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1 E328 Project Management (4 Modular Credits) This document addresses the content related abilities, with reference to the module. Abilities of thinking, learning, problem solving, team work, communication, debating and defending are addressed by the system wide curricular practices at the institute. Module Synopsis This module is to equip students with essential skills in defining, planning, executing, controlling and closing a project to achieve the project objectives using the major project management processes, tools, and techniques. Topics include project planning, project scheduling, cost estimation and budgeting, resource allocation, monitoring and control, and risk management. Effective teamwork, communication, conflict management as well as the desired characteristics of a successful project manager is also covered. This module will train students on various qualitative and quantitative project management skills, concepts and techniques, to the extent expected of all who have received higher education leading to a diploma or a degree. Module Learning Outcomes Throughout the course, students will learn: Identify characteristics of a project. Describe the four major phases of a project life cycle. Identify the stakeholders of a project and how their level of interest and influence can affect the outcome of the project. Identify the use of IT tools in project management. Describe the different types of organizational structure, their characteristics and strengths and weaknesses. Determine the appropriate organizational structure for the project team. Identify the financial and non-financial methods in selecting a project Create a scoring model for project selection Formulate project objective statements in a Specific, Measurable, Achievable, Result-oriented and Time-bound (SMART) manner Develop a Work-Breakdown-Structure to scope a project Develop a Responsibility Assignment Matrix to assign individuals their roles Create project schedule in a Gantt Chart Create project schedule using Activity-on-Node or Activity-on-Arc diagram Identify critical activities using Critical Path Analysis Perform Project Evaluation & Review Technique (PERT) analysis to determine project duration and account for uncertainty in activity durations (probabilistic). Carry out scheduling of activities when resources required to carry out those activities are limited. Schedule activities to achieve smooth resource usage resource leveling Describe the steps of project risk management process Quantify risks using Probability-Impact (PI) score Suggest some risk handling strategies Measure project progress and control cost using Earned Value Approach To manage procurement, tendering, evaluation and awarding of contract process.

2 Monitor project for its quality, according to standards BS ISO 10006:2003 Describe the processes in a Project Audit and know when to conduct one. Describe the characteristics of a high-performance team State some team building activities Identify the different communication modes and which to apply under different circumstances Develop a Project Communication Plan for effective communication Identify and describe the appropriate ways to resolve conflicts Apply Principled Negotiation Approach to achieve win-win solution Describe the roles and responsibilities of a Project Manager and his/ her desirable characteristics Identify which leadership style to be used under specific situations of decision-making Identify the factors (reasons) in closing a project Describe the necessary activities in closing a project. Module Syllabus This module aims to equip students with skills, concepts and techniques to effectively manage project activities. Its emphasis is on a holistic management approach to implement broad Project Management principles and best practices. By the end of the module, students should be able to: 1. Identify project characteristics and the need for project management. 2. Carry out basic project planning tasks such as definition, scoping, scheduling and resource allocation. 3. Control project cost and risk and implement Project Quality Management 4. Apply leadership skills to lead an effective team and resolve conflicts

3 Module Coverage Module Coverage 1. Describe what is Project Management (PM) Understand the importance of Project Management. Characteristics of a project The Project Life Cycle (PLC) Stakeholders of project, their interests & influence Characteristics of a successful project. Professional societies Use of IT tools in Project Management 2. Identify the appropriate type of organizational structure Describe the different types of organizational structure, their characteristics and strengths and weaknesses. Differences between functional-based, project-based & matrix-based organizations. Determine the appropriate organizational structure for the project team 3. Project Selection Selection of right projects for an organization Identify the financial and non-financial methods in selecting a project. Considerations in selecting project selection models Understand the advantages of using non-financial models Compare & contrast Scoring Model vs. AHP Model Understand and apply Scoring model to perform project selection Identify any additional considerations to be mindful in project selection 4. Formulate Project Targets & scope: Define Project Objectives in a Specific, Measurable, Achievable, Result-oriented and Time-bound (SMART) format Develop Work-Breakdown-Structure (WBS) Construct Responsibility Assignment Matrix (RAM) Allocated time per day (One day-one problem PBL pedagogy) Discussions in Study Cluster Resource gathering and team work Laboratory

4 Create Project Schedule as a Gantt Chart 5. Conduct Project and activity scheduling using Network Analysis & Scheduling Conduct Project and activity schedule using Network Analysis & Scheduling Activity-on-Node Diagram Critical Path Analysis Project Crashing 6. Determine project duration in view of uncertainty in activity durations: Perform Project Evaluation and Review Techniques (PERT) Analysis Determine project duration for uncertainty in activity duration using probabilistic statistic Differences and similarity between CPM and PERT Limitation of PERT 7. Scheduling activities with constraints in resources: Scheduling of activities when resources required to carry out those activities are limited. Schedule activities to achieve smooth resource usage resource leveling 8. Managing project risk systematically Describe the steps of project risk management process. Quantify risk using Probability-Impact (PI) Score Risk handling strategies to address risk 9. To monitor Project Cost & Performance using Earned Value Analysis Measure project progress and control cost using Earned Value Approach 10. To manage procurement, tendering, evaluation and awarding of contract process Understand project procurement management processes. Make and Sell Analysis Different type of contracts in procurement 11. Implement Project Quality Management with PM Quality standard & Audit Monitor project for its quality, according to standards BS ISO 10006:2003 Describe the processes in a Project Audit and the appropriate time to know when to conduct.

5 12. Acquire fundamental knowledge of teamwork & how to work effectively in teams: Describe the characteristics of a high-performance team Why teams fail? Team building activities How to work effectively in teams 13. Managing the communication process with Communications Plan Identify the different communication modes and which to apply under different circumstances Develop a Project Communication Plan for effective communication How to carry out conflict resolution Identify and describe the appropriate ways to resolve conflicts Apply Principled Negotiation Approach to achieve win-win solution 14. Describe the characteristics of a Project Manager The role and responsibilities of a Project Manager and his/her decision-making Identify which leadership style to be used under specific situations of decision making 15. Documenting lessons learnt post-project Identify the factors (reasons) in closing a project Describe the necessary activities in closing a project Project Final Report: Documenting lessons learnt Total = 15 Problems = 90 hrs

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