MINUTES OF MEETING ACADEMIC SENATE BOARD March 28, 2005 OFFICERS AND MEMBERS PRESENT NADEGE WILLIAMS PATRICIA D ORANGE MARTIN

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1 MINUTES OF MEETING ACADEMIC SENATE BOARD March 28, 2005 OFFICERS AND MEMBERS PRESENT PRESIDENT VICE PRESIDENT SECRETARY TREASURER ADJUNCT FACULTY BUSINESS & COMP. TECHNOLOGY CEC COUNSELING ENGLISH HEALTH SCIENCES HEALTH SCIENCES LANGUAGES LIBRARY MATHEMATICS MATHEMATICS NATURAL SCIENCES PERFORMING & COMMUNICATION ARTS PERFORMING & COMMUNICATION ARTS PHYSICAL EDUCATION SPECIAL SERVICES KAY DABELOW JIM BICKLEY EDWARD MARTINEZ AHNI ARMSTRONG MARK DODGE EARLIE DOUGLAS NADEGE WILLIAMS PATRICIA D ORANGE MARTIN JANE HALLINGER LEE HASSIJA TOM NEIDERER LOKNATH PERSAUD KRISTA GOGUEN PAT PEACH FRED KEENE TERESA TRENDLER CHRYSTAL WATSON TAD CARPENTER JESSIE MOORE JO BUCZKO OFFICERS AND MEMBERS ABSENT BUSINESS & COMP. TECHNOLOGY ENGINEERING & TECHNOLOGY ENGLISH ENGLISH HEALTH SCIENCES LANGUAGES SOCIAL SCIENCES SOCIAL SCIENCES VISUAL ARTS & MEDIA STUDIES VISUAL ARTS & MEDIA STUDIES ALLEN DOOLEY [OPEN] DAN MEIER ROBERT OVENTILE LARRAINE GAGLIARDI ROB LEE JENNI KIM CHARLOTTE WILLIAMS ROLAND PERCEY REBECCA MORRIS

2 GUESTS AND VISITORS VICE PRESIDENT INSTRUCTIONAL DR. JACKIE JACOBS ADMINISTRATION FACULTY TECHNOLOGY COMMITTEE DAN HALEY CLASSIFIED SENATE PRESIDENT RAMONA NALE CLASSIFIED SENATE REPRESENTATIVE HOLLIS STEWART CAMPUS WIDE CALENDAR COMMITTEE JIM ARNWINE CALL TO ORDER President Dabelow called the meeting to order at 3:05 PM Visitors: Ramona Nale, Classified Senate; Dan Haley FacultyTechnology Committee; Introductions: Patricia D Orange Martin, the new Academic Senate Counseling representative. Fred Keene led the pledge of allegiance. II. PLEDGE OF ALLEGIANCE III. APPROVAL OF MINUTES Motion to approve the March 24, 2005, minutes with corrections was made by Mark Dodge and seconded by Krista Goguen. Corrections: 1) The amounts referenced in the CTA report were rumored to be these amounts. 2) Teri Trendler (not Krista Goguen) presented the Girls Science Day information. Vote: Ayes: Unanimously. Minutes were unanimously approved with corrections. IV. STANDING/AD HOC/CAMPUS-WIDE COMMITTEE REPORTS 1. College Coordinating Council (CCC): Jim Bickley. Brief overview of items discussed at the Council s last meeting: 1) Support of Confidential employee representation on the CCC. 2) After spring break the Institutional Research office will conduct a Campus Climate Survey of college employees about their employee experiences. This survey is different from the Student Campus Climate Survey. 3) Bob Cody reported on the status of the Desktop Replacement Plan. 4) The school is developing a project to provide student drop-off areas on Colorado Boulevard. There are no legal drop off areas on the existing side streets. President Dabelow said depending on weather conditions, this project might not start until Spring There is a handicap only, drop-off area next to Harbeson Hall. 5) An overview of project development on the west side of campus was given, i.e., tennis courts and the new Engineering building. After these projects are started, because of construction, faculty parking will be impacted on the west side. 6) There was discussion about Internet blocking. 7) Informed by Page 2

3 CTA about the Fair Share taking place on April 1. (This date will be verified). 8) President Kossler will visit more administrative service units, student government areas, etc. 2. California Performance Review (CPR): Edward Martinez: This initiative includes a number of issues having effects on the faculty and students of community colleges. The statewide Academic Senate indicated that these issues are now on hold, so the CPR committee will resume its activities as the need arises. 3. Faculty Technology Committee: Dan Haley: President Dabelow said the Academic Senate opposed the blocking of Internet sites because it was a violation of academic freedom. Administration has offered a new proposal to the various constituent groups at the College Coordinating Council meeting. An online warning will be issued to those attempting to enter a blocked site with a link to an electronic resources policy, followed by information on overriding the block in increments of one hour with each override. All internet use on college computers is automatically monitored and recorded. On behalf of the Faculty Technology Committee (FTC), Dan Haley said the Committee voted to oppose the proposal and asked that this campus go back to the previous policy of open access. Faculty internet blocking is an abridgement of academic freedom to unrestricted and unmonitored information. He said that PCC s academic reputation is at risk. Other than filtering or blocking in K-12, Mr. Haley said he could not find examples of internet blocking in other community colleges, and this type of action could discourage future instructors applying to teach here. Mr. Haley said the Academic Senate should have been consulted because there has been a lack of shared governance and collegiality on behalf of administration. The FTC contributed dialog in regards to the removal of games from faculty computers, but it does not support the blocking of Internet games. The FTC urges opposition to the proposed policy and its compromise. Concerns/Discussion 1) The proposed policy is neither acceptable or logical. 2) How can faculty monitor their students access to web sites that they themselves cannot access? President Dabelow said proposed policy would allow a faculty member to access any Internet site with the understanding that there would be monitoring of a blocked site if there was a pattern of excessive visits to this site. 3) Dan Haley referenced 3 types of library computers. a) The walk-in computers access only catalog and periodical database materials; b) A student log-in and password code (not available to faculty) is needed for unlimited Internet access in the library computer labs; and c) the library does have staff computers that have restricted Internet access. 4) A teacher s Internet access number can be obtained by instructors from Computing Services. Lack of an access number can be a concern for those with on-line courses for both faculty and students. 5) Jim Bickley said he was not opposed to the Academic Senate Board taking a position independent of the Academic Freedom and Professional Ethics Committee. Administration should have the right to deal with Internet access problems. Page 3

4 MOTION made by Jane Hallinger and seconded by Mark Dodge that the Academic Senate objects to the restriction or monitoring of Internet site usage by faculty. More Comments 1) Bob Cody said the college has an acceptable use policy adopted by the Board of Trustees. The privacy policy prohibits fishing expeditions not supported by reasonable issues. The campus computer system is backed up every night. Except for extraordinary recovery measures, deleted s are not retrieved. 2) Typing in a name and password is not required to access the Internet. 3) There are areas where four to five instructors may share one computer. 4) An Academic Senate amendment to discourage the inappropriate use of computers by faculty could be made. 5) Having monitored information on staff would make it easier for the public to access this information. President Dabelow asked that this issue be put on the next senate agenda and for the Academic Senate Board to review the Privacy, Security and Acceptable use of Electronic Resources policy so we are all familiar with this. VOTE ON THE MOTION: Ayes: Unanimous. Motion passed. 4. Campus Wide Calendar Committee: Jim Arnwine presented the draft calendar. Fall Semester: August 28 - December 16 Winter Intersession: January 8 - February 17 (6 weeks) Spring Semester: February 20 - June 16 Veterans Day: Campus closed days are Nov Thanksgiving: Campus Closed: November President Holidays Can be two consecutive 3-day weekends or one 4-day weekend Cesar Chavez Day March 30 End of Spring Break Campus Closed April Memorial Day May 28 Comments/Suggestions: 1) Add a June 2006 calendar. Current reference is only in text. 2) Winter Intersession is six weeks. January 8 - February 17. 3) There are fewer holidays in the middle of class days. President Dabelow asked for this item to be presented at the April 18 meeting and for the Senate Board to review this calendar within their divisions for input. 5. Nominations and Elections Committee: Pat Peach. Election Results: Kathryn Dabelow: President; Jim Bickley, Vice President; Edward Martinez, Secretary and Ahni Armstrong, Treasurer. President Dabelow thanked those who voted for their vote of confidence. Page 4

5 V. EXECUTIVE COMMITTEE RECOMMENDATIONS 1. Maximum ceiling on Academic Senate general fund donations: Because of time sensitivity, President Dabelow tabled this item. 2. Motion to create an Ad Hoc Committee to discuss issues relating to release-time faculty. Motion made by Jim Bickley and seconded by Pat Peach. Several areas of concern suggested for committee review: 1) SLO matters in areas; 2) where jobs have traditionally been filled by faculty and now may not be; and 3) how release time faculty are counted in 75/25 ratio. Ms. Hallinger expressed concern about the need for strong faculty input, especially in regards to nonteaching positions. She referenced a pending release-time faculty member (no name was mentioned) whose position might be changed to a classified position. She asked if the Board could discuss this matter before sending on to the committee. President Dabelow said the matter was discussed by the Executive Committee, and it was suggested that it be sent to the Committee for review, input, and recommendation back to the Senate Board. VOTE on the motion: Ayes: Unanimously approved. Sent To Committee / Information 1. Revised Internet blocking procedures to Faculty Technology Committee & Committee on Academic Freedom and Professional Ethics. VII. REPORTS FROM EXECUTIVE COMMITTEE R-1 President s Report: President Dabelow: The Academic Senate hosted a successful Area C meeting here at PCC on March 19. An Area C resolution was made to support AB982 at the statewide senate meeting. R-2 Vice President s Report: Jim Bickley. Deferred. R-3 Secretary s Report: Edward Martinez: On behalf of the Academic Senate letters in support of AB 982 have been sent to Representative John Laird, the Speaker of the House, and several senators and assembly members who represent the Pasadena area. Jo Buczko and Edward Martinez have ed to faculty model letters, which can be modified or printed as is to mail individually to their local state representatives or senators urging their support of AB 982. R-4 Treasurer s Report: Ahni Armstrong: Deferred VIII. INFORMATION ITEMS 1. Krista Goguen presented a five-minute DVD highlights of PCC s last Welcome Day. Page 5

6 Dr. Kossler welcomed all those who attended. The next Welcome Day is scheduled for October 26 (Friday before fall semester). Flyer was provided. Faculty volunteers are needed, especially for the division information tables from 9AM 1PM. Bianca Richards is coordinating student tours. Volunteers will receive a t-shirt and free lunch. Abuse of Library materials. Would like to encourage faculty to encourage students to use library materials responsibly. This will ensure equal access for students to these materials. Current problems involve the theft of book contents. Faculty are urged to inform students that they need to have their own copies of textbooks and to return research books in a timely manner. Increasing book fines to curb material theft will probably be addressed next semester. 1. Tim Wise: Workshop Video: Because of the sensitivity of time, this video will be presented at another time. 2. Lisa Sugimoto: Student Equity. An Executive Summary (Draft 3/25/2005) was presented. The due date for this summary to the Chancellor s office has been extended to the end of this semester. Areas referenced include Access; Course Completion; ESL and Basic Skills Completion; Degree and Certificate Completion; and Transfer. The current summary has been developed to provide an easier format for review. Discussion/Comments 1) PCC s service area is much larger than the PCC district. Sixty percent of PCC s student come from many areas outside its service area. 2) Upon request, Ms. Sugimoto offered to provide a copy of the full report or specific areas of the report and supporting data. President Dabelow asked that this information be shared within the respective divisions and that concerns be shared with members of the Student Equity Committee including Lisa Sugimoto, President Dabelow and Edward Martinez. IX. STANDING INFORMATION ITEMS SI-1 CTA REPORT: Suzanne Anderson: No report. SI-2 FACCC REPORT: Jane Hallinger: Talk of raising student fees is off for now. There is concern regarding contributions to our retirement fund. The Governor is now raising money to put this matter on the ballot. This issue could be a threat to public employees. In 1969 there was a $100 differential in funding between K-12 and community college students. The split is now $3,000. There is much discussion about how to get out of this situation and what to do in the future. The Budget Allocation Committee is working on developing new funding proposal for the community colleges has been developed (summary handout provided). Page 6

7 S1-3 ADJUNCT FACULTY REPORT: Mark Dodge: There has been dialogue use of the term adjunct making it more of an economic term than an educational term. There is no easy way to walk to the eastern parking lot except to walk in the traffic lanes. It is recommend that the Executive Committee look at this matter. A staff member could possibly coordinate part-time affairs. S1-4 CURRICULUM COMMITTEE REPORT: Alan Armstrong: No report. X. ANNOUNCEMENTS Bob Cody: Desktop Replacement Plan Status Report dated March 28, This update includes a detailed replacement plan for each division/office. There is input from division deans in this report. Mr. Cody asked that faculty review this list. Concerns and comments should be shared with the division deans. Computing Services is developing better ways to share communication about the replacement process. Data was provided in regards to computers installed, received and ordered for both the student labs and staff offices. The college will be engaging the services of a network design consultant to assist in providing an integrated network environment where a staff member can access needed data at any time, anywhere on campus. To obtain data on where all the network devices are located Computing Services will work with the consultant team asking questions of staff over the next six months. Comment There is no latency in the overall network. Mr. Cody will check to see if the filtering process affects Web-CT. IX. PUBLIC COMMENT Tom Neiderer: There is a group of faculty developing a meeting regarding CTA s Fair Share proposal. Proposed date is April 22. Final information will be passed on to share with faculty. Hollis Stewart: The Classified Senate is looking at the Internet monitoring issue and will be establishing a committee on this matter. Mr. Stewart feels that this monitoring is an intrusion into personal and academic freedom and that we need to protect our libraries, staff and faculty. The Classified Senate would like to work together with the Academic Senate on this matter. Krista Goguen: Regarding the safety issue of pedestrians in the parking lot: This is a very serious issue, and it is confusing to know where to drive and where to walk, especially at night. She was told by Rick Van Pelt there would be some kind of walkway. President Dabelow said this matter will be addressed. Page 7

8 X. ADJOURNMENT MOTION to adjourn made by Mark Dodge and seconded by Tom Neiderer. Vote: Motion passes unanimously. Meeting adjourned at: 4:50 PM NEXT MEETING: MONDAY, April 18, Page 8