Quick Setup ACD (Auto Call Distribution System) 17/12/2014

Transcription

1 Quick Setup ACD (Auto Call Distribution System) 17/12/

2 Content Introduction...2 ACD:...2 Advantage:...2 Pre-requisite:... 2 Configuration on BroadSoft...3 Create a new call center...3 Configure ACD for agent...4 Configuration on Akuvox IP Phone...5 Configure ACD via web interface...5 Configure ACD via Akuvox IP phone...6 Setup auto available timer for ACD...7 ACD Usage... 8 Change the ACD status... 8 ACD subscription... 9 Testing Scenario Both A and B are available...10 Both A and B are unavailable A: Available B: Unavailable...10 A: Unavailable B: Available...10 Both A and B are available

3 Introduction ACD: ACD, namely, Automatic Call Distribution System, is a special call center service that transfers the incoming call to the specific group of terminals or agents based on the users need. Advantage: High efficiency: ACD have significant impact on improving the work efficiency of call center when it is compared with typical hot line system, auto answer system, call recording system or other call centers. Easy to use: ACD key supports fast log in and log out, and we can also change the status of ACD (Available/Unavailable) very easily. Pre-requisite: First of all, the device needs to be allocated with a BroadSoft account before ACD can be used; a working Linekey is also required. After you finish setting, the softkey2 will change to Login and the default ACD status will be Logout. 2

4 Configuration on BroadSoft Create a new call center 1 Log in the BroadSoft server with administrator account provided by BroadSoft, and then go to Group -> Call Control on the left hand side menu. 2 Click Add Premium (Note: You can also choose Basic, Standard call center on the web page). 3 Fill in the call center ID and other information on the web page then click OK button. 3

5 Configure ACD for agent 1 After successfully logging in the BroadSoft server, go to Group -> User -> Call Control on the left hand side menu. 2 Then click the Call Centers to get into the ACD configuration page. 3 Configure the ACD function on the web page then press OK or Apply button to save the change. 4

6 Configuration on Akuvox IP Phone Configure ACD via web interface 1 Register BroadSoft account on the IP Phone. Log in to the device s web interface. Go to Account -> Basic on the web page, and then fill in BroadSoft account information. 5

7 2 Configure ACD key on web page: Log in the IP phone configuration page, go to Phone -> Key/Display, choose ACD from the drop-down list of Type for Line Key or Function key and also associate the correspond account and other information in the right hand side of the table. Configure ACD via Akuvox IP phone On the device, go to the Menu -> Features -> Programmable Keys > Linekey (or DSS key), configure the key as ACD type then press save button. Once you finish up setting, you will see the Login icon on the softkey 2 after go back to the home page. Note: Only one ACD DSS key can be configured on each device.(if there exists more than one ACD DSS key, the previous ACD DSS key will be replaced by the current one). 6

8 Setup auto available timer for ACD Log in to the device s web page, go to Phone-> Call Feature. Change ACD auto available field to Enabled. In the next field, you can also set ACD available timer from 0 to 180s. When the ACD available timer expires, the ACD status will change from unavailable to available. We can also set the subscription period for ACD account, which indicates how often you want the device to update ACD data from server. Log in the device web page, go to Account -> Advanced (choose the corresponded BroadSoft account), set ACD expire value from 1800 to 65535s (Default value is 1800). 7

9 ACD Usage After finishing the ACD configuration, press softkey 2 (Login) to login the ACD system. Agent or administrator can also change the ACD status to decide whether to deal with the assigned call from ACD server. If the ACD is available, the DSS Key(Linekey) LED is always on. If the ACD is unavailable, the corresponding Key LED will flicker. Change the ACD status After you log in the ACD, press the ACD line key to access the ACD interface. At that time the softkey 1 change to Back, softkey 3 is Avail, softkey 4 is Log Out. You can use softkey 3 to change the ACD status, there are two kinds of status (available and unavailable). The ACD status indicates whether the server will assign the incoming call to the agent. Figure: ACD interface on the screen of IP phone Figure: ACD interface on the screen of IP phone 8

10 ACD subscription When ACD is available, the device will subscribe the account message on the server. If you capture the SIP data packets between the device and server, you can see the following subscription message: Figure: Screen shot from packets capture tool 9

11 Testing Scenario Device A register a BroadSoft account with , Linekey1 is ACD type. Device B register a BroadSoft account with , Linekey1 is ACD type. Device C register a BroadSoft account with Device B register a BroadSoft account with Both A and B are available After setting set up the ACD Linekey, Device C calls 4728, device A rings and device B does not. When A answers the call, the ACD Linekey light is always on. When A is talking, D calls 4728, device B rings (A is still talking, there is no incoming call prompt from D). However, B can answer the call from D without any problem. Both A and B are unavailable A and B are unavailable, both A and B s ACD Linekey lights flicker. When C calls 4728, neither A or B rings. A: Available B: Unavailable The device A s ACD Linekey keep flashing the green light but device B s ACD Linekey flicker. When C call 4728, device A rings and B does not. When A picks up the call, the light is still on. During the conversation, D calls 4728, both A and B keep silent. A: Unavailable B: Available The device B s ACD Linekey keep flashing the green light but device A s ACD Linekey flicker. When C call 4728, device B rings and A does not. When B picks up the call, the light is still on. During the conversation, D calls 4728, both A and B keep silent. Both A and B are available When A and B are talking on the phone line, A presses Trans to call 4728, device B will ring and the call should be answered without any problem. When A presses the Trans again, B and C can talk on the phone line; When A are talking with C, A presses New key to call 4728, device B will ring and the call can be answered without problem. After A press Conf key, the three way conference can be set up without problem. 10