GCSS-ARMY SMART BOOK. (Release 2.0) PMO, GCSS-Army, Logistics Division
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2 TABLE OF CONTENTS TAB A B C D E F G H I J K L M N O P Q R S T U V W X TITLE Getting Started Materiel Managers Language Bridging Common Icons GCSS-Army Plant Structure Execution & Management Hierarchy Customer Requirements Flow - OH Customer Requirements Flow Zero Balance Open SSA POs and Customer STOs Soft Pegging Release Strategy Stock Posture Planned Delivery Time Overdue Deliveries SSA Monitoring Interim Conditions Warehouse Activity Monitor Reparables Tracking Deliberate Excess Management Core Processes Battle Rhythm SSA Performance Evaluation the Online End Users Manual - Plus (EUM+) Getting Help GCSS-Army Website 2
3 GETTING STARTED MATERIEL MANAGERS A Understand what your role is in the support structure and who you collaborate with (Tab E) Identify your core processes (Tab S) Setup your individual Favorites Menu for frequently used T-Codes Develop your monthly Battle Rhythm (See Tab T) Execute your Battle Rhythm and make adjustments as experience and local requirements dictate Materiel Management POCs Level I: Level II: Level III: ACOM: Policy: 3
4 GETTING STARTED MATERIEL MANAGERS GCSS-Army Portal Login: A 1. Access through the internet using internet explorer. 2. Click GCSS-Army Log-in shortcut or saved favorite. 3. Click Log In With CAC Access the HTML GUI in the GCSS-Army Portal if the JAVA Software is not loaded or if you re unable to access the JAVA GUI. Logging Off: 1. System > Logoff and close browser screen or click Logoff next to EUM+. Problems? Refer to Getting Help recommendations in Tab W. 4
5 GREENWICH MEAN TIME (GMT) CONVERTER A GCSS-Army date/time stamps are logged using the GMT clock. Below is a table to easily translate system time to your location time: SYSTEM TIME EDT EST / CDT CST / MDT MST / PDT PST :00 PM 7:00 PM 6:00 PM 5:00 PM 4:00 PM :00 PM 8:00 PM 7:00 PM 6:00 PM 5:00 PM :00 PM 9:00 PM 8:00 PM 7:00 PM 6:00 PM :00 PM 10:00 PM 9:00 PM 8:00 PM 7:00 PM 0400 Midnight 11:00 PM 10:00 PM 9:00 PM 8:00 PM :00 AM Midnight 11:00 PM 10:00 PM 9:00 PM :00 AM 1:00 AM Midnight 11:00 PM 10:00 PM :00 AM 2:00 AM 1:00 AM Midnight 11:00 PM :00 AM 3:00 AM 2:00 AM 1:00 AM Midnight :00 AM 4:00 AM 3:00 AM 2:00 AM 1:00 AM :00 AM 5:00 AM 4:00 AM 3:00 AM 2:00 AM :00 AM 6:00 AM 5:00 AM 4:00 AM 3:00 AM :00 AM 7:00 AM 6:00 AM 5:00 AM 4:00 AM :00 AM 8:00 AM 7:00 AM 6:00 AM 5:00 AM :00 AM 9:00 AM 8:00 AM 7:00 AM 6:00 AM :00 AM 10:00 AM 9:00 AM 8:00 AM 7:00 AM 1600 Noon 11:00 AM 10:00 AM 9:00 AM 8:00 AM :00 PM Noon 11:00 AM 10:00 AM 9:00 AM :00 PM 1:00 PM Noon 11:00 AM 10:00 AM :00 PM 2:00 PM 1:00 PM Noon 11:00 AM :00 PM 3:00 PM 2:00 PM 1:00 PM Noon :00 PM 4:00 PM 3:00 PM 2:00 PM 1:00 PM :00 PM 5:00 PM 4:00 PM 3:00 PM 2:00 PM :00 PM 6:00 PM 5:00 PM 4:00 PM 3:00 PM 5
6 LANGUAGE BRIDGING B 6
7 LANGUAGE BRIDGING 7
8 LANGUAGE BRIDGING 8
9 COMMON ICONS C HTML JAVA Continue 9
10 GCSS-Army Plant Structure D 10
11 GCSS-Army Execution & Management Hierarchy GCSS-ARMY SMART BOOK E 11
12 CUSTOMER REQUIREMENTS FLOW: ON HAND F 12
13 CUSTOMER REQUIREMENTS FLOW: ZERO BALANCE G 13
14 H OPEN SSA POs and CUSTOMER STOs A Customer Stock Transport Order (STO) passed to its supporting SSA is represented by a 71 series transaction. When assets are available at the SSA they are promised to the customer by creating an Outbound Delivery (OBD) represented by an 8 series transaction. 1 st TWO DIGITS TRANSACTION TYPE 18 Inbound Delivery (National) 71 Stock Transport Order (STO) 45 Purchase Order (PO) 80 Outbound Delivery In the same manner, SSA Purchase Orders passed to the national level are represented by a 45 series transaction. When the national level promises stock to the SSA it generates an Advance Shipment Notification (ASN) creating an Inbound Delivery (IBD) at the SSA which is represented by an 18 series transaction. In addition, both the STO (ZAR) and the PO (NB) have Document Types assigned. The Document Type is equivalent to the DIC currently used. 14
15 SOFT PEGGING Purpose: The purpose of the Soft Pegging process is to link (Peg) customer requirements to one or more associated SSA Purchase Orders passed to the national level. TRANSACTION CODE: ZPROSTAT I Note** Replace ZAR with ZUR for WAVE 1. Value: Allows the customer to track the PO(s) most likely to fill their open Stock Transport Order. 15
16 SOFT PEGGING Once Pegged, an SSA NB/45 series transaction s progressive history can be reviewed by executing the Extended Document Flow transaction code. TRANSACTION CODE: ZEDF Value: an 18 series Advance Shipment Notification (ASN) shows that request was filled and shipped. 16
17 RELEASE STRATEGY J Purpose: A tool for reviewing/releasing/rejecting questionable requirements based on specific business rules. TRANSACTION CODES: SBWP, ME5A Release strategy occurs at the Execution Mgt level in support of OMA requirements and at the Level I Materiel Mgt in support of SSA AWCF requirements Release strategy leverages the internal GCSS-Army messaging system (SBWP). Materiel Managers review requirements stopped by a release strategy hold code in Workflow and determine whether to release or reject the requirement. As a standard, all release strategies should be cleared within 24 hours. 17
18 STOCK POSTURE Purpose: Review and maintain an accurate and positive stock posture utilizing a combination of available processes. TRANSACTION CODES: MD04, MMBE, ZATF MD04 - Display available stock, Safety Stock, 12 months of Forecasted quantities, Exception Messages, and associated transaction. MMBE - A Multi-Plant, multi-level material search capable of drilling down to the individual PLL. K ZATF - View detailed report and summary statistics for materials at Zero Balance, Zero Balance with Dues-Out, and includes individual totals. 18
19 PLANNED DELIVERY TIME L Purpose: A tool used to calculate order to receipt time by individual Material within each MRP Area. TRANSACTION CODE: ZMRPDT View Planned Delivery Time by: Material Weapon System Designator Source of Fill Value: Planned Delivery Time is a critical core process in GCSS-Army and directly influences the correct functioning of MRP and Forecasting as well as other critical management tools. 19
20 OVERDUE DELIVERIES M Purpose: A tool used to expedite the closing and subsequent reordering of overdue deliveries by leveraging Planned Delivery Time calculated by material. TRANSACTION CODE: ZPODCHK View detailed report and summary statistics in ZPODCHK to effectively analyze whether shipment o Has been delayed o Has been lost in transit o Has been mishandled upon receipt o Is creating a Zero Balance condition o Is affecting open Work Orders Overdue Delivery process uses Planned Delivery Time to isolate late shipments. The standard GCSS-Army Traffic Light tool is used to set parameter thresholds Timely closure and reordering of material significantly improves customer support. 20
21 SSA MONITORING Purpose: Management tool used to identify incomplete processes and determine choke points in warehouse flow TRANSACTION CODE: LL01 PHYSICAL CON - Container Storage DRW - Drawer Storage HAZ - Hazardous Mat'l Storage NTF - Not-Auth. to Forecast PLT - Pallet Storage PSU - Physical Security Unit RAK - Rack Storage SHF - Shelf Storage TYR - Tire Storage VAN - Van Storage WEP - Weapons Repair Parts XXX - Overflow area YRD - Yard Storage YYY - New Mat'l ZZZ - Special Stock Items Interim Storage Types identify a specific incomplete process between receiving, storing, and issuing. Physical Storage Types segregate materials by characteristic. INTERIM GR Area External Rcpts Returns Shipping Area Deliveries Stock Transfers (plant) Stock Transfers (SLoc) Posting Change Area Packaging Area Init. Entry of Inv. Data Differences N 21
22 INTERIM CONDITIONS O Interim Conditions are created by incomplete transaction within the warehouse The Inventory Management and the Warehouse Management within GCSS-Army should always match. This is not practical since processing is constantly occurring at an SSA. Temporary imbalances (<24 hours) are normal. However, extended imbalances (>24 hours) can and will create serious management challenges and degrade SSA operations. 22
23 WAREHOUSE ACTIVITY MONITOR P TRANSACTION CODE: LL01 Value: Provides view of all Interim Conditions in summary format with ability to drill down to specific transaction. Specific movement types ensure traceability of material through each action involved as materiel flows through the SSA during the course of receiving, storing, and issuing. 23
24 REPARABLES TRACKING Purpose: To provide proactive moment to moment nodal tracking of Overage Reparables. TRANSACTION CODE: ZOAREP, ZOBUX Once customer is issued a serviceable reparable, a return purchase requisition (ZRL) is created and represents an I.O.U. to the system. The ZOAREP process utilizes the organic traffic light management capability to trace the flow and aging of outstanding unserviceable reparables. Q Return Purchase Requisition is over 30 days old. Return Purchase Requisition is between 11 and 30 days old Return Purchase Requisition is less than 11 days old. Value: The day to day, station to station traceability of outstanding unserviceable reparables has a major effect on Readiness, National Asset Position, and AWCF solvency. 24
25 DELIBERATE EXCESS MANAGEMENT R Purpose: Allows the manager review of excess prior to retrograde. TRANSACTION CODES: ZRIC, ZMD07XL, ZMD07X ZRIC Process used to establish retrograde destination by individual material, material class, and batch range. ZMD07XL - Determines retention criteria banded by MRP Type and Maintenance Significance. ZMD07X - Generates a full view of Excess posture in Days of Supply and the capability to Retain or Retrograde. Value: Maintains visibility/issue-ability until the moment assets are physically shipped. Mitigates the risk of turnin, order, turn-in churn cycle. 25
26 CORE PROCESSES GCSS-ARMY SMART BOOK S Value: Use this evolving core process list to develop your Battle Rhythm in order to establish and stabilize operations. 26
27 BATTLE RHYTHM T Value: A well thought out Battle Rhythm schedule provides a critical operating standard regardless of where you function within the structure. 27
28 SSA PERFORMANCE EVALUATION U Value: A set of key performance measures developed to specifically evaluate a GCSS-Army SSA determines how well the SSA is being run AND surveilled. 28
29 END USER MANUAL PLUS (EUM+) V Go to GCSS-Army website Go to Training tab Click on End User Manual - Plus You can view or download training modules by business area Updates to system not reflected in training modules will be provided via Training Bulletins 29
30 Getting Help Functional. 1. End User Manual Plus. 2. Existing support structure. Your Materiel Management structure will be your first source for functional problem resolution 3. Collaboration forums. a. MILBOOK Lead User Forum b. CASCOM SKN Technical. GCSS-Army Help Desk 1. Problems with functions: Contact the Help Desk directly. 2. Access issues: Contact your local System Access Administrator: a. Primary: b. Alternate : 3. Help Desk Contact Information: a. Phone: Commercial , DSN , Toll free b. link with screen shots if available. Notes: W 30
31 X Prepare for fielding Get training Access the GCSS- Army production system Collaborate with user community Get help GCSS-Army Online: PMO, PMO, GCSS-Army, GCSS-Army Logistics Logistics Division Division 31
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