Admin, Legal & Financial Issues All You Need to Know about Horizon 2020 Regulations

Transcription

1 Admin, Legal & Financial Issues All You Need to Know about Horizon 2020 Regulations Marlen Damjanović, PhD National Contact Point Health & ICT Euresearch Head Office phone:

2 Agenda 1) Who Can Participate and get funding? 2) How to participate? 3) Different Kinds of Projects 4) How Much Money Do I Get from the EC? 5) What Costs Are Covered in these Projects? 6) Those Legal Texts 7) Checks, Reviews and Audits Euresearch January 2014 Admin, Legal & Financial Issues 2

3 1) Who Can Participate? Marlen Damjanović, PhD National Contact Point Health & ICT Euresearch Head Office phone:

4 1) Who Can Participate? any organisation, company anywhere in the world for-profit: SME (< 250 employees) Mid-Caps ( employees) larger companies not-for-profit: Universities / FIT (ETH/EPFL) Universities of Applied Science Research Organisations NGOs etc. Euresearch January 2014 Admin, Legal & Financial Issues 4

5 1) Who can participate? Horizon 2020 is open to participation from across the world Automatic funding Member States (MS, including overseas departments and overseas territories) Associated Countries (AC) Countries other than MS and AC third countries (list of these countries are available in the annex to the work programme) Only funding for other countries in exceptional cases When provision is made in the call text Bilateral agreement When the European Commission deems it essential (case by case assessment) No longer automatic funding for Brazil, Russia, India, China (BRIC countries) & Mexico! Euresearch January 2014 Admin, Legal & Financial Issues 5

6 2) How to Participate? Marlen Damjanović, PhD National Contact Point Health & ICT Euresearch Head Office phone:

7 Register Your Organisation for H2020: Euresearch January 2014 Admin, Legal & Financial Issues 7

8 1) How to Participate? Create a user account (ECAS account) Register your organization Participant Identification Code ( PIC ) PIC=unique identifier of your organization and will be used as a reference by the Commission in any interactions Euresearch January 2014 Admin, Legal & Financial Issues 8

9 3) Different Kinds of Projects Marlen Damjanović, PhD National Contact Point Health & ICT Euresearch Head Office phone:

10 3) Different Kinds of Projects 1. Collaborative Projects called: Research and Innovation Actions (RIA) Innovation Actions (IA) 2. Coordination and Support Actions (CSA) 3. SME Instrument (SME) 4. Pre-commercial Procurement (PCP), Public procurement for Innovative solutions (PPI) Euresearch January 2014 Admin, Legal & Financial Issues 10

11 Research and Innovation Actions (RIA) Aim: projects primarily establishing new knowledge and/or to explore new or improved technologies, products, services etc. Duration: usually 3 5 years Minimum Conditions: 3 independent legal entities from 3 different EU Member States or H2020 Associated Countries Occurrence: most common type of projects Euresearch January 2014 Admin, Legal & Financial Issues 11

12 Innovation Actions (IA) Aim: projects primarily aiming to produce plans or designs for new, altered or improved products, processes or services Duration: 2 3 years on average Minimum Conditions: 3 independent legal entities from 3 different EU Member States or H2020 Associated Countries Occurrence: most frequent in the Industrial Leadership part of H2020 Euresearch January 2014 Admin, Legal & Financial Issues 12

13 SME Instrument Aim: to supporting innovative SMEs financially and with additional means in developing and growing into new, international markets Rules for participation: At least one independent legal entity established in a different Member State or an Associated Country SMEs need to be in the leading role when applying for funding Single company support possible or in form of a consortium Euresearch January 2014 Admin, Legal & Financial Issues 13

14 4) How Much Money Do I Get from the EC? Marlen Damjanović, PhD National Contact Point Health & ICT Euresearch Head Office [email protected] phone:

15 New Financial Rules: One project -One rate Same reimbursement rate for all beneficiaries and all activities in one grant Research and Innovation Action (RIA) up to 100% reimbursement of eligible costs Innovation Actions (IA) up to 70% reimbursement of eligible costs exception: for non-profit organisations which will receive a maximum of 100% One single flat rate of 25% for Indirect Costs (Overhead) SME Instrument Phase 1: lump sum ( ) Phase 2: 70% of eligible costs Euresearch January 2014 Admin, Legal & Financial Issues 15

16 New Financial Rules- Example of collaborative projects Euresearch January 2014 Admin, Legal & Financial Issues 16

17 Money flow EU Consortium Agreement to define when / how much. Coordinator Partners Euresearch January 2014 Admin, Legal & Financial Issues 17

18 Payment Modalities (MGA Art. 21) 1 pre-financing payment within 30 days after start of action or entry into force of MGA whichever is latest to provide a "float" (positive cash flow) includes 5% of maximum grant amount to the guarantee fund 1 or several interim payments reimbursement of eligible costs for reporting period subject to approval of report within 90 days of report reception and no time suspension (MGA 47 or 48) 1 payment of the balance within 90 days of final report reception and no time suspension (MGA 47 or 48) Pre- and interim payments (including the 5% for the guarantee fund) cannot exceed 90% of the maximum grant amount Euresearch January 2014 Admin, Legal & Financial Issues 18

19 5) What Costs Are Covered in these Projects? Marlen Damjanović, PhD National Contact Point Health & ICT Euresearch Head Office phone:

20 5) What Costs Are Covered in these Projects? in principle, all types of costs are eligible, e.g.: personnel costs (incl. employer s costs) } travel, equipment (yet see depreciation rules), goods, works and services costs subcontracting overhead indirect costs Ineligible costs deductible VAT (Note: non deductible/non identifiable VAT is eligible) losses due to fluctuation of exchange rates interest owed provisions for future losses or debts Euresearch January 2014 Admin, Legal & Financial Issues 20

21 5) What Costs Are Covered in these Projects? Subcontracting of action tasks is allowed, if it is: necessary for the action justified & described in DoW (Description of work) quantified in the estimated budget may only cover part of the action best value for money Euresearch January 2014 Admin, Legal & Financial Issues 21

22 Different ways to calculate eligible costs 4 different ways, as: actual costs unit costs flat-rate lump sums (defined by the EC) Euresearch January 2014 Admin, Legal & Financial Issues 22

23 3) What Costs Are Covered in these Projects? When do I apply these different ways of calculation? A: Personnel costs => as actual or unit costs B: Travel costs & subsistence allowance => as actual costs only B: Costs for other goods & services => as actual costs only C: Subcontracting => as actual costs only Indirect costs => as 25% flat-rate on direct costs (not on subcontracting) Euresearch January 2014 Admin, Legal & Financial Issues 23

24 6) Those Legal Texts Marlen Damjanović, PhD National Contact Point Health & ICT Euresearch Head Office phone:

25 6) Those Legal Texts H2020 Consortium Agreement (CA) H2020 Model Grant Agreement (GA) H2020 Rules for Participation H2020 Regulation EU Financial Regulation Euresearch January 2014 Admin, Legal & Financial Issues 25

26 Where Do I Get Further Information? Under How to participate on the participant portal Reference Documents Rules for participation (RfP) 0-rules-participation_en.pdf Model Grant Agreement (MGA; there are several) Annotated Model Grant Agreement (amga; currently Art.1-6 only) amga_en.pdf General Annexes to the Work Programmes (GaWp) Euresearch January 2014 Admin, Legal & Financial Issues 26

27 7) Checks, Reviews and Audits Marlen Damjanović, PhD National Contact Point Health & ICT Euresearch Head Office phone:

28 Checks, Reviews and Audits, etc. (MGA Art. 22) Checks during the action on proper implementation Reviews during and within 2 years after the payment of the balance Audits during and within 2 years after the payment of the balance Investigations at any time by European Anti-Fraud Office (OLAF) Checks and Audits at any time by European Court of Auditors (ECA) Financial capacity check (RfP Art and 19) Financial viability check only for coordinators with EC contribution to projects >= 500k (except in case of "doubt" and for public bodies) Euresearch January 2014 Admin, Legal & Financial Issues 28

29 More information on Legal & Financial issues Contact Your Euresearch Regional Office out-euresearch/contacts/ or Call the Euresearch Helpline: +41 / 848 / Euresearch January 2014 Admin, Legal & Financial Issues 29

30 Thank you! Any questions? Marlen Damjanović, PhD National Contact Point Health & ICT Euresearch Head Office phone:

31 Example Typical Budget Amount in A: Personnel B1: Travel B2: Equipment 0 B3: Goods, Works & services A+B: Total Direct Cost (w/o subcontracting) For profit company in IA: 70% of = All other cases (RIA, and IA for non-profit): C: Subcontracting F: indirect costs Total estimated costs Euresearch January 2014 Admin, Legal & Financial Issues 31