Registration form For Organisations

Transcription

1 Registration form For Organisations Please complete this form to enable us to update the information we hold about your organisation. This information will be entered onto our database and used in conjunction with advertising volunteer opportunities in our Volunteer Bulletin and Website. This form should be read in conjunction with our Terms and Conditions for Registering. If this is not attached, please request a copy. You can download this form complete electronically and to: volunteering@vcawirral.org.uk. Returning the completed form by indicates that you have read and agree with our Terms and Conditions. Alternatively you can manually complete and post it to the address at the foot page 8 of the document. Please note: If you have recently submitted Section A of this form you do not need to complete it again for every volunteering opportunity you offer. SECTION A: Organisation Name: Registered Charity No: (If appropriate) Address: Town: County: Geographical Area: Telephone Number: Post Code: FAX No: (i.e. where you are based) DETAILS of MAIN CONTACT Title: --- First Name: Surname: Job Title: Telephone Number: Address: FAX No: Web Site: Ian Jones updated May 2014 Page 1 of 10 Registered Charity No

2 Purpose and Main Activities of the Organisation: (Please note this will be given out to prospective volunteers) You do not need to be a registered charity to provide volunteer opportunities with us, but it helps us to know a little about your organisation. Is your organisation a registered charity? (Please tick) Yes No If Yes, then please enter your Registered Charity Number If No, is your organisation: - (please tick from the following) Awaiting Charity Registration Unincorporated Association / Community Group Statutory Agency Company Limited by Guarantee Company Limited by Shares Social Enterprise Community Group Other (Please specify) Finally, how did you find out about Community Action Wirral? (Please tick) Word of mouth Internet Media Coverage Telephone Directory Passing By Other Voluntary Organisation Event Other (please state) Ian Jones updated May 2014 Page 2 of 10 Registered Charity No

3 SECTION B: REGISTER YOUR VOLUNTEERING OPPORTUNITY PLEASE COPY AND COMPLETE THIS FORM FOR EACH VOLUNTEERING OPPORTUNITY VOLUNTEER OPPORTUNITY DETAILS (Please photocopy or repeat these pages if you have more than one vacancy) Opportunity Title: Address of the Opportunity: (if same as head office, leave blank) Town: County: Post Code: Geographical Area: (if same as head office, leave blank) CONTACT FOR THIS OPPORTUNITY: (if same as head office, leave blank) Title: --- First Name: Surname: Job Title: Tel. No.: Fax No: address: AVAILABILITY: (please tick as appropriate) Web site: Yes No Start Date End Date Ongoing: One Off: Number of Volunteers Required Availability of Opportunities: (When will volunteer/s be required to fill the opportunity?) AM PM EVE Sat Sun Mon Tue Wed Thu Fri Ian Jones updated May 2014 Page 3 of 10 Registered Charity No

4 Description of Opportunity: (please note this will be given out to prospective volunteers) Please provide us with a description of the opportunity. We would encourage you to make this interesting, appealing and relevant. This statement is what we will use to encourage volunteers to become involved in this opportunity. Skills / Aptitude/ Qualifications required in the role: Please provide us with details of any skills or qualifications that volunteers may need to participate in this opportunity. Directions: Please provide brief directions regarding finding the opportunity e.g. next to Town Hall, Library, on bus route number / train station etc... Ian Jones updated May 2014 Page 4 of 10 Registered Charity No

5 Please categorise your opportunity: Area of Benefit / Interest - Please tick as appropriate Animals Art and Culture Children Community Development Disability Disaster Relief Domestic Violence Drugs & Addictions Education & Literacy Elderly Emergency Services Employment Environment Families Gay, Lesbian, Bi & Transgender Health, Hospital & Hospices Heritage Homeless & Housing Human & Civil Rights Legal Aid & Justice Mental Health Mentoring Museums Music Prisoners & Ex-Offenders Race, Ethnicity & Refugees Religion Sport & Outdoor Activities Women's Groups Youth Type of Activity / Skills involved - Please tick as appropriate Administration Advice, Information & Support Architecture & Building Work Art Befriending & Buddying Business, Management & Research Caring Catering Community Work Computers, Technology & Website Design Counselling Driving Employee & Group Volunteering Entertainment Local Events Finance Work First Aid Fundraising Gardening General and Helping Hostel Work Languages Legal Work Marketing, PR & Media Mentoring Music Practical Work and DIY Retail & Charity Shops Teaching, Training & Coaching Trusteeship & Committee Work Under 16 Volunteering Youth Work Ian Jones updated May 2014 Page 5 of 10 Registered Charity No

6 What Recruitment Processes will you use for this opportunity? (Please tick all that apply) Application Form Informal Discussion Interviews Other Disclosure and Barring Service (DBS) (Previously known as CRB) References Trial Period Will this volunteering opportunity involve the volunteer working with children and/or young people? Yes No Will this volunteering opportunity involve the volunteer working with vulnerable adults? Yes No If you are unsure about the response to these questions, then please contact Community Action Wirral and we will aim to advise you. In terms of your organisation, what arrangements are currently in place for supporting volunteers? Arrangements: (Specific to the opportunity) Details: (Please provide details of the arrangements made under each heading) Age/Gender Restrictions (e.g. women only, over 18, lesbian/gay only, etc ) (All organisations have to comply with the law on Equality. If you restrict your placement to certain groups of people for a good reason this is often fine, but you might find it helpful to talk this through with us.) Fully Accessible (e.g. wheelchair accessibility / induction loop, etc ) (All organisations have to comply with the Equality Act 2010 in law. If you are not sure about this please contact us for help and support.) Do you have an Equalities Policy? (If your organisation hasn t got a policy or you would like to check and update yours then please contact us we will help. We will need to see your policy. We can help with equalities impact assessments too.) Do you have a Health & Safety Policy? (All organisations have to comply with Health and Safety law. If you are not sure about this we can help.) Ian Jones updated May 2014 Page 6 of 10 Registered Charity No

7 Do you have a Safeguarding Policy? (If your organisation works with children, young people or vulnerable adults or if your staff and volunteers include any children, young people or vulnerable adults you will need a safeguarding policy and to carry out DBS checks to comply with current legislation.) Do you have insurance cover for this opportunity? (You will need the relevant public liability and employers liability insurance that covers Volunteers. We may ask to see the insurance certificates.) Do you have a Volunteer Policy or Volunteer Handbook? (If you don t then please contact us and we will help. We have templates for new policies.) Are volunteers given an Induction? (This may often be quite informal in a small organisation but we can assist with this if required) Is any training offered? (please provide details and if it is accredited) Do you provide support for volunteers such as a supervision session, personal development or informal support? Do you pay Expenses to volunteers? (e.g. travel, childcare, meals) (Not all organisations can do this, but it is good practice and not all volunteers can afford to travel to the opportunity without help.) Any other arrangements or policies? Ian Jones updated May 2014 Page 7 of 10 Registered Charity No

8 DEVELOPMENT / TRAINING INFORMATION Community Action Wirral offers a number of other services to Voluntary, Community and Faith Organisations. Please tick if you are interested in registering for either of the following: POOL of Volunteers Training Opportunities Details will be provided by the Community Action Wirral Volunteer Development Officer at your registration meeting: 1. I agree to being sent information about forthcoming Community Action Wirral activities, e.g. Bulletins, Networking, training events & workshops, etc. 2. I confirm that the details are correct, and that I am happy for Community Action Wirral to promote this opportunity on behalf of my organisation through the local database and other printed materials and events. 3. I am willing for my organisation, contact and volunteering opportunity details to be passed to other Volunteers As part of our marketing and communications efforts, we occasionally send bulletins to contacts on our database. We find that this is a great way for us to keep you updated with all the latest volunteering opportunities available and anything else that may be of interest to you. However, we appreciate that not everybody would like to receive marketing from us. If you do not wish to receive bulletins from us in the future please tick this box. I confirm that the details are correct and I am in agreement for Community Action Wirral to promote this opportunity on behalf of my organisation. Signed: Date: Please return this form to: Community Action Wirral Liscard Road Wallasey. CH44 5TN Tel: volunteering@vcawirral.org.uk. Company Limited by Guarantee Reg. No Ian Jones updated May 2014 Page 8 of 10 Registered Charity No

9 TERMS AND CONDITIONS OF REGISTERING WITH COMMUNITY ACTION WIRRAL Community Action Wirral s aim is to ensure that volunteers are placed in a supportive and safe working environment, in an opportunity which is mutually beneficial to the volunteer and the recruiting organisation. To further this aim, Community Action Wirral will provide the following services: - 1. Register your opportunity on our local database in accordance with data protection legislation. 2. Promote your opportunities on a local level and, if instructed to do so, to all individuals interested in volunteering. 3. Hold informal discussions with prospective volunteers to explore their skills, knowledge, experience and aspirations to refer them to opportunities of interest. 4. Provide prospective volunteers with the information you have given us if they have expressed an interest in your opportunities. 5. Provide advice and support to your organisation on good practice in managing volunteers, assisting new and current organisations in putting together policies and procedures, including those as set out below. Community Action Wirral does not: - 1. Undertake formal interviews in substitution of your own recruitment processes. 2. By referral, recommend a volunteer. It is the responsibility of your organisation to assess the suitability and capability of a potential volunteer. 3. Accept responsibility or liability resulting from the actions or conduct of volunteers recruited via referral from Community Action Wirral. By registering with Community Action Wirral, your organisation agrees to have in place or be working towards the following: (The first three points are the minimum requirements for registering an opportunity with Community Action Wirral). 1. Active promotion of equality of opportunity. A statement of intent is the minimum requirement, but organisations should look to support this with a full policy. Organisations should seek to make their premises / working environment as fully accessible as possible to people with limited mobility, a visual impairment and/or a hearing impairment. 2. Provision of a safe volunteering environment including a health and safety policy and insurance cover appropriate to the tasks being undertaken by volunteers. 3. All volunteer roles are to be complementary and additional to staff roles. Community Action Wirral will not refer individuals for roles that could be considered as job substitution. 4. A written Volunteer Policy & Agreement. This should include at least: - - Recruitment and Selection how volunteers apply to get involved with your organisation and how they are selected. - What, if any, references or disclosure checks will need to be taken. - An approximate expected time before volunteering can begin. - Clearly defined procedures to resolve any disciplinary or grievance matters which may arise. Ian Jones updated May 2014 Page 9 of 10 Registered Charity No

10 5. A Safeguarding Policy (where applicable). 6. Realistic expectations of potential volunteers. You should have: - A flexible approach to volunteers time, bearing in mind personal commitments they may have. Realistic expectations of volunteers commitment, given that many volunteers may be seeking paid employment or are waiting to start college courses etc. 7. Providing new volunteers with an induction to the organisation, so that they are fully aware of the work involved, the range of services that you provide and the arrangements for their support and supervision. 8. Offering additional training as appropriate to complement volunteers experience. 9. Reimbursing travel and other actual expenses incurred by volunteers whilst carrying out their volunteering. This is good practice and is recommended. 10. Providing monitoring information on volunteer numbers and development needs when required. If your organisation would like further assistance and information on the points above, please do not hesitate to contact Community Action Wirral. By returning the completed registration forms and a signed copy of these terms and conditions, I agree to: - Work with or towards the code of practice as set out above Provide Community Action Wirral with the following information: - i. Up to date information about our organisation and all of its volunteer opportunities, including changes to the main contact as specified. ii. iii. A completed registration form for each volunteering opportunity. Updates of the contact made with new volunteers referred by Community Action Wirral and the outcomes of those contacts. I confirm that: - This organisation is a not-for-profit organisation and as such is eligible to register with the Community Action Wirral. The information provided is correct. Full Name Job Title Organisation Date Ian Jones updated May 2014 Page 10 of 10 Registered Charity No