Uniface 7.2 MnSCU Manual Accounting System

Transcription

1 Uniface 7.2 MnSCU Manual prepared by: Gary L. Urban Finance & Administration Division Minnesota State University, Mankato 2006, version 2.0

2 Contents Sign Into Uniface 7.2 Main Menu Current Expenditure Balance Cost Center/Expenditure Index Current Revenue Balance Cost Center/Expenditure Index Current G/L Account Balance General Ledger Account Index General Ledger Account Detail General Trans Search/Listing Transaction Type/BankAccount Index Current Open Encumbrance Balances Open Commitments by PO # Password Change To Print Screens Uniface 7.2 Pull-Down Menus Uniface 7.2 Pop-Up Menus

3 Sign Into Uniface 7.2 To sign into the Uniface (MnSCU) server. 1. double-click on this icon > 2. Type in your username and password Click OK. To change your password, go to page 19 for screen examples. Sign Into Uniface 7.2 3

4 Main Menu Users with different levels of access may see more/fewer options. Your username click here to get to the GL Accounting Main Menu G/L Accounting Main Menu click here to get Queries Menu Main Menu Queries Menu 4

5 Queries Menu Current Expenditure Balance Tab through both of these fields to get the range of , or select your range of object codes. Fiscal Year Cost Center Double-click on the Cost Center field to see a listing of the Cost Centers at MSU. Put 2007 in FY field for a listing of 2007 Cost Centers. See next page for screen example. General Ledger account number. Useful for people with 3 and 9 ledger accounts. To run G/L queries, go to 03 Current G/L Account Balance. to go back to Queries Menu Select Revenue Summary to view Revenue object codes for the Cost Center you are currently searching Current Expenditure Balance Double-click on the Object Code field to see a list of object codes. See next page for screen example. To print this screen: Go to the File Menu; Print. See page 17 for print dialog screens. to Clear the form and type in new FY, Cost Center and Object Codes Note: Only use this screen for Cost Centers that have expense, object codes

6 Cost Center Index Double-click on Cost Center or Object Code fields to see indexes. Scroll to view the Cost Centers to go back 01 Current Expenditure e Balance to go back to Queries Menu Cost Center/Expenditure Index Expenditure Object Code Index Scroll to view the Object Codes 6

7 Queries Menu Current Revenue Balance Tab through both of these fields to get the range of , or select your range of object codes Double-click on the Object Code field to see a list of object codes. See next page for screen example. Fiscal Year Cost Center Double-click on the Cost Center field to see a listing of the Cost Centers at MSU. Put 2007 in FY field for a listing of 2007 Cost Centers. See next page for screen example. General Ledger account number. Useful for people with 3 and 9 ledger accounts. To run G/L queries, go to 03 Current G/L Account Balance. to go back to Queries Menu To print this screen: Go to the File Menu; Print. See page 17 for print dialog screens. Current Revenue Balance to Clear the form and type in new FY, Cost Center and Object Codes Note: Only use this screen for Cost Centers that have income, object codes

8 Cost Center Index Double-click on Cost Center or Object Code fields to see indexes. Scroll to view the Cost Centers to go back Current Revenue Balance to go back to Queries Menu Cost Center/Expenditure Index Revenue Object Code Index To print this screen: Go to the File Menu; Print. Scroll to view the Object Codes See page 17 for print dialog screens. 8

9 Queries Menu Current G/L Account Balance to go back to Queries Menu Type in the G/L Account number, Uniface automatically searches for the data. Current G/L Account Balance To view a list of G/L account numbers doubleclick in the G/L Account Number field. See next page for example. to Clear the form and type in new FY, Cost Center and Object Codes 9

10 Current G/L Account Balance Type in the G/L Account number, Uniface automatically searches for the data. General Ledger Account Index To view a list of G/L account numbers doubleclick in the G/L Account Number field. General Ledger Account Index See next page for G/L Account Balance example 10

11 Current G/L Account Balance to go back to Queries Menu Type in the G/L Account number, Uniface automatically searches for the data. to Clear the form and type in new FY, Cost Center and Object Codes General Ledger Account Detail General Ledger Account Detail 11

12 Queries Menu General Trans Search/Listing General Trans Search/Listing to Clear the form and type in new Serial Number or PO Number Press the Clear button or from File Menu; Clear to search for another Serial Number or PO Number. 12

13 Double-click on Transaction Type, Vendor or Bank Acct fields to see indexes. Transaction Type Code Index BB G/L Beginning Balances CB Current Budget CD Cash Disbursement CP Cash Receipt (point-of-sale0 CR Cash Receipt (receivable) EF Forced Encumbrance EG G/L Expense Voucher EN Encumbrance EV Expesne Voucher JC Cash Journal Voucher JG General Journal Voucher PG General Ledger Payment Voucher PR Payroll Voucher PV Payment Voucher RE Account Receivable XD Cancel Cash Disbursement XG G/L Payment Voucher Reversal XP Point-of-Sale Receivable Cancellation XR Cancel Receivable XV Payment Voucher Reversal Vendor Index Double-click on box to see the balance for that particular Object Code. Scroll to view the Transaction Type Codes Transaction Type/BankAccount Index To print this screen: Go to the File Menu; Print. See page 17 for print dialog screens. 13

14 Queries Menu Current Open Encumbrance Balances Type in FY, Cost Center and range of Object Codes (tab through object codes to select all). Uniface will then automatically search for the data and bring you to this screen. Current Open Encumbrance Balances To print this screen: Go to the File Menu; Print. See page 17 for print dialog screens. 14

15 Queries Menu Open Commitments by PO # Type in P.O. Number or Employee ID, or FY, Cost Center or Object Code or various combinations of these. Uniface will then automatically search for the data and bring you to this screen. If you type in only the FY and Cost Center, Uniface will find all the Open Commitment balances for that account. Open Commitments by PO # 15

16 Main Menu Users with different levels of access may see more/fewer options. click here to get to the Password Change Menu Password Change When finished verifying your password... Select Window Menu; Accept Password Change Password Info: Your password must be at least six characters. You can use any alphanumberic characters. You cannot reuse a password. You cannot have the same password as another person on the system. 16

17 To Print Screens (Windows) Select File Menu; Print. You will then see this 1. dialog box. Click OK. Then go to step 2. To Print Screens 2. Click OK. 17

18 Uniface 6.1 Pull-Down Menus Window File Accept Quit Detail Retrieve Save Clear Print Record Edit Misc Next Record Previous Record Add Record Remove Record Next Page Previous Page Clear Form Select Cut Copy Paste Deselect Message Window Zoom Refresh Accepts data entered, saves, returns to previous screen. Returns to previous screen without saving changes. Retrieves an index of valid entries. Retrieves the records requested and displays a scroll bar to browse additional choices. Accepts and saves data entered and keeps you on the working screen. Clears all data from fields on the screen without deleting or storing. Allows you to print to a printer, file or notepad. Go to next record, equivalent to scrolling forward. Go to previous record, equivalent to scrolling backward. Creates a new field or screen for additional data entry. Deletes a record, field, or line. Displays next page, if multi-pages. Back a page in multi-page documents. Clears all data from fields on the screen without deleting or storing. Highlights fields for change. Cuts selection to clipboard. Copies selection to clipboard. Pastes from the clipboard. Removes the previous select function. Displays system-generated Uniface messages. Enlarges field for additional comments. Updates fields. Uniface 7.2 Pull-Down Menus Search Text Find Searches on specific characters. Repeat Find Searches for the next field of characters. 18

19 Uniface 7.2 Pop-Up Menus Right mouse click and hold down mouse button Accept...Accepts data entered, saves, returns to previous screen. Panel...Not available. Quit...Returns to previous screen without saving changes. Help...Use the pull-down menu HELP. Retrieve...Retrieves the records requested and displays a scroll bar to browse additional choices. Print...Allows you to print to a printer, file or notepad. Clear...Clears all data from fields on the screen without deleting or storing. Store...Accepts and saves data entered and keeps you on the working screen. Uniface 7.2 Pop-Up Menus 19