Project Management. 03/02/04 EPS 2004 Bjørn Engebretsen

Transcription

1 Project Management

2 Project Definition: Clearly defined task regarding technical and commercial requirements, limitations and delivery time and quality

3 Why Projects? Efficient way of working Establish organisation finalise project delete organisation take profit Optimise the project method of working (for project based organisations)

4 Teambuilding Projects utilise teambuilding extensively: Common close goal Easy to identify oneself with the goal Projects are easy to quantify Improvements visualise quick Short timescale

5 Project Focus Focus on: Cost Time Quality

6 Project Management Dilemma Project Triangle Cost Quality Time

7 Cost A project is normally included in a commercial environment. The company get the earnings from project sales Cost is vital to reach the estimated commercial goal Cost for students is the time spent to work on the project.

8 Time Dead line for delivery or milestones Can be negotiated if required Crucial to cost a project must be terminated on time in order to reduce cost For students the time is given as the time of project delivery

9 Quality Correct quality is the agreed quality for the delivery The agreed quality is not necessarily top quality Rocket science is rarely required low cost availability is! For students the grade reflects the quality of the work

10 Topics NOT in Focus Personal development Personal education Personal problems Employee things Those matters are handled by the line organisation not the project

11 Functional Design Specification Main document of the project Contains all premises for the project Standards Detailed goals Selected standards, solutions, product lines etc.

12 Functional Design Specification Every major decision or chosen path to the final solution shall be included The FDS is the Main Book of the project

13 Project Execution Key Words Predictive Measure Corrective actions Where are the project heading should anything be corrected or adjusted in order to reach the agreed goal?

14 How to obtain this Work Breakdown structure methodology: Total project is broken down into smaller activities Each activity is scrutinized on cost/time/quality Each activity is less than 4 weeks Each activity produce measurable results Each result can be verified

15 Activity description Each activity is described carefully: Activity description Input requirements Output, deliverables Resource consumption Resource requirements, quality and amount Special requirements or tools

16 Project Planning All activities carefully plotted in timescale Showing dependant activities Showing parallel activities Showing milestones Reporting base for Time Now indications

17 Time Now Line drawn from top to bottom of time schedule Straight line indicates everything ok Line loop to the right in an activity indicates delays and demands for corrective actions Line loop to the right indicates too fast progress, possibly too many resources

18 Project Tools Planning Activities Milestones Reporting

19 Project economy Cash flow Graph showing cash in and out of the project. Example: cash on delivery gives a massive negative cash flow Down payment on milestones can give a neutral cash flow

20 Project Core Phrases Milestone: Securely reached target, countable, measurable, clearly identifiable Time now Line in the Time schedule indicating current status of active activities

21 Project Core Phrases Design Review Third party verification of status in an activity