SOFTWARE USER'S GUIDE FOR ELECTRONIC AUDITOR 8 ALLEN & KLOOSTER

Transcription

1 SOFTWARE USER'S GUIDE FOR ELECTRONIC AUDITOR 8 ALLEN & KLOOSTER

2 INTRODUCTION The Electronic Auditor 8 software has been produced to assist you in checking your students work. The software will compare student data files (stored on floppy disks or in folders on a hard disk or network) to solution key files provided with the Electronic Auditor 8 software. You can check an individual student file against the solution key file or you can check a group of student files all at once against a solution key file. The Electronic Auditor 8 software checks the following items: Accounting System Business organization, type of business, departmental code, type of accounting system, required accounts, appropriation accounts, current account balances, previous year account balances, department numbers, vendor account balances, customer account balances, missing or extraneous accounts, missing or extraneous vendors, and missing or extraneous customers. Bank Reconciliation Checkbook balance, bank statement balance, outstanding checks, outstanding deposits, and bank charges. Plant Assets Missing and extraneous assets; and or each asset, purchase date, depreciation method, useful life, costs, salvage value, and general ledger account numbers. 1

3 Payroll Missing and extraneous employees; and for each employee, the social security number, number of pay periods, marital status, withholding allowances, general ledger account numbers, salary amount, and hourly rate. For each payroll transaction: transaction date, gross pay, federal income tax, state income tax, Social Security withheld, Medicare withheld, voluntary deductions, regular hours worked, and overtime hours worked. Inventory Missing or extraneous inventory items. For each item, the unit of measure, reorder point, quantity on hand, quantity on order, yearly quantity sold, yearly dollars sold, retail price, and last cost. Password Verification Password protection is provided for the Electronic Auditor software to prevent unauthorized access. The password is established the first time the software is run after it is installed. Thereafter, each time the Electronic Auditor 8 software application is run, a matching password must be entered. If you have forgotten the password, you must reinstall the software and establish a new password. To Perform Password Verification 1. Key the password into the Password text box. 2

4 Note, The first time the software is run after it is installed, a password must be entered that will be used for subsequent password authorization. Be careful to enter the password accurately, and made a note of the password you have chosen should you need it for future reference. 2. Click on the Next> command button to proceed. If you accidentally entered an incorrect password, a dialog box will appear. Click on OK and retry. Select the Answer Key The Select Answer Key window is used to select the name of the file you wish to use as the answer key in checking student files. Each file has a prefix that identifies the product, the words ANSWER KEY to identify it as an answer key file, and the problem number (e.g. AA8 ANSWER KEY 03-T). Some files have a suffix of BC which stands for "before closing". These files should be checked against student files saved before period-end closing has been performed. Checking solutions saved before period-end closing has been performed is preferable to checking solutions after period-end closing. Since the temporary income statement accounts are all closed during period-end closing, there is little left to check after period-end closing. 3

5 To Select an Answer Key File 1. Select the desired key file from the drop-down list. 2. Click on the Next > command button to proceed. Select Individual Folder or File The Select Individual Folder or File window appears when the <Next command button is clicked from the Electronic Auditor File Selection Wizard window after the Check One Student File option button has been selected. The purpose of this window is to select the disk drive, folder, and individual student file that is to be checked against the current key file. 4

6 To Select an Individual Student File 1. Select the disk drive containing the file you wish to check from the Look in drop-down list. Once the desired disk drive is selected, the names of all the folders stored on the disk drive will appear in the Select a Folder list box. Note, if the selected disk does not contain any folders, the names of all the files stored on the disk will appear in the File list box. Proceed to Step Select the folder containing the file you wish to open from the Select a Folder drop-down list. Once the desired folder is selected, the names of all the files stored in the folder will appear in the Files list box. 5

7 3. Click on the student file you wish to check in the Files list box. If the file you wish to load does not appear in the Files list box, check to make sure you selected the correct disk drive and/or folder. 4. Click on the Next> command button. Select Group Folder The Select Folder or File window appears when the <Next command button is clicked from the Electronic Auditor File Selection Wizard window after the Check a Group of Student Files option button has been selected. The purpose of this window is to select the disk drive, folder, and all the student files that are to be checked against the current key file. 6

8 To Select a Group of Student Files 1. Select the disk drive containing the file you wish to check from the Look in drop-down list. Once the desired disk drive is selected, the names of all the folders stored on the disk drive will appear in the Select a Folder list box. Note, if the selected disk does not contain any folders, proceed to Step Select the folder containing the file you wish to open from the Select a Folder drop-down list. 3. Click on the Include Subfolders check box to instruct the Electronic Auditor software to search for student files in folders within the current folder selected. This check box determines the scope of the search for matching student files. You can search just the current folder (when the check box is Off ) or the current folder and all subdirectories (when the check box is On). If the current folder is set to the root directory of your hard drive, the entire hard drive will be searched. 4. Enter a search argument in the Include Files Containing the Following Characters: (e.g. 03-T) text box. 7

9 The search argument should contain common characters that identify files for all students who have completed the problem of the current key file you previously selected. Key into the text box, the string of characters contained within the file names you wish to locate. For example, key 03-T if you wish to search for all files that contain the characters, 03-T. 5. Click on the Next> command button to proceed. All matching files will appear in the Select Files window. You must then select from the Matching Student Files list those files that you would like the software to check. If the Matching Student Files list is blank, check to make sure you selected the correct disk drive and/or folder, and entered a valid search argument. 8

10 Select Group files The Select Files window appears when the <Next command button is clicked from the Select Folder or File window after the disk drive, folder, and search argument have been specified for locating a group of students. The purpose of this window is to display a list of all matching files from which you may select for checking against the current key file. To Select a Group of Files 1. Select the file(s) from the Matching Student Files list that you wish to check. Select all the files that appear by clicking on the Select All command button (selected files are indicated by a red check mark in the check box next to the file name). 9

11 Select (or deselect) individual files by clicking on them with the mouse. You can also Select (or deselect) a file by using the arrow keys to highlight the desired file and then press the Spacebar. Click on the Clear All command button to deselect all files. 2. Click on the Next> command button to proceed. Select Report Type When the option to Check a Group of Student Files is chosen, and several files are selected for checking, you must indicate the type of report you want the computer to generate. To Select Report Type 1. Click on the Detail and Summary Report option button if you would like a detailed report for each student and a summary report of all selected students. 10

12 Note, a summary report may be generated and displayed after the detail reports for all students are displayed. 2. Click on the Just Summary Report option button if you want a single report listing all students and their scores. 3. Click on the Next> command button to proceed. Reports Viewer Reports generated by the Electronic Auditor software are displayed in a scrollable report viewer window. Once displayed, the report may be printed to an attached printer. Note, the last entry on each student s detailed report, and the last entry on the summary report shows the number of minutes the file was open. This is an indicator of the amount of time it took the student to complete the problem. 11

13 Detail Report Summary Report 12

14 To Print a report 1. Click on the Print command button to send the currently displayed report to the printer. If a group of student files are being checked, and the Detail and Summary report type option was selected, a Summary Report command button will appear. Click on this button to obtain a summary report of all selected students. 2. Click on the <Back command button to return to the Electronic Auditor File Selection Wizard for additional checking. 13