Gilmore Global Online Store for. Parts User Guide

Transcription

1 Gilmore Global Online Store for Parts User Guide Updated: March, 2013

2 Table of Contents Overview... 3 Landing Page... 3 Shop as a Guest... 3 Create an Account... 4 SELF-REGISTERED USERS - Login with an Active Account... 6 RESELLERS: Log in with an Active Account... 7 Services > Inventory... 7 Shipping > Table... 8 Shipping > Tracking > UPS... 9 Holidays > North America Contact Us Help > SMART Store User Guide Services > SMART Parts Store Gilmore Online Store for SMART Parts What you see when you login Security Features Browsing the Products Categories & Part Diagrams Placing an Order Shopping Cart Entering Ship-to Information Address Book (for registered users) Shipping Details Final Order Summary Tracking information Support Return Policy of 17

3 Overview The Gilmore Online Store for SMART Parts has been developed to allow you to quickly find and order replacement parts for your SMART products. Our online store makes it easy to find replacement pens, power cords, remote controls, battery packs, and projector bulbs for a large selection of SMART products. If you are a Reseller, please contact SMARTResellers@gilmoreglobal.com, who will help you to set up your account, making sure that you receive your discounted pricing. This manual will provide instruction and useful information for navigating through the online store. Landing Page The Gilmore Global Kiosk is the landing page that all shoppers will be directed to from the links on the various SMART websites. This Kiosk provides you with the following options: Shop as a Guest Create an Account Login with an Active Account Gilmore Online Store User Guide Contact Us Shop as a Guest The Shop as a Guest option is ideal for those that do not expect to return to the Gilmore Online Store for SMART Parts often. 3 of 17

4 Select to shop in English, French (Francais) or Spanish (Espanol). You will immediately be redirected to the Gilmore Online Store for SMART Parts: Create an Account For shoppers that expect to order products through the Gilmore Online Store on a regular basis, you have the option of creating your own Account. This allows you to log back in at any time to review previous orders, along with tracking active orders. ATTENTION RESELLERS: TO ENSURE YOU OBTAIN YOUR DISCOUNTED PRICING, DO NOT SELF- REGISTER. PLEASE CONTACT SMARTRESELLERS@GILMOREGLOBAL.COM FOR INSTRUCTIONS ON ACCOUNT SETUP. A window will open, in the language selected, where you enter your account information. This is ideal for the shopper that intends to purchase additional parts in the future. You will be able to track their order, and review past orders. 4 of 17

5 Once submitted, you will receive an confirmation with your login credentials identified. You will be prompted to enter their Username and Password to access the Kiosk. 5 of 17

6 SELF-REGISTERED USERS - Login with an Active Account If you have previously created an account, you can login with the Username and Password assigned to you. You will immediately be redirected to the Gilmore Online Store for SMART Parts: 6 of 17

7 RESELLERS: Log in with an Active Account If you are a Reseller, log in to the Kiosk with the Username and Password that Gilmore has provided to you. Once you successfully log in, you will be presented with various options within the Kiosk: Services > Inventory Within the Kiosk, you are able to view the Inventory Level or the various Parts. You will see the following screen. 7 of 17

8 If you put a space into the Part Number field will provide you with a list of all inventoried items: Shipping > Table Selecting Shipping > Table, you will see all North American destinations, along with the various UPS service levels and transit times. You are also able to click on the International Shipping Table link to open up an excel spreadsheet. 8 of 17

9 Shipping > Tracking > UPS Selecting Shipping > Tracking > UPS, the UPS tracking website will open up in a new window. 9 of 17

10 Holidays > North America Here you will see a listing of all North American holidays: Contact Us Should you need assistance, Gilmore s contact information is shown: 10 of 17

11 Help > SMART Store User Guide To view or save the latest Gilmore Online Store User Guide, select Help > Gilmore Store User Guide Services > SMART Parts Store To access the Gilmore Global Online Store, select Services > Gilmore Online Store for SMART Parts What you see when you login Once you have been redirected to the Gilmore Online Store for SMART Parts, you will be placed in a view that is called the WebTop view. This is your online desktop that shows the accessible features on the store. 11 of 17

12 Security Features During your use of the web application you may notice some security features. Once you have established your session, there is a minute time out feature that prevents your session from being used after that length of time has passed without any activity. Browsing the Products There are a couple different ways to view the products on the store. Product Categories Product Categories are found on the left menu bar. Simply click on any of the categories to gain access to a list of items in this product range. These links act as categories that contain all of the products on the store. If you know the location of the product you are searching for, you can use these folders to drill down until you find the desired products. Search Function On the top right hand side of the store there is a search field available. This will allow the user to search the store, which in turn searching through each category, for a specific product if the part number or description is known. The results of the search will be listed for easy viewing. 12 of 17

13 Categories & Part Diagrams You will see a link within the Category block, which contains a link to open up a pdf. This pdf contains detailed descriptions and part numbers. For example: Placing an Order To order an item, enter the desired quantity in the field beside the product, and then click the Add to Cart button located in the bottom right hand corner of the page. The items will be added to your shopping cart and the total value of items in your cart will be shown above the Categories on the top bar (Checkout). Item quantities can be modified later in the shopping experience if an error is made. A thumbnail image of each product will be available for a user to view as an added measure to help identify the correct product for ordering. A user can simply click on the thumbnail image to open a full image view. Shopping Cart Clicking the Add to Cart button will bring you to your cart view. Here you can modify the quantity of the item in your cart or clear your cart. If you wish to add more items to your cart, select Continue Shopping. If you are ready to checkout, select Continue>> 13 of 17

14 Entering Ship-to Information At this step you will be asked to enter the ship to information. If the Shipping information is the same as the Purchaser Information select Copy Purchaser Information. If the information is different you will have to enter the details manually. The fields marked with asterisks are mandatory fields and must be completed before proceeding to the next stage in the order process. ** PLEASE NOTE** The Phone field in the Shipping Information section must be entered as xxx-xxxxxxx (ex ). Please do not use brackets or a 1- to signify long distance. At this time you are not committed to finishing your order. Click the Back button to return to the checkout page. Address Book (for registered users) If you created an account and logged in as a Registered User, you may Save the Shipping Information into your Address Book. To Add, Edit or Delete entries from the Address Book, select Manage Address Book : When you are finished, select Back. If you are satisfied with your ship-to information, click the Shipping Details button to proceed to the Shipping Detail page. Shipping Details On this page you will see when your order will ship. If you place your order before 15:00 EST, it will ship in 24 hours. If you placed it after 15:00 EST, it will ship in 48 hours. On this page you are required to select a method of shipping. You can also specify additional contact information if you would like to notify a third party of the order details. 14 of 17

15 Click the Order Summary button to finish the order process. Final Order Summary At this point of the order process you can review and make any changes before placing your order. 15 of 17

16 If you completed all applicable documentation (payment agreement, credit application), you will see the option to pay by Purchase Order. If all of the information displayed is correct, select the applicable Payment Option and click on Submit Order. You will be presented with an Order Confirmation, which contains your Order Number, along with the following links: You will receive an order confirmation within a few minutes of placing your order. Once submitted, no further changes can be made. If there were any errors on the order, it is imperative that you smartparts@gilmoreglobal.com immediately to have the order cancelled and resubmitted. Tracking information Once your order has shipped, you will receive the tracking information via . If you are a registered user, you can also log back in to the store and View Past Orders. The tracking information will be displayed within your order(s). Once your order has shipped, you will receive an notification that the package is in transit. This order confirmation will include the courier tracking number. 16 of 17

17 Support Contact Gilmore Global Parts team for: Inquiries related to payment, billing or credit cards; Shipment status or questions regarding returns, damaged goods and freight issues; Order changes. Via Via phone: or Hours of operation: Monday to Friday, 8 a.m. - 5 p.m. EST Contact SMART Technologies Customer Support Department for: Inquiries about service parts or parts pricing that do not require troubleshooting; Help with identifying which parts to order; Product part numbers. Contact Us: Via phone: or Hours of operation: Monday to Friday, 5 a.m. - 6 p.m. MST Contact SMART Technologies RMA division for: Inquiries about spare parts pool replacement; Defective parts. Contact Us: Via phone: or Hours of operation: Monday to Friday, 5 a.m. - 6 p.m. MST Return Policy Gilmore s Return Policy requires that: Prior approval must be obtained from Gilmore Global Logistics Services, Inc. for all returns; No returns will be accepted after 30 days from date of purchase; All goods must be in their original packaging and not damaged in any way; Returns must be packaged so as to prevent damage in shipment. Damaged goods will not be credited; Restocking fees (in USD) = $ $0.25/unit restocking fee; Original shipping charges are not refundable; Gilmore Global Logistics Services, Inc. is not responsible for the shipping costs incurred to return the original goods. All goods are to be shipped to: Gilmore Global Logistics Services, Inc. 120 Herzberg Road Kanata Ontario Canada K2K 3B7 Any questions regarding this policy should be directed to Gilmore Global Logistics Services, Inc. at (North America) / of 17