Interfacing the ABS Software. With An. MRP or ERP System

Transcription

1 Interfacing the ABS Software With An MRP or ERP System February 24, 2014 Tube City IMS, LLC Optimization Group 833 W. Lincoln Highway Suite 310W Schererville, IN

2 Page 2 Table of Contents I. Overview.Page 3 II. Inventory Receipts A. Regular Receipts..Page 4 B. Importing Receipts.Page 5 C. Scrap Receipts.Page 6 D. Scrap Imports..Page 7 E. Scrap Transfers...Page 8 F. Exporting.Page 9 III. Inventory Usage Page 10 A. Exporting.Page 10 IV. Inventory Adjustments.Page 11 V. Scrap Control System...Page 12 Appendix A Material Export File Layout..Page 13 Appendix B Material Import File Layout..Page 17 Appendix C Detailed Receipts File Layout Page 19 Appendix D Detailed Usage File Layout Page 21

3 Page 3 I. Overview The ABS Inventory Control System s EXPORT function creates an ASCII transaction file of all ABS receipts and/or usage activity. The transaction file can then be processed by various in-house accounting, database, and reporting systems. The EXPORT function eliminates the necessity of having to enter material receipts or usage information more than once. One typical use for this feature would be to update an in-house material inventory system. This function also allows ABS to provide transactions for use by third-party ERP systems. The Material Editor s IMPORT function is primarily used to import raw material information from an outside source (i.e., another computer) into your ABS raw material database. You can import either all data fields or partial data. When performing a full import, the records being added will first be checked against the existing material database. If the record already exists, the import function will not update or modify the following fields: 1) Furnace Codes, 2) Date Last Changed, 3) Date Last Used, and 4) Quantity Reserved. All other fields will be replaced with the imported values. 1. Read data record from import file. 2. Look for material name in average file. 3. If there s no match in the average file, reject the import. 4. If there is a match in the average file, pull all average data and replace with user supplied information. 5. Add data to the appropriate material inventory file. 6. If added to active material file, update the month-to-date file. 7. Log import to detailed receipts file.

4 ABS Software - Inventory Receipts Page 4

5 ABS Software - Inventory Import Page 5

6 ABS Software - Scrap Receipts Page 6

7 Page 7 ABS Software - Scrap Import ASCII Import File Scrap Average File SCREXP.EXP SVGDAT.KSI Scrap Inventory File Material Import Program* Error Reject Report SCRAP.KSI Created Via Code/Table Editor Detailed Receipts File Remmyyyy.KSI (Transaction Code = I) Tables to Validate: Vendor Codes Account Numbers Material Names Material Types Etc. * Program/Process can be initiated without user intervention Indicates Optional File or Feature

8 Page 8 ABS Software - Scrap Transfers Average Material File AVGDAT.KSI Detailed Receipts Clone File RECEIPTS.KSI Detailed Receipts History File Remmyyyy.KSI (Transaction Code = T) Scrap Transfer Function Material Inventory File MATED.KSI MTD Receipts File Transfer Report MTD.KSI Indicates Optional File or Feature

9 ABS Software - Inventory Export (optional add-on feature) Page 9

10 ABS Software - Inventory Usage Page 10

11 Page 11 IV. Inventory Adjustments Each month, ABS Software creates an adjustments file named "ADmmyyyy.KSI" (where mm=month andyyyy=year). This file contains a history of all changes made to raw material records. The following transaction codes are referred to as "accounting adjustments" since reconciling the ABS Software book quantity and values to an in-house system is affected by these transaction types. Transaction Code Change Description 01 Material Name 02 Lot Number 04 Account Number 05 Actual Cost/Lb. (Kg.) 07 Standard Cost/Lb. (Kg.) 11 Book Quantity 18 Vendor Code 43 "Parent" Book Quantity (via Split) 44 "Parent" Book Quantity (via Reclassify) 45 "Child" Book Quantity (via Merge) 88 "Child" Book Quantity (via Reclassify) 89 "Child" Book Quantity (via Split) 92 "Parent" Book Quantity (via Merge) 98/99 Material Un-Deleted/Deleted

12 Page 12 ABS Software - Scrap Control System SVGDAT.KSI SVGPTR.KSI Chemistry Router (CHRIS) Scrap Average File Scrap Chemistry File Scrap Control System (SCS) Scrap Receipts File SCHEM.KSI CHMPTR.KSI SCRAP.KSI SCRPTR.KSI Scrap Receipts Scrap Transfer Active Inventory File Detailed receipts File MTD Receipts File Scrap Chemistry MATED.KSI MATPTR.KSI Remmyyyy.KSI MTD.KSI

13 Page 13 Appendix A - Material Export File Layout The Material Export File is a fixed format ASCII file that is created via the Material Editor s Export function. The file name is MATEXP.EXP. When a full export is performed, multiple records of types 04, 05 and 06 shown on the next page may be created. An 09 record will automatically be created as a separator for each record. The full export file layout is as follows: Record Position Description Length Type 01 1 Blank *A/N 4-13 Material Name 10 *A/N Lot Number 10 *A/N File Name 6 *A/N Account Number 5 *A/N Unit Name 8 *A/N Class Code 6 *A/N 49 Available for Use [Y or N] 1 *A/N Furnace Codes 5 *A/N Date Last Changed (yyyymmdd) 8 *A/N Print Rank 2 *A/N Date Received (yyyymmdd) 8 *A/N Date Last Used (yyyymmdd) 8 *A/N 81 Reserved 1 *A/N Material Type 2 *A/N 02 1 Blank *A/N 4-8 Balance Element 5 *A/N 9-16 Tag Number 8 *A/N 17 Report in Units [Y or N] 1 *A/N Material Usage Codes 3 *A/N Location 8 *A/N Vendor 6 *A/N 35 Accuracy [0, 1, or 2] 1 **I Minimum Usage 9.0 ***R Maximum Usage [% or weight] 9.0 ***R Purchase Order Number 10 *A/N Material Description 15 *A/N

14 Page 14 Appendix A - Material Export File Layout Continued Record Position Description Length Type 03 1 Blank *A/N 4-12 Actual Cost/Lb. #9.5 ***R Standard Cost/Lb. #9.5 ***R Optimizing Cost/Lb. #9.5 ***R Quantity Available ^10.1 ***R Reserved Quantity ^10.1 ***R Book Quantity ^10.1 ***R Reorder Point 9.0 ***R Unit Weight 9.0 ***R Material Recovery % ^^7.2 ***R 04 1 Blank *A/N 4-13 Sub-Lot Name n 10 *A/N Sub-Lot Quantityn ^9.1 ***R 05 1 Blank *A/N 4-8 Element Symboln 5 *A/N 9-16 Element Analysisn ^^^8.4 ***R 06 1 Blank *A/N 4-53 Material Commentsn 50 *A/N 07 1 Blank *A/N 4-14 Expected Returns Value 11.0 ***R Market Quantity Value 11.0 ***R Forecasted Quantity On-Hand 11.0 ***R Original Material Name 10 *A/N Original Lot Number 10 *A/N Date Deleted (yyyymmdd) 8 *A/N Original Date Received (yyyymmdd) 8 *A/N 73 Blank Original Book Quantity ^10.1 ***R Original Cost/Lb. #9.5 ***R Time Received (hh:mm) 5 *A/N 08 1 Blank *A/N 4 Blank License Plate Identifier (00000-ZZZZZ) 5 *A/N

15 Page 15 Appendix A - Material Export File Layout Continued Record Position Description Length Type 09 1 Blank (end of record) 2 *A/N When a partial export is performed, there is one record (type 10) created for each raw material. The partial export file layout for the fixed format ASCII file MATEXP.EXP is as follows: Record Position Description Length Type 10 1 Blank *A/N 4-13 Material Name 10 *A/N Lot Number 10 *A/N Account Number 5 *A/N Class Code 6 *A/N File Name 6 *A/N Vendor Code 6 *A/N Actual Quantity ^9.1 ***R Book Quantity ^9.1 ***R Reserved Quantity ^9.1 ***R Actual Cost/Lb. #9.5 ***R Optimizing Cost/Lb. #9.5 ***R Standard Cost/Lb. #9.5 ***R Reorder Point 9.0 ***R Material Type 2 *A/N Purchase Order Number 10 *A/N Location 8 *A/N Material Description 15 *A/N Tag/Tally Number 8 *A/N Unit Weight 8 **I 161 Which File [M=Material or S=Scrap] 1 *A/N 162 Available for Use [Y=Yes or N=No] 1 *A/N

16 Page 16 Appendix A - Material Export File Layout Continued The partial export file layout for the comma separated ASCII file MATEXP.CSV is as follows (fields not documented are comma separators): Record Position Description Length Type 1-10 Material Name 10 *A/N Lot Number 10 *A/N Account Number 5 *A/N Class Code 6 *A/N File Name 6 *A/N Vendor Code 6 *A/N Actual Quantity ^9.1 ***R Book Quantity ^9.1 ***R Reserved Quantity ^9.1 ***R Actual Cost/Lb. #9.5 ***R Optimizing Cost/Lb. #9.5 ***R Standard Cost/Lb. #9.5 ***R Reorder Point 9.0 ***R Material Type 2 *A/N Purchase Order Number 10 *A/N Location 8 *A/N Material Description 15 *A/N Tag/Tally Number 8 *A/N Unit Weight 8 **I 177 Which File [M=Material or S=Scrap] 1 *A/N 179 Available for Use [Y=Yes or N=No] 1 *A/N Symbol Key for Appendix A - Material Export File Layout * Denotes alphanumeric character ** Denotes integer value *** Denotes real value [ ] Denotes valid entries ^ Fields indicated are stored with 1 decimal place of accuracy ^^ Fields indicated are stored with 2 decimal places of accuracy ^^^ Fields indicated are stored with 4 decimal places of accuracy # Fields indicated are stored with 5 decimal places of accuracy

17 Page 17 Appendix B - Material Import File Layout The Alloy Blending System has the ability to import material receipts from an externally created data file. Examples where this feature might be used are: 1) when the current in-house inventory system is used for receiving materials, then passes quantity and cost data to the Alloy Blending System; 2) when a bar code data collection system is used for incoming and recycled scraps. Material receipts can be imported into either the active inventory or the scrap inventory. Imported receipts are processed by the material import program MATIMP.EXE. MATIMP can be activated via a batch file or interactively. The import file name for importing to active material file is MATEXP.EXP, and must be located in the user s working directory (i.e., \ABS\USER1). The import file name for importing to the scrap file is SCREXP.EXP, and must also be located in the user s working directory. Both file layouts are identical, and shown below: Record Position Description Length Type 11 1 Blank Transaction Code (10,11 or 12) 2 *A/N 4-13 Material Name 10 *A/N Lot Number 10 *A/N Account Number 5 *A/N Class Code 6 *A/N File Name 6 *A/N Vendor Code 6 *A/N Actual Quantity ^9.1 ***R Book Quantity ^9.1 ***R Reserved Quantity ^9.1 ***R Actual Cost/Lb. ^^9.5 ***R Optimizing Cost/Lb. ^^9.5 ***R Standard Cost/Lb. ^^9.5 ***R Reorder Point 9.0 ***R Material Type 2 *A/N Purchase Order Number 10 *A/N Location 8 *A/N Material Description 15 *A/N Tag/Tally Number 8 *A/N Unit Weight 8 **I 161 Which File [M=Material or S=Scrap] 1 *A/N 162 Available for Use [Y=Yes or N=No] 1 *A/N

18 Page 18 Appendix B - Material Import File Layout Continued Symbol Key for Appendix A - Material Export File Layout * Denotes alphanumeric character ** Denotes integer value *** Denotes real value [ ] Denotes valid entries ^ Fields indicated are stored with 1 decimal place of accuracy ^^ Fields indicated are stored with 5 decimal places of accuracy # Indicates fields required for an import Appendix B Transaction Codes Transaction Code Definition/Purpose 10 Material Replace - Used when you want to replace existing data. Most often used when you want to refresh the ABS inventory from another source. 11 Material Receipt Adds a quantity to an existing material file record. Creates a new material if not found and Name matches Name in the AVERAGE file. If importing to the Scrap System (input file is SCREXP.EXP ), T/C 11 will create a new record if the name is found in the Scrap Average file. 12 Scrap File Receipt - Adds a quantity to existing material. Creates a new material if not found, and Name matches Name in the SCRAP AVERAGE file. Transaction Code 12 was developed to allow mixing of Material Receipts and Scrap Receipts within the same import file. Transaction Code 12 will always add to Scrap files, regardless of the import file name.

19 Page 19 Appendix C Detailed Receipts File Layout The Detailed Receipts File is updated when 1) new material receipts are entered via the Inventory Material Receipts function, 2) material is imported from a user-supplied import file, 3) scrap receipts are entered via the Scrap Control System s Receipts function, and/or 4) material is released (transferred) from the Scrap Control System s Scrap Holding File to the active inventory via the Scrap Transfer function. Each of these activities are indicated in postion 112. The Detailed Receipts File is an ASCII file called REmmyyyy.KSI where mm equals the month and yyyy equals the 4-character year (i.e., 1999). A new file is automatically created each month. The receipts file is located in your home directory. Your home directory is defined in record #1 in your ABS.INI file, and is normally the [drive:]\abs\data\ directory. The Detailed Receipts File and the optional Exported Receipts File RECEIPTS.DAT contain the following data: Position Description Length Type 1 Blank Year Received/Transferred (4 digits) 4 **I 6-7 Month Received/Transferred (01-12) 2 **I 8-9 Day Received/Transferred (01-31) 2 **I 10 Blank Time Received/Transferred (hh:mm:ss) 8 **I 19 Blank 1 *A/N License Plate Identifier (00000-ZZZZZ) 5 *A/N Material Name 10 *A/N Lot Number 10 ***R Quantity Received/Transferred ^9.0 *A/N Vendor Code 6 *A/N Material Class Code 6 *A/N P.O. Number (from Scrap Control file) 10 *A/N Tally Number (from Scrap Control System) 8 *A/N Actual Cost/Lb. (Kg.) Received ^^^11.5 ***R Standard Cost/Lb. (Kg.) - Received ^^^11.5 ***R Material File Name 6 *A/N Transaction Type [I-Import, R-Receipt, S-Scrap Receipt, or T-Transfer] 1 *A/N Account Number 5 *A/N User Number 2 **I Book Quantity ^^12.2 ***R Actual Book Value ^^12.2 ***R Standard Book Value ^^12.2 ***R Vendor Description 25 *A/N Material Description 25 *A/N

20 Page 20 Appendix C Detailed Receipts File Layout - Continued Position Description Length Type Material Type 2 *A/N ABS Software Serial Number 3 **I # Bill of Lading Number 10 *A/N # Receiver Number 10 *A/N # Carrier Id Number 4 *A/N Actual Cost/Lb. (Kg.) After ^^^11.5 ***R 246 If an Import Transaction, which file was it imported to [M = Material or S = Scrap] 1 *A/N.. Symbol Key for Appendix C ^ Fields indicated are stored with 0 decimal places of accuracy - field size includes the decimal point # Fields indicated are only valid when using a customized receiving program * Denotes alphanumeric character ^^ Fields indicated are stored with 2 decimal places of accuracy *** Denotes real value ^^^ Fields indicated are stored with 5 decimal places of accuracy ** Denotes integer value

21 Page 21 Appendix D Detailed Usage File Layout Position Description Length Type 1 Blank Year Usage Entered 4 **I 6-7 Month Usage Entered (01-12) 2 **I 8-9 Day Usage Entered (01-31) 2 **I 10 Blank Time Usage Entered (hh:mm:ss) 8 *A/N 19 Blank 1 *A/N Heat Number 10 *A/N Grade Code 10 *A/N Furnace Id 2 ***R Melt Date (yyyymmdd) 8 *A/N 50 Cancel Flag (Y or N) 1 *A/N User Number 2 *A/N Grade Family 5 *A/N License Plate Identifier (00000-ZZZZZ) 5 *A/N Material Name 10 *A/N Lot Number 10 *A/N 83 Blank Account Number 5 *A/N Class Code 6 *A/N Melt Stage 2 *A/N Amount Used ^10.2 ***R Actual Cost/Lb. (Kg.) ^^11.5 ***R Standard Cost/Lb. (Kg.) ^^11.5 ***R Book Quantity ^12.2 ***R Actual Book Value ^12.2 ***R Standard Book Value ^12.2 ***R Grade Name 15 *A/N MARS Secondary Key 10 *A/N Material Type 2 *A/N Vendor Code 6 *A/N Material Description 15 *A/N ABS Software Serial Number 3 **I P.O. Number 10 *A/N Tag/Tally Number 8 *A/N Material Location 8 *A/N Material File Name 6 *A/N

22 Page 22 Appendix D Detailed Usage File Layout - Continued Symbol Key for Appendix D * Denotes alphanumeric character *** Denotes real value ^ Fields indicated are stored with 2 decimal places of accuracy ** Denotes integer value ^^ Fields indicated are stored with 5 decimal places of accuracy