FieldManager Status Report

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Hortense Griffin
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1 FieldManager Status Report FieldManager Users Group (Local Agencies and Private Firms) February 22, 2011

2 Currently

3 Michigan User Base Over 3,000 FieldManager users at 340 MDOT/FHWA facilities and local/private firm organizations 40 MDOT offices Lansing FHWA office 131 local agencies 168 private firms 71 Full Suite / FieldBook licenses (consultants) 72 Read-Only licenses (contractors) 25 Contractor licenses (contractors)

4 Use In Michigan State mandates use of FieldManager for all MDOT let road, bridge, and airport construction contracts FieldManager can also be used for non-mdot projects through FieldBuilder and MERL FieldManager saves Michigan $28.5 million per year based on latest survey Should be running release 4.5a, 4.7a, or 4.7B (Contractor)

5 Use Outside Of Michigan FieldManager jointly owned by State of Michigan and Info Tech, Inc. Info Tech and American Association of State Highway and Transportation Officials (AASHTO) have marketing rights Licensed by many DOTs, local agencies and private firms nationwide Maintenance and enhancements funded by AASHTO, Info Tech, MDOT, and other state DOTs Information available at

6 Licensing & Support Locals FieldManager ownership agreement includes license for all governmental entities in Michigan MDOT s FieldManager Services to Locals contract Provides locals with: Copy of software (Full Suite) New releases Software support Services provided by Info Tech Locals can contact Info Tech directly at or [email protected] for these services

7 Training Locals MDOT offers two-day classes on as needed basis To sign up for a class - contact: Ginger Moore at or [email protected] Germaine Kowatch at or [email protected] Next class scheduled for February 23-24

8 Licensing & Support Private Firms (non-dbe) Purchase FieldManager license directly from Info Tech May choose Full Suite, FieldBook, Contractor, or Read- Only license Copy of software (includes new releases) Software support Go to for prices and to order Can also contact Info Tech at or

9 Licensing & Support Private Firms (DBE) Can obtain FieldManager license through MDOT s DBE FieldManager Volume Purchase Agreement To qualify firm must be certified by MDOT as a DBE in types of work which utilize FieldManager May choose Full Suite, FieldBook, Contractor, or Read-Only license Copy of software (includes new releases) Software support Funded by FHWA DBE Supportive Services funds Contact Nick Sundberg from MDOT at or [email protected] to order

10 Training Private Firms Available through Michigan Tech or ACEC To sign up for a class - contact: Michigan Tech s Center for Technology & Training at or [email protected] Carolyn Ide from ACEC at or [email protected] For qualified DBE firms: Training is reimbursable under DBE Educational / Training Program Contact Nick Sundberg from MDOT at or [email protected] for details

11 MDOT s FieldManager Help Desk Use for FieldManager issues pertaining to MDOT Obtain your FieldNet ID and password How to use software for specific MDOT business practices Enhancement ideas and suggestions File a complaint Contact Help Desk at or [email protected]

12 MDOT s FieldManager Web Page Contains MDOT s: FieldManager Agency Configuration File FieldManager User s Guide Supplements FieldManager related Construction Advisories and Bureau of Highway Instructional Memorandums FieldManager patches Other various FieldManager related correspondence Go to MDOT s home page at Select doing business from the navigation options on the left Under Resources, select FieldManager

13 What s Next

14 Release 4.7a Includes: Additional inquiries have been added to the Quick Query fly-out button in the Window Toolbar for many windows throughout the software Option added which allows multiple reports to be saved to a single PDF file IDR document modified to show both the Project Engineer and Resident Engineer Approval Date column added to the contract modification list screen Ability to select the contractor when adding new items to a contract modification Original Item Change Amount, Overrun Percentage, and Extra Percentage has been added to the Contract Status inquiry

15 Release 4.7a (cont) Also includes: All list windows now have the copy function available when right mouse clicking over the screen New user preferences: Option to save the current state of built-in filters Option to save the most recent Quick Query fly-out selected Option to execute the Get Mail from FieldNet function upon login Ability for users with FieldBook User security level to process their own IDR Upload from FieldBook messages New sample database that can be used for exploration and training without interfering with live data FieldManager and FieldBook Tutorials are no longer available Various small miscellaneous enhancements Addresses 55 maintenance requests

16 Release 4.7a (cont) Statewide implementation has begun: MDOT office upgrades are in process Shipments to locals and private firms scheduled as follows: 1 st shipment scheduled to go out February locals 30 firms which license directly from Info Tech Upgrade deadline is March 18 2 nd shipment scheduled to go out April 15 Remaining locals Remaining firms which license directly from Info Tech and DBE firms Upgrade deadline is May 6

17 Release 4.8a Will include: New Send/Get button in Window Toolbar New Item Postings Summary by Breakdown inquiry New column in Items list showing the item s percent of the contract value Various tech upgrades including: Windows 7 compatibility Oracle 11g (client/server installations) Sybase SQL Anywhere 11 (client/server installations) Many small miscellaneous enhancements Addresses approximately 38 maintenance requests

18 Release 4.8a (cont) FieldPad will no longer be available: Use has declined No longer cost effective to maintain and support FieldManager 4.7a is final release of FieldPad component Engineering completed in January Currently in Info Tech testing phase Statewide implementation will likely be next winter

19 Future Move To Web Environment Client/server technology slowly becoming obsolete FieldManager is 13 years old State of Michigan s strategic direction calls for migrating client/server applications to web environment Many benefits to web environment including much easier access for user organizations statewide

20 MDOT/AASHTO Partnership MDOT partnering with AASHTO to rewrite FieldManager for web environment MDOT participation includes: Project management and oversight assistance throughout the effort Staff for comprehensive hands-on participation in the design/development project Funding contribution Partnership benefits include: AASHTO and other states provide majority of funding Draw on expertise of AASHTO Construction/Materials committee members for best business practices (15 states)

21 Trns port Construction/Materials New software: Will be named Trns port Construction/Materials Will be an AASHTOWare product Contain all applicable functionality currently in FieldManager Include large amount of new functionality Current status: Requirements phase completed Currently in analysis phase Design/development phase kick-off was February 9 Production finishing targeted for 2014 Internal setup, testing, and limited production targeted for 2015 Statewide implementation targeted for 2016

22 Questions Kevin Fox Project Manager MDOT/DTMB

Web-based AASHTOWare Project Interaction Guide

Web-based AASHTOWare Project Interaction Guide AASHTOWare Project Estimator 2.12a AASHTOWare Project Preconstruction (web Trns port 2.00 and Later Releases) June 2013 Last Updated June 2013 Prepared By