Meeting List Coordinator: Website Content Coordinator: Secretary:

Transcription

1 Greetings: Enclosed please find materials for the December 20 : November Minutes December Agenda Christmas Marathon Flyer November Bank Statement WHAT YOU NEED TO KNOW: will meet on December 20, 2015 AT 2PM at the Regional Service Office at 154 Christopher Street. Chair/Vice Chair/Treasurer/Secretary, all Subcommittee Chairs, and Ad Hoc Committee Chairs, nominees and interested parties are asked to meet for Steering Committee at 12:30pm. New Trusted Servant addresses: H&I Subcommittee: HandI@nycna.org Meeting List Coordinator: meetinglist@nycna.org Website Content Coordinator: content@nycna.org Secretary: dave.nycasc@gmail.com Events and Activities Subcommittee is scheduled to meet at the RSC on 1 st Wednesday in December at RSO, 6:30PM The next Public Relations Subcommittee meeting is scheduled following ASC meeting on Sunday December 5:00PM. See Area RCM for copies of The Impossible Dream, the History of NA in New York. Book is also available at the RSO in hardcover and $15.00 paperback. PLEASE NOTE: Birthday Bash planning committee is postponed until April 2016, for reference, as the Bash will be postponed until the first week in April. There are updates around the date and place. Yours in service, Dave C. Secretary

2 Minutes of November 15, 2015 Post Office Address: Area meeting held at: Greater New York Regional Service Office PMB # Christopher Street, Suite 1A (basement) 70-A Greenwich Avenue Next meeting December 20, 2015 at 2:00pm New York City Contact: Dave C, Area Secretary: Or Roland W, Area Chair: Steering Committee Minutes: Steering opened at 12:30, but secretary wasn t in attendance for Steering until 1:14. 1:00 RCM Steering Report Position open RCM from Manhattan: reported on upcoming events and filled out the GNYRSC Are Report 1:25 Treasurer s Steering Report $250 for Lit. Chair were not allocated from last month as the Motion was still outstanding Treasure would like to extend her sincere gratitude for the opportunity to serve. This is her last day as Secretary. New Treasurer will take on the duties moving forward. 1:30 Ad Hoc Birthday Committee Met with facility regarding the Marathon on April 2 nd, but it was not available. The next available date is April 9 th. It will be a $300 deposit that will be returned back the once the basement is cleared. It will run from 4:00pm to midnight, with one hour on either side reserved for setup and breakdown. There will be capacity for people with chairs and tables set up, 400+ if we do not set up tables. The cost will be $100 an hour for the event. We have the use of a podium with microphone, a loudspeaker, a small kitchen and wheelchair accessibility. 1:35 Literature Chair Steering Report We have the physical copy of the newly-approved literature form. It will be available on the website as well. Lit. Chair sent the Christmas flyer to the RSO and it is pending approval 1:35 Secretary Please note that the November Treasurer s Report went out prematurely with last month s minutes. s will receive it again this month for consistency. There are still, as of this time, 4 available time slots for the Thanksgiving Marathon. They are: o 3-4 / 4-5 / 6-7 / Roll Call:

3 Area Chair Vice Chair RCM RCM-Alternate Treasurer Vice-Treasurer NYSASC Secretary (Act. Glad In Recovery) Literature Dist. Chair (Alt. Rec In The Low) H&I Chair H&I Vice-Chair (absent) Helpline ( Freedom Group) Vacant Events and Activities Vacant Public Relations Meeting List Coordinator Website Technical Coord. Website Content Coord. (Act. Bleecker St. Tues) D Bleecker St. Breaking the Chains J Finally Found a Home It s About Change Living Free Recovery from the Heart Recuperacion for Today / Alt. Recurring Themes SoHo Serenity D Solid Foundation a Steps to Life Village Spiritual Workshop You Get What You Need Cover to Cover P NA Unity Recovery in the Lower a Minutes: 2:10 - Opened the meeting at 2:10. Read the 12 Traditions. Read the 12 Concepts. Read the Group Purpose 2:15 The group welcomes new members and visitors: 2:20 At 20 people, we did not have quorum, though we had 12 s (later we reached quorum with 16 s) 2:21 - Corrections to last month s minutes: Recuperacion was present at last month s Area but was not indicated in the role call. 2:30 Administrative Reports: Chair Report: Upcoming Bergen Area is celebrating their 29 th year with a convention. Registration forms are on the table outside Chair and Vice Chair did full inventory of storage unit for holiday marathons. Roland is working to finalize with manager at Catholic Charities. Roland will continue to work until the agreement for those dates is in place. de facto events coordinator compiled resources for Thanksgiving Marathon (turkey, etc.) Tuesday November 24th at 2:00 volunteers needed to move supplies from storage unit to Cardinal Spellman. Storage unit is at 220 South St. Went to St. Anthony s at 154 Sullivan St. to begin to prepare for the Birthday Bash. It will be $100/hr. for the facility. We will use 8 hours from 4-12, for which we have 1 hour to set up (3-4) and 1 hour to break down (12-1)

4 New tentative date is Saturday, April 9 th. If anyone would like to volunteer, give your information to Chair. The admin body will bring forth a financial motion in January to reserve $300 for the deposit, which will be returned when the basement is cleared. We only have 2 required events, according to policy. During Steering, a member suggested that we amend our Policy such that each month, beginning after our Birthday Bash, we start to set aside funds for the next Birthday Bash. One motion up for group discussion, presented by the Bleecker St. Group. Vice-Chair Report: Has been attempting to spearhead the PR/Events & Activites Subcommittee, but no one has shown up. Will not continue to wait for attendees until someone expresses interest to him. s should take this back to their groups. Contact at if there is interest in PR participation. Expressed real interest in the PR position, but he would like to research the position first. RCM Report: Region met yesterday All positions were voted on and filled. Ad Hoc Work Groups: o Road Service Work Group information, learning day, for other areas. Road Service will take care of the rent and will likely follow these events with a dance and some food. Their first stop is in Staten Island. They re planning an event and they put in a motion for $700 to fund it. o RSO Feasibility met to determine the business feasibility of the Regional Service Office. Due to high rent and low business conducted (re: literature, materials, etc.), it s necessary to run a cost-benefit analysis of running the RSO. Chair Report public information committee now has a YouTube account. The Drop Box was problematic Vice-Chair nothing to report Secretary would like for others to step up and consider the position Regional Delegate sent to represent New York Region at the Zonal Forum. He visited this conference and the USCC Conference. He was received well. Bob also volunteered to attend botht the Zonal Forum and the Service Conference. RD continued that the CAR will be out November 25 th. We will then circulate to the groups, who will make suggestions to be reviewed at Area and then reviewed at Region. Wondering if we should have a symposium because we are next in line to have a full weekend of conferences. RD will look into viability. Also traveling to Mid- Atlan H&I H&I Learning on the 23 rd. Joyce will be nominated for H&I Vice-Chair. Helpline most of the 24-hour day is covered due to high rate of volunteering. PI Chair holding a Learning Day. His concern is that the Region is giving a convention but PI was not contacted. Project Coordinator last report. Conducted Work Group for Traditions Working Guide. The final draft has been finished. He has flown to California to meet with 12 other addicts and return with a draft for this Working Guide, which will be presented and reviewed at MARLCNA. Outreach speaker exchanges between Suffolk, Brooklyn and the Bronx. There is now a committee that will answer letters from institutions. Address: Outreach Committee, 154 Christopher St., New York, NY. Sponsorship by mail is also available. 27 th there was a learning day. Next Outreach meeting will be held next Saturday at 4pm at 154 Christopher St. BOD having trouble getting the shopping cart online to work properly. Novelty items for sale (bookmarks, calendar, shades, etc). Gave out convention guidelines. The Chair has one now. Concerns from the RCMs that the Areas are being made to pay cash for their orders but are not getting what they ordered. They can now make a $10,000 literature order, so we should not expect items to be on backorder any longer. does a great job of keeping meeting lists up to date. Other areas are having trouble. You can now Web Chair at webchair@newyorkna.org when there are updates until someone fills this position. Motion to upgrade the website because on some computers the formatting is loading incorrectly. Site architecture is denying some users the ability to read events on the calendar. Motion: take 3 bids from a website professional to upgrade the website so that all users on all browsers can read the website the same. Treasurer final report: $4,091 in the bank, Areas voted to donate $1,000 toward rent for the facility because it s $1,200/month. Due to limited supplies, sales at the RSO are limited. Nominations & Elections: Robert W was nominated as the Regional Delegate Alternate and was immediately appointed to the position due the arrival of the CAR and necessity. RCM putting in a financial motion to attend MARLCNA, $300, in Lancaster, Pennsylvania. Areas look at the CAR motions and give feedback. MARLCNA is the 5 th, 6 th and 7 th of February.

5 Treasurer s Report: Has completed her commitment but could not attend the Area portion of today s meetings. She had to leave at the end of Steering. Working balance for Nov. $503.64, today s expenses $1,273.02, leaving -$769.38, so far group donations have numbered $565.43, leaving -$ This number will change by the end of the meeting. Final balance pending the end of the meeting. The prudent reserve is $2,000. Secretary: Note that the November Treasurer s Report went out prematurely. It will be circulated again with the November minutes for clarity. 3:00 Reports: Bleecker St,, meets Tues 8pm at 113 Baxter St. Everything good with meeting, good attendance. Have filed a motion for submission. No donation. Breaking the Chains,, meets Wed at 7:15pm. Nothing to report. Donating $38. Cover to Cover,, meets Monday 7pm. All is well, elections next month. Money sent by treasurer Finally Found a Home,, meets Fri 8:30pm at 50 E 7 th St., 4 th Floor. Group is doing well at new meeting space. Elections for trusted servants in December, 2 nd Friday at 7:30pm, one hour before the meeting starts. Freedom Group,, meets Fri 7pm at 630 E 6 th St. We will be closed on Christmas and flyers about the marathon will be at the front desk of the facility. We will be tentatively open on New Year s Day. Donating $9. It s About Change,, meets Fri 6:30-8pm at 50 7 th Ave NYC. The group is giving a Winter Event on Fri December 11, 2015 after the regular meeting. ID required to enter the building. Donated $20. Living Free,, meets M-F 1-2pm at 334 E 14 th St. Nothing to report and donation being received by mail. NA Unity,, meets Sunday 6pm. Nothing to report. Donation sent by Treasurer. Recovery from the Heart,, meets Tues 6:30pm. New John C. Group in need of support. Trusted positions are up in December. Closed Thanksgiving. We are struggling. Janeatte C will celebrate 4 years on 11/24/15. Recovery in the Lower,, meets Thurs at 7pm at 630 E 6 th St. Our business meeting is this Thursday November 19 th. Thanksgiving we are closed. Policy meeting on Thursday December 3 rd. Starting with Chair Person and Secretary s format. Recuperacion for Today,, meets 6:45-8:15pm at 206 E 11 th St. Group celebrating 27 years on Jan 9 th, 2016 at St. Brigid / Emerick Church located at 8 th St. and Ave. B from 3-9pm. Food will be served from 6-7pm. Group would like place tentative slot for Thanksgiving Marathon from 3-4pm, 4-5pm. Group will contact Dave after Fri 11/20/15 business meeting. No donation. Flyers for Group Anniversary next month. Recurring Themes,, meets Tues./Thurs. 7pm at Beth Israel Bernstein Bldg. Recurring Themes is a topic meeting (open). All are welcome. We meet twice a week, Tues and Thurs at 7pm. We are in need of trusted servants. Please come out and get involved. We are closed on Thanksgiving. Donated $60. SoHo Serenity,, meets Sat. 3-4:30 at Hazeldon Center (Canal & W. Broadway). We are holding elections next Saturday to fill several positions, including Treasurer. No donations until we have a new Treasurer who can organize our financial status. Solid Foundation,, meets Sunday 7:15-8:45pm at 130 E 25 th St. At the November business meeting there will be elections. All positions are open. The business meeting is held the last Sunday of the month directly following the meeting. Donated $ Steps to Life,, meets Monday 6pm at 732 E 9 th St. between Ave. C & D. Group anniversary celebrating 27 years on November 16 th, Step Meeting. Donating $31 from the groups, also $200 from a recent speaker jam. Village Spiritual Workshop,, meets Mon 6:30-7:45 at 50 E 7 th St. All is fundamentally well. Donating $30. You Get What You Need,, meets Friday 7:30pm at 460 E 87 th St. No changes. Elections in January. Daniel and Luz celebrating 9 years. Donating $20. 3:15 Subcommittee Reports (provided by Subcommittee Chair unless noted) Literature Distribution Chair Report: Purchased the basic literature with the $250 financial motion that passed last month We can start purchasing literature with the updated literature order form. Order NYC Area meeting lists through our Meeting List Coordinator. s will have access to the literature order form on the website nycna.org Making another financial motion of $250 to literature stockpile Americo gave the combination lock number to the Chair

6 Hospitals and Institutions: 20 people in attendance Now only one open commitment remaining, the alternate for the MDC commitment, but the Chair is currently covering this open commitment. The subcommittee voted on the H&I policy changes and approved them all the s will be requested to vote to approve. The Greater New York Region H&I Chair is re-running for the H&I Chair and was elected. The additional commitment at the VA Hospital on Saturdays has been tabled until Announcements for the Website: NYC Area H&I Subcommittee meets the 2 nd Saturday of every month at 1pm at 154 Christopher St, the Greater New York Region H&I Subcommittee will have a Learning Day on Saturday, January 23 rd at 12-4pm at 154 Christopher St. Helpline: We are looking into Google Calendar so that volunteers may sign up for shifts online. Our next meeting will be Mon Dec. 7 at 7pm at 154 Christopher St, and will be a quarterly meeting at which all volunteers are expected to attend in person or online. This will give potential volunteers a chance to talk to experienced volunteers about helpline. Events and Activities: vacant, tabled Public Relations: vacant, tabled Meets 3 rd Sunday, 5PM at the Regional Service Office Next meeting December 20 3:25 Standing Subcommittee Reports Meeting List Coordinator: I will print new lists next month I have been in touch with manhattan area and they print at the same printer we do and for the same price. The conversation with Manhattan and th s will continue. Please, as always send me meeting list times and changes as soon as you are aware of them. In addition if your meeting is not coded as you would like please send me changes as well. Website Coordinators: 3:30 Group Concerns: No group concerns or outstanding issues. 3:31 New Business: Read the Decorum Statement. We had quorum with 16 s, 27 total members. Treasurer gave a working balance after receiving Group Donations - $1, :37 - Elections: RCM voted in for a 2 nd term by acclimation RCM Craig H: voted for 1 st full term by acclimation Treasurer - (former Vice-Treasurer): voted in by acclimation Nominations: None Other: Treasurer s note: as of this point in the meeting, we have collected $1, :45 - Motions:

7 Motion #1: The Bleecker St. group motions to have a discussion and area inventory concerning tradition violations tains the intent of the motion. It is 2 pages, written on both Intent: See attached letter from the Bleecker Group it con- which have occurred at the New York City Area Service sides (attached with the minutes). Meeting. Pros: Cons: Mover: Bleecker St. Group Second In Favor: 8 Opposed: 4 Abstain: 9 - (Failed) Motion #2: Financial motion of $250 to continue the NY- CASC Literature stockpile Intent: to keep carrying the message to the addict that still suffers, 5 th Tradition Pros: Cons: Mover: Second: In Favor: 18 Opposed: 0 Abstain: 3 - (Passed) Updates to H&I Policy: with 18 voting participants representing their Group Consciences, we voted to approve the changes to the H&I Policy which were reviewed by the H&I subcommittee and returned to the for review. Point of information: if s see outdated meeting lists at more than one meeting, pull them, bring it up to the group, and replace them with new meeting lists. It s a simple courtesy that is easy to address to make sure that addicts in need have the appropriate information. 2 nd Point of Information: if there is a young meeting with few experienced members, it is the duty of more seasoned members to step in and provide guidance, potentially in the form of a service commitment.