Course Equivalency Management System for Faculty Review Panel Leads. Webinar
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1 Course Equivalency Management System for Faculty Review Panel Leads Webinar
2 Understanding Course Equivalency An Overview
3 Five Steps to Course Equivalency 1. Defining Joint faculty panels meet to define learning outcomes and credit hour ranges. 2. Agreeing Educational partners reach consensual agreement on the learning outcomes via a statewide feedback process. 3. Matching Institutions match courses to learning outcomes and credit hour ranges. 4. Submitting Institutions submit specific course materials based on learning outcomes and credit hour ranges. 5. Reviewing Faculty review panels validate course materials against learning outcomes, recommended credit hour ranges, and other requirements.
4 What Qualifies a Match for Approval? The course must meet at all of the required learning outcomes and at least 70% of all of the learning outcomes of a course Credit hours should be taken into account as well because they are commonly viewed as an indicator of breadth and depth. The match must also meet any other requirements including co- /pre-requisite, laboratory hours, and textbooks.
5 Process for Standard Review Including Course Inventory Creation and Match Submission Create New Course(s) Required Course Data Course Title Catalog Description Transcript ID Instruction Goals or Objectives Start Term/Year Description of Assessment Credit Hours (incl. lecture/lab hours per week) Required Attachments: Working Syllabus Pre-/Co-Requisite Syllabi (OTM Math & Natural Sciences) Create a New Match Ohio Transfer Module (OTM) Transfer Assurance Guides (TAGs) Career-Technical Assurance Guides (CTAGs) Faculty Panel Lead Fill In Match Data Start date Show How Guidelines/Learning Outcomes Are Met by Using Information from Syllabus and/or Other Documents It s Best to Be Filled out by a Content Expert. Submit to OATN Check Submission Materials for Completion Approved Full Panel Review Disapproved or Pending Returned for Rework
6 Course Equivalency Management System (CEMS) APEX VERSION 1.0
7 CEMS WORKFLOW The content experts at a given institution work in conjunction with their institution s Coordinator to develop both a course inventory and a match. The institutional Coordinator quickly reviews the submission, and if there are no glaring errors, sends the submission forward to the appropriate Faculty Panel Lead. Upon receipt of the submission, the Panel Lead conducts a quick review, and if there are no glaring errors, sends it forward to the panel members, who send their decisions back to the panel lead. Content Experts Institutional Coordinator OBR Coordinator Faculty Panel Lead Faculty Panel Members LEGEND Sent forward by: Coordinator or Faculty Panel Lead Sent back for re-work by: Coordinator or Faculty Panel Lead Sent back for re-work after review by: Faculty Panel Lead Match Disapproved Match Pending If the panel disapproves the match or says it is pending, the match is sent back to the OBR Coordinator, who then forwards it to the school s institutional Coordinator for re-work. It may then be re-submitted in the next review cycle. Match Approved If the panel approves the match, it is then posted as part of a guarantee.
8 Standard Review Process Panel Lead Portal Manage Submissions
9 Login
10 Password Recovery
11 Homepage
12 Panel Lead Portal Overview
13 Panel Member Portal Overview
14 Understanding the Submission Process Why Do You See What You See As a Panel Reviewer and Lead?
15 Course Overview
16 Match Overview
17 Panel Lead Portal
18 Panel Lead Portal
19 Panel Lead Portal New Submission and Resubmission
20 Panel Lead Portal New Resubmission
21 Panel Lead Portal New Resubmission
22 Panel Lead New Resubmission Past Review Summary
23 Panel Lead Portal Review Summary
24 Panel Lead Portal Screen clipping taken: 3/29/2013 2:35 PM
25 Panel Lead Portal
26 Panel Lead Portal Panel Reviews in Progress
27 Panel Lead Portal Panel Reviews in Progress
28 Panel Lead Portal Ready for Final Disposition
29 Panel Lead Portal Ready for Final Disposition
30 Panel Lead Portal Panel Reviews in Progress & Ready for Final Disposition
31 Panel Lead Portal Reassign Panel Members
32 Panel Lead Portal Panel Reviews in Progress & Ready for Final Disposition
33 Panel Lead Portal - Send a Review Reminder
34 Panel Lead Portal - Send an
35 Panel Lead Portal - Send an
36 Panel Lead Portal Making TAG/OTM Match Decision
37 Panel Lead Portal Making CTAG Match Decision
38 Panel Member Portal
39 Panel Member Portal My New Submission
40 Panel Member Portal - My New Submission
41 Panel Member Portal My New Resubmission
42 Panel Member Portal - My New Resubmission
43 Panel Member Portal
44 Panel Member Portal - Courses
45 Panel Member Portal Previous Reviews Screen clipping taken: 3/29/2013 3:14 PM
46 Panel Member Portal Review Summary
47 Panel Member Portal Learning Outcomes
48 Panel Member Portal Review Decision
49 Panel Member Portal My Recently Completed Reviews
50 Screen clipping taken: 3/29/2013 3:23 PM Panel Member Portal My Recently Completed Reviews
51 to Panel Lead and Members
52 from Panel Lead to Members
53 among Panel Members
54 Review Timeline
55 Guidelines for Review Panel 1. Reviews are conducted electronically 2. Within designated time frame 3. Panel is to represent their discipline rather than institution 4. Utilize consensus as guiding principle
56 Guidelines for Review Panel 5. Review submission to determine extent of match to learning outcomes, rigor and credit hours 6. Panel should define the meaning of rigor 7. In review of a course, decision options include: *Approved *Pending *Disapproved 8. Report any policy or technical problems to OBR
57 Guidelines for Review Panel 9. There is no term limit on the length of the panel s service to the review panel.
58 Contacts Ryan Cupp Administrator, (CT)2 Ohio Articulation and Transfer Network (614) Paula Compton Associate Vice Chancellor Ohio Articulation and Transfer Network (614) Kevin Sosa Associate Director, Articulation and Transfer Technology Ohio Articulation and Transfer Network (614) Jamilah Tucker Director, Career-Technical Initiatives Ohio Articulation and Transfer Network (614)
59 Helpful Websites CEMS Support OTM Information TAG Information CTAG Information Reporting Calendar Conversion Information:
60 Thank you very much for your service and leadership.
61 Question & Answer Session
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