Freshmen AxiUm Orientation. March 2016

Transcription

1 Freshmen AxiUm Orientation March 2016

2 AxiUm-LSUSD clinic management system for maintaining patient records in a paperless environment

3 Axium Help- links to training page on LSUSD website

4 Axium Training -LSUSD website- Learning Center

5 AxiUm Laptops are provided in each cubicle Do not use your personal laptops in clinic, will not allow entry of faculty approval codes Log onto clinic laptop using your LSU username and password Click on the axium icon and use your axium username and password Log off the laptop when finished for the day

6 Off campus - Remote access- Citrix- Applications tab- Axium

7 HIPAA Policies Patient records contain personal and medical information that must be safeguarded and respected. Public places- remote connection to axium- not recommended Do not discuss patients outside clinic (includes the elevator) Patient records must be requested through Dr. Gallo s office by patient-signed pt release of info Printing of patient records restricted Automatic logout- 30 minutes

8 Axium- organized into modules for different functions and security access

9 Axium Security Undergraduate Students- limited access to patient records- must be assigned as a provider Postgraduate Residents- free access to patient records Staff cannot access all parts of a patient record to protect privacy

10 Odontogram displays: Initial findings- existing restorations, caries, conditions Planned treatment procedures (yellow dots) Treatment procedures in process and completed

11 Axium login JStude (Joe Student) 1 st letter of first name, first 5 letters of last name Initial password- axium Axium password problems- Kathy Hansel LSU password problems- IT (568-HELP)

12 User logged onto axium Messenger module- click to send or open messages

13 Click on message icon at bottom of screen blue or red background means you have a message

14 Send and receive messages through axium

15 Finding your assigned patient for training- click on Personal Plannerselect Assigned Pts tab & hit search button (magnifying glass)

16 Here is your assigned patient for training

17 Quiz Tip #1- patient s name must appear in status bar at bottom of screen to open chart T#1

18 Rolodex- opening a patient s chart

19 Open a patient s chart Type in last name, or last name, first initial, or chart number Hit enter

20 Open the patient card from the rolodex or by clicking on the patient name in status bar

21 Patient Card contains personal info, phone numbers, emergency contact and list of appointments at bottom of window

22 EHR- electronic health record

23 Update the medications from the Medical History- displays in Alerts box

24 Check medical history Patient must sign for any changes in medical history Electronic signing pads are located at the front desk with the scheduling clerks Sig required button at bottom of screen turns pink

25 ***Medical Summary Page- BP readings must be recorded here at EVERY visit

26 BP Readings

27 To add a form

28 See Forms on File (lower right) for list of forms for this patient

29 Medical release letters are scanned into the chart Medical Summary page OR Medical Consult Request form

30 ***Look under Medical Alerts to see if a medical consult was requested and where it has been scanned

31 EHR module Charting findings Add planned treatment Add treatment notes

32 Tx History tab in EHR

33 Forms tab

34 Attachments tab

35 Perio tab

36 Dental Charting To chart findings and plan treatment in axium, to ADD findings or treatment to the CHART, you must first open the CHART ADD tab Hit the create new record button

37 Chart Add tab appears- Adding to the chart- Findings, Dental tx

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39 ***1st step to charting: Select teeth and right click to indicate missing teeth

40 Select a tooth and right click to change to a primary tooth

41 Findings button- chart existing restorations and new caries

42 Chart existing restorations

43 Findings -Existing restorations and caries added

44 Odontogram Displays Initial findings, planned and completed treatment

45 Chart planned treatment- Dental TXs button

46 Charting for planned treatment blue text means faculty approval needed

47 Choose treatment procedure from the Quick List

48 Choose a button Add Note Add Findings Add Planned Trmt ***Very Important: Add Findings (existing restorations, caries, conditions) with Add Findings button only Add Planned Dental Tx with Add Planned Treatment button only

49 Adding treatment 3 steps Choose category Choose procedure Choose P for planned Get faculty approval for planned treatment

50 Findings- restorations, caries, conditions Dental Txs- planned procedures

51 Adding Treatment Notes Treatment notes must be added for every visit Note guides are used for the appropriate discipline (operative, endo, perio, etc.) Choose the note guide and fill in the blanks

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53 Complete your note and hit Add New

54 Note appears in Tx History tab

55 Planned treatments- P in status column, red text Yellow dots in odontogram indicate planned treatments

56 Alerts- click on red alert button - to view medical alerts for this patient

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59 ***Blue text means unapprovedhave faculty approve and grade at end of each clinic session

60 Approved trmt text- black chart number button- grey

61 Axium Help Kathy Hansel Room Jeff Schluter Room Internal message through axium