Progress by Partnership. State Wide E-Procurement Implementation

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Mabel Richard
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1 Progress by Partnership 1 State Wide E-Procurement Implementation

2 Contents Selecting the Platform and Model Snapshot of progress so far Implementation Challenges Way forward

3 3 Selecting the e-procurement Platform Which e-procurement Platform/ Vendor? 2002/ The efforts to introduce e-tendering start Decision to have MOU with M/s DGS&D but put on hold 2009 Governance reforms gain momentum, e-tendering again prioritized for implementation Department of Industries & Commerce and Punjab Infotech given the responsibility to finalize the platform The Solution by M/s ITI was evaluated and MOU signed with them in 2010 Empowered Committee on Governance Reforms under Chief Secretary ratified the same

4 4 The Revenue Model and the Responsibility of M/s ITI End to End Services M/s ITI are responsible to provide complete services such as Software, Datacenter, training, handholding, helpline Deployment of adequate technical and support manpower Payment Gateway and Digital Signatures separately arranged by Punjab Infotech Revenue Model 0.1% of Estimated Contract Value with maximum of Rs. 5000/= per bidder or Rs.2500/= per bidder in case of non-ecv

5 5 Security Key technical consideration Security and Authentication Secured Hosting facility Web security, SSL technology Firewalls, Anti Virus, IDS Two factor authentication: Password and Digital Certificates: IT Act 2000 Bid encryption at data base - Asymmetric public key Cryptographic method Audit trail of each activity Good backup policy Time stamping Access control systems Security audit by independent third party

6 6 Advantage e-procurement Advantage e-procurement Supplements Automation (e-governance Processes) Anywhere, Anytime Enhances ease, efficiency and transparency Higher levels of accuracy. Reduced manual intervention, higher level of accuracy Reduces Procurement Process Cycle Time Comprehensive progress tracking Centralized Database access

7 G O V E R N M E N T Notification Form Fee Send tender form Receive Tender Doc Open Tender Doc Approvals ht 29 Free view Request Docs Receive Tender Form Submit Tender Doc Comparison Eval Award V E N D O R Progress by Partnership 7

8 8 Current Status Snapshot of progress so far E-tendering Sr. No. Particulars Figures a. No. of Govt. Departments 18 b. No. of Registered Vendors 3116 c. No. of Tenders d. Total ECV processed till September Cr e. No. of Govt officials Trained 1100 f. No. of Vendors Trained 3100 g. No. of DSCs issued to Govt Officers 865

9 9 Current Status Snapshot of progress so far E-Auction Sr. No. Particulars Figures a. No. of Mines e-auctioned 247 b. No. of Bidders Registered 329 c. Training Sessions held 16 d. No. of Bidders trained 370

10 10 Implementation Challenges Institutional Set Up Empowered Committee on Governance Reforms under Chief Secretary Steering Committee for e-procurement under Chief Secretary Nodal Officers Committee under Punjab Infotech Structured Review by Punjab Infotech with partners namely M/s ITI, M/s HDFC, M/s Sify

11 Implementation Challenges Implementation Support by Punjab Infotech e-procurement Cell was established to provide assistance to department officials / vendors on any issue related to e- Procurement. Sub-CA solution was setup with M/s Sify Technologies to manage DSC issuance. e-payment Gateway Services were setup with HDFC and Axis Bank to facilitate online payment of fees. e-procurement Guide carrying comprehensive details of e- Procurement officials. was published and circulated to all department Various training sessions were conducted and handholding support was provided to Govt. officials & Contractors 11

12 12 Implementation Challenges Process Driven Sr. No. Stage Main Process Activities Parallel Activities 1 Stage 1 Standardization of Tender Document Training Sessions from time to time 2 Stage 2 Issue of User ID and Password 3 Stage 3 Issue of Digital Signature Certificates (DSCs) 4 Stage - 4 Tender Uploading 5 Stage - 5 Opening Account with HDFC or Axis Bank to facilitate e-payment Services Proformas were devised for gathering users / roles and DSC procurement details, circulated and collected from all departments / organizations.

13 13 Way Forward Way Forward Accelerating Online payment Strengthening Pre-Tendering Processes Introducing and implementing online Post-tendering processes

14 Thank You 14

PROCUREMENT is one of

PROCUREMENT is one of Procurement is the complete process of acquisition of goods, works or services at the best possible total cost, in the right quality and quantity, at the right time, in the right place and from the right