Introduction to Research Data Management
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1 Introduction to Research Data Management Clair Castle, Arthur Smith, Marta Teperek 31/07/2015 University of Cambridge
2 TODAY: Mixture of activities and talking Introduction 1. Backup and exchange strategies 2. How to organise your data well 3. Data sharing 4. how to avoid problems? We will send you the slides
3 Introduction
4 Open Access: making scholarly research outputs freely available to access online Photo credit Nic McPhee University of Cambridge
5
6 OPEN ACCESS PUBLICATIONS DATA
7 Problems with data Copyright yungyaw.photography exchange your problems!
8 Common problems with data Copyright: you will (hopefully) learn how to solve them
9 Part 1: Data backup and data exchange strategies 9
10 Data backup and exchange strategies Copyright:
11 How much of your PhD data would you lose if? Copyright: Chris Whittleston
12 How much of your PhD data would you lose if? Credit: Peter Murray-Rust /01/why-you-need-a-datamanagement-plan/ August 2011, CC-BY
13 How much of your PhD data would you lose if?
14 How much of your PhD data would you lose if? your laptop got stolen your lab burnt you've lost your USB stick your portable hard drive got damaged data from your Dropbox account disappeared
15 Copyright:
16 Backup strategies: Your own examples? Copyright:
17 Backup strategies: Departmental backup system External drives Online backups At least two backups, at two different locations
18 File sharing: Your own strategies?
19 File sharing: Google Drive/Dropbox - cautious! Moodle Sharepoint FTP/SFTP University of Cambridge private cloud under development
20 Part 2: Data organisation 20
21 Data organisation Copyright: DAM Learning Centre
22 Data organisation: Your own examples?
23 Data organisation: consistent meaningful to you and your colleagues allow you to find files easily Would you be able to easily get hold of your own data?
24 Data organisation: also applied to physical samples do not name your samples 1, 2, 3
25 File naming conventions why matter? Would you know in 3 years time what are all these?
26 File naming conventions why matter? *** *** Copyright:
27 File naming convention: nts/gdl_tilsdocnaming_v1_ pdf
28 Part 3: Data sharing 28
29 Data sharing Copyright:
30 What is your opinion? 30
31 It would be useful if research data underpinning publications was available
32 I regularly share my research data underpinning publications
33 Why not to share? Outline 4 top reasons for your group Credit: Dr Jenny Molloy, Open Knowledge Foundation
34 Benefits of data sharing: Moving science forward Transparency in research Higher citation, better recognition More collaborations Public money better spent Less time wasted Better data management Cultural change
35 Funders policies for research data
36 Strictest data policy All publications published on/after 1st May 2015 need a statement describing how to access the underlying research data EPSRC will do random checks on publications: Is there a statement? Is data accessible?
37 How to share data? Describe your data (metadata) Deposit your data in suitable repositories Use DOIs (Digital Object Identifiers) Store data for at least 10 years from the last access
38 Exemptions Personal/sensitive data IP protection/commercial data Too expensive to share Appropriate statement in the publication needs to explain the reasons for restrictions
39 Cambridge support for data management and sharing
40
41 FUNDERS POLICIES
42 DATA REPOSITORY
43 DATA REPOSITORY University of Cambridge data repository
44
45
46 Part 4: How to avoid problems with data management 46
47 Data management plan: roadmap to help you not to get lost with your data
48 DATA MANAGEMENT PLAN
49 DATA MANAGEMENT PLAN
50 Data management plan: Identify the type of data you are working with Decide on your data organisation strategy Define your backup plan (and follow it!) Decide on file exchange strategy What are your plans for data sharing? Will you experience any problems with data sharing?
51 Your data management plan Fill in and send to obenefit from free advice on your data management strategy no wrong answers!
52 TODAY S SUMMARY: Problems with data Backup and exchange strategies How to organise your data well? Data sharing how to avoid problems?
53 Final conclusions: Data management plan can save you from a lot of trouble [email protected]
54 Announcements University of Cambridge
55 Information Security in a Research Environment Tuesday 25 August, Mill Lane Lecture Room 5 Register: bit.ly/1g4ngvm
56 Software licensing Monday 14 September, Computer Lab Register: bit.ly/1dsulbw
57 Name competition for the University repository Win a 25 coffee voucher for Aromi your name proposition to [email protected]
58
59 THANK YOU Questions: Follow us
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