Construction Contract Administration and Technology Updates
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- Clyde Powell
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1 Construction Contract Administration and Technology Updates MDOT - ACEC Partnering Workshop Thursday, February 5, 2015 Lansing Center Lansing, Michigan
2 What is on the horizon? LAP Contract Design Pilot e-construction Mobile Inspector AASHTO Rebranding Replacement of AASHTO products at MDOT
3 LAP Contract Design Pilot Paperless design pilot Local agency pilot to begin this summer MDOT s Scott Greene and Larry Doyle are looking for volunteer agencies
4 Paperless Project Management A Construction Game Changer
5 Contract Payment Paperwork
6 How about paper archives?
7 Confusion about what paperwork went where?
8 Construction and Design
9 Number of People Involved in a Construction Project
10
11 e-construction? Paperless construction documentation Document management software accessible to all stakeholders Construction documentation process improvement Mobile devices in the field and for lead engineers Electronically capturing construction data Mandating use of digitally encrypted electronic signatures Innovative training/manuals/instructions
12 Manuals Help - Training ibooks Manuals WIKI Site Instructions & Training Hardware Tips & Tricks YouTube Software
13 What Does e-construction Look Like? Contractors Opportunities to cut costs resulting in lower bid prices / more competitive Precise knowledge when submittals are approved Transparent access to all project information, reducing claims Ability to efficiently monitor subcontractor/supplier submittals Faster payments (stats showed 5x) 13
14 What Does e-construction Look Like? Inspectors Ability to use voice data entry Elimination of copying/faxing/ scanning of field forms Increased efficiency Faster problem solving with real-time access to statewide experts & partners (FaceTime) Electronic access to manuals, plans & project information Markup plans in the field Spending more time on job site 14
15 What Does e-construction Look Like? Engineers Increased & timely oversight Access to all project documents remotely from mobile devices Paperwork starts & stays electronic Reduces lost paperwork Ability to electronically sign documents remotely Increased communication & efficiency Quicker management approvals 15
16 Next Steps Delivery Tickets Local Agency Program 16
17 MDOT Target Dates for Local Agency e-construction For MDOT Let Contracts Spring 2015 Set up ProjectWise workflows. Late summer 2015 Pilots for Local Agencies. February 2016 CEW presentation on pilots and over view of process. Spring 2016 MDOT conducts training. Summer 2016 More Local Agency Projects run through e-construction. October 2016 Full implementation of e- Construction on MDOT let Local Agency Projects ProjectWise free to locals and consultants.
18 THE EXCEPTION! Trunkline Reviews? Drain Commissioners and all associated positions Early access Contact TSC and they will contact us
19 Where Is MDOT Today? The following stakeholders are in production, including: All MDOT construction & materials offices 119 contracting firms o 322 contractor users 31 construction consultant firms o 156 consultant users 22 FHWA users 31 active contracts o $354 million as-let contracts 19
20 Statewide MDOT Implementation All new trunkline projects use e-construction Documentation process by 2015 Construction Season (Started October 3, 2014 Letting)
21 Summary Reduces costs for all stakeholders Document distribution is immediate No time or money wasted printing & mailing documents Documents approved faster Faster, more accurate payments to contractors Transparency: Documents available for viewing by all project partners Accountable: Submittal/approval dates readily available to all Portable: Available from any device, any time, any where Documents are secure & backed up Responds to reality of less staff 21
22 Deployment Efforts Michigan is participating with the combined FHWA & AASHTO effort to share e- Construction innovations through: Every Day Counts-3 Initiative AASHTO Innovation Initiative (formerly Technology Implementation Group - TIG) Nationwide Summits St. Louis, Washington DC, Louisville KY, Portland ME, Phoenix, Sacramento, Charlotte NC
23 Mobile Inspector Our 1 st internet application Can replace FieldBook Syncs with FieldManager Operates on ipads and iphones Sync Service Required to be operational Sync fee is 15% on top of current consultant FieldManager license Local Mobile Inspector fee has been reviewed and now being negotiated Unlimited devices
24 BACK TO FIELDMANAGER
25 AASHTO Rebranding Background Trns port has been renamed AASHTOWare Project as part of AASHTO rebranding initiative The AASHTOWare Project (AP) systems are critical to MDOT carrying out its mission MDOT uses the systems to manage and process virtually all aspects of Michigan s road, bridge, airport, and railroad construction project life cycles Current legacy systems utilize client/server based technology Becoming obsolete Eventually will no longer run in standard supported environment AASHTO sponsoring major endeavor to rewrite and update existing client/server based systems for operation in web based environment
26 Legacy/Replacement Systems Legacy System Proposal and Estimates System (PES) Letting and Awards System (LAS) FieldManager Software Suite FieldNet System Construction Administration System (CAS) Materials Testing System (MTS) AP Replacement System Preconstruction Construction/Materials Expedite Bids N/A Civil Rights & Labor
27 Projects Needed To Move Forward Project Actual/Est. Begin Year Actual/Est. End Year Preconstruction Analysis/Preparation Construction/Materials Development Preconstruction Implementation AASHTOWare Project 3.01 Development Construction/Materials Analysis/Preparation Civil Rights & Labor Analysis/Preparation Bids Analysis/Preparation Construction/Materials Implementation Civil Rights & Labor Implementation Bids Implementation Construction/Materials Analysis/Preparation Phase II Civil Rights & Labor Analysis/Preparation Phase II Construction/Materials Implementation Phase II Civil Rights & Labor Implementation Phase II
28 Preconstruction Production Notes Currently Preconstruction software is for MDOT staff only Local agencies and design consultants are continuing to use the Michigan Engineers Resource Library (MERL) and the Stand Alone Project Worksheet (SAPW) MDOT will likely expand Preconstruction use to local agencies and design consultants in a future release
29 States Participating In Construction/Materials Project 1. Kentucky 2. Louisiana 3. Georgia 4. Iowa 5. Michigan 6. Minnesota 7. Missouri 8. Nebraska 9. New York 10. Ohio 11. Oklahoma 12. Tennessee 13. Texas 14. Vermont 15. Virginia 16. Wisconsin
30 Construction/Materials Development Project Many enterprise level agency customization options including ability to: Customize field labels Customize screens Insert external links on screens Customize reports Locate user access to reports based on business task at hand Hundreds of enterprise level agency configuration options which will allow MDOT to configure software based on MDOT business rules Project is currently in the Production Finishing phase Event notifications Materials source & facility oversight
31 Thank You Beta Testing Participants! Tim Anderson, Bay City TSC Mohammad Azam, Lansing Construction Field Services Mike Eustice, Hubbell, Roth & Clark Scott Greene, Lansing Construction Field Services Yvonne Guerra, Jackson TSC Nathan Heath, Lansing Finance & Administration Connie Kern, Lansing Finance & Administration Lisa Martino, Parsons Brinckerhoff Channing Page, Lansing TSC Eric Rodegher, Kent County Road Commission Bob Smrek, Marshall TSC Gary Swanson, Grand Traverse County Road Commission Brian Therrian, Ishpeming TSC Matt Thomas, Mt. Pleasant TSC Tia Thomas, Abonmarche Dennis Warren, Lansing Construction Field Services
32 Construction/Materials Analysis/Preparation Project Conducts the analysis work and tasks required to prepare the Construction/Materials system for implementation Begun project in Jan, 2015 Work includes: Conduct gap analysis between Construction/Materials and predecessor systems Preparation work required to migrate FieldManager/CAS data, interfaces, reports, and business processes to Construction/Materials Configure software for MDOT s business processes Identify and apply customizations needed Prepare software for external access
33 Construction/Materials Analysis/Prep. Project (cont) Work includes (cont): Develop and customize reports Test software in DTMB s environment Upgrade interface systems to interface with Construction/Materials instead of FieldManager/CAS Develop implementation plan Will be seeking significant assistance from user community Project currently targeted for completion Dec, 2015
34 AASHTOWare Project 3.01 Development Project Software design and engineering required to develop AP release 3.01 Project already under way Provides major functionality improvements to all the web based AP modules including Preconstruction and Construction/Materials Construction/Materials enhancements include: Storm water environmental compliance inspection functionality Force account functionality Ability to create and maintain meeting records
35 AASHTOWare Project 3.01 Development Project (cont) Construction/Materials enhancements (cont): Materials management additions: o Material requirements o Laboratory information management o Material sampling and testing Ability to go paperless in additional areas including: o Material Test Reports o Material Test Certifications Various user interface improvements Currently scheduled for completion Sept, 2016
36 Overall Construction/Materials Schedule Task Begin Date End Date Analysis Apr Oct Design Jan Jan Development Apr Feb Alpha Testing Feb May 2014 Beta Testing May Sept Production Release Finishing Oct Dec Production Preparation Jan Dec Implementation Jan Dec Production Preparation Phase II Jan Dec Implementation Phase II Jan Dec. 2018
37 Construction/Materials Terminology Will use standardized AASHTO terminology as much as possible Terminology changes include: Inspector s Daily Report -> Daily Work Report Contract Modification -> Change Order Construction Pay Estimate Report -> Payment Estimate For Contractor Contractor s Performance Evaluation -> Contractor Evaluation National Pollutant Discharge Elimination System -> Stormwater Environmental Compliance Inspection Report Site Times - > Contract Times
38 Const/Materials Use For Non-MDOT Let Contracts MDOT/DTMB plans to host Construction/Materials software for MDOT let contracts only Working with AASHTO to offer locals and consultants solution for non-mdot let contracts Options include: Licensing Construction/Materials from AASHTO o Local/consultant would be responsible for hosting software Licensing Construction/Materials hosted service from AASHTO o Software would likely be hosted by the AASHTO contractor Licensing the AASHTO contractor s Appia software o Software would likely be hosted by the AASHTO contractor Using the Michigan Engineers Resource Library (MERL) software FieldManager will continue to be available for non-mdot let contracts for awhile after MDOT has implemented Construction/Materials
39 Construction/Materials Mobile App Working through AASHTO on development of app that interfaces with Construction/Materials Functional purpose of the app will be to allow inspectors to create IDRs using a mobile device (tablets, smart phones) Good chance Mobile Inspector will be enhanced to interface with Construction/Materials Goal is to complete production version of the app in 2015
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