The Mediusflow XI advantage THE DEFINITIVE GUIDE TO INVOICE AUTOMATION.

Transcription

1 The Mediusflow XI advantage THE DEFINITIVE GUIDE TO INVOICE AUTOMATION

2 Invoice automation made easy Invoice management is often error prone and labor intense, with laggard companies spending as much as $35 to process a single invoice 1. By streamlining the invoice process leveraging tools and technologies to improve automation organizations can reduce up to 90 percent of their invoice process costs. There is no easy cure for inefficient manual invoice processing and as a result, many organizations are struggling with automation initiatives, citing difficulties such as where to start?, what to choose? and how to do it? as main hurdles. By focusing on capture, validation, process management and reporting organizations can easily map out their gaps, quickly identifying potential areas for improvement and building a resolute roadmap towards invoice management best practice. 1. Forrester Research 2010

3 The mediusflow XI advantage Mediusflow XI is a next generation financial workflow engine that delivers unrivaled matching capabilities for financial process automation. Mediusflow XI covers the full invoice management process from capture through validation, process management, archiving and reporting, and provides a flexible and powerful foundation for accounts payables automation. Mediusflow XI has built-in best practice and features a multitude of ready-to-deploy processes which can be activated or modified if necessary using the Mediusflow Workflow Studio out of the box. Mediusflow XI supports workflow on-the-move, providing multi-channel interaction (web, mobile/tablet and Microsoft Outlook). Anywhere you go, and anywhere you are, Mediusflow XI allows stakeholders to access, validate and authorize invoices. Mediusflow XI is built for the cloud, leveraging Microsoft s Azure cloud platform. Mediusflow XI is the markets most dynamic financial workflow platform, flexible enough to meet the needs global enterprises as well as growing upstarts.

4 Business and process challenges SME and enterprise organizations alike suffer greatly from manual invoice management from cost awareness angles as well as from risk exposure. BUSINESS CHALLENGES Cost of accounts payables Fraud Visibility Supplier risk Return on investment PROCESS CHALLANGES Adoption Speed of business High risk for manual errors Volatile business environment

5 Mediusflow XI benefits With built-in best practice and cloud architecture, Mediusflow XI allows organizations to get on top of their invoice management agenda, providing unrivaled easeof-use, flexibility and powerful matching capabilities. BUSINESS BENEFIT Increase productivity Reduce processing cost Improve process transparency Minimize errors and fraud PROCESS BENEFIT Ease-of-use Multi-channel interaction Built in best practice for rapid ROI Touchless processing Easy scaling

6 Invoice automation with Mediusflow XI Invoice management is often error prone and labor intense, with laggard companies spending as much as $35 to process a single invoice. Leveraging the automation capabilities of Mediusflow XI organizations can reduce up to 90 percent of that cost. Mediusflow XI streamlines the invoice process through layers of control and workflows designed to auto-validate incoming invoices against a flexible set of business rules. Deviations are automatically captured and auto-corrected to minimize costly hands-on activities. As Mediusflow XI s powerful matching capabilities automates validation and management of the majority of incoming invoices, AP staff can focus on managing exceptions, providing a foundation for better query- as well as supplier relationship management. And with Mediusflow XI s flexible workflow studio, the automated invoice processes can be enhanced, improved and expanded over time.

7 Simplicity means efficiency Mediusflow XI is easy-to-install, easy-to-use and easy-tolove. Cloud native, it s the markets most dynamic workflow engine, offering visual workflow editing, self-testing capabilities and comes pre-packaged with over 50 ready-touse ERP integration points as well as pre-packaged workflows for invoice automation. It s ready to use, out of the box. Mediusflow s ease-of-use legacy builds on experience from more than 700 installations and offers built-in best practice that both leverages and supports ERP and industry specific capabilities. The inherit flexibility of Mediusflow enables clients to continuously evolve their practices adding further efficiencies as they are developed. The cloud native architecture also enables Mediusflow to be continuously upgraded without the need for migration.

8 Mediusflow XI puts the user in control On the go or on the floor, Mediusflow enables an organization to stay on top of invoice management by providing multichannel interaction possibilities (web, mobile/tablet or Microsoft Outlook). As speed of business accelerates, Mediusflow s automation and auto-correction capabilities allows finance organizations to focus on core tasks. Mediusflow XI eases validation through one-click access to invoice history, purchase orders and contracts enabling organizations to stay in full control of their invoice management process. By providing access to all relevant invoice data, users can make better business decisions while keeping up with the pace of their organization.

9 Multi-channel interaction Mediusflow XI provides unrivalled access to and control of the invoice process providing access from the web, mobile/tablet or directly in Microsoft Outlook. As business becomes increasingly mobile, many business decisions need to be take on-the-move, Mediusflow XI provides instant easy-access to all relevant information, empowering users to make the right decisions anywhere, anytime guiding the users to take the right actions. With Mediusflow XI s powerful action/control center functionality, users can access invoice history and trends at the click of a button minimizing validation errors.

10 Touchless processing Mediusflow XI can process all invoice formats EDI, e- invoices, PDF-invoices as well as paper invoices. Invoice content is then processed to automate the invoice management process, including deviation management and auto-corrections. Touchless processing of invoices can reduce processing costs by nearly 90 percent. Mediusflow XI provides powerful line-level matching and highlights deviations for automatic or manual processing. Mediusflow s built-in control mechanisms accelerate manual processing as users are empowered to make faster and better business decisions. Mediusflow s two- and three-way matching can also automate management of additional costs such as freight and administrative fees.

11 Extending the workflows Mediusflow XI is a next generation workflow solution that combines pre-packaged workflows with a visual workflow studio that enables organizations to design, deploy and extend their workflows in minutes. Mediusflow workflow studio is an intuitive visual workflow editor where processes are designed and controls inserted through drag-and-drop interaction. Workflows are deployed at the click of a button and are instantly available to the organization. Mediusflow s pre-packaged workflows can also be redesigned to fit specific needs acting as templates to further accelerate workflow creation.

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