inoerp Accounts Payable Process Flows inoerp

Transcription

1 Flows inoerp 10/29/2015 1

2 Serial # Flow Description 1 Overall Procure To Pay 2 Procure To Pay for Item 3 Procure To Pay for Non Item 4, Credit Memo & Debit Memo for (with Purchase Order) 5, Credit Memo & Debit Memo for Non- (with Purchase Order) 6, Credit Memo & Debit Memo with-out Purchase Order 7 Expense Claim ing 8 Pre- ing 9 Single 12 Month- Closure

3 Overall Procure To Pay PO Created PO Approved and Sent to Supplier Supplier Inv. Received & Entered in inoerp Match to PO Resolve Hold / Release / Sup. Applied? Create Create

4 Procure To Pay for Item Requisition Created By Eng. PO Created : Auto-Release/ Conv From Req. PO Approved and Sent to Supplier Receipt Created Against PO Supplier Inv. Received & Entered in inoerp Match to Receipt Resolve Hold / Release / Sup. Applied? Create Create

5 Procure To Pay for Non Item Requisition Created (Manual or Pull System ) PO Created PO Approved and Sent to Supplier PO Received Supplier Inv. Received & Entered in inoerp Match to PO Resolve Hold / Release / Sup. Applied? Create Create

6 , Credit Memo & Debit Memo for (with Purchase Order) Supplier Received & Entered Match to PO & Receipt (3-Way Match) Manually Update, if Cr Memo / Dr Memo Entered Match with or PO Validate Cr Memo / Dr Memo Any memo? Resolve Hold / Release / Send to Department / Sup. exists? Create Create

7 , Credit Memo & Debit Memo for Non- (with Purchase Order) Supplier Received & Entered Match to PO (2-Way Match) Manually Update, if Cr Memo / Dr Memo Entered Match with or PO Validate Cr Memo / Dr Memo Any memo? Resolve Hold / Release / Send to Department / Sup. exists? Create Create

8 , Credit Memo & Debit Memo with-out Purchase Order Supplier Received & Entered Manually Update, if Approve the Document Cr Memo / Dr Memo Entered Match with Validate Cr Memo / Dr Memo Any memo? Resolve Hold / Release exists? Create Create

9 Notification inoerp Expense Claim ing Expense Report goes for Manager s Approval Employee information Are entered in module Enter Expense Claim Header Information Select the correct Expense Template & Department Enter all the expense details in the line level & system Notification Received by Manager Create, against the Employee as Supplier Validate, for Employee Expense, for Employee Expense Physical Receipts Sent to Finance Manual Employee Expense Claim Imported as Expense Report goes to alternative Approver as defined by employee Expense Report goes for Finance s Verification Is the Manager / Approver on Leave? Manager / Approver Approves the Expense Report Create, against the Employee as Supplier Employee Expense Report ready to be Imported by Claim Verified by Finance? Claim Approved? Employee Approver

10 Pre- ing Enter invoice with transaction type = Prepayment Enter Supplier and Other Header Info Enter the prepayment amount in the line Review all data and save the record Receive and Enter the actual Apply the invoice to the prepaid invoice Review all data and save the record Any memo? Resolve Hold / Release exists? Create payment (Only pre-pay invoice) Create

11 Single Supplier Entered, against which is to be made Amount & Supplier details Entered Supplier Bank is Selected for Validate is Resolve Hold / Release existing? EFT File Generated Create Create Instructions Sent to Bank Approval by Finance Controller Transfer to Bank Supplier Liability A/c Closed, Bank A/c Credited Transfer to GL

12 Month- Closure All s, Expense Reports Entered Run On Hold Report Perform On Hold Cleanup Validate & Account for s Confirm & Account for s Review Un-Accounted Transactions / Period Close Exception Report Post Entries in GL GL Reconcile to GL for Period Transaction Reconciliation Report

13 Question & Answer 10/29/