INVITATION TO TENDER

Transcription

1 INVITATION TO TENDER OFFICE OF THE DIGP, GROUP CENTER, CRPF, RAMPUR (U.P) (Telephone No , Fax No ) (THROUGH FAX/REGD POST/TELEPHONIC) NO :- L-VII-16/ Q-GCR Dated, the 05 February TENDER NOTICE IS NOT TRANSFERABLE Sealed tenders in two bid systems (Technical bid and financial bid) are invited from reputed firms for and on behalf of the President of India for supply of following Vest woolen EIC - INSTRUCTIONS:- 1. The price quoted should be on firm basis and including all delivery charges. The price Should be quoted in Rupees and paisa/ Metric weight. 2. The following information should be specifically given :- (a) Place of delivery if F.O.R. Place of dispatch. (b) Period of delivery on placing of firm supply order. (c) Quality/Make of the articles quoted should be specified. (d) Samples should be produced before Tender Opening Committee (Technical Bid) on the date of opening of the tender/quotations. (e) No quotations will be entertained without samples. (f) Sale tax if any applicable should be distinctly shown along with prices quoted. (g) The rates will remain open till SIX MONTHS (h) The tender/quotations will be received up to 1000 hrs on 17/03/2016. (i) The tender/quotations for technical bid will be opened at-1100 hrs on 17/03/2016 the date and time for opening of price bid will be communicated separately. (j) Envelope containing the tender/quotations should clearly be marked in red ink. (k) Tender/Quotations received after the expiry of specified date as mentioned against SL NO.(h) above will not be entertained. (l) The firm must read the Terms and conditions carefully before submitting their tenders. (m) DIGP, GC, CRPF, Rampur reserve the right to increase or decrease the quantity and also to reject any or all tenders without assigning any reason. 3. Samples of required Vest Woolen EIC are not available in this office. Hence same may be sent through your representative on date of opening of quotation/tender for technical bid. SD-05/02/16 DIGP, GC, CRPF RAMPUR(U.P) Page 1 of 13

2 Vest Woolen EIC are required to this Group Centre as per specification :- Tenderers are advised to go through the earnest money, Payment terms, Tender Sample, Counter sample and Lab Test certificate clause of this Tender Enquiry carefully before filling the Tender. SL No. Tender No and Date. Description of Store Qty. Specificatio n Cost of Tender Document (Non refundable) in Rupees. EMD ( In Rs) Critical Date 1 L-VII- 16/ Q-GCR dated 05/02/2016 Vest Woolen EIC (Specification as per annexure K Size Nos Size Nos Size Nos Size Nos Total Nos Full specification as per annexure K Which is attached with tender notice. Tender Cost Rs. 100/- Required to be deposited through Demand Draft in favour of DIGP, GC, CRPF, Rampur (U.P) Payable at SBI, GC,CRPF, Rampur Bank Code ,000/- (Rupees Ten Thousand) only ( EMD should be valid for 225 days from the date of opening of tender.) a) Date & time of receipt of offline/ online tender: 17/03/2016 at 1000 hrs. b) Date & time of opening of offline/ online tender: 17/03/2016 on or after 1100 hrs 1. SPECIFICATION As per annexure K Tender Notice & specification of Vest Woolen EIC is available in CRPF website notice. Please may be download specification as mentioned in annexure K from the website. If any quarries/problem may please be contact with this telephone No & PACKING - As per Instructions. 3. SAMPLE CLAUSE - Sample Should be submitted along with tender documents thorough speed post/ courier/ Representative of concerned Firms for Checking. All Firms which are not specially Registered for Vest Woolen EIC as per Tender Inquiry specification and eligibility criteria of tender inquiry either with DGS&D or with NSIC/ Directorate General of Supplies & Disposals based on approved by MHA will deposit earnest money Rs. 10,000/- along with the tender in the form of banker Cheque/Bank Draft in favour of The DIGP, GC, CRPF, Rampur (U.P.) payable at SBI, GC, CRPF, Rampur Bank Code The Tenders are required to quote rate on free delivery at Consignee's location basis only. Tenderer received on F.O.R Destination Station / Station of Dispatch basis shall be summarily rejected. 4. Delivery Required By- Within one month of placement of Firm supply order. Tenderers must indicate the guarantee period, delivery period and life span in the quotations, which they can offer up to month. Offer of Firm to do not indicate staggered monthly guarantee period, delivery period and life span is liable to be ignored. 5. Dispatch Instruction- Store are required to be delivered at Group Center CRPF, Rampur (U.P.) at Freight, Risk & Cost of the Supplier. 6. Payment Terms- Payment will be made after 60 days or above on completion of supply of entire quantity and acceptance thereof. 7. Packing & Marking - As per relevant clause of specification. 8. Rate Quoted by the firm should be on firm price basis. 9. Firm should clearly indicate different taxes and duties which they proposed to charge as extra along with the present rates thereof. Offers with such stipulation like as applicable will be treated as vague and are liable to be ignored. Page 2 of 13

3 10. Tenderers should disclose the name & Full address ( along with Telephone/Fax NO. ) of the place where the stores will be manufactured. In case the firm is registered with NSIC /SSI or DGS&D for the subject stores, the registration Certificate should be enclosed with Quotations. 11. Purchaser reserve the right to get the manufacturing capacity of all firms recertified irrespective of the registration status. 12. Offers received without tender samples or in case the tender sample are received after the due date & time for receipt of tenders shall be ignored summarily. 13. Tenderer should ensure that the samples submitted by them fully confirmed to all the parameters of the T.E. Specification. 14. All Tenderer samples should have a called affixed to it duly signed and stamped by the firm indicating the Following. i) Name and Address of the Firms ii) Tender NO. iii) Closing date & date of opening of tender. iv) Name of Item, Quantity. v) Any other information, if required 15. (1) Place of submission of tenders sample and tender documents :- The tenders samples will be submitted at office of the DIGP, Group Center CRPF, Rampur (U.P.) before specified date & time of tender ( i.e. Up to 1100 hrs on 17/03/2016 ) (2)Tender Documents duly completed in all respect are to be submitted by registered / speed post/courier in favour of the DIGP, GC CRPF, Rampur (U.P.) before specified time & date mentioned in schedule to tender. Late/delayed tender shall not be opened and returned in original to tenderer. (3)Tenders samples sent on FREIGHT TO PAY basis will not be accepted. (4)Tenders not fulfilling even one of the terms out of 15 as mentioned above, will be rejected. 16.Tolerance clause- This contract is without any detriment or prejudice to the right of the purchaser to place order(s) at the same rate(s) for additional quantity aggregating up to 25% of the quantity stipulated in the clause 2 of the contract. 17.Technical clause- The items should be thoroughly tested by leading, any of the laboratories approved by National Accreditation Board for Testing and Calibration Laboratories (NABL) must submit the lab test certificate in original should not be submitted before the date of tender floating along with their technical bid. The lab test certificate should indicate that :- It is Certified that the tender sample offered for lab test is meeting/not meeting all the requirements of the governing specifications for the quoted item and the sample is acceptable / not acceptable with reference to its governing specifications i.e. Vest Woolen EIC ( Note :-Delete whichever is not applicable.) Signature and Seal of the Lab 17.II. The sample should be from the same lot, test certificate of which is submitted along with the tender and the counter sample (remand portion of the test sample) duly sealed and signed by lab oratory. 17. III Documentary proof of accreditation of the Lab. Where testing has been done should be provide by the Tenderer. 18. Security Deposit:- The successful firm shall have to deposit a Security of 10% of the contract value within 30 days the placement of supply order for due performance as per Rule -158 of GFR-2005 Failure at the part of the firm to deposit the security deposit the security deposit within stipulated time will make the supply order null and void. The Performance Security Deposit submitted by the supplier will remain valid at least for twelve months beyond the last date of supply of stores as promised and agreed in the contract. If the supplier failed to deliver the stores in a promised period and place and a request for extension of time the supplier will submit an undertaking on Non Judicial Stamp Paper of Rs. 10/- duly attested by the Notary Public Stating That The Performance Security deposit has already been extended for six months further beyond the last date of supply promised in the request of extension of time of delivery. Page 3 of 13

4 19. LIQUIDATED DAMAGE :- In case the firm does not complete the supply within delivery period liquidated damages will be of the total cost of items as per para 15.7 of DGS&D Manual and Para 14(7) (i) of DGS&D-68(Revised). If liquidated damages is not paid within specified time interest will be charges for delay payment of LD amount. 20. There will be two bids i.e. Technical bid and Price bid. Both bids should be kept in two separate envelopes and the type of bid such as Technical bid or Financial bid should be clearly mentioned on top of the each envelope. For the technical bid, the bidder has to fulfill all the requirements and enclose all the documents as mentioned below. Details required to be furnished by all bidders in Technical bid/ Financial Bid are as under :- A) TECHNICAL BID i) First envelop cover should be super scribed as Technical Bid for Vest Woolen EIC due to be opened on date: - 17/03/2016 ii) All technical details along with commercial terms and conditions. iii)tender document duly completed and signed but without indicating the rates quoted. iv) Details of Earnest Money deposited. v) Terms of Dispatch, delivery period or other details if any. vi) Performance statement of last three years. vi) Details of plants & Machinery in the format enclosed with the tender inquiry. Vii)Any other relevant documents which the firms wish to submit. B) FINANCIAL BID i) A separate envelop should be super scribed as Financial Bid for Vest Woolen EIC ii) Details of rates, taxes, duties, and discounts, if any quoted by the bidder. These details should be submitted on their letter pad iii). Rates must be clearly written in figures as well as in words. iv) There must not be any cutting /over writing v). The envelop should be sealed properly. C) Both the above bids (Technical bid and Financial bid) should be placed in a large single repeat single envelope. The envelopes should be properly sealed. Name and address of the Firm, Tender notice number with date. Date of opening of tender and Quotation for Vest Woolen EIC should be clearly written in bold letters on the top of the envelope. 21. While opening the tenders, the technical bid will be opened first and on scrutiny of all the documents enclosed by the firm, a comparative statement will be drawn. If a firm fails to fulfill all the conditions specified in the tender notice and fails to enclose the documents as asked vide Para -24 below or fails to arrange technical inspection of stores specified, the tender will be rejected out rightly. Only those bids which have qualified in technical bids will be opened for Price bid. 22. The firm will be required to demonstrate the equipment/products offered by them before a board of Officers for assessing the technical suitability and performance of the equipment as per Tender Enquiry. 23. Performance statement for last three years and certificate duly complete all terms and conditions mentioned at the booklet DGS&D -229 and conditions of contract in the Form No. 68(Revised) including in the pamphlet entitling conditions of contract governing contracts placed by the Central purchases Organizations of the Government of India read with the amendments annexed be attached with the tender quotations. 24. The firm must enclose the following documents with their quotations, otherwise quotations will not be entertained. (1) Past performance report. (2) Whether the firm agree to undertake for loss damage in transshipment. (3) Annual turn over /monetary limit of the firm. (4) Document in support of performance guarantee. (5) Banker support of financial limits. (6)Photo copy of sales tax registration. (7) Photo copy of registration with DGS & D, NSIC if so. (8) B/C, D/D, NSC, Money bond for security money in favour of the DIGP, GC, CRPF, Rampur (UP) (9) Testing report by leading DRDO laboratories engaged in research in physiology and bio-engineering. tender Failure on part of the firm to submit any one of the above mentioned documents will be liable to rejection of the SD 05/02/16 DIGP, GC, CRPF, Rampur (U.P) Page 4 of 13

5 FORM 68-A Tender No. Full name and address of the Tenderer in addition Contractor s telegraphic Address to post box No. if any should be quoted in Communication to this Office Telephone No. Fax No. From Dear Sir, I /We hereby offer to supply the stores detailed in the schedule here to or such portion thereof as you may specify in the acceptance of tender at the price given in the said schedule and agree to hold this offer open till. I/we shall be bound by a communication of acceptance within the prescribed time. I/We have understood the instructions to tenderer in the booklet DGS&D-229 and conditions of contract in the Form No-68(Revised) including in the pamphlet entitling conditions of contract governing contracts placed by the Central Purchases Organization of the Government of India read with the amendments annexed herewith and have thoroughly examined the specification drawing and/or pattern quoted in the schedule hereto and am/are fully aware of the stores required and my/our offer is to supply stores strictly in accordance with the requirements. The following pages have been added to and form part of this tender Signature of the Tenderer. Here paste coupon incase where coupons are supplied to contractors on payment Yours faithfully, (Signature of the Tenderer) Address Dated (Signature of the Witness) Address Dated Page 5 of 13

6 Check List Sl. No. PARTICULARS CONTROLLED (YES/NO) 1 Whether registered with NSIC Monetary limit/ato NSIC Validity of Registration 2 Whether registered with DGS&D Monetary Limit/ATO Validity of registration 3 Whether EMD enclosed as per TE (Required EMD) as per T.E.=Rs. 10,000/- should be valid for 225 days) 4. Whether tender cost of Rs. 100/-Deposited by the firm 5 Whether Lab test report in original is enclosed 6 Whether specification conformed or not 7 Tender sample (One No Vest Woolen EIC ) 8 Counter sample 9 Whether SSI unit 10 Capacity 11 Quantity offered (Total quantity as per T.E) 12 Terms of delivery (T.E. requirement is Free delivery at consignee location) 13 Validity of offer (T.E. requirement is 180 days) 14 Delivery period(t.e. requirement is one month) 15 Monthly rate of supply 16 Whether firm agrees to accept condition of contract as contained in DGS&D-68(revised) amended upto and those contained in pamphlet No. DGS&D-229 read with Annexure attached ( as asked in clause 23 of Questionnaire of TE) 17 Tolerance clause (agreed or not agreed) 18 Arbitration clause (agreed of not agreed) 19 Liquidated Damage clause agreed or not 20 Past performance 21 Advance Sample Clause (agreed or not) 22 Manufacturer or authorized agent 23 Authorization certificate from manufacturers Submitted or not 24 Authorization valid up to 25 Whether firm is Indian agent of Foreign Principle enlisted with DGS&D or not 26 Details of After sale service and post contractual support provided or not 27 Detail of commission or copy of other arrangement attached or not 28 Partnership agreement attached or not 29 Name & address of Bankers 30 Equipment and quality control Performa duly filled in or not 31 Whether business dealing banned 32 Whether witness have signed in list no. 1 and form-68-a or not 33 Whether tender signed properly 34 Whether guarantee/warranty Clause accepted 35 Whether any Specific condition stipulated 36 Whether all the technical parameters as per the specification mentioned in the T.E are complied (Details being furnished in Appendix/Part-II) Signature of Tenderer Page 6 of 13

7 Form-7 PROFORMA FOR EQUIPMENT AND QUALITY CONTROL (This Performa is required to be submitted in triplicate) 1. Tender No. & Date for the supply of 2. Name and Address of the firm : 3. I) Telephone No. Fax/Office/Factory/Works : II) Telegraphic address : 4. Location of manufacturing works/factory. Factories owned by you (Documentary). In case you do not own the factory but utilize the factory of some other firm for the manufacture/ fabrication of the stores for which you apply for registration on lease or other base you should furnish a valid legal agreement of the factory of (Here indicate the name of the firm whose factory is being utilized) has been put at your disposal for the manufacture/ fabrication of the stores for which registration has been applied for. 5. Brief description of the factory (e.g. area covered accommodation, departments into which it is divided, laboratory etc.) 6. Details of plant and machinery erected and functioning in each department (Monograms and descriptive pamphlets should be supplied if available). 7. Whether the process of manufacture in factory is carried out with the aid of power or without it. 8. Details and stocks or raw material held (state whether imported or indigenous) against each item. Production capacity of each item with the existing plant and machinery: 9. a) Normal b) Maximum 10. Details of arrangements for quality control of products such as laboratory etc. 11. (a) Details of Technical/supervisory staff in-charge of production and quality control. (b) Skilled labour employed. (c) Unskilled labour employed. (d) Maximum no. of workers (skilled and unskilled) employed on any day during the 18 months preceding the date of application. 12. Whether stores were tested to any standard specification, if so copies of original test certificate should be submitted in triplicate. Place Date Signature and designation of the Tenderer N.B.: Details under column 6 to 11 inclusive need to be restricted to the extent they pertain to the item(s) under reference. Page 7 of 13

8 (PERFORMANCE STATEMENT FOR LAST THREE YEARS) Name of Firm: 1. Contract Nos. : 2. Description of Stores : 3. Quantity on order: 4. Value: 5. Original D.P. : 6.Qty. supplied within originald.p. : 7. Final Ext. D.P. : 8. Last supply position. : 9. Reasons for Delay in supplies: (if any) Signature of Tenderer Page 8 of 13

9 APPENDIX A TECHNICAL BID FORM To The DIGP Group Centre CRPF Rampur ( UP ) Reference: Your tender notice NO :- L-VII-16/ Q-GCR Dated /02/ 2016 Sir, I hereby offer to supply the stores given in schedule and agree to hold offer open till /./ /2016. I shall be bound by a communication of acceptance within the prescribed time. 2. I have understood the terms and conditions as laid down in Para 1 to 23 and certify that I will be fully abide by terms and conditions. If I/ We fail to comply with any of the terms and conditions EMD/ Security Money already deposited may be forfeited. 3. Rs.../-(Rupees...) only as EMD enclosed herewith in form of DD/BC No...dated....issued by Bank Photo copy of valid VAT/Sale Tax clearance and past experience certificate of such supply enclosed. 5. Sample of following items as per required specification has been deposited with your GC on... vide receipt no..dated... (1) Vest Woolen EIC 1179 Nos 6. Certified that I have no pre-conditions attached with tender. Yours faithfully Signature:... Name of tenderer:... Address with seal.:... Page 9 of 13

10 Appendix B FINANCIAL BID FORM To The DIGP Group Centre CRPF Rampur ( UP ) Reference: Your tender notice No. L.VII- 16/ Q/GCR Dated /02/2016. Sir, I/we hereby quote the following rates for following Vest Woolen EIC as per specification :- S/N Description of store with specification Rate for each item (Rs) 1 Vest Woolen EIC 1179 Nos Taxes:- i) VAT/CST@ ii) Yours faithfully Signature:... Name of tenderer:... Address with seal.:... Page 10 of 13

11 LIST NO-1 TENDERERS SHOULD FURNISH SPECIFIC ANSWERS TO ALL THE QUESTIONS GIVEN BELOW. TENDERERS MAY PLEASE NOTE THAT IF THE ANSWER SO FURNISHED ARE NOT CLEAR AND / OR ARE EVASIVE, THE TENDER WILL BE LIABLE TO BE IGNORED. 1. Tender No. 2. Whether the stores offered fully confirm to the technical particulars and specification drawings, specified by the purchaser in the schedule to tender. If not, mention here details of deviations. : 3. Brand of store offered. : 4. Name and address of manufacturer. : 5. Station of manufacture : 6. Please confirm that you have offered packing as per tender enquiry requirements. If not indicate deviations. : 7. Gross weight of consignment : (Net weight of each item) 8. What is your permanent Income Tax A/C No.? : 9. Status. a) Indicate whether you are LSU or SSI : b) Are you registered with DGS&D for the item quoted? If so, indicate whether there is any monetary limit on registration. : c) If you are a small scale unit registered with NSIC under Single Point Registration scheme, whether there is any monetary limit. : d) In case you are registered with NSIC under Single Point Registration Scheme for the item quoted, confirm whether you have attached a photocopy of the registration certificate indicating the items for which you are registered. : 10. a) If you are not registered either with NSIC or with DGS&D, please state whether you are registered with Directorate of Industries of State Government concerned. : b) If so, confirm whether you have attached a copy of the certificate issued by Director of Industry. : 11. Please indicate name & full address of your banker.: 12. Business name and constitution of the firm. Is the firm registered under: - : i) The Indian Companies Act 1956, ii) The Indian Partnership Act 1932 (Please also give name of partners) iii) Any Act; if not, who are the owners. (Please give full names and address.) 13. Whether the tendering firm is/are:- 1. Manufacturer : 2. Manufacturer s authorized agents : 3. Holders in stock of the stores tendered for. : N.B.: If manufacturer s agents please enclose with tender the copy of manufacturer s authorization on properly stamped paper, duly attested by a Notary Public. Signature of Tenderer Page 11 of 13

12 14. If stores offered are manufactured in India, please state whether all raw materials components etc. used in their manufacture are also produced in India. If not give details of materials components etc, that are imported and their break up of the indigenous and imported components together with their value and proportion it bears to the total value of the store. 15. State whether raw materials are held in stock sufficient for the manufacture of the stores. : 16. Please indicate the stock in hand at present time:- 1. Held by you against this enquiry. : 2. Held by M/s. over which you have secured an option. 17. Do you agree to sole arbitration by an officer of Ministry of Law, appointed by the Secretary, Ministry of Home Affairs or by some other person appointed by him as provided in clause 24 of the general conditions of contract form DGS&D-68 (Revised). (Your acceptance or non-acceptance of this clause will not influence the decision of the tender. It should, however, be noted that an omission to answer the above question will be deemed as an acceptance of the clause.) : 18. For partnership firms state whether they are registered or not registered under Indian Partnership Act, Should the answer to this question by a partnership firm be in the affirmative, please state further :- 1. Whether by the partnership agreement, authority to refer disputes concerning the business of the partnership to arbitration has been conferred on the partner who has signed the tender. : 2. If the answer to (1) is in the negative, whether there is any general power of attorney executed by all the partners of the firm authorizing the partner who has signed the tender to refer disputes concerning business of the partnership to arbitration. : 3. If the answer to either (1) or (2) is in the affirmative furnish a copy of either the partnership agreement or the general power of attorney as the case may be. : N.B: 1. Please attach to the tender a copy of either document on which reliance is placed for authority of partners of the partner signing the tender to refer disputes to arbitration. The copy should be attested by a Notary Public or its execution should be admitted by Affidavit on a properly stamped paper by all the partners. 2. Whether authority to refer disputes to arbitration has not been given to the partner signing the tender the tenders must be signed by every partner of the firm 19. Here state specifically. 1. Whether the price tendered by you is to the best of your knowledge and belief, not more than the price usually charged by you for stores of same nature/class or description to any private purchaser either foreign or as well as Govt. purchaser. It not state the reasons thereof. If any, also indicate the margin of difference.: Signature of Tenderer Page 12 of 13

13 2. In respect of indigenous items for which there is a controlled price fixed by law, the price quoted shall not be higher than the controlled price and if the price quoted exceeds the controlled price the reasons thereof should be stated. : 20. Are you:- 1. Holding valid Industrial Licence(s) Registration Certificate under the Industrial Development and Regulation Act, If so, please give particulars of Industrial income Registration Certificate. : 2. Exempted from the licensing provisions of the Act, for the manufacture of item quoted against this tender. If so, please quote relevant orders and explain your position. : 3. Whether you possess the requisite license for manufacture of the stores and/or for the procurement of raw materials belonging to any controlled category required for the manufacture of the store? In the absence of any reply it would be assumed that no license is required for the purpose of raw materials and/or that you possess the required license. : 21. State whether business dealings with you have been banned by Min/Deptt. Of Supply/Min. of Home Affairs? : 22. Please confirm that you have read all the instructions carefully and have complied with accordingly. : Signature of Tenderer Page 13 of 13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31