LYMPSTONE PARISH COUNCIL

Transcription

1 LYMPSTONE PARISH COUNCIL Clerk to the Council: A J Le Riche, DMS, 43 Salisbury Road, Exmouth, EX8 1SL Chairman: Cllr Richard Eastley Tel Tel / clerk@lympstone.org 26 th August 2014 To All Members of the Parish Council You are summoned to attend a meeting of the Lympstone Parish Council, at 7.30pm on Monday 1 st September 2014 in the Village Hall. The business to be transacted is set out below. Members of the Public are cordially invited to attend and to speak in the open session. A J Le Riche, Clerk to the Parish Council AGENDA PUBLIC SESSION Apologies Declarations of Interest Minutes To confirm the minutes of the meeting held on 21 st July Best Kept Village report Cllr Mrs Scott to report Report of the Police attached Planning update Neighbourhood Plan update Reports of District Councillors Chairman s report Devon highways conference DCC are organising a Highways Conference on 17 September 2014 from 09:30 to 16:00 at Clinton Hall, Merton, Exeter. The Council is requested to consider attendance. 8.35

2 11 Investment in transport Partnership for South West Resilience urgently asking for help to persuade the Government to commit to vital and long overdue investments into the South West s transport network. 12 Constitution The following documents are out of date. Emergency Plan Standing Orders Financial Regulations together with Internal Controls and Risk Assessment. The Council is requested to appoint Working Groups to carry out a review of each. 13 Insurance review The Parish Council should review its insurance cover each year to make sure that cover is adequate but not excessive. A schedule of existing cover and recommendations for change is attached. 14 Community Council of Devon The Council has received an invitation to join the new association formed by the merger of the Devon Playing Fields Association, the Devon Community Buildings Association and the Community Council of Devon. Details are attached. 15 Finance Payments Financial summary Budget monitoring 16 Matters raised by Councillors. (These are not normally discussed in depth but investigated and considered at the next meeting.) County Councillor s report Exclusion of the Press and Public To consider whether to exclude the Press and Public for the following item. Details have been sent to members only at this stage Code of Conduct issue

3 Lympstone Parish Council Item 13 Insurance schedule, September 2014 Material Damage Building Contents Toilets 130, Youth Club 118, , All Risks (Excess 100) Rose Bowl Jubilee Cup 1, Chain of Office Office Equipment 1, Webb Crystal Bowl Activity Trail 10, Toddler Play Area 21, MUGA 10, Laptop Projector Camera Screen Public Liability Employer's Liability 10m 10m Libel and Slander 250, Fidelity guarantee 100, Personal accident 80, per week. Legal Expenses 100, I have checked the value of the toddler play area and laptop. These seem reasonable.

4 Finance reports - 1st September a Payments made on 31st July 2014 DD EDF Energy - Electricity for toilets Optima Graphics - Herald printing Gardencare - Contract works Gardencare - Planting tree in the cemetery Ian Scott - BKV distribution Ian Scott - water for cemetery works Grant - Thornton - Audit fee East Devon Tree Care - tree works 1, Mrs C Edworthy wages July A J Le Riche salary & Expenses July A J Le Riche stamps A J Le Riche - weedkiller A J Le Riche - Playground spares A J Le Riche - Lympstone Herald refund HMRC - Tax & NI July LYPS - Repairs to stage Woodbury Stonemasons - Refurbish war memorial 1, b Payments to be made DD EDF - lights in Candy's Field (June 2014) DD EDF - lights in Candy's Field July 2014) DD EDF - Lights in candy's Field DD EDF - electricity for toilets British Gas - YC gas SWW - toilets Mrs C Edworthy wages August A J Le Riche salary & expenses August HMRC - Tax / NI August Financial Summary Current Account Opening balance at 1st April , Receipts 22, Total receipts 59, Transfer from dep ac Total paid in to current ac 59, less, Payments 21, Net balance 38, Unpresented cheques 13, Receipts not on statement Balance per bank statement 51, Deposit Account Balance at 1st April Interest to 1st August Transfer to current ac 0.00 Total

5 Lympstone Parish Council 1st September 2014 Budget Monitoring Expenditure Code Item Budget Spent Balance 10 VAT S137 1, Other Grants 1, , Clerk's Salary 8, , , Office expenses 1, Village Hall Hire Miscellaneous Chairman's Allowance Subs Courses, Travel etc Insurance, Audit, Elections 4, , Miscellaneous , , Herald Printing 3, , , Grass Cut 2* 3, , , Other Maintenance General tree work , Bin emptying Benches - Maintenance Notice Boards - Maintenance Play Equipment Mtce Lighting in Candy's field Wages 2, , Consumables, rates, elec Rates, Utlities 1, Repairs Burial Ground Communications Planning Travel & Transport Building Maintenance 1, Gas Elec 1, , YC rates Environment Website etc Snow Clearance Localism Bill Youth Club - New works VH Awning Ext NP funding 4, , , Parishes Together 2, , Community Covenant

6 NP Projects 3, Cont for VH car park 3, DCC Funding Best Kept Village works Total 43, , , Receipts - Budget Performance Budget Actual Balance Precept 35, , Council Tax support grant 2, , DCC re Candys Field Herald Adverts 4, Burial fees 1, Lympstone FC re Candy's Field Flower beds Western power re Wayleaves Miscellaneous Website adverts Sub total 43, , Recharge utilities to Youth Club VAT Refund (part year) Parishes Together 1, , External funding VHMC MoD Community Covenant Sub total 1, , Total 45, ,

7 Community Council of Devon - Membership Benefits 2014/2015 Item 14 Discounts 5% discount on new insurance quotes with Norris and Fisher Insurance Brokers Ltd. Contact: 5% discount on new insurance quotes from Allied Westminster Insurance. Contact: % discount with The Consortium Suppliers. Contact: 2.5% discount with Westcare suppliers. Contact: Discounts are available for Community Council of Devon training events. 10% discount on advertising in Village Green 10% discount on Community Council of Devon room hire. 10 discount on the Hallmaster booking system Funding & Loans Funding advice and training Preferential terms for Catalyst consultancy support Access to ACRE and CCD Loans