IPEDS: Navigating the Prior Year Revision System and IPEDS Data Center Workshop

Transcription

1 IPEDS: Navigating the Prior Year Revision System and IPEDS Data Center Workshop 2016 Kansas Board of Regents Data Quality and Planning Conference June 9, :20 AM 10:10 AM Presenter: Samantha Christy Dangermond, Reporting & Research Specialist Data Collections Agenda Prior Year Revision System IPEDS Data Center Resources 2 1

2 Prior Year Revision System 3 Prior Year Revision System Website Navigate to IPEDS main page: Click Report Your Data tab 4 2

3 Prior Year Revision System Website Choose Revise the Prior Year Survey option 5 Prior Year Revision System Website 6 3

4 Prior Year Revision System Website 7 Prior Year Revision System Website 8 4

5 Prior Year Revision System Website 9 When to Revise Prior year surveys are open for revision during regular data collection period EXCEPT Fall components will open 9/14 instead of 9/7 10 5

6 Revising Data If you failed to respond to one or more of the prior year surveys, you may also supply missing data using this system The availability of this system DOES NOT IMPLY that institutions are no longer required to report data according to the current year IPEDS collection schedule. This is NOT an extension of your due date and the Office of Federal Student Aid will continue to take appropriate action against schools that do not meet their IPEDS reporting requirements. 11 Revising Data 12 6

7 Data Revision Process If errors in prior year surveys are discovered by KBOR staff during review process KBOR will send an inquiry for review to institution Institution will need to the IPEDS help desk to request that the survey be unlocked Will need coordinator approval, so when is sent the individual should carbon copy (Cc) both state coordinator and the sender of the original Current IPEDS State Coordinator: Marti Leisinger IPEDS will notify the institution once the survey has been unlocked It is best to unlock the survey before the errors are resolved. IPEDS can get busy and it may take several days for the process to be completed. Once unlocked, the institution will have until the Keyholder lock date to submit revisions as needed. Survey must be re locked when revisions are completed. 13 Data Revision Process If errors in prior year surveys are discovered by institution staff during compilation of current survey Institution will need to the IPEDS help desk to request that the survey be unlocked AND will need to KBOR to inform them of the issue Current suggested KBOR contact: Alexus Mattingly Will need coordinator approval, so when is sent the individual should carbon copy (Cc) both state coordinator and the staff member notified at KBOR IPEDS will notify the institution once the survey has been unlocked It is best to unlock the survey as errors are discovered. IPEDS can get busy and it may take several days for the process to be completed. Once unlocked, the institution will have until the Keyholder lock date to submit revisions as needed. Survey must be re locked when revisions are completed. 14 7

8 Initiating Revision of Data KBOR encourages institutions to initiate prior year revisions as necessary This saves time for both institution and KBOR staff The earlier in the collection period these revisions are made, the earlier the institution can have complete and accurate data submitted Remember: As with the current year surveys, the institution will not be able to make edits in the Prior Year Revision System after the Keyholder deadline. KBOR staff have until the Coordinator deadline to make any additional changes for institutions. 15 Questions? 16 8

9 IPEDS Data Center 17 Use the Data First navigate to the main IPEDS page at: Then click the green Use the Data tab 18 9

10 Available Main Menu Tasks Overview of IPEDS Data Data Trends Look Up an Institution Data Feedback Report Statistical Tables Summary Tables Compare Institutions Survey Data Shortcuts Publications and Products 19 Overview of IPEDS Data 5 Module Based Tutorials Module 1 Introduction to the Integrated Postsecondary Education System (IPEDS) Module 2 Getting Started with the IPEDS Data Module 3 Data Collected Through the IPEDS Module 4 IPEDS Statutory Requirements, Data Collection Procedures, Universe, Levels of Analysis, and Missing Data Module 5 Considerations for Analysis of IPEDS Data 20 10

11 IPEDS Trend Generator Step 1 Select Subject Area Step 2 Select Question Step 3 Answer Limit Results By Build a Table Show Trend 21 Look Up An Institution Step 1 Select Institution Step 2 Select and View Data Institutional Profile Reported Data Data Feedback Reports Change Institution link can be clicked at any time to retrieve data for another institution 22 11

12 Data Feedback Report Step 1 Select a Comparison Institution Step 2 Select a Data Report Custom Data Feedback Report Statistical Analysis Report Step 3 Select a Comparison Group Step 4 Select Variables/Figures Step 5 View/Download the Results 23 IPEDS Data Feedback Report 2016 Estimated delivery: End of October (Keyholders and Coordinators) Mid November (CEOs) All reports are ed as links to pdfs Comparison Groups for 2016 DFR can be (re)created now until July

13 Statistical Tables Step 1 Select Institutions As selected, institutions will be added to My Institutions list for current report At least 3 must be selected Step 2 Select Variables Up to 25 Choose from My Variables list or select new Step 3 Output Customize report settings Corresponding option button Choose statistics to include Indicate how to retrieve data Step 4 View, Print, and Graph the Results 25 Create/Download an Institution Group By Names or UnitIDs By Groups By Variables By Uploading a File 26 13

14 IPEDS Helpful Hints and Tips You can select Comparison Institution for most reports You can save your session at any time by clicking the save session link at the top of the screen Saved for 30 days To select a different task, use drop down Main Menu 27 Questions? 28 14

15 Summary Tables Step 1 Select Institution Step 2 Select Topic Step 3 Select Sub Topic Step 4 Select Years/Expand Step 5 Display/Download to View 29 Compare Institutions Step 1 Select Institutions As selected, institutions will be added to My Institutions list for current report Step 2 Select Variables Up to 250 Choose from My Variables list or select new Step 3 Output Customize report settings Select identification variables to use Indicate how to display variable names How to receive the data Last, select whether or not to include imputation and status flags in results Step 4 View the Results 30 15

16 Survey Data Access Databases Complete Data Files Custom Data Files 31 IPEDS Access Databases 32 16

17 Complete Data Files Step 1 Select a Data Year & Survey Step 2 Download/View Survey Files Data File Stata Data File Programs Dictionary 33 Custom Data Files Step 1 Select Institutions As selected, institutions will be added to My Institutions list for current report At least 3 must be selected Step 2 Select Variables First Select a Year Browse Tree for Variables Step 3 Download the Data Set Save report in desired format (CSV, SAS, STATA, SPSS) 34 17

18 Shortcuts Previously saved IPEDS data session Must enter Job Number provided via when session was saved Create, Save, or Upload IPEDS Variables Create, Save, or Upload IPEDS Institutions 35 Publications and Products Data Products Reports Shorter Publications Technical/Methodological Working Papers 36 18

19 IPEDS Glossary Resources Archived Survey Forms Delta Cost Project IPEDS Data Center User Manual IPEDS Data Disseminator and Release Procedures NCES Newsflash 37 Data Center Questions? 38 19

20 Trend Generator 4.0 (Not yet available) 39 Trend Generator 4.1 Phase II of Update Visual not available Allow multiple answers to questions Filter on more than one variable Ability to use qualifying variables as filters Student level Award level CIP codes ETC 40 20

21 College Map Available September 2016 Simple to use, mobile friendly geographical search tool Links to institution s profile on College Navigator for more information Locate colleges by state or zip code 41 College Map Navigate to IPEDS main page: Click Find Your College tab 42 21

22 College Map Choose Map Your College option 43 College Map 44 22

23 College Map 45 Resources 46 23

24 IPEDS Resources & Training Distance Learning Dataset Training System (DLDT) Associate for Institutional Research (AIR) Online Video Tutorials Face to face workshops Online Keyholder Courses (Fall 2016) IPEDS Listserv IPEDS Website Keyholder Handbook g/pages/default.aspx Find Your College tab College Map 47 Contact Information For immediate help on issues contact KBOR: 48 24

25 Presentation Sources: IPEDS, 2016 IPEDS Workshop Presentation, Keyholder Handbook 49 25