This Request for Proposal consists of providing the Phone System and Phones for Philadelphia Works.

Transcription

1 August 10, 2015 Subject: To All Interested Vendors: ( Client ) has retained ( Watchdog ) in connection with the construction/renovation project taking place at 5847 Germantown Ave Philadelphia PA. This Request for Proposal consists of providing the Phone System and Phones for Philadelphia Works. Details of the proposed work are set forth in the attached Drawings, Bid Form, ScopeofWork, and Project Schedule. The completed Request for Proposal must be submitted no later than August 22nd, 2015 COB (5pm EST). We anticipate awarding the contract on or before August 30th, Please submit one (1) PDF copy of your proposal to the following address: pkilty@watchdogpm.com Sincerely, Peter Kilty Project Manager Cc: John Kindred (Watchdog)

2 Phone System & Phones Invitation to Respond to Request for Proposal (RFP) I. Background: A. Client is interested in acquiring a hosted VOIP phone system for their real estate project at 5847 Germantown Ave Philadelphia PA. The selected firm will enter into a contract with Client to provide a phone system and phones that align with the RFP attached. B. The selected Contractor will be responsible for completing the project per the schedule and coordinating installation activities with the selected General Contractor. A project schedule is included as an exhibit to this RFP. C. Square Footage and Scope of Work: 5847 Germantown Ave: 29,152sf Phone System: A VOIP phone system should be priced (cloud managed) as well as phone numbers and phones. Phone Specification should be the Polycom VVX410 and add alternate pricing should be included for a Polycom phone spec of the vendor s choice with supporting documentation. 84 Total Phones will be needed at the 5847 Germantown Ave Location. 2 reception Clients at the 5847 Germantown Ave location. 2 Conference Phones (Polycom IP6000 POE Sound Stations) with two microphones. Faxing o Two (2) cloud hosted fax accounts D. ALL labor and deployment labor surrounding the above scope of work must be included within this RFP. The selected vendor(s) should handle ALL aspects of implementation and connection of equipment. The selected vendor is responsile for wokring with the IT personell on site to complete the project. E. Point of Contact for this project will be: II. Peter Kilty Project Manager Tel: Cell: jpkilty@watchdogpm.com Selection Requirements Submission of Bids: A. RFP Response 1. Client intends to make its decisions based solely on the analysis of the RFP response received by or before the response deadline. It is essential that each prospective contractor submit its best response to this RFP on time. a. The deadline for your electronic response to this RFP is August 30th, 2015 (COB 5pm),

3 U.S. Eastern Standard Time 1) One (1) PDF copy of your proposal must be sent to the following address: 2) Please submit two (2) copies of your proposal to the following address: Attn: Peter Kilty 2129 Chestnut Street, Suite 300 Philadelphia, PA b. Requests for Information (RFI s) about the details or scope of this RFP should be addressed to B. General Response Requirements 1. All bidders are required to fill out the Bid Form exhibit A 2. Provided for each bidders information is the anticipated project schedule in exhibit B for this location. 3. Your firm s proposal shall include all labor, material, equipment and supervision necessary to complete the work as specified and referenced for the completion of the Client project. The following items clarify, but do not limit, the intent of this scope. 4. It is not intended that the drawing or scope of work cover every minor detail associated with the project. If a bidder determines the drawings are in error or incomplete, Watchdog should be contacted prior to submitting the bid. Additional costs for work required which is apparent will not be accepted. 5. By providing a proposal for this project, the contractor verifies that it has familiarized itself with the building regarding access, existing conditions, etc., and any costs associated with same are included in this bid.

4 Bid Breakdown Bid Form Exhibit "A The contractor cost breakdown as proposed below are included as part of this proposal. Each price is to include all applicable costs such as labor, material, equipment, trucking fees, taxes, overhead, and profit. Description Quantity Unit Cost Total 1 Polycom VV410 s 2 Conference Phones: IP6000 POE Sound Stations (with 2 microphones each) 3 Reception Clients 4 VOIP Service (one time fee s) Total (Items 14) Monthly Recurring Service Costs (Please outline) (Please outline) (Please outline) Monthly Recurring Service (specify) Have you ever failed to complete any work awarded to you? If so, attach a separate sheet of explanation. Work completed last year within the Philadelphia area Total work in progress: Premium for providing payment and performance bond: $ $ % The undersigned, as bidder, declares that they have carefully examined the information provided as listed on the invitation to bid letter and hereby proposes to furnish all work including labor, material, equipment, supervision, insurance, freight, overhead, profit, taxes, etc. required to fully complete the work: This proposal shall remain in effect for sixty (60) days. Signed: Title: Name of Organization: Date:

5 RFP Schedule Exhibit "A RFP Distribution Date August 14 th, 2015 RFI s Due to Peter Kilty August 20th, 2015 (COB) 5pm EST RFI s returned by Peter Kilty to Vendors August 21th, 2015 (COB) 5pmEST RFP Due Date August 22nd, 2015 by COB (5pm EST) Award RFP August 30th, 2015.