Web Timesheet. Hours by Day. Associate User Guide

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1 Web Timesheet Hours by Day Associate User Guide

2 2 Table of Contents Login... 3 Timesheet Dashboard... 3 Enter Hours Worked... 3 Save and Submit Hours for Approval... 4 Did Not Work... 5 Save/Submit Individual Assignments... 5 Save/Submit All Assignments... 5 Edit Timesheet... 6 View/Print Time Card... 6 Your Profile... 6 Support... 7

3 3 Login 1. Go to 2. Enter your User ID and Password. Your User ID will be the address you registered with. Passwords are case sensitive. 3. Select. Please note, once you logon, it may take a few seconds to load your Timesheet Dashboard. If you are a new user, register on the left side of the screen. Timesheet Dashboard The Dashboard provides a summary of your timesheets on PeopleNet. Click on the week ending date to view more details about that timesheet. Status Legend Open: No time or saved Editable Submitted: Sent for approval Editable Approved: Client approved Not Editable Closed: Sent to Payroll Not Editable Enter Hours Worked 1. Select the week-ending date. On the dashboard, click on the date for which you would like to enter hours. View older timesheets

4 4 2. Open the Time Entry Window. Click in the cell that corresponds to the assignment and day for which you would like to enter hours. Time Entry Window 3. Enter the total hours worked for the day. The Adjustment Type will default to Worked. 4. Tab to the next day to enter hours. Or click on the next time entry cell to enter hours for that day. Adjustment Type 5. Add time for other Adjustment types. Click on to add a row. Select the correct Adjustment Type (e.g. PTO, Holiday) and enter the hours to apply to that code. 6. Repeat steps 2-5 for each work day or use the Copy To feature to copy time entered to other days in the week. Click anywhere outside the Time Capture Window to close it. Save and Submit Hours for Approval Save and submit actions can be performed for each assignment or for all assignments at once.

5 5 Did Not Work The timesheet cannot be saved or submitted with zero hours. Select if you did not work any hours for the assignment. All time entry cells for the assignment will be cleared to 0.00 and disabled from input. Select to reverse the action. Save/Submit Individual Assignments Select to save hours entered for an assignment. The timesheet status for the assignment will remain as Open. Select to submit hours entered for an assignment. The timesheet status for the assignment will change to Submitted. Save/Submit All Assignments Select to save the hours entered on the timesheet. The timesheet status will remain as Open. Select to submit the hours entered on the timesheet for approval. The timesheet status will change to Submitted. Total hours for all assignments

6 6 Edit Timesheet 1. Select to enable the time entry cells for an assignment. 2. Make changes as necessary. 3. Re-submit the changes for approval. Once the time for an assignment is approved, you may not edit the hours for that assignment. Please contact your company representative for an adjustment. View/Print Time Card Select the View/Print Time Card link located above the time card display. Your Profile From the top menu bar, click on Your Profile This screen allows you to edit your user preferences, including personal information, time entry preferences and notifications.

7 The Personal Information section lets you change your contact and password information. The Preferred Language option will be available in the 2 nd quarter of 2012 and will allow you to translate the screens to Spanish or French. 2. The Notifications section lets you set your preference on how you want to be notified of time entry reminders or approval updates. 3. Time Entry Preferences allows you to define your time entry defaults. Support For questions on time entry, time adjustments, assignment guidelines or pay schedule please contact your branch representative. User Guides and Video Tutorials Technical Support For technical support, please call PeopleNet at or Call Center Hours: Monday through Friday, 8:30am to 7:00pm EST, after hours Pager support When calling or ing PeopleNet, please provide as much detail of the problem as possible including screen shots of any error message. Please include your contact information, agency name, branch name and client name.

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