Introduction to Microsoft

Transcription

1 Introduction to Microsoft Word 2013 W Word 2013 Fotowerk / Fotolia Word 2013: Introduction Content! Defined by Merriam-Webster s online dictionary as the topic or matter treated in a written work and also as the principal substance (as written matter, illustrations, or music) offered by a World Wide Web site, content is what you consume when you read on paper or online, when you watch video, or when you listen to any kind of music live or recorded. Content is what you create when your own words or performances are recorded in some form. For creating content in the form of words, Microsoft Office 2013 is a great choice. Rather than just a tool for word processing, Word is now a tool for you to communicate and collaborate with others. When you want to communicate with pictures or images in your Video WA Word document, Office 2013 has many new features to help you do so. Microsoft Word 2013 works best on a Windows 8 PC desktop, laptop, or tablet because if your PC is touch-enabled, you will be able to use your fingers to work with Word. For example, the ribbon expands to make it easy to tap commands and you can resize images by moving your fingers on the screen. Best of all, Microsoft Word 2013 is integrated into the cloud. If you save your documents to your SkyDrive that comes with any free Microsoft account, such as one you can create at outlook.com, you can retrieve them from any device and continue to work with and share your documents. Enjoy learning Word 2013! 119

2 Creating Documents with Microsoft Word 2013 Proj ect 1A Out comes Create a flyer with a picture. Proj ect 1B GO! to Work Video W1 1 Out comes Format text, paragraphs, and documents. Wor d 2013 Obj ect ives 1. Create a New Document and Insert Text 2. Insert and Format Graphics 3. Insert and Modify Text Boxes and Shapes 4. Preview and Print a Document Obj ect ives 5. Change Document and Paragraph Layout 6. Create and Modify Lists 7. Set and Modify Tab Stops 8. Insert a SmartArt Graphic and an Online Video A_ya / Fotolia In This Chapter In this chapter, you will begin your study of Microsoft Word, which is one of the most popular computer programs and one that almost everyone has a reason to use. You will use many of the new tools in Word 2013 such as applying attractive styles to your documents. You can use Microsoft Word to perform basic word processing tasks such as writing a memo, a report, or a letter. You can also use Word to complete complex tasks, such as creating sophisticated tables, embedding graphics, writing blogs, and creating publications. Word is a program that you can learn gradually, and then add more advanced skills, one at a time. The projects in this chapter relate to Sturgeon Point Productions, which is an independent film company based in Miami and with offices in Detroit and Milwaukee. The film professionals produce effective broadcast and branded content for many industries, and provide a wide array of film and video production services. Sturgeon Point Productions has won awards for broadcast advertising, business media, music videos, and social media. The mission of the company is to help clients tell their stories whether the story is about a social issue, a new product, a geographical location, a new company, or a person. 121

3 Proj ect 1A Flyer Project 1A Training Pr oje ct a CTIv ities In Activities 1.01 through 1.16, you will create a flyer announcing two internships for a short documentary by Sturgeon Point Productions. Your completed document will look similar to Figure 1.1. Pr oje ct Fi le s For Project 1A, you will need the following files: New blank Word document w01a_text w01a_bird You will save your document as: Lastname_Firstname_1A_Flyer Pr oje ct R esul ts Build from Scratch Fi gure 1.1 Project 1A Flyer 122 Word Chapter 1: Crea ting Do cumen TS with Micr o sof t Wor d 2013

4 Note If You Are Using a Touchscreen Tap an item to click it. Press and hold for a few seconds to right-click; release when the information or commands display. Touch the screen with two or more fingers and then pinch together to zoom in or stretch your fingers apart to zoom out. Slide your finger on the screen to scroll slide left to scroll right and slide right to scroll left. Slide to rearrange similar to dragging with a mouse. Swipe from edge: from right to display charms; from left to expose open apps, snap apps, or close apps; from top or bottom to show commands or close an app. Swipe to select slide an item a short distance with a quick movement to select an item and bring up commands, if any. 1W ord Objective 1 Create a New Document and Insert Text Video W1-1 When you start Word, documents you have recently opened, if any, display on the left. On the right, you can select either a blank document or a template a preformatted document that you can use as a starting point and then change to suit your needs. When you create a new document, you can type all of the text or you can type some of the text and then insert additional text from another source. Activity 1.01 Starting a New Word Document 1 Start Word, and then click Blank document. On the HOME tab, in the Paragraph group, if necessary, click Show/Hide so that it is active and the formatting marks display. If the rulers do not display, click the VIEW tab, and then in the Show group, select the Ruler check box. 2 Type Internships Available and then press two times. As you type the following text, press the only one time at the end of a sentence: This summer, Sturgeon Point Productions will be filming a short documentary in Costa Rica about its native birds and has positions available for two interns. We are looking for a First Assistant Director and an Assistant Script Supervisor. As you type, the insertion point moves to the right, and when it approaches the right margin, Word determines whether the next word in the line will fit within the established right margin. If the word does not fit, Word moves the entire word down to the next line. This is wordwrap and means that you press only when you reach the end of a paragraph it is not necessary to press at the end of each line of text. Note Spacing between Sentences Although you might have learned to add two spaces following end-of-sentence punctuation, the common practice now is to space only one time at the end of a sentence. 3 Press. Take a moment to study the table in Figure 1.2 to become familiar with the default document settings in Microsoft Word, and then compare your screen with Figure 1.3. When you press,, or on your keyboard, characters display in your document to represent these keystrokes. These characters do not print and are referred to as formatting marks or nonprinting characters. These marks will display throughout this instruction. Project 1A : F lyer Word 123

5 Fi gure 1.2 Def aul t Do cumen t Setting s in a N ew Wor d Do cumen t Setting Font and font size Margins Line spacing Paragraph spacing View Def aul t form at T he default font is Calibri and the default font size is 11 points. T he default left, right, top, and bottom page margins are 1 inch. T he default line spacing is 1.08, which provides slightly more space between lines than single spacing does. T he default spacing after a paragraph is 8 points, which is slightly less than the height of one blank line of text. T he default view is Print Layout view, which displays the page borders and displays the document as it will appear when printed. Fi gure 1.3 Default font Default font size Paragraph mark (nonprinting character) One space between sentences More Knowledge Word s Default Settings Are Easier to Read Online Until just a few years ago, word processing programs used single spacing, an extra blank paragraph to separate paragraphs, and 12 pt Times New Roman as the default formats. Now, studies show that individuals find the Word default formats described in Figure 1.2 to be easier to read online, where many documents are now viewed and read. Activity 1.02 Inserting Text from Another Document 1 On the ribbon, click the INSERT tab. In the Text group, click the Object button arrow, and then click Text from File. A ler t! Does the Object Dialog Box Display? If the Object dialog box displays, you probably clicked the Object button instead of the Object button arrow. Close the Object dialog box, and then in the Text group, click the Object button arrow, as shown in Figure 1.4. Click Text from File, and then continue with Step 2. 2 In the Insert File dialog box, navigate to the student files that accompany this textbook, locate and select w01a_text, and then click Insert. Compare your screen with Figure 1.4. A copy of the text from the w01a_text file displays at the insertion point location; the text is not removed from the original file. 124 Word Chapter 1: Crea ting Do cumen TS with Micr o sof t Wor d 2013