Optimizing Your Human Resource
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1 SAP Human Resources Optimizing Your Human Resource Dr. Ming Li SAP AG
2 Biggest Customer of SAP HR Component! Deutsche Telecom " More than employees " DM 18 Billion in 1998 Personnel cost before SAP was introduced " Data stored in 204 local UNIX systems for the last 25 years were taken over " Live since July 1, 1999 with 68 application servers in one system with 1800 active users working on it every day
3 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
4 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
5 Structures in Human Resources Personnel No Name Michaela Maier EE Group 1 Active employee Per area 1300 Frankfurt EE Subgroup DU Salaried Staff. Cost Center 2100 Finance and Admin. From 01/01/1994 To Chng. 01/29/1999 BILLE Enterprise structure Personnel structure Organizational structure Enterprise structure CoCode 1000 IDES Pers Area 1300 Frankfurt Subarea Central From 2100 Bus.area 9900 Personnel structure EE Group 1 Active employee Payroll area D2 HR-D: Salaried empl EE Subgroup DU Salaried staff Contract data Com. employee Organization plan Administration Percentage Group 1300 Position Functional Specialist Personnel 001 Helmuth Hesse Func.Spec-D Time 002 Dagmar Krause Job key Administrator Payroll 003 Oliver Zeuner Admin. Supervisor Org. unit Travel expenses (D) Trav.Exp -D Org.key 1300
6 Organizational Plan An Organizational plan provides a model of the structural and human resource environment at your enterprise. Object types: 1. Organizational Units - O (1 O : n O) 2. Jobs - J (1 O : n J) 3. Positions - P (1 J : n P) 4. Cost Centers - C (n C: n O) 5. Tasks - T (1 J : n T ; 1 P : n T) 6. Person - M (1 P : n M) Relationships such as: 1. Manages 2. Describes 3. Reports to 4. Is subordinate to
7 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
8 Infotypes Org. Assignment Basic Pay Person etc. Birth certificate Personal Data Address Planned Working Time Infotypes: logical groupings of data fields
9 Maintain Infotypes Maintain HR Master Data Personnel No Name Vera Sorokin EE Group 1 Active employee Per area EE Subgroup X0 Hourly wage ea.. Create Family/Related Person Personnel No Name Vera Sorokin EE Group 1 Active employee Per area CABB Caliber A EE Subgroup X0 Hourly wager earn. From To Basic personal data Basic contract data Actions Organizational assignment Personal Data Addresses Bank Details Family/Related Person Challenge Internal Medical Service Maternity Protection/Parental Leave Military Service Direct selection Styp Name Sty 2 1 Spouse 2 Child 10 Divorced spouse 11 Father 12 Mother Family Basic / personal related person data Basic contract data Family member Child Last name Sorokin Birth name First name Initials Other title Name format Name prefix Name prefix Gender Female Male Date of Birth Birthplace City of birth Nationality 2nd/3rd na Infotype 0021 Subtype 2
10 Additional Functions in PA! Personnel Actions: (IT0000) Sequence of infotypes to show a personnel activity. E.g. hiring event! Additional Actions: (IT0302) When more than one personnel action on the same day need to be run! Dynamic Actions: (Customised before hand) performed automatically by the system, depending on certain conditions.! Fast entry enables you to maintain an infotype for more than one personnel number on a single screen. This makes data processing faster and more efficient.
11 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
12 Plan Types Category Health Insurance Savings Credit Miscellaneous Type MEDI DENT LIFE DLIF LTSV CRED LEIS CAR Plan MED1 HMO1 LIF1 LIF2 SAV1 CRED SPRT LXRY OR
13 Enrollments Open enrollment Annual selection Adjustment Reason: hiring, marriage etc. Default/Automatic Any time
14 Selecting Benefit Programs First Program Grouping Executives Salaried employee Hourly wage earner Benefit area Second Program Grouping Full-time Part-time worker Temporary personnel Program Dental Plan Life Plan Medical Plan...
15 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
16 The Main Areas of Compensation Management Job Pricing Job Pricing BU Budgeting Budgeting BU OO OO BU OO BU OO BU OO BU OO Compensation Compensation Administration Administration Merit awards Bonus awards Long Term incentives
17 Long- term Incentives! Long-term incentive administration! Granting! Exercising! Expiring / forfeiting! Canceling! Life events
18 Personnel Cost Planning Functionality! Cost planning and preview # According to organizational unit / cost center / orders or projects # Percent / absolute! Simulation of personnel and organizational changes! Integration to Controlling (CO)
19 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
20 Creating Profiles for Persons/Applicants A person has subprofiles Who made last change Development Plan Dev. Plan History Qualifications Potentials Preferences Dislikes Appraisals where apprai... T Object ID Description ID Proficiency Start date End date N User name Q HR Management skills 3 Average TRAINING Q HR Personnel Admin.Func 4 Good TRAINING Q Independence and initiative 2 Adequate TRAINING Q Knowledge of Wordprocessing 3 Average TRAINING Q Leadewrship skills 3 Average TRAINING Notes
21 Qualifications / Requirements Requirements List of skills and experience required in order to be suitable for a job, position, task, or work center. Profile Matchup Job Person Qualifications List of skills that make an employee suitable for a job, position, task, or work center. Qualification Requirement
22 Career Planning / Succession Planning Career Planning is used to find a position within the organization that is suitable for a specific employee. Succession Planning is used to find a suitable successor for a position within the organization.
23 Training and Event Management Business event preparation: Creating business event group (time Schedules, locations, Resources) Create business event catalog: - Planning event dates - Reserving resources (optional) Reporting: statistics Booking activities: - book, replace, cancel - Correspondences Billing/cost allocation: - internal or external cost distribution Follow-up processing: Carring out appraisals Firmly book business event: - Reserving resources - Lock the event
24 Subprofiles for Appraisals Person Person is appraisee Person is appraiser Dislikes Preferences Appraisals where.. Appraisals Bezeichnung Name Status Proficiency Start English Basic knowledge 01/01/90 ABAP Very good 01/01/90
25 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
26 Time Management! Basic Elements of Time Management! Time Recording! Time Evaluation! Shift Planning! Incentive Wages
27 Time Recording Neg. time recording Substitution Overtime Vacation Sick Mixed and Special Forms Pos. time recording Substitution Vacation Overtime approved Sick Present from... to... from... to... from... to... from... to... from... to... Time Valuation Payroll Time Statement for Employees
28 Time Evaluation Employee Master Data... 3/30 L 3/31 L 4/01 L Meeting Work Schedules 4/02 OFF 08:00 Clock-in 14:00 Clock-out 14:00-17:00 Doctor Time Recording Time Evaluation Time Wage Types Messages Employees Time Statement Payroll Time Accounts
29 Shift Plan Display user-definable info columns Target Plan: Display Target plan Edit Goto Extras Views Settings System Help Day view Calendar for an entire planning period Organizational Unit Technical Service List of all employees in selected organizational unit Name Job Th Fr Sa Su Mo Tu We Th Fr Sa Su Rosa Lee ServiceTech N2 N2 / / E2 E2 E2 SI SI / / Eric Wong Clerk E2 E2 / / N2 N2 N2 N2 N2 / / Carlos Rivero ServiceTech NO NO / / VA VA VA VA VA / / Anna Ghobadi ServiceTech NO NO / / NO NO NO NO NO / / Frank Weber ServiceTech E2 E2 / / N2 N2 NO N2 N2 / / Helena Cabrera Clerk N2 N2 / / E2 E2 E2 E2 E2 / / Mo Tu E2 E2 N2 N2 NO FR NO N2 NO FR NO N2 Ab From To Exp. Tgt ID Job Qual. Th01 Fr02 Sa03 So04 Mo05 Tu05 Requirements Matchup NO E2 N2 08:15 05:30 14:30 16:30 14:30 23: Clerk x x Personal shift plans of all employees are x displayed x (including all attendances and absences)
30 Incentive Wages Performance-Based Compensation Piecework Wages % Premium Wages Time Wages Individual Incentive Wages Group Incentive Wages
31 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
32 Payroll Accounting Master Data Time Data Remuneration statement Transfer to Accounting Payments to various payees
33 Calculation of Remuneration Elements Gratuities Basic pay Sick pay Remuneration elements Bonuses for night work Bonuses Overtime Vacation allowances
34 Statutory and Voluntary Deductions Finanzamt Tax Unemployment insurance Remuneration elements Loans Deutsche Bank Zahlen Sie gegen diesen Scheck Betrag in Buchstaben an oder Überbringer Unterschrift Der vorgedruckte Schecktext darf nicht geändert oder gestrichen werden. Scheck-Nr. X Konto-Nr. X Betrag X Bankleitzahl X Text Ort Datum Bitte dieses Feld nicht beschriften und nicht bestempeln Transfer of remuneration Pension insurance
35 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
36 The Recruitment Roadmap Advertisement Applicants WANTED Skilled, competent employee for... Vacancy Profile Comparison Job Person Hire as Employee What are our requirements? What can the applicant offer?
37 Agenda 1 Organization Management 2 Personnel Management 3 8 Benefits Compensation Development and Training Time management Payroll Recruitment 9 Other new technologies
38 What is Employee Self-Service?! SAP Employee Self-Service is a set of powerful, yet easy-to-use applications that empower employees to view, create and maintain data in the R/3 system via the intranet.! SAP ESS consists many components such as: # Office # Time Management # Expense Reports # Benefits # Personal Information # Training and Event Management # Skills Profile # My ESS
39 SAP ESS and Workflow: A Perfect Synergy! Use of workflow applications grows exponentially with the number of ESS users you have! Integration of the SAP office inbox insap ESS opens workflow to all employees! SAP ESS services that use Workflow: # Approval processes such as Leave Request, CATS and expense reports # New Hire Data, Change of Address notification! This synergy to be exploited further, with more approval processes to be added
40 Manager s Desktop
41 Time Manager s Workbench
42 Role based workplace
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