Minutes: Action Items Only MCCCDGB

Transcription

1 Minutes: Action Items Only MCCCDGB Friday April 17, :00 a.m. Originating at: Neal Campus Kingman Room #508 Also Available via Interactive Television at: Bullhead City Campus Room #508 Lake Havasu Campus Room #508 North Mohave Campus Room #301 (Action Items are in bold print) I. Call to Order (Dr. Julie Bare, President) Dr. Bare called the meeting to order at 9:00 a.m. II. III. Pledge of Allegiance Roll Call (Amy Curley, Executive Assistant) Julie Bare Jon Longoria Vance Miller Judy Selberg Phyllis Smith (ITV) IV. Approval of Meeting Minutes (Bare)(Appendix 1) The draft minutes of the March 13, 2015 regular meeting appear in Appendix 1. Vance Miller moved, Judy Selberg seconded, to approve the draft minutes of the March 13, 2015 meeting as presented in Appendix 1. Without further discussion, the motion carried 5-0. V. Audience of Any Citizen (Bare) [NOTE: This is an opportunity for any citizen to address the Board on any matter of concern to the citizen. The Board will listen to the remarks, but may not respond or answer questions. Unless the matter is already on the agenda for action, no action can be taken other than to instruct staff to include the matter on a future agenda. The president of the Board may limit the time for individual presentation and may limit the total time for all presentations. Citizens wishing to comment will be limited to one opportunity to speak. During Interactive Television (ITV) meetings, the chair will query each campus for those who wish to speak.] Dr. Bare queried each campus individually. There were no citizens wishing to address the Board.

2 VI. Faculty Council Report (Dr. Andra Goldberg, president, MCC Faculty Council) The following representatives are up for election: Erin Windsor (Science), Jeff Kingsbury (LHC), Lori Howell (DE), Joy Greco (Associate Faculty), Fadrique Louie Saenz (Industrial Technologies), Mariam Yesayan (Pre-College/Developmental), John Hansen (English/Communications). Clark Brown sent out a request for nominations for these positions and manage the elections through the Faculty Elections account that has been set up to facilitate these elections and that is overseen by Jennie Dixon, the Director of HR. Nominations were due by April 3, and ballots will be due by April 17 so that the election results will be complete by the April 24 th meeting, at which time elections for next year s officers can take place. Dr. Goldberg reported that Dr. Kearns met with our Professional Development Chair, Tim Mayo, and Jeff Kingsbury and Jess Jacobs to discuss changes in procedure to streamline faculty travel for professional development activities. The faculty have recommended that faculty chair the Academic Standards and Assessment Committees to improve the process and communication in these important committees. The Faculty Association meeting will be held at noon on Commencement Day, May 15, 2015 at the Mojave Crossing Event Center. VII. Board Reports (Bare) A. Trustee Reports (Bare) 1. Gordon Ritter Resolution (Bare) (Appendix 2) Dr. Bare announced that the Mohave Community College Board of Governors recognized the invaluable contributions of Dr. Gordon L. Ritter who passed away on March 6. Dr. Ritter served on MCC s Board of Governors from 1975 to He was awarded the Mohave Community College Founders Award in 2001 for his significant contributions to the college. Ritter was instrumental in the creation of the Legacy Foundation Allied Health Sciences Building I and II on the Bullhead City campus. The buildings house the programs for dental assisting, dental hygiene, health care information technician, medical assisting, nursing, and radiologic technology. He also helped to develop Western Arizona Regional Medical Center s sponsorship of MCC s nursing program. 2. Governance Institute for Student Success (Selberg/Smith) Dr. Judy Selberg and Ms. Phyllis Smith attended the Governance Institute for Student Success (GISS) in Phoenix on April 10th - 11th, 2015 on behalf of the Mohave County Community College District Governing Board. Ms. Smith reported that it was a productive event, that MCC was excelling in areas where other colleges are still struggling and she is proud to be a member of such a forwardthinking institution. 2

3 Dr. Selberg pointed out that success after remediation was addressed at the event and should be a focus of the College. A productive discussion occurred as to student course load and its impact on success in remediation courses. Dr. Kearns reported that the dynamic of having other Boards at the event allowed the opportunity to see other Boards functioning as a group even if there are differences of opinion. The Institute was a good stepping off point for another event that focuses more on Arizona s issues. 3. Additional Board Reports (Selberg) Mr. Longoria reported that he received a letter questioning college leadership which he cannot take action on because it was written anonymously. Constituents of his district (#4) are welcome to contact him directly at with any issues they would like to discuss. VIII. President s Report (Dr. Michael Kearns, President) A. Community College State-Level Council Reports (Kearns) Dr. Kearns reported that the Arizona Community College Coordinating Council met via teleconference and discussed various issues stemming from the close of the legislative session. B. Legislative Update (Kearns)(Appendix 3) 1. Legislative study committee on Community college expenditure limitation 2. Proposed initiative that would cap/limit future community college tuition increases C. State Budget Update (Kearns)(Appendix 4) Dr. Kearns reported that that there current state budget issues to address. D. Update of Current Events (Kearns) Dr. Kearns reported he attended a local event for the Governor. Dr. Kearns reported that there may be several turnovers in college presidents in the Arizona districts this summer. IX. Student Services (Ana Masterson, Dean of Student Services) A. Milestone Advising (Masterson) 3

4 Dean Masterson reported that Student Services implemented Milestone Advising in Fall 2014 which required all currently enrolled students who had completed (or would have completed by the end of the semester) 50% to 75% of their declared program of study to have an in-depth advising appointment with a Student Services Specialist. During the appointment, the advisor assists the student in developing a plan to finish their degree which includes identifying/scheduling remaining courses needed for program of study completion; financial aid and/or payment status; balancing outside obligations/commitments; and their plans after graduation as well as any concerns or issues the student wants to discuss. Three-hundred students were required in fall 2015 for milestone advising, with close to a 90 percent response rate. Currently, Student Services has notified 259 students for the spring semester for milestone advising with students being very receptive to the requirement and making appointments to meet with advisors to finish out their degree with the Milestone Advising program. X. Instruction (Jill Loveless, Dean of Instruction A. Writing Across the Curriculum (Loveless)(Appendix 5) Dean Loveless reported that Mohave Community College uses assessment in a variety of ways to improve student learning. One of the major projects that the college has been doing is the Writing Across Curriculum at Mohave (WAC M) project as a participant in the Higher Learning Commission s Assessment Academy. This year completes our four year project. This past March Rosemarie LeFebvre presented at the HLC Conference the current status of the project and the current findings. The WAC M team will return to HLC in June to give the final presentation of the project. This is one of the ways we assess student learning. Other methods include the Cycle of Learning where each discipline identifies a general education competency and tests students learning in that area. Each area officially assesses the different competencies over a period of several semesters although faculty assess in the classroom every day. The General Education Philosophies are as follows: Aesthetic Sensibilities, Communication Skills, Critical Thinking Skills and Problem-Solving, Cultural Diversity and Global Awareness, Techniques of Inquiry, and Technological Competency. Departments also use the Periodic Program Review to review student learning within the degrees and certificates. XI. Administrative Services (Diana Stithem, Executive Vice President) A. Utility Savings Plan (Stithem) Vice President Stithem reported that the College is working on a utility savings plan to help keep the costs down as utility costs continue to increase. The campus facilities managers and campus deans have been sharing ideas and recommendations to bring utility costs down by various approaches, including individual actions, summer building closures where usage is minimal and lighting replacements using LED fixtures. A similar plan was implemented five years ago, but technology has improved some opportunities, and the college community benefits from periodic gentle reminders. 4

5 B. Learning Management System (Stithem)(Appendix 6) Vice President Stithem reported that following a lengthy and thorough discovery period, the College is recommending the expenditure of $159, over a three-year period for a Schoology, Inc., enterprise level learning management system subscription. The cost for the subscription for the first year is $69,068.00, second year $43,908.90, third year $46, Mohave Community College uses a learning management system platform for its online and web-enhanced classes. (All MCC ground classes are web-enhanced.) In 2007 Mohave Community College made the change from Blackboard to the Angel Learning Management System. MCC has been with the Angel system since; however Blackboard, Inc., purchased Angel several years ago and has slowly slowed down development and support for the Angel Learning Platform, encouraging Angel subscribers to move to the Blackboard System. In early 2014 the college began to seriously look at other learning management system options and how they align with MCC s instruction and learning goals. In accordance with the college s procurement guidelines, in November, 2014, the MCC Office of Procurement issued a Learning Management System (LMS) Request for Proposal (RFP) that contained several stages of review and evaluation: proposal, presentation, hands on testing, references and pricing and contract negotiation. Twelve vendors submitted proposals. After an initial review eliminated the outliers (not the right capabilities, outrageous cost, etc.), an LMS review task force, consisting of faculty, instructional technology, information technology and others then reviewed the proposals of the remaining four: Blackboard, Instructure, Inc. (Canvas), Brightspace (Desire 2 Learn) and Schoology. The task force selected the two best scoring systems to invite to campus and further review. Following demonstrations, all faculty were given the opportunity to use vendor Sandboxes to create online classes and were encouraged to submit their comments about either or both systems to the task force. Final considerations included breadth of features and functions, ease of use for students, faculty and staff, faculty comments after testing, vendor support, data security, disaster recovery and analytics. The College will begin implementation quickly following approval of the expenditure, with Schoology staff scheduled to be on campus in late April and early May. Vance Miller moved, Judy Selberg seconded, to approve Schoology, Inc., as Mohave Community College s learning management system provider based on the information presented above and in Appendix 6. After a brief discussion, the motion carried 5-0. C. Human Resources Report (Stithem)(Appendix 7) Vice President Stithem presented the Human Resources report for the month ending March 31, 2015 as presented in the Appendix. Vance Miller moved, Phyllis Smith seconded, to approve the Human resources reports for the month ending March 31, 2015 as presented in the Appendix. Without further discussion, the motion carried

6 D. Financial Report (Jess Jacobs, Associate Dean of Financial Services)(Appendix 8) 1. Truth in Taxation Notification (8A) Associate Dean Jacobs reported that the College will hold its Truth in Taxation Hearing at the May 2015 meeting. 2. Monthly Financial Reports (8B) Associate Dean Jacobs presented the Financial report for the month ending March 31, 2015 as presented in the Appendix. XII. Next Meeting (Bare) The next regular meeting of the Mohave County Community College District will be Friday, May 15, 2015 starting at 12:00 p.m., originating from the Bullhead City Campus. XIII. Adjournment (Bare) Dr. Bare adjourned the meeting at 10:29 a.m. 6