Andrea Naylor PA to Head of Financial Services Debra Hayes d.l.hayes@staffs.ac.uk
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1 A to Z of Services we provide: Financial Services Advice 1 Advice 2 Advice 3 Head of Financial Services Andrea Naylor PA to Head of Financial Services Debra Hayes d.l.hayes@staffs.ac.uk Accounts Payable / Receivable Accommodation invoices Accounts Payable/Receivable Sacha Morrall Accounts Payable - payment of invoices to suppliers Accounts Payable/Receivable Lorraine Brown Rhian Eskin BACS payments Accounts Payable/Receivable Rhian Eskin Barclaycard Accounts Payable/Receivable Rhian Eskin Cashiers Accounts Payable/Receivable Lesley Perry Sharon Johnson Carole Bailey Debt Collection - Accommodation fees Accounts Payable/Receivable David Cooper Debt Collection - Employers Accounts Payable/Receivable Deborah Pownall David Cooper Debt Collection - Students Accounts Payable/Receivable Jacque Mottershead David Cooper Direct Debits Accounts Payable/Receivable Sue Reynolds David Cooper Employer sponsor letters Accounts Payable/Receivable David Cooper Fee queries Accounts Payable/Receivable David Cooper Foreign payments Accounts Payable/Receivable Rhian Eskin i-expenses / Travel claims Accounts Payable/Receivable Sacha Morrall Lorraine Brown Invoices - non student and companies Accounts Payable/Receivable Maintenance of company account details (e.g. change of address etc.) Accounts Payable/Receivable Deborah Pownall Manual cheque processing Accounts Payable/Receivable Lorraine Brown Mobile phone requests Accounts Payable/Receivable Lorraine Brown Payments to Staff - business payments, overseas, staff advances Accounts Payable/Receivable Rhian Eskin Lorraine Brown Payments to the University - Cashiers Accounts Payable/Receivable Lesley Perry Sharon Johnson Carole Bailey Staff advances Accounts Payable/Receivable Rhian Eskin Lorraine Brown Student Loans Company Accounts Payable/Receivable Alex Boston Student refunds Accounts Payable/Receivable Jacque Mottershead David Cooper Tuition fees / invoices Accounts Payable/Receivable David Cooper David Cooper Commercial Accounts Team Budget / EPF journals Commercial Accounts Terri Hodson Budgets process Commercial Accounts Clare Heywood Terri Hodson Commercial Accountant for ACT, ADU, ECD, Lichfield, UKCGE and Financial Services Commercial Accounts Andrea Jesse Commercial Accountant for BEL, MPR, Partnerships, UK Partners, Student Recruitment and UniQ Commercial Accounts Babis Petrou Commercial Accountant for CES, Student Office, VC Office, Personnel Commercial Accounts Ian Kirkland Commercial Accountant forhs, Estates, CS, Student Union and I.S. Commercial Accounts Damion Peck Costing validation for externally funded projects Commercial Accounts James Bennett EPFs - External Project Funding Commercial Accounts James Bennett Terri Hodson External accounting support for externally funded projects Commercial Accounts Terri Hodson Andrea Jesse Forecasts process Commercial Accounts Clare Heywood HEBCI returns Commercial Accounts Terri Hodson Damion Peck HEFCE annual return Commercial Accounts Clare Heywood Internal Recharges Commercial Accounts Jane Allsopp Journal Transfers Commercial Accounts Jane Allsopp Management accounts Commercial Accounts Jane Allsopp PA to Commercial Accountant/Planning Manager and CA team Debra Hayes
2 A to Z of Services we provide: Financial Services Advice 1 Advice 2 Advice 3 Payroll payments Commercial Accounts Commercial Accountants Julie Evans Payroll templates Commercial Accounts Jane Allsopp Commercial Accountants Plan 2 form Commercial Accounts Terri Hodson TAS - Time Allocation Schedule Commercial Accounts Debra Hayes Terri Hodson TRAC, TRAC(T), HeBCI returns Commercial Accounts Terri Hodson Damion Peck WPFs sent to Finance Commercial Accounts Jane Allsopp Financial Accounts Team Access to Learning Fund Financial Accounts Julie Evans Accounts - Staffordshire University & Subsidiary Financial Statements Financial Accounts Davina Infanti Bank reconciliations - general payments Financial Accounts Hayley Brooks Julie Evans Bank reconciliations - Salaries & Wages, Access Fund, Business Call Financial Accounts Julie Evans Julie Evans Capital - IAP Reconciliation & Forecasting Financial Accounts Julie Evans Davina Infanti Cashflow Financial Accounts Davina Infanti Corporation Tax Financial Accounts Hayley Brooks Davina Infanti Emergency Loans Financial Accounts Julie Evans Endowment/Prize funds Financial Accounts Julie Evans Fixed Assets Financial Accounts Julie Evans Davina Infanti FLUX Stoke-on-Trent - accounting activities Financial Accounts Hayley Brooks Davina Infanti Friends of Staffordshire University Ltd - accounting activities Financial Accounts Davina Infanti Insurance claims Financial Accounts Julie Evans Hayley Brooks Insurance, - travel documents Financial Accounts Hayley Brooks Julie Evans P11ds - Benefits & Expenses Financial Accounts Hayley Brooks Payroll payments, processing & reconciliation Financial Accounts Julie Evans Hayley Brooks Staffordshire University Enterprises Ltd - accounting activities Financial Accounts Julie Evans Staffordshire University Unitemps Ltd - accounting activities Financial Accounts Julie Evans Treasury management Financial Accounts Davina Infanti VAT Financial Accounts Hayley Brooks Finance Systems Accounts i-expenses - Account set up Finance Systems James Bennett Helen Holt Oracle Financials - User Set up Finance Systems Helen Holt James Bennett Oracle Financials - Queries with system Finance Systems James Bennett Helen Holt Oracle Financials - System maintenance Finance Systems Helen Holt System - Finance System Finance Systems Helen Holt James Bennett Finance System Development Finance Systems Helen Holt Cost Centre maintenance Finance Systems James Bennett Helen Holt Report maintenance Finance Systems James Bennett Helen Holt i-expenses - maintenance Finance Systems James Bennett Helen Holt Procurement / Purchasing New Supplier Requests Procurement David Glover Nominated / approved suppliers Procurement David Glover Procurement Procurement Nigel Peake Puchase Orders Procurement David Glover Requisitioning advice Procurement David Glover Tenders / quotations Procurement Nigel Peake
3 ACCOUNTS PAYABLE / RECEIVABLE TEAM Staff Name Tel. address Title Job Description Keziah Dewing k.dewing@staffs.ac.uk Head of Accounts Payable/Receivable Management and development of APR section Accounts Receivable David Cooper d.cooper@staffs.ac.uk Senior Officer, Accounts Receivable Supervision of the Credit Control/Sales Ledger function. Responsible for student and non-student debtors, liaising with outside debt agencies and courts. Deborah Pownall d.pownall@staffs.ac.uk Credit Control (Clerical Assistant) (Mon-Thu) Jacque Mottershead j.mottershead@staffs.ac.uk Credit Control (Clerical Assistant) (Wed-Fri) Credit control function for all company and non-student debtors. Credit control function for student and ex-student accounts. Alex Boston a.boston@staffs.ac.uk Clerical Assistant (job rotation) Responsible for reconciliation of Student Loan Company accounts. Liz Katabaazi (currently on Maternity Leave) e.katabaazi@staffs.ac.uk Clerical Assistant (job rotation) General student fee queries, processing of sponsor information. Accounts Payable Rhian Eskin r.m.eskin@staffs.ac.uk Senior Officer, Accounts Payable (Mon-Thu) Lorraine Brown l.brown@staffs.ac.uk Deputy Support Officer, Accounts Payable/Receivable Accounts Payable payments, including BACS, cheques and foreign payments. Responsible for research scholars, Barclaycard administration; cancelled cheques; returned BACS payments. Prepayments. Validation of purchase and sales invoices, control of mobile phones. Processing direct debit payments from bank, accruals. Deputise for Senior Officers. Verification of travel claims. Sacha Morrall sacha.morrall@staffs.ac.uk Clerical Assistant (job rotation) Input of manual cheques and processing new purchase invoices. Processing of sales invoices for accommodation and resolution of accommodation queries. Verification of travel claims. Payment of invoices to suppliers. Aruni Grero (T) aruni.grero@staffs.ac.uk Clerical Assistant (job rotation) Data input of purchase invoices and resolution of supplier enquiries. Stoke Cashiers / Payments Office Sharon Johnson s.johnson@staffs.ac.uk Cashier (job share) Receipt, recording and banking of cash, cheques and credit card transactions. Responsible for petty cash at Stoke campus Carole Bailey c.d.bailey@staffs.ac.uk Cashier (job share) Receipt, recording and banking of cash, cheques and credit card transactions. Responsible for petty cash at Stoke campus Angela Ward a.c.ward@staffs.ac.uk Assistant Cashier Assistant to Cashier, Stoke Campus Stafford Cashiers / Payments Office Lesley Perry l.c.perry@staffs.ac.uk Cashier Receipt, recording and banking of cash, cheques and credit card transactions. Responsible for petty cash at Stafford campus Sue Reynolds s.reynolds@staffs.ac.uk Clerical Assistant (job rotation) Assistant to Cashier, Stafford Campus. Input and control of Direct Debit information. Assistance with student/staff enquiries
4 COMMERCIAL ACCOUNTS TEAM Staff Name Tel address Title Job Description Clare Heywood Commercial Accountant & Planning Manager Ian Kirkland Commercial Accountant - supporting CES, Student Office, VC Office, Personnel Lead Costing and Commercial Accountancy Team. Provision and support of strategic management information to Executive team to make informed decisions. To help support the departments with business partnering and to drive the business forward. To help lead the planning cycle. Babis Petrou babis.petrou@staffs.ac.uk Commercial Accountant - supporting BEL, MPR, Partnerships, UK Partners, Student Recruitment and UniQ Andrea Jesse (maternity) - Fiona McKenzie (temp) andrea.jesse@staffs.ac.uk Commercial Accountant - supporting ACT, ADU, ECD, Lichfield, UKCGE and Financial Services Damion Peck damion.peck@staffs.ac.uk Commercial Accountant - supporting HS, Estates, CS, Student Union and I.S. Jane Allsopp j.e.allsopp@staffs.ac.uk Assistant Management Accountant To Support the Commercial Accountants in the preparation of the monthly Management Accounts and in the provision of financial data and costing information for Faculties & Services. To assist in the production of budgets & forecasts. Terri Hodson t.hodson@staffs.ac.uk Cost Accountant External accounting support in relation to externally funded projects, EPFs & associated project costing and budget journals. Completion of HEBCI / TRAC / TRAC(T) returns and financial element of REF. Debra Hayes d.l.hayes@staffs.ac.uk PA to Finance Management Team TAS returns and related queries.
5 FINANCIAL ACCOUNTS TEAM Staff Name Ext no address Title Job Description Davina Infanti Financial Accountant Supervision of Financial Accountancy Section. Responsible for the preparation of Financial & Statutory Accounts for University and subsidiaries and Treasury Management. Control of capital accounting, cashflow, tax and VAT issues and bank reconciliations. Julie Evans Finance Assistant (Payroll & Capital) Control of payroll payments, accountancy and statutory payroll returns. Responsible for accounting activities of University Enterprises Ltd and Unitemps Ltd. Control of University Endowment Funds and Student Access Funds. Fixed asset additions, disposals and accounting. Processing of insurance claims Hayley Brooks Finance Assistant (Taxation) Responsible for University and subsidiary corporation tax and VAT returns. To advise Faculties & Services on VAT & tax issues. Processing of travel insurance documents.
6 OTHER FINANCE STAFF (SYSTEMS, PURCHASING, PA) Staff Name Tel. address Title Job Description PROCUREMENT SYSTEMS Helen Holt Systems Accountant Development, administration and control of accounting system including user security and process changes: consistent application of accounting rules. James Bennett Systems/Operations Assistant Assistant to Helen Holt. Assistance with i-expenses. Nigel Peake Head of Procurement Responsible for University procurement systems, processes, functions and services. Manage internal and external relationships, to monitor activities of the procurement function - benchmarking against best practice. Providing advice and guidance on any procurement issues and tenders. Procurement lead for any major contracts/tenders. Procurement training. David Glover t.d.glover@staffs.ac.uk Procurement Manager Responsible for negotiating contracts for the supply of goods/services to/from the University. Maintaining terms and conditions of contract. Co-ordinating University competitive tendering arrangements. Authorising University orders for purchasing. Claire Wells claire.wells@staffs.ac.uk Procurement Manager Responsible for negotiating contracts for the supply of goods/services to/from the University. Maintaining terms and conditions of contract. Co-ordinating University competitive tendering arrangements. Authorising University orders for purchasing. PA Debra Hayes d.l.hayes@staffs.ac.uk PA to Head of Finance Provision of secretarial/admin support to the Head of Financial Services and the Finance Management Team. Time Allocation Schedules (TAS).
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