DCAA & DCMA AUDIT & COMPLIANCE. A Practical Course on How to Comply with Strict Cost and Pricing Data Requirements and Prepare for Rigorous Audits

Transcription

1 American Conference Institute s 4th DCAA & DCMA AUDIT & COMPLIANCE First Time in Chicago! A Practical Course on How to Comply with Strict Cost and Pricing Data Requirements and Prepare for Rigorous Audits Boot Camp July 21-22, 2014 InterContinental Chicago Chicago, IL Conference Co-Chairs Corporate Vice President Government Compliance and Internal Audit DRS Technologies Manager-Cost Policy ULA Launch Industry Experts Discuss Practical Solutions to Audit and Compliance Challenges DRS Technologies FLIR Systems Oshkosh Defense Rolls-Royce North America The Boeing Company The Louis Berger Group ULA Launch Boost Your Knowledge at Interactive Working Groups: July 23, 2014 A: Mock Incurred Cost Audit: Managing an Incurred Cost Audit from Start to Finish B: Inside Look at a Business Systems Audit: How Audits Have Changed Under the New Rules, How to Prepare and Manage the Process from Start to Finish New for 2014 Longer Sessions to Allow In-Depth Review of Key Rules, Enough Time to For Learning and Strengthening Your Knowledge on: Business Systems Reviews New Executive Compensation Rules Fraud Risk Assessments DCAA Audit Best Practices Delve into core cost, pricing and audit requirements and learn from senior government, industry and private practice experts in a highly interactive setting. The 2014 agenda has been fully updated and will drill down into critical compliance and audit issues with intensive practical hands-on sessions including: What DCMA Expects for Forward Pricing Audits How to Strengthen Your Contractor Purchasing System and the Procurement Cycle to Reduce the Risk of System Deficiencies How to Comply with the Ongoing Demands for More Access from DCAA Defining Materiality and Significant Deficiency What to Do When You Disagree with DCAA Sponsored By: Association s: Impact of the Incurred Cost Backlog on Your Future Business What to Expect from DCAA and DCMA in the Future Impact of Recent Statute of Limitations and False Claims Act Court Decisions Earn CLE/CPE Credits Register Now AmericanConference.com/DCAABootCamp Register Now AmericanConference.com/DCAABootCamp 1

2 This DCAA Audit & Compliance Boot Camp is the only comprehensive, in-depth and practical training of its kind in the Mid-West. For 2014, this program has moved to Chicago in response to numerous requests to hold this program in the Midwest. In an era of backlog and government spending cuts, staying current on the latest developments is more important than ever. Unlike other training programs, participants will have the opportunity to delve into cost, pricing and audit requirements, and learn from government and leading companies in a highly interactive setting. The 2014 program has evolved in response to industry feedback and recent developments, with more in-depth sections on the most critical DCAA audit and compliance challenges affecting your business. ACI Boot Camps are different. This program is advanced and rigorous - designed to provide up to date information through case studies, war stories and best practices. The sessions are at an advanced level but the amount of time dedicated to each topic is longer so you will leave with a much greater understanding of the issues and a plan of action to strengthen your operations when you get back to the office. DCAA and DCMA have also offered their robust support of this event. There is no replacement for face-to-face discussion and Q & A with key agency decision-makers. Few events offer you the opportunity to hear directly DCAA and DCMA. You can also benchmark and network with industry leaders, who have track records of successfully navigating DCAA audits and meeting the agency s compliance expectations: DRS Technologies, The Boeing Company, FLIR Services, Oshkosh Defense, Rolls-Royce North America, The Louis Berger Group, and ULA Launch. Group pricing is available. Send your entire team and register early as seats at this event are expected to fill to capacity. Registrations will be taken on a first come, first served basis. Call ; fax your registration form to or register online at Rave Reviews about ACI s Cost & Pricing and DCAA Audits Events Panel discussions with legal, industry compliance and consultants provided a nice mix of different sides of an issue and best practices Orbital Sciences Corporation Found the topics and discussion to be very beneficial and relevant to today s issues in the world of government contracts. Topics and speakers were pertinent General Dynamics Information Technology I really appreciated the dual perspective of this conference by both the government and my fellow contractors ViaSat I think the speakers were very informative and knowledgeable and panel format was excellent Huntington Ingalls Industries Very well done timely given the new regulations Orbital Sciences Corporation A Critical Training Event for: Vice Presidents, Managers and Directors of: Cost & Pricing Government Contracts Pricing and Estimate Purchasing Subcontracts Government Accounting Federal Government Procurement Acquisition Policy Government Compliance/Relations Industrial Compliance International Trade Corporate Legal Professionals VPs, Legal Affairs/Operations Government Contracts Counsel Attorneys, Accountants and Consultants specializing in: Government Contracting Compliance and Litigation Cost Accounting and Cost Allowability False Claims Act and Procurement Fraud GSA Contracts Suspension and Debarment Bid Protests Contracting Officers 2 Join the Conversation ACI Aerospace and Defense: Legal, Regulatory and Compliance / #ACIDCAA

3 Monday, July 21, :30 Registration Opens and Continental Breakfast 8:30 Co-Chairs Opening Remarks Corporate Vice President Government Compliance and Internal Audit DRS Technologies (Arlington, VA) Manager-Cost Policy ULA Launch (Centennial, CO) 8:45 Agency Panel DCAA and DCMA Speak on their Key Compliance and Enforcement Focus Areas for 2014 and Beyond Gordon Eeten Regional Special Programs Manager Central Region Defense Contract Audit Agency (Irving, TX) Senior Representative Defense Contract Management Agency (Washington, DC) DCAA and DCMA speaker names will be confirmed after the brochure goes to print. Please check the event website for any update on speakers. 9:30 View on the State of the Government Contractor Industry How to Conduct Business as Usual Despite the Incurred Cost Audit Backlog James W. Thomas PricewaterhouseCoopers LLP (McLean, VA) Stephen D. Knight Member Smith Pachter McWhorter PLC (Tysons Corner,VA) There is some uncertainty in the government contracting world and it is challenging for contractors to navigate through the elaborate regulations of the different governmental agencies. Attend this interactive session to discuss how to win new business and gain an insight into the new federal requirements that will be placed on government contractors. What are the biggest challenges today and how can you work more effectively? This insightful and practical session will discuss: Highest priorities for government contractors How to win new business Implications of the incurred cost backlog on winning new business When should you take a more active role in your audit Turning the tables, when should you ask for an audit? What procedures need to be changed in your process How to work better with your subcontractors Utilizing technology effectively 10:30 Coffee Break 11:00 How to Implement the New Executive Compensation Rules and Applying the Reasonableness Standard during an Audit EXECUTIVE COMPENSATION Ed Rataj Managing Director, Compensation Consulting CBIZ Human Capital Services (St. Louis, MO) Richard B O Keeffe Jr Counsel Wiley Rein LLP (Washington, DC) New definition on who qualifies as an executive Discuss the impact of the new regulations on compensation Potential new rules on gender neutrality and wage breakdown by race and gender How to question DCAA on executive compensation calculations When and how to use outside compensation experts How to implement the lessons learned from J.F. Taylor and Metron - Lowest available airfare - Purchasing - Idle Facilities 12:15 Networking Lunch 1:30 Practical Guidance on How to Conduct a Fraud Risk Assessment in Your Organization FRAUD RISK ASSESSMENT Bradley J. Waters Principal KPMG LLP(McLean, VA) Corporate Vice President Government Compliance and Internal Audit DRS Technologies (Arlington, VA) What are the GAGAS performance audit requirements What types of audits are subject to fraud assessments Understanding the contractual requirements FAR , Contractor Code of Business Ethics and Conduct Review of the COSO requirements and providing access to Internal Audit Reports Overview of Risk per July 2012 DCAA guidance 13-PAS-014(R), Audit Guidance on Detecting Instances of Fraud in Attestation Engagements 2:45 Networking Break Register Now AmericanConference.com/DCAABootCamp 3

4 3:15 How to Meet DCMA Expectations for Forward Pricing Audits Today Carol Kastrinos Senior Director, Financial Compliance and Pricing Oshkosh Defense (Oshkosh, WI) Michael Lem Assistant Controller The Boeing Company (Chicago, IL) New criteria for forward pricing rate proposals How to manage rates by pool Requisite level of detail in a of forward pricing rate proposal, and how much is too much What to expect during audits forward pricing rate proposals, including proposal walk-throughs How auditors have determined if the data provided adequately supports the contractor s proposed rates Completing forward pricing rate negotiations in a timely manner New requirements on close-out proposal requirements Lessons from key GAO and court decisions on cost or price analyses of proposals What triggers findings of inadequacies: How auditors have determined if the data provided adequately supports the contractor s proposed rates Requirements for cost-plus, time & material and sub-tier proposals Computing and applying indirect rates, including cost breakdowns Supporting the reasonableness of the rates under FAR Part 15 Completing forward pricing rate negotiations in a timely manner FORWARD PRICING AUDITS 4:15 How to Comply with DCAA s New Access Requirements, Reliance on Scanned Documents and Records Retention Policies Manager, Cost Policy ULA Launch (Centennial, CO) Steve Shamlian President and Principal Consultant Government and Contract Compliance Management, LLC (Oakton, VA) Implications of Newport News case DCAA rights to your paper and electronic records including internal audit reports, audit committee meetings, SOX papers and third party work product Handling data request regarding sub-contractors Access to compliance documents Which employees DCAA has a right to interview and under what circumstances Deciding which documents to disclose and when you can provide a summary Latest DCAA record retention guidance How long to retain supporting documents Will scanned documents be sufficient for DCAA audits? 5:00 Cocktails Hosted By 6:00 End of Day One 4 Tuesday, July 22, :30 Co-Chairs Opening Remarks Corporate Vice President Government Compliance and Internal Audit DRS Technologies (Arlington, VA) Manager-Cost Policy ULA Launch (Centennial, CO) 8:45 Hot Legal Buttons for Government Contractors: The Increasing Role of DCAA in False Claims Cases and the Statute of Limitations Christopher Wolf Vice President Contracts & Procurement The Louis Berger Group (Washington, DC) David M. Nadler Dickstein Shapiro LLP (Washington, DC) Bill Walter Dixon Hughes Goodman LLP Implications of recent court decisions including Raytheon Co., Sikorsky Aircraft Corp. v. United States, Raytheon Missile Systems, Raytheon Space and Airborne Systems, United States ex rel. Carter v. Halliburton Co., and Kellogg Brown & Root Services, Inc. v. United States The role of DCAA in government investigations related to the Mandatory Disclosure Regulations Update on the Statute of Limitations regulations and when does the clock start and stop running How DCAA applies the Fraud Indicators When, how and why fraud referrals are made and how to prevent them Legal implications of DCAA s new aggressive requirements for access to documents, internal audits, and company executives on fraud investigations 10:00 Networking Break 10:15 Defining Materiality and Significant Deficiency Key Qualitative and Quantitative Factors FOCUS ON BUSINESS SYSTEMS Jennifer Flickinger Baker Tilly Virchow Krause LLP ( Tysons Corner, VA) Catherine Kunz Crowell & Moring LLP (Washington, DC) Our panelists tackle this highly ambiguous topic through a reasoned analysis of relevant regulation, government guidance documents, financial accounting and auditing standards, case law, and other resources. Bringing this analysis to life under a variety of facts and circumstance, they will provide insights and useful tips for a variety of contract audit and negotiation situations, such as: Join the Conversation ACI Aerospace and Defense: Legal, Regulatory and Compliance / #ACIDCAA

5 Cost accounting practice changes and noncompliance Defective pricing and disclosure of cost or pricing data Business system internal control deficiencies Resolving incurred cost audit findings Determining adequacy of Incurred Cost Proposals and Disclosure Statements 11:15 Deep Dive into the FAR Definitions of Certified Cost or Pricing Data and Other than Certified Cost or Pricing Data Kent L. Sharp Purchasing Compliance Officer, Quality Audit Manager Rolls-Royce North America (Indianapolis, IN) Sajeev Malaveetil Director, Government Contracts Practice Berkeley Research Group LLC (Washington, DC) Background and purpose on TINA Key definitions and concepts Difference between certified cost or pricing data vs. other than certified cos or pricing data Accuracy, currency and completeness of cost or pricing data What prudent buyers and sellers would expect to affect price negotiations Timing of disclosure vs. timing of certification Defective pricing and price reductions Compliance best practices What can trigger a government audit? 12:15 Networking Lunch 1:30 How to Strengthen Your Contractor Purchasing System and the Procurement Cycle to Reduce the Risk of System Deficiencies Kent L. Sharp Purchasing Compliance Officer, Quality Audit Manager Rolls-Royce North America (Indianapolis, IN) Christine J. Wade CEO/ Caasus, LLC (Washington, DC) Understanding DCAA expectations for your purchasing system Evaluating the financial ramifications of potential contract withholds based on purchasing system deficiencies Ensuring a proper analysis of quoted prices How to properly document your attempts to negotiate with vendors Having a reasonable system for vendor selection Expediting delivery of materials to customers when appropriate Global Sponsorship Opportunities Implementing reasonable internal controls over placement and administration of orders 2:30 DCAA Audit Case Studies and Q&A: How to Deal with Different Scenarios and Practical Tips to Manage the Audit Process Cheryl Wick Director of Program Accounting FLIR Services Inc. (Stillwater, OK) Brent Calhoon Baker Tilly Virchow Krause, LLP (Tysons Corner, VA) Phillip R. Seckman McKenna Long & Aldridge LLP (Denver, CO) Using real examples of DCAA audit challenges and issues, our panelists will discuss how issues arose and the path to resolution. They will also examine what went wrong, where it went wrong, and how these challenges could have been avoided. The examples will range from esoteric to routine. Practical tips will address: Managing and monitoring audit requests Issue avoidance and early detection Communication with the ACO How to respond to audit reports and prepare for negotiation (or litigation) What not to do during an audit or when responding to audit reports 3:45 Networking Break 4:00 Best Practices for Working with DCAA and DCMA, Resolving Disagreements and Dealing with Unfavorable Audit Findings DCAA & DCMA BEST PRACTICES Manager, Cost Policy ULA Launch (Centennial, CO) Patricia J. Mensch President Mensch & Associates (San Diego, CA) At this interactive discussion, speakers will discuss their recent experiences in working and negotiating with DCAA and DCMA. Learn which techniques have been most effective, what has not been successful, and how to navigate the contractor-auditor relationship going forward. Audience members are encouraged to ask questions and contribute their insights toward sharing best practices and lessons learned 5:00 Co-Chairs Closing Remarks and Boot Camp Ends 9:00 12:30pm With more than 300 conferences in the United States, Europe, Asia Pacific, and Latin America, American Conference Institute (ACI) provides a diverse portfolio devoted to providing business intelligence to senior decision makers who need to respond to challenges spanning various industries in the US and around the world. As a member of our sponsorship faculty, your organization will be deemed as a partner. We will work closely with your organization to create the perfect business development solution catered exclusively to the needs of your practice group, business line or corporation. For more information about this program or our global portfolio of events, please contact: Wendy Tyler, Head of Sales, American Conference Institute Tel: x5242, [email protected] Register Now AmericanConference.com/DCAABootCamp 5

6 A Wednesday, July 23, 2014 Interactive Working Groups Mock Incurred Cost Audit: Managing an Incurred Cost Audit from Start to Finish Nicole Mitchell Aronson LLC (Rockville, MD) Patricia J. Mensch President Mensch & Associates (San Diego, CA) Building on the main conference sessions, this unique, interactive working group will take you through the ins and outs of what to expect from an incurred cost audit amid the current backlog and evolving DCAA compliance expectations. Through an in-depth mock audit, you will learn what to expect, and how to prepare for many expected and unexpected scenarios that can arise at various points throughout the process. Take away valuable tools for how to respond to audit requests, and handle multiple, complex situations on your feet. Through a number of concrete examples, the speakers will also focus on what NOT to do, and take you through a variety of mock situations that can trigger auditor suspicion, more delays, and referrals to other government agencies and the DoJ. Unlike other sessions on incurred cost audits, you will also benefit from hands-on exercises that will help you to hone your audit management skills, and bolster your organization s efforts to yield favorable DCAA audit findings. Key topics will include: How incurred cost audits have become more detailed and complex What triggers a penalty, disqualification from direct billing, and civil/ criminal penalties for claiming unallowable costs Complying with DCAA and DCMA auditing standards for reasonableness, allowability, and allocability What can trigger disagreements with DCAA regarding the adequacy of supporting documentation Satisfying requirements for filing an incurred cost submission and available resources to complete the submission Working closely with the auditor and Contracting Officer to provide information in a timely, efficient manner Identifying areas of increased risk through internal evaluations of previous audits Ensuring adequate documentation to support your costs and making it readily accessible to the auditor upon request What triggers the ramifications of non-compliance, including disqualification from direct billing, and civil/criminal penalties for claiming unallowable costs B 1:30 5:00pm Inside Look at a Business Systems Audit: How Audits Have Changed Under the New Rules, How to Prepare and Manage the Process from Start to Finish Christine J. Wade CEO/ Caasus, LLC (Washington, DC) Sajeev Malaveetil Director, Government Contracts Practice Berkeley Research Group LLC (Washington, DC) This interactive session will take you through the ins and outs of what to expect from a business system audit. Learn how DCAA will conduct this exam, and how to prepare for this process. Take away valuable tools including how to respond to audit requests and how to manage the audit process. Topics covered will include: How are systems audits structured? How DCAA audits all components of your system How to prepare for the audit under the new rule Does and don ts for preparing a systems demonstration Key considerations for each business system How to best explain your internal controls to DCAA Find out what leads to system inadequacies and deficiencies findings What level of documentation is required for a compliant system? 6 Join the Conversation ACI Aerospace and Defense: Legal, Regulatory and Compliance / #ACIDCAA

7 Continuing Legal Education Credits CLE Credits Accreditation will be sought in those jurisdictions requested by the registrants which have continuing education requirements. This course is identified as nontransitional for the purposes of CLE accreditation. ACI certifies that the activity has been approved for CLE credit by the New York State Continuing Legal Education Board in the amount of 4.5 hours. ACI certifies that this activity has been approved for CLE credit by the State Bar of California in the amount of 3.75 hours. You are required to bring your state bar number to complete the appropriate state forms during the conference. CLE credits are processed in 4-8 weeks after a conference is held. ACI has a dedicated team which processes requests for state approval. Please note that event accreditation varies by state and ACI will make every effort to process your request. Questions about CLE credits for your state? Visit our online CLE Help Center at Continuing Professional Education Credits American Conference Institute (ACI) will apply for Continuing Professional Education credits for all conference attendees who request credit. There are no pre-requisites and advance preparation is not required to attend this conference. Course objective: Instruction on government contracting and complying with DCAA, DCMA and other regulatory agencies. Recommended CPE Credit: 15.0 hours for the main conference, and 4.0 hours for each workshop. ACI is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Suite 700, Nashville, TN, or by visiting the web site: To request credit, please check the appropriate box on the Registration form. REGISTRATION INFORMATION CONFERENCE CODE: 672L14-CHI FEE PER DELEGATE Register & Pay by May 23, 2014 ACH Payment ($USD) Please quote the name of the attendee(s) and the event code 672L14 as a reference. For US registrants: Bank Name: HSBC USA Address: 800 6th Avenue, New York, NY Account Name: American Conference Institute UPIC Routing and Transit Number: UPIC Account Number: Non-US residents please contact Customer Service for Wire Payment information Register & Pay by Jun 20, 2014 Register after Jun 20, 2014 o Conference Only $1995 $2095 $2295 o Conference & Workshop oa or ob $2595 $2695 $2895 o ELITEPASS*: Conference & Both Workshops $3195 $3295 $3495 o Please reserve additional copies of the Conference Materials at $499 per copy. *ELITEPASS is recommended for maximum learning and networking value. For Payment information and Cancellation Policy, please visit our website Venue Information Intercontinental Chicago 505 North Michigan Ave, Chicago, IL, or American Conference Institute is pleased to offer our delegates a limited number of hotel rooms at a preferential rate. Please contact the hotel directly and mention the ACI-DCAA-DCMA conference to receive this rate. Incorrect Mailing Information If you would like us to change any of your details please fax the label on this brochure to our Database Administrator at , or [email protected]. 5 Easy Ways to Register * Ê ' : MAIL American Conference Institute 45 West 25th Street, 11th Floor New York, NY PHONE FAX ONLINE 8 [email protected] Special Discount We offer special pricing for groups and government employees. Please or call for details. Promotional discounts may not be combined. ACI offers financial scholarships for government employees, judges, law students, non-profit entities and others. For more information, please or call customer service. Missed A Conference Order The Conference Materials Now! If you missed the chance to attend an ACI event, you can still benefit from the conference presentation materials. To order the Conference Materials, please call or visit: American Conference Institute, 2014 Register Now AmericanConference.com/DCAABootCamp 7

8 American Conference Institute 45 West 25th Street, 11th Floor New York, NY ATTENTION MAILROOM: If undeliverable to addressee, please forward to: Director/Manager Cost & Pricing, Government Contracting/Finance/Accounting, Government Contracting Counsel PRIORITY SERVICE CODE 672L14.WEB American Conference Institute s 4th DCAA & DCMA AUDIT & COMPLIANCE A Practical Course on How to Comply with Strict Cost and Pricing Data Requirements and Prepare for Rigorous Audits First Time in Chicago! Boot Camp July 21-22, 2014 InterContinental Chicago Chicago, IL Conference Co-Chairs Corporate Vice President Government Compliance and Internal Audit DRS Technologies Manager-Cost Policy ULA Launch New for 2014 Longer Sessions to Allow In-Depth Review of Key Rules, Enough Time to For Learning and Strengthening Your Knowledge on: Business Systems Reviews New Executive Compensation Rules Fraud Risk Assessments Impact of the Incurred Cost Backlog on Your Future Business What to Expect from DCAA and DCMA in the Future Industry Experts Discuss Practical Solutions to Audit and Compliance Challenges DCAA Audit Best Practices Impact of Recent Statute of Limitations and False Claims Act Court Decisions DRS Technologies FLIR Systems Oshkosh Defense Rolls-Royce North America Delve into core cost, pricing and audit requirements and learn from senior government, industry and private practice experts in a highly interactive setting. The 2014 agenda has been fully updated and will drill down into critical compliance and audit issues with intensive practical hands-on sessions including: What DCMA Expects for Forward Pricing Audits The Louis Berger Group ULA Launch How to Strengthen Your Contractor Purchasing System and the Procurement Cycle to Reduce the Risk of System Deficiencies How to Comply with the Ongoing Demands for More Access from DCAA Boost Your Knowledge at Interactive Working Groups: Wednesday, July 23, 2014 Defining Materiality and Significant Deficiency What to Do When You Disagree with DCAA Earn CLE/CPE Credits A: Mock Incurred Cost Audit: Managing an Incurred Cost Audit from Start to Finish Sponsored By: B: IInside Look at a Business Systems Audit: How Audits Have Changed Under the New Rules, How to Prepare and Manage the Process from Start to Finish Association s: Register Now AmericanConference.com/DCAABootCamp