drawings were required to establish the requirements of the project and it was agreed that Cllr. Clarke could arrange for these to be prepared with the total cost not to exceed 400 plus VAT. The clerk would look in the archives to check what existing plans were available. 2. Review of the Village Hall Community Lincs Report The report from Samantha Smith had been circulated and the Council noted its contents. It was agreed that the points raised could be built into any future project work. 3. Licensing Arrangements Cllr. Hutchinson had reviewed the arrangements for holding an alcohol licence, the costs and responsibilities involved. The Council agreed that due to the limited requirement for alcohol licensed events in the hall that this was not a viable option. 48/13/12 /12 POND AND SURROUNDING AREA IN SANDS LANE 1. Seats/Benches It was agreed that the seats would be cleaned and treated if possible as they were not in a good condition and a working party would be organised to review this. This also applied to the seats on Norton Disney Road and outside the Church. 2. Sands area - general The general appearance of the Sands had been commented on and it was agreed that an item about the wildlife and maintenance arrangements would be included in the next newsletter. The Council had agreed for Hill Holt Wood to undertake some further maintenance in the Autumn and Cllr. Hutchinson was applying for a Community Wildlife Grant to fund hedge-laying. 49/13/12 /12 PLAYING FIELD 1. Playing Field Inspection The clerk had arranged for an annual inspection during July. 2. Future plans for Playing Field Cllr. Clarke was meeting a play equipment supplier on 14 th June 2012 in order to obtain an estimate and plans for a play equipment scheme. JH 50/13/12 /12 ALLOTMENT MATTERS One of the existing tenants had confirmed that they were terminating their tenancy and would clear their property from the allotment. This would be re-let once completed. It was also noted that following recent heavy rain, the drainage work undertaken on the Sands Lane allotments seemed to have worked. 2012/13 Page 13

4 51/14/12 /12 HIGHWAYS AND FOOTWAYS 1. Fixed Speed Sign proposal for Broughton Road The clerk had received a response from Highways Manager Alan Brown regarding the purchase of a fixed speed sign which would cost in the region of 6000 plus a commuted sum to cover on-going energy costs. It was agreed that a site meeting would be arranged with LCC Highways to look at the options to reduce speeding into the village from Broughton Road and Norton Disney Road. 2. Broughton Road Completion of Repairs The clerk had received notification from Alan Brown that the next stage of road repairs would not be undertaken in 2012/13. The Council agreed to write to LCC Highways to express their disappointment with the decision but there was a commitment to complete the works in 2013/14 which the Council accepted. 3. Verges the verges had been cut following delays due to a change of contractor. The verge at Church Street which had been flail cut earlier in the year required attention. The clerk would contact Steve Welsh to establish when the verge would be reinstated. DP DP 52/14/12 /12 GRASS CUTTING & MOLE WORK The contractor had been contacted following reports that the pond edge had not been strimmed following the last cut. This work had been promptly dealt with. 53/14/12 /12 DIAMOND JUBILEE The clerk had circulated information about benches following the suggestions made at the last meeting. Following further discussion it was agreed that new seating for the playing field might be appropriate and should be explored. Cllr. Clarke would make further enquiries. 54/14/12 FINANCIAL RISK MANAGEMENT POLICY A draft policy was circulated and two amendments were suggested by the internal auditor. After further discussion it was proposed by Cllr. Garlant, seconded by Cllr. Kirk and unanimously approved to adopt the Financial Risk Management Policy with the two additional items. 55/14/12 SPEED INDICATION DEVICE (SID) An from Sgt Hammond had been circulated to councillors. The palm device which programmed the SID had stopped working and therefore could only be deployed in 30mph areas, which was the default setting. PCSO Czajkowski had informed the clerk of the problems and had since left the palm for her to download the software and synchronise the device. The clerk had completed that and had returned the palm to the police for further testing. If successful the Cluster would not need to send the palm to the supplier. 2012/13 Page 14

5 56/15/12 REPLACEMENT OF PARISH COUCIL PRINTER The council agreed to the purchase of a new HP printer. 57/15/12 CORRESPONDENCE 1. Audit Commission notification of new external auditors from and new scheme of charges 2. LALC newsletter. 3. NKDC appointment of independent person Localism Act All other information had been circulated to members or forwarded by . DP 58/15/12 /12 PLANNING There were no outstanding planning matters. 59/15/12 FINANCE 1. Audit of Accounts The clerk reported that audit had been completed and forwarded to the external auditors. 2. The Finance Report was accepted and the balances on the accounts were as follows:- Treasurers Account 1, Village Hall Account Savings Account 17, TOTAL The following accounts were approved and cheques signed:- Clerks Admin Expenses May C. Bleaden Grounds Maintenance May ESPO Copier paper Booker Wine Goblets for beacon event 7.90 (refund AS) Toilet Hire Donation for Diamond Jubilee to Village Association Sainsbury soft drinks and plastic cups (refund 4.35 DP) Clerks Salary (standing order) B. Smith Cleaning of Village Hall Community Consultation Village Hall Insurance EON Electricity Village hall (direct debit) NKDC Council Tax (direct debit) Cllr. Garlant audited and signed the bank statements which agreed with the balances on the Treasurers report. 60/15/12 REPORTS FROM COUNCILLORS There were no reports. 2012/13 Page 15 1

6 61/16/12 ANY OTHER BUSINESS SS There was no other business 62/16/12 /12 DATE AND TIME OF THE NEXT MEETING The next Parish Council meeting will be held on Wednesday 11 th July 2012 in Carlton Le Moorland Village Hall. The meeting closed at 9.20 pm. 2012/13 Page 16