Introduction to PowerPoint 2013

Transcription

1 Introduction to PowerPoint 2013 PowerPoint is a program that creates presentations or slide shows. A typical PowerPoint slide show presentation may contain text, pictures, movies or other media. Presentations can be saved as a PowerPoint file (.pptx or.ppt) to use when delivering presentations, or they can be exported as a video file or a PDF to be viewed at home. The PowerPoint Interface PowerPoint has an interface similar to other Microsoft applications, so you should see similarities in the menus such as Home, Insert, View, etc. There are four main areas that you will use within the PowerPoint window: Editing Menus: Opens the main options for editing the layout, design and content of the slides. Slide Outline: This window runs along the left side of the screen and lists all of the slides in your presentation. Slide Design Area: The main area where you create slides. Follow the prompts or click on the icons to add content. Notes Area: Use this area to add personal notes to a slide. These notes can be printed so you can refer to them during a presentation. PPT FCLD

2 Creating Your First Presentation 1. When PowerPoint opens, you are given a blank slide by default. This slide is formatted by default to be your title slide. The two boxes outlined with dashes are textboxes for adding text and are only visible when editing your slides. 2. Enter a title for your presentation. Click into the top text box and type your title. Changing fonts, color, etc. is done just like it is in Microsoft Word you can use the menus at the top to change them. 3. Enter a sub-title if you wish. If you do not enter a subtitle the words click to add subtitle will NOT appear in your slide show. You can also delete the text boxes you don t use. 4. To add another slide to your presentation, click on the Home tab at the top of the screen, then select New Slide. By default, the layout of the new slide is Title and Content. 5. To select a different layout for your slide: Click on the Home tab at the top of the screen, Click Layout. Click on your desired layout to select it. The new layout will appear automatically within the slide you are working on. Editing the layout of your slide 6. Continue adding slides as needed. As you build your presentation, you will see a list of your slides on the left side of the screen in the Slide Outline. You can click on a slide to jump to it, or you can click and drag slides here to rearrange them. The Slide Outline PPT FCLD

3 Editing, Copying, Moving and Deleting Slides To edit an existing slide, find the slide you want to edit within the Slide Outline and click on it. Click in the text boxes to edit the text. Sometimes it is easier to copy and edit a slide that has a lot of formatting than to recreate and reformat a new slide. To copy a slide, right click on a slide in the Slide Outline and select Duplicate Slide. You can click and drag on that slide within the Slide Outline to move it within the presentation. To rearrange the slides, click on a slide in the Slide Outline and drag it to the desired position. A line will appear in the outline to show you where the slide will be placed. To delete a slide, click once on a slide in the Slide Outline and hit your Delete key. Adding Images 1. Be sure you have a slide layout that includes the content area (see picture at right). Click on the picture icon to add an image. 2. Browse to the folder where your images are stored. 3. Select the image you would like to use. 4. Click Insert. 5. Click and drag on the handles to make your shape smaller or larger. Adding Transitions Adding transitions between slides gives your presentation a smooth and consistent look. While transitions can add excitement or visual appeal to a presentation, it is recommended that they be used sparingly to avoid making your audience seasick! Cut or Fade tends to look best, but you can experiment with the different options to see what works for you. The default is cut, although it is labeled None. Transitions Menu Tab To add a transition to your slide, select the slide, then click on the Transitions menu tab at the top of the screen. Select a transition from the list - you can use the small down arrow on the right to scroll through additional transitions. On the right you can adjust the settings for the transition, such as the speed or the timing. (Note: a higher number for the Duration means a longer transition.) Adding a Design Template With a design template, you can preset your presentation s colors, fonts and formatting across all slides for a consistent and professional look. You can make changes to the design in one place PPT FCLD

4 using the Slide Master, and the changes will be applied across the entire presentation. To add a design template to your presentation, click on the Design tab at the top of the screen and select a design from the menu. Click on the design to add it to your presentation. It is probably better that you start with a template rather than adding one after all your slides have been created. To make changes to your design template, click on View at the top of the screen and select Slide Master. From here, you can make changes to the design of your slides. When you are finished, click on Close Master View. Your changes will be applied to your entire presentation. Viewing Your Presentation To view your completed presentation, click on the Slide Show tab at the top of the screen, then click From Beginning. To advance the slides, use the left and right arrows on your keyboard. When you are finished with your presentation, press the Esc button on your keyboard. This will return you to edit mode. Tip: If you would like to hide your presentation temporarily (while you discuss a point or while you wait to be introduced), you can press the letter B on your keyboard to get a black screen. Pressing the B button again will bring the screen back. Saving and Printing Your Presentation To save your presentation, go to File Save As. Several options are available: The default option is to save as.pptx. This will work on most current versions of PowerPoint. If you would like to save your presentation as a video, save it as a Windows Media Video. This type of file can be uploaded to YouTube or saved to the campus streaming server, which can be linked to Blackboard. Saving as a video may be useful if you have a large presentation that you need to share with others and are concerned about file size. If you would like to save a handout version as a PDF, select PDF, then click on the Options button to decide how you would like the PDF to be formatted (number of slidesper page, etc.). PDF Printing Options PPT FCLD

5 You can also print handouts directly from the Print option. Here are the steps: 1. Go to File Print. 2. Under settings, you can specify what you would like to be printed: the full slides (one per page - not recommended), an outline, or a handout with several slides per page. Selecting a layout to print Tip: If you select 3 slides per page, PowerPoint automatically prints lines to the right of the slide for your audience to take notes during the presentation. This is the only print layout that does this. Strategies for Using PowerPoint in the Classroom Play Music to Set the Mood for Learning. An excellent way to set the mood for learning in the classroom is to play music in the background as students enter. This can help settle down large classes prior to the start of your instruction. Get Your Students Thinking. Display a Question at the Beginning of Class. When students begin shuffling into class, one way to get them prepared to interact with your materials is to display a question at the front of the room. Go even further and invite them to speak about the question with a classmate and prepare to share their thoughts with the class. Combine PowerPoint Presentation with In-Class Activities. Instead of showing an entire PowerPoint presentation straight through, pause it from time to time to do active in-class activities and exercises. Then return to the presentation. Offer Fill-in-the-Blank Slides on Blackboard and Ask Students to Bring Them to Class to Finish. If you opt to leave certain text areas on the slides blank, students will need to attend and participate in lecture in order to complete their notes. PPT FCLD

6 Compare and Contrast. Ask your students to take a survey on Blackboard. Use PowerPoint to compare and contrast their results with some other data group (e.g., national). Discuss the differences with your students. Use Branching Presentations to Allow Students to Steer Conversation. Give students a choice to decide which topic they would like to discuss in class. A branching presentation will give you the ability to jump to different locations within a presentation. Create Interactive Games. It is possible to create highly interactive question and answer games in PowerPoint. Check out The PowerPoint Parade of Games website at This website has downloadable samples and templates of interactive games available for instructors. Next steps For advanced tips and features in PowerPoint 2007, 2010 and 2013 such as adding videos, creating quizzes or highlighting text, FCLD has a variety of handouts available here: Microsoft s website also has detailed instructions for PowerPoint. Getting Help with Technology at the University of Hartford Faculty Center for Learning Development (FCLD) FCLD provides consulting and instructional support to faculty and staff who are using technology in teaching and learning. The FCLD Faculty Lab in Mortensen 203a is available for faculty support and use and is equipped with instructional technology- related equipment including: PCs, Macs, scanners, and projectors as well as support staff. Faculty wishing to use the lab may contact FCLD. Phone: (860) fcld@hartford.edu Website: Information Technology Services (ITS) ITS Help Desk Computing Center For general computer and Internet/network support questions (not directly related to the classroom but rather passwords, Internet/ problems, Banner, campus Facebook). Phone: (860) its@hartford.edu Website: Media Technology Services (MTS) Harry Jack Gray Center E113 MTS maintains and installs classroom equipment, such as projectors, Sympodiums, and interactive white boards, delivers and sets up technology needed for classes such as laptops, overhead projectors, microphones, sound systems, DVD/VCRs, digital cameras, etc., and provides instruction on its use. MTS is also responsible for overseeing ECHO360 Lecture Capture classrooms and administers WebEx web conferencing accounts. Phone: (860) (Main) or (860) (Tech Line) Website: PPT FCLD