Data management plan?

Transcription

1 Data management plan? Presentation for Resource Ecology Hugo Besemer, Wageningen UR Library

2 Questions Why a data management plan? Why is it mandatory? What has the library to do with all this? Who owns our data?

3 What I propose to do this morning Short overview recent developments and our role Walk-through of the current template Discussion Hopefully answer to questions including: - Who owns our data Hopefully answers to question like: - Why a DMP? - Why is it mandatory? - What has to library to do with all this?

4 Current developments: what the library did End Discussion with research groups Datasets with publications Facilities with long term storage services (DANS / 3TU Datacentrum) WGS course on data management planning WGS policy Pilot embedded scientist at PSG Data librarian

5 Library data services (1)

6 Library data services (2)

7 Library data services (3) DANS: One of the two Dutch national repositories for datasets Unique ID

8 Library data services (4) It s as open as you want it to be In a sustainable format, independent of (version of) software With proper documentation for re-use

9 Data management planning course Proposal to WGS: DMP s to comply with funders requirements, long term archiving / sharing Response from WGS: interesting, but more interested in day-to-day data management when the research project starts Teachers from LEI, Biometris, WU Information technology, AFSG, Library Template for WGS data management plan validated by students

10 Data management plan A data management plan is a formal document you develop at the start of your research project which outlines all aspects of your data (i.e., what you will do with your data during and after your research project). Data management plan is not a static document, but needs adjustment at regular intervals

11 Data management policies Currently there are not many funder requirements for data management in the Netherlands. Data management policies are discussed by NWO and EC NWO is on the brink to implement DM policies Data management policies become mandatory for PhD's of Wageningen Graduate Schools per 04/2014 Wageningen University expects that its chair groups have a data management plan by the same date

12 WGS format for a Data Management Plan Format consists of 9 questions In the following slides each step is illustrated with descriptions from the DMP of Lucy Vermeulen, Beatriz Ramirez and Lennart Suselbeek, PhD candidates and a dataset of Pepijn van Oort, Researcher WU CSA.

13 Organizational Context Name Date Chair group Graduate school Supervisor/ (co-)promotors Start date of project File name of this DMP

14 Organizational Context

15 Short description of your research Give two or three lines to explain what is not obvious from the title

16 Short description of your research Give two or three lines to explain what is not obvious from the title

17 Data management roles Roles Who is collecting the data? Who is analysing the data? Other (Is there a person in the research group with a specific responsibility for data management? Do other persons contribute, for example by writing code?) What is the role of your supervisor?

18 Data management roles Roles Who is collecting the data? Who is analysing the data? Other (Is there a person in the research group with a specific responsibility for data management? Do other persons contribute, for example by writing code?) What is the role of your supervisor?

19 What type of research data, software choices, datasize & growth will be produced Data stage Specification of type of research data Software choice Data size/ growth Raw data Processed data Models/code Other?

20 What type of research data, software choices, datasize & growth will be produced Type of research data Specification Software choices Model parameter values Modelinput data- gridded Modelinput data country data Modelinput data-metadata Etc. I will need to gather information to use as model parameter values, for example on pathogen removal rates for different types of sewage treatment, or the die-off under specific environmentalconditions. I plan to make an overview file of different parameter values found in literature or from other sources. Existing datasets on for example climate and hydrology Existing datasets on for example population and livestock density, land use For all input data, one document containing all metadata will be created, specifying at least source, time period, region, measurement method, type of data, unit of measurement, access rights, date downloaded. All data will be checked for consistency, and any changes made to input data will be documented. See the DMP by Lucie Vermeulen Excel (.csv) Depending on how they are available. Runoff data are.grd files, for example, most others I don t know yet Depending on how they are delivered, perhaps a spread sheet format. I may all convert these to csv files Excel (.csv)

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22 Short term: files, folders and versions Use descriptive names for files (not: dataset1 but pathogenmeasurement021213_v01.xls) Indicate versions, e.g. _v01 (master files/milestone files)

23 Short term: storage medium Something to be included in the group plan? Storage solutions Advantages Disadvantages Suitable for Personal computer & Laptop Always available Portable Drive may fail Laptop may be stolen Temporary storage Networked drives File servers managed by your research group, university or facilities like a NASserver Regularly backed up Stored securely in a single place. Centralized storage makes it easier to maintain, backup. Costs Master copy of your data (if enough storage space is provided ) External storage devices USB flash drive, DVD/CD, external hard drive Low cost Portability Easily damaged or lost Temporary storage Cloud services Like Dropbox, SkyDrive, etc. Automatic synchronization between files online and folder on PC Easy to use and access It s not sure whether data security is taken care of You don t have direct influence on how often backups take place and by whom Data sharing

24 Documentation and metadata Something to be included in the group plan?

25 Documentation and metadata Readme.txt This dataset contains the underlying data for the study Van Oort, P. A. J., B. G. H. Timmermans, H. Meinke, and M. K. Van Ittersum. "Key weather extremes affecting potato production in The Netherlands." European Journal of Agronomy 37, no. 1 (2012): Purpose and method of data collection is described in methodology.txt Bibliographic details of the reports used for agronomic data can be found in metadata.csv The current adresses of meteorological data sources that were used for the study can be found in knmistationsdata.txt Note that data for other crops than potatoes have been collected, see crops.txt Datafiles: All data is provided in a propietary Excel 2013 workbook: verzameldedatasets_oort2wulibrary xls From this file non-propietary csv files (for the numerical data) as well jpg files (for the graphs) have been produced: consaard.csv metadata.csv extremeyears.csv graphs: sugarbeet.jpg graphs: winter wheat.jpg wijnandsrade.csv bedrijvenineigenbeheer.csv cranendonk.csv vredepeel.csv de_schreef.csv graph_de_schreef.jpg rivrodronten.csv rivrowageningen.csv cbs_de_jager.csv bietenstatistiek.csv westmaas.csv svp.csv graph_svp.jpg cbs_flevoland.csv aardappel minderhoudhoeve.csv graph_minderhoudhoeve.jpg crops.txt knmistations.txt methodology.txt readme.txt Names correspond with the sources in metadata.csv

26 Sharing and ownership Sharing and ownership (With) who(m), what and how? Data sharing - Do you expect that others may be interested to re-use your data? Do you have plans to share your data with these parties? - How are you going to make sure your datafiles will be accessible once you leave the department? Who will take care of your data? Data ownership - Any funder s requirements to share you data, or to impose an embargo? - If other parties (outside your group or outside Wageningen UR) are involved in this research, are there agreements how the data will be used and shared?) Privacy - Are there privacy or security issues, and if there are, how are you dealing with them?

27 Sharing and ownership Laws (copyright / database) are not very helpful Issues arise about use rahter than ownership ( Can I publish about it when I have left? ) There is a number of standard licences (Creative Commons, Open Data Commons) for data in the public domain Better to have an agreement when the work starts Something to be included in the group plan?

28 Long term storage Something to be included in the group plan?

29 More questions?