Top 10 Groupwise Tips

Transcription

1 Top 10 Groupwise Tips

2 Next

3 Subject lines

4 Status of

5 Busy Search 1

6 Busy Search 2

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8 Finding Text in Items Finding VS Filtering 1. In an open item, click Edit > Find Text. 2. Type the text you want to search for in the Find what field. 3. Click Find Next to search for the text you typed.

9 Find Cont d

10 Filtering If your Mailbox or Calendar contains many items, it may be hard to find one item in particular. Filter lets you display items according to specific criteria. For example, a filter fl can display only items that have a certain word in the subject. Filter does not actually move or delete items; it displays certain items based on the criteria you specify. When you clear the filter, all the items reappear. Filters you create affect all folders. The basic Filter dialog box lets you filter on the following information: From, To, CC, Subject, Message, and Category. If you want to filter on additionalfields, click Advanced Filter.

11 How to Filter

12 Rules You can automate many GroupWise actions, such as replying when you re out of the office, deleting items, or sorting items into folders, by using Rules to define a set of conditions and actions to be performed when an item meets those conditions. When you create a rule, you must do the following: 1. Name the rule. 2. Select an event. The event is the trigger that starts the rule. 3. Select the types of items that will be affected by the rule. 4. Add an action. The action is what you want the rule to do when it is triggered. 5. Save the rule. 6. Make sure the rule is enabled. You can specify many more options to limit which items a rule affects. For example, you can apply a rule to only accepted appointments, to items with a certain word in the Subject box, or to itemswith a high priority.

13 Creating a Rule 1. Click Tools > Rules, then click New.

14 2. Type a name in the Rule name field. 3. Click the When event is pop up list, then click an event to trigger the rule. 4. If you clicked New Item, Startup, Exit, or User Activated, click one or more sources for the item. For example, click Received and Posted. or If you clicked Filed Item, Open Folder, or Close Folder, click the folder icon, click a folder, then click OK to display the folder name. 5. Click one or more types of items you want the rule to act on in the Item Types list. If you want to further restrict the items affected by the rule, click Define Conditions, click the appropriate options, then click OK. 6. Click Add Action, then click the action you want the rule to perform. Some actions such as Send Mail and Reply require you to fill in additional information. 7. Click Save. For a rule to function, it must be enabled.

15 Proxy Use Proxy to manage another user s Mailbox and Calendar. Proxy lets you perform various actions, such as reading, accepting, and declining items on behalf of anotheruser user, within the restrictions the other user sets.

16 Adding Proxy Rights 1 Click Tools > Options. 2 Double click Security, then click the Proxy Access tab. 3 To add a user to the list, type the name in the Name field, then when the full name appears, click Add User. 4 Click a user in the Access List. 5 Select the rights you want to give to the user.

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18 Address Book To open the GroupWise Address Book, click the Address Bookbutton onthemain Window toolbar. The Address Book opens, displaying a left pane that lists thesystem address book, LDAP address book, Frequent Contacts address book, and any personal address books you have created.

19 Sharing an Address Book with Another User 1 In the Main Window, click on the toolbar. 2 Right click the address book you want to share, then click Sharing. If the address book is not visible, you must open it by clicking File > Open Book. If you want to create a new book click File > New Book. 3 Click Shared with. 4 Type the name of the person with whom you want to share the address book, then click Add User. If you do not know the name of the person, click. You cannot share address books across external domains. 5 Click each user s name in the Share List, then assign him or her Access rights in the Access group box. 6 ClickOK to save your changes and close the Properties dialog box. Or Click Applyto apply your changes and keep the Properties dialog box open. When you click OK or Apply, the person with whom you want to share the address book receives a notification. The Status column displays as Pending until the user accepts or declines the shared address book request, then the column is updated to reflect the user s selection. In the Address Book, shared address books are marked with the icon.

20 Address Book