Status of ODOT s Culvert Management Program

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1 Ohio Department of Transportation John R. Kasich, Governor Jerry Wray, Director Status of ODOT s Culvert Management Program Kyle Brandon, P.E. Roadway Hydraulic Engineer Office of Hydraulic Engineering 2013 OTEC Conference

2 Program Background 2

3 Background Ohio defines a bridge as any structure with a span or diameter equal to or greater than 10 feet as measured along the centerline of the roadway. Any structure less than 10 feet is considered a culvert. Bridges in Ohio are inspected annually Failure of a large culvert can be as detrimental as the failure of a bridge. Culvert failures can result in hazards to the motoring public and lead to expensive emergency projects. 3

Bridges in Ohio are inspected annually Failure of a large culvert can be as detrimental as the failure of a

4 Background Main Purpose of the Program: Reduce or Eliminate the potential for unexpected failures of culverts under Ohio s highways No Surprises! 4

5 Background 5 5

6 Program History 6

7 Program History Prior to 2003, there was no statewide program for culvert inspection. No centralized database, inventories existed in various formats (Access, GIS, Paper, Spreadsheets, BMS) Culvert Program initiated in 2003 Culvert Management Manual Developed Program given to Districts Not enforced or made policy Statewide database initiated, development stalled 7

Spreadsheets, BMS) Culvert Program initiated in 2003 Culvert Management Manual Developed

8 Program History Office of Hydraulic Engineering created in May 2011 Program given increased priority Tasked to develop the Statewide Culvert Database Culvert Task Force created Coordinate all aspects of the Culvert Program Maintains database, web-viewer, and dashboard Technical Support District Field Reviews Maintain Culvert Management Manual 8

created Coordinate all aspects of the Culvert Program Maintains database, web-viewer,

9 Culvert Task Force Created to develop the framework of the Culvert Program How District funding will be determined Program ownership to Highway Management Administrators (HMA s) at District Inspection Frequency Role of Office of Hydraulic Engineering (OHE) Hiring of Consultants to assist in Culvert Inventory and Inspection 9

Administrators (HMA s) at District Inspection Frequency Role of Office of

10 Development of the Statewide Database All Districts had some form of a database in various formats Inventory and Inspection procedures varied from District to District District 1 & 2 database methods reviewed, tweaked, and pushed statewide District data scrubbed and rolled into the Statewide Database where possible Some Districts started over with a brand new program District 2 provided technical assistance for all things technical and GIS related IT at C.O. has helped with programming needs 10

11 Current Culvert Program 11

12 Current Program Data primarily field collected with Trimble GeoExplorer / PDA Windows Mobile 6.x operating system Microsoft SQL database on a centralized server Data accessed by ArcGIS web map and as a pivot table in Microsoft Excel as a Dashboard Viewer Data can be accessed and mined to make planning decisions Funding currently determined by lane miles 12

x operating system Microsoft SQL database on a centralized server Data accessed by ArcGIS

13 Culvert Web-Viewer 13

14 Culvert Dashboard 14

15 Culvert Data Collection Software 15

16 2013 Accomplishments Began development on the culvert portion of the SMS Upgrade of Web-Viewer and migration to C.O. Working on upgrade of Data Collection Software Upgrades done with help of Dist. 2, C.O. IT, & Tech. Services Purchase of remote inspection equipment Began Culvert Data Collection Task Order 16

Working on upgrade of Data Collection Software Upgrades done with help of

17 Remote Inspection Equipment Tasked by Executive Management to purchase four units to serve the inspection needs of the state Housed regionally at Districts 1, 4, 6, & 8 Districts own, maintain, and operate the equipment Assist adjoining Districts with their inspection needs Sharing resources allows us to be more efficient as a Department 17

Districts own, maintain, and operate the equipment Assist adjoining Districts with

18 Remote Inspection Equipment Purchased a pan, tilt, and zoom camera system on a self propelled transporter Housed in a sprinter van with control room Built in sonde, video micrometer, laser diodes for crack measurement, and inclinometer Ability to record directly to a laptop Pole and push/pull camera also purchased which can be used independently of the inspection van 18

micrometer, laser diodes for crack measurement, and inclinometer Ability to record directly

19 Inspection Van 19

20 Crawler Mounted Camera 20

21 Control Room 21

22 Rear View Monitor and Cable Reel 22

23 Inspection in Progress 23

24 Camera Operation & Observation Recording 24

25 Video Micrometer & Laser Diodes for Crack Measurement 25

26 Culvert Data Collection Task Order Decision made by task force to hire consultants to aid Districts in inventory and inspection Eight (8) Districts chose to participate in the voluntary program Five (5) Consultants tasked to field collect inventory and inspection data using the ODOT Assets Software Consultants chosen by a committee comprised of participating Districts and OHE Provide $15 million to Districts over the duration of 36 month Work directed and managed by Districts Direction of work to consultants varies by each District s needs 26

27 Culvert Data Collection Task Order Challenges Encountered How Many?? Where are they?? Pay Items?? Inventory, Inspect, or Locate?? Or all of the above? Providing consultants access to ODOT s data Culvert data submission with current system Transition to collection with the SMS? Cooperation on gray areas and unique conditions Consultant presentation will discuss field experience 27

28 Culvert Data Collection Task Order 28

29 Culvert Data Collection Task Order Consultant District Estimated # of Culverts % of Total ARCADIS 11 6, DLZ 10 7, TranSystems , CM Transportation 7 7, LJB 8 1, Total= 32,

30 Culvert Data Collection Task Order Proposed Task Description Per Unit Coordination Identification Inventory Inspection Costs associated with meetings or other administrative activities that are pre-approved by the District. Amount is one value for life of contract. Identification/location of culvert along designated route(s). To be used when no existing Inventory exists. After the culvert has been identified /located, it shall be inventoried and input into the ODOT database. The culvert needs to be inspected (after being inventoried or provided by the Department) payment will be based upon the various entry classifications. Lump Mile Culvert Class A 12 to less than 36 inspected from the ends per each culvert Class B 36 to less than 120 man entry per each culvert Class C or D / each Any size Confined space per each culvert Class C or D / each Any size Remote Monitoring per each culvert Special Condition 30

31 Current Culvert Data 31

32 Future Culvert Program 32

33 Future Culvert Program SMS Culvert Module Will replace current ODOT Assets Software and Culvert Database Ability to piggyback off of the Bridge system All inclusive system for GIS, inventory and inspection data, culvert photos/docs, and maintenance tracking Field collection with tablet devices will provide economical solution Districts will have much greater management capability and flexibility System will be available to local governments Future funding based on number of culverts/condition? Number of Culverts in Statewide Inventory General Appraisal 33

34 Contacts and Program Resources Jeff Syar Phone: (614) Office of Hydraulic Engineering Internet and Intranet Matt Cozzoli Phone: (614) Kyle Brandon Phone: (614)

35 Questions?? 35

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