Global Combat Support System-Army (GCSS-Army) Asset Management in GCSS-Army Presented at LOGSA WLTW April 2010
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1 Global Combat Support System-Army (GCSS-Army) Asset Management in GCSS-Army Presented at LOGSA WLTW April 2010 CW5 David Dickson Combat Developer Combat Arms Support Command April 2010
2 Purpose Define how GCSS-Army will improve upon and create new capabilities for asset management New Terminology in GCSS-Army Process Cross Reference Identification of Authorized and On-Hand Assets Sub-Hand Receipting and Component Management Requisitioning and Lateral Transfers Minor Property Book Adjustments Questions & Comments
3 New Terminology and Processes 3
4 GCSS-Army Language and Terms LEGACY TERM GCSS-ARMY TERM Army Company Code - Army OMA / AWCF Plant 2000 / Plant 2001 Unit (WH9BA0) Force Element ( ) Paragraph (101, 102, 103) Work Center (Example: A059000) Account Processing Code PLL / Supply Room / Sub-Hand Receipt Cabinet Number Supplies (Expendable / Durable) Equipment (Non-expendable) Cost Center Storage Location (A019) Bin Location Provisions Material Stock
5 Managing Assets Process Cross Reference Current Process GCSS-Army Process Frequency Legacy GCSS-Army Organizational Supply GCSS-Army Transaction Codes Purpose As Required Primary Hand Receipt Display Material /ISDFPS/DISP_ MAT_SIT View consolidated property listing (hand receipt) for stock items. As Required Material Item Roll Up (Asset Vis) Redistribution Management /ISDFPS/MAT_ COMP The authorized materials of a force element define which material the organizational unit requires. Use the authorized/actual comparison to determine the current equipment levels of force elements. As Required Lateral Transfer Stock Transport Order /ISDFPS/LSP1 Request or instruct to transfer material from one storage location to another storage location within a force element. As Required Asset Adjustment (Administrative) Material Adjustment IE02 Adjust property s equipment master, including minor adjustments to serial numbers. As Required New Process (Notification) Review GCSS- Army Business Workplace SBWP The Business Workplace provides a standard working environment in which SAP users can carry out their share of the business and communication processes in the enterprise. There, they receive all the work items that are assigned to them in the course of SAP Business Workflow and can process the documents that were sent to them from people or from SAP applications. Ongoing development of GCSS-Army Release 1.1 may require 5 modification of the content contained in this document
6 Display Authorized and On Hand Quantities 4/26/2010 6
7 Display Authorized and On-Hand Quantities Model: P-PB Reports TRANSACTION CODE: ISDFPS/MAT_COMP; Hit Enter key. This transaction is used to display a unit's authorization Documents MTOE/TDA. NOTE: These MTOE/TDA authorizations are created by the authoritative source - USAFMSA. Current Authorizations will be shown as well as any future authorizations, which will be shown in the Planned column. 7
8 Display Authorized and On-Hand Quantities 1. Type in Force Element and select the Execute button. 8
9 Display Authorized and On-Hand Quantities NOTE: The Authorized column displays the current LOGTAADS data. The Planned column displays the future LOGTAADs authorizations. 9
10 Management of Components 4/26/
11 Current System Capabilities Component Hand Receipts are created from these sources: Technical Manual Data: Components of End Items (COEI), Basic Issue Items (BII) and Additional Authorizations List (AAL) Supply Catalogs (SC): Sets, Kits and Outfits (SKO) PBUSE interfaces with LIW to import SKO data into an organization s Primary Hand Receipt No digital format for equipment with Technical Manuals (TM) TM data (COEI, BII, AAL) must be manually built at user- level Manually built data (e.g., BII) does not digitally transfer to another unit (e.g., lateral transfer) Possible data integrity issue due to manual input 4/26/
12 GCSS-Army Component Hand Receipt Capability COEI, BII, AAL and SC will be used to create equipment Bill of Material (BOM) data BOM data will be pre-populated based on NIIN Only Authoritative Source can change NIIN BOM data Changes to BOM data will affect all Force Elements (FE) that have that NIIN BOM data will migrate to user-level Primary hand-receipt holder (PHRH) Sub hand-receipt holder (SHRH) Sub-sub-hand receipt holder 4/26/
13 Display COEI Separate links will display for CEOI, BII, etc GCSS-Army T-Code LSP1 can be used to display components 4/26/
14 Display of BII 4/26/
15 Display of AAL 4/26/
16 Display BOM Level (COEI, BII, AAL) 4/26/
17 Requisitioning and Lateral Transfers 4/26/
18 Lateral Transfer Workflow PBO PBO S4 S4 S4 S4 Ongoing development of GCSS-Army Release 1.1 may require 18 modification of the content contained in this document
19 Lateral Transfer Workflow Shortage in CO #1 FE is determined MTOE change / Turn-in / etc. PBO S4 shortage Ongoing development of GCSS-Army Release 1.1 may require 19 modification of the content contained in this document
20 Lateral Transfer Workflow Purchase Request (PR) is generated by unit if started by unit actors PBO PR S4 shortage Ongoing development of GCSS-Army Release 1.1 may require 20 modification of the content contained in this document
21 Lateral Transfer Workflow PBO reviews Authorized / Actual comparison (routine/authorize change) to find shortages/excess PBO PR S4 S4 shortage excess Ongoing development of GCSS-Army Release 1.1 may require 21 modification of the content contained in this document
22 Lateral Transfer Workflow PBO finds excess to fill shortage PBO passes PR through the GCSS-Army Business Workplace (SBWP) to losing FE Gaining FE is identified to the losing FE PBO PR PR S4 S4 shortage excess Ongoing development of GCSS-Army Release 1.1 may require 22 modification of the content contained in this document
23 Lateral Transfer Workflow Losing FE picks item/serial number Losing FE notifies PBO using SBWP PBO sends workflow to gaining FE. Can review equipment record, maintenance records, etc. PBO S4 S4 PR shortage excess Ongoing development of GCSS-Army Release 1.1 may require 23 modification of the content contained in this document
24 Lateral Transfer Workflow PBO converts STO PBO STO S4 S4 Ongoing development of GCSS-Army Release 1.1 may require 24 modification of the content contained in this document
25 Lateral Transfer Workflow Gaining FE accepts Assigned to Gaining FE PBO S4 S4 This is the losing FE Ongoing development of GCSS-Army Release 1.1 may require 25 modification of the content contained in this document
26 Lateral Transfer Workflow Asset Vis Asset Vis Non-Deployed Deployed Asset Vis PR PO PBO OR PBO S4 S4 S4 S4 Ongoing development of GCSS-Army Release 1.1 may require 26 modification of the content contained in this document
27 Minor Property Book Adjustments 27
28 Making Minor Property Book Adjustments TRANSACTION CODE N/ISDFPS/LSP2; hit Enter key. Model: PB Minor Property Adjustment NOTE: This action is used to make minor adjustments to the property book. The FE found a discrepancy for the serial number for a Truck, Cargo; NIIN, Current serial number is C ; needs to be changed to C
29 Making Minor Property Book Adjustments 1. Select the Folder icon; Type, ; hit Enter key. 29
30 Making Minor Property Book Adjustments 1. Select the Characteristics Tab; Click on Stock/Pool. 30
31 Making Minor Property Book Adjustments 1. Select the SLoc button in the Stock Element section. 31
32 Making Minor Property Book Adjustments 1. Select the Serial no. icon for NIIN
33 Making Minor Property Book Adjustments NOTE: The material serial number has a discrepancy (missing a number); the equipment Record information is correct ( ). 1. After the serial number discrepancy has been identified, select the Exit button. 33
34 Making Minor Property Book Adjustments TRANSACTION CODE IE02; Hit Enter key. NOTE: This transaction allows the serial number change. 34
35 Making Minor Property Book Adjustments 1. Type in Equipment box, ; hit Enter key. 35
36 Making Minor Property Book Adjustments 1. Select SerData tab. 36
37 Making Minor Property Book Adjustments NOTE: The Serial number box is shaded on this screen. 1. Select the Menu button. 37
38 Making Minor Property Book Adjustments 1. Select Edit; then Special serial no. functions and finally Change serial no. 38
39 Making Minor Property Book Adjustments NOTE: Change Equipment: Change of SerNo. screen populates with the old serial number. 1. Type in New serial number box, C
40 Making Minor Property Book Adjustments 1. Click on the Continue green check to execute the change. 40
41 Making Minor Property Book Adjustments 2. Select the Yes button. 41
42 Making Minor Property Book Adjustments 1. Select the Save button. NOTE: New Serial number is displayed. 42
43 Detailed History 43
44 The Commander s Dash Board Provides near real-time visibility of equipment status Non Mission Capable Maintenance Equipment Admin. Number Non Mission Capable Supply Partially Mission Capable Fully Mission Capable 44
45 The Commander s Dash Board Detailed visibility of equipment status Commander sees what maintainers see Work Order Status Click to drill down to Parts Status Light bulbs indicate a change in status from your last view Icon indicates Mission Readiness 45
46 46
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