Columbus State Community College October 25, 2007

Transcription

1 Columbus State Community College October 25, /25/2007 1

2 10:00 AM Welcome, Introductions, and Objectives 10:15 AM XML Questions GradeScaleCode CourseCreditLevel CourseRepeatCode 10:45 AM Implementation Sessions Datatel Other SIS XML and Web Services :15 PM Lunch Break 12:45 PM Sending Transcripts Business Processes 1:30 PM Receiving Transcripts Business Processes 10/25/2007 2

3 XML Uploaded via Web Application (login) in production 80% by 12/31/ % by 4/1/2008 XML Downloaded via Web Application (login) in production 80% by 12/31/ % by 4/1/2008 XML Delivered via Web Service in production 25% by 12/31/ % by 4/1/2008 XML Retrieved via Web Service in production 25% by 12/31/ % by 4/1/ /25/2007 3

4 Wright State and Sinclair in production Sinclair sending via web service Both uploading via web application Sinclair retrieving via web service Both downloading via web application 16 Institutions in User Acceptance Test 10/25/2007 4

5 Activity Report in UAT XML Created and Validated Uploaded Transcripts Downloaded Transcripts To From Cincinnati State University of Cincinnati Sinclair Cincinnati State University of Cincinnati Sinclair Wright State NEOUCOM Ohio State University Columbus State Cuyahoga Lorain Cleveland State Northwest State Owens State Shawnee State Youngstown Bowling Green Clark State Wright State NEOUCOM Ohio State University Columbus State Cuyahoga Lorain Cleveland State Northwest State Owens State Shawnee State Youngstown Bowling Green Clark State 10/25/2007 5

6 Target for Release 2.5 in production TBD (by 11/1/2007) So far, the data identified to be removed is: //Student/Person/* //Student/AcademicRecord/AcademicAward/* //Student/AcademicRecord/AdditionalStudentAchievements/* //Student/Health/* //Student/Tests/* //Student/NoteMessage //NoteMessage All other data is to be retained for analysis and statistical purposes. The removal of this data should be triggered on the earlier of the two dates described below. 1. The data should be removed 3 months after the transcript is made available to the destination institution. 2. The data should be removed 2 months after the PESC acknowledgement is downloaded or accessed by the original transcript-sending institution. Log messages should be generated indicating what data is being removed from what transcripts and this log information should be accessible by administrators and individuals troubleshooting problems. The implementation must take into account the removal of any data already in the system as well as data that may come back via a database restoral. 10/25/2007 6

7 PESC Acknowledgment will continue to be required No changes in Web Service In ATC Release 3.0 schedule TBD by 11/1/2007) Web application will be modified to prepopulate Course Total and Academic Award Total Two values will be editable Log messages will be generated indicating changes made to prepopulated values indication of problem. 10/25/2007 7

8 Transcripts will not be pushed out of the ATC Transcripts will be made available in the ATC for retrieval via Web Application (Download page) or via Web Service. Web service will be written at the receiving institution Working with Cincinnati State on Datatel retrieval service 10/25/2007 8

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10 Received from: NEOUCOM, BLTC, BGSU, COTC, CNTL, CNST, CLRK, CSCC, CYCC, EDSN, HOCK, LMTC, JEFF, KENT, MRTC, MIAM, OHUN, OSCC, SHAW, SNCL, SSCC, TRRA, OSUN, AKRN, CINC, TLDO, WSCC, WSUN, YNGS No responses from: CLEV, LKCC, LCCC, NCSC, NSCC, RGCC, STRK, MATC 10/25/

11 001 9 (A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F) (A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F) (A+, A, A-, B+, B, B-, C+, C, C-, D+, D, F) (A, A-, B+, B, B-, C+, C, C-, D+, D, F) (A, A-, B+, B, B-, C+, C, C-, D+, D, D-, E/NC) (Non-standard system using 5 or more alpha grades, No F) (A, B, C, D, F) (A, B, C, D, E) (Other ABCD/F type system with F grade) (A, B, C, F) (Pass/Fail: HP and P, F) (Other not passing/unsatisfactory grade not described above) 10/25/

12 057 Pass/Fail: HP and P, N/NC 058 Pass/Fail: H and P, U 059 Other Pass/Fail types with two passing grades 060 Pass/Fail: P, F Pass/Fail: SAT, U 062 Pass/Fail: CR, NC 063 Pass/Fail: S, U 064 Other Pass/Fail types with one passing grade 072 (100-90, , 79-95, 74-70, (Current Enrollment; Course in Progress; Permanent grade not yet assigned) Passing grade in a course (credit or non-credit) which is normally, or based on student option Failing grade in a course (credit or non-credit) which is normally, or based on student option, 0.0% 0 given a pass/fail or satisfactory/unsatisfactory designation Credit established by advanced placement examination, departmental or institutional credit, 0.0% 0 credit by exam, etc Transfer credit; grade not carried on receiving institution's transcript) Incomplete Withdrew (without penalty or pass/fail designation) Withdrew passing Withdrew failing Audited or visited the course Exempted course No grade reported yet by instructor (although the course has ended) Failing/no pass/unsatisfactory grade awarded because incomplete not resolved satisfactorily Repeated course Other passing/satisfactory grade not described above 10/25/

13 1. To clarify selection 504 Transfer Credit; grade not carried on receiving institutions transcript. Transfer credit is posted on the Owens Academic Transcript and the grading schema is posted as a grade of TA, TB, TC, TD. The grade is not calculated in the students gpa but the credits are included in attempted, passed and earned credit hours. 2. #530 - Student elected Pass-fail: Y grade; only counts in EHRS #540 - Student elected Pass-fail: Z grade; no GPA effect # NF & SF - attendance grades; treated like "F" grade 3. Please note this is an additional submission to add code 540 to Ohio University's list of grade scale codes that could be used on our transcripts. 4. YSU will review the supplement during testing phase and during the initial transcript exchange process. I anticipate that our SIS system and DARS will properly handle the equating of TAG courses as long as we are notified by the Board of Regents of TAG equate changes. We plan to keep our equate system up to date with TAG equates. 5. It is important to note that CourseAcademicGradeScal ecode #515 has its own place in the XML tag CourseRepeatCode. 10/25/

14 Transcript Supplement Transcript Acknowledgment Yes No Don t Know 35.7% 10.7% 53.6% 46.4% 0.0% 53.6% 10/25/

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16 Optional but Recommended attribute Student.AcademicRecord.AcademicSession.Course.CourseCreditLevel The level of credit associated with the credit hours earned for the course Usually the same as CourseLevel; differs when the student uses the credit at a level different from the CourseLevel, e.g. when the student uses an UpperDivision course (CourseLevel) for Graduate credit (CourseCreditLevel) Enumerated Attribute: Undergraduate LowerDivision UpperDivision Vocational TechnicalPreparatory Graduate Dual GraduateProfessional Institution wants to base decision on whether or not to award transfer credit for a course partly on this attribute. Have seen both Undergraduate and LowerDivision in UAT Can we agree on population and meaning of this attribute? Document in FAQ and Implementation Details Question from University of Cincinnati 10/25/

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18 Optional but Recommended attribute Student.AcademicRecord.AcademicSession.Course.CourseRepeatCode Indicates that an academic course has been repeated by a student and how that repeat is to be computed in the student s academic grade point average Enumerated attribute: RepeatCounted RepeateNotCounted ReplacementCounted ReplacementNotCounted RepeateOtherInstitution NotCountedOther How will this be populated? Repeat vs. Retake? Can we agree on population and meaning of this attribute? Document in FAQ and Implementation Details Question from Ohio University 10/25/

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20 What SIS s are you using? How do you plan to get the work done? What might be done in common? What do you need from OBR? What do you need from peer institutions? What are your resource needs? What are your risks? What is your schedule for creating an XML transcript? What is your schedule for accepting an XML transcript? What is your User Testing Strategy? How will you train your users? What is your Go Live strategy? How will you do transfer articulation? 10/25/

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22 What lessons have we learned so far? Increase usage of production environment Continue to move into UAT Meet implementation goals How can we assess the impact of etranscrits? A&T policies? Establish Advisory Group Establish Testing Process Group Suggestions to improve next week s session at NEOUCOM? 10/25/

23 Slides will be posted on the web site by end of the week Thank-you for your contributions and continued efforts on this important project! Drive safely! 10/25/