Monitoring Student Computers with SynchronEyes Software

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1 Quick Reference Monitoring Student Computers with SynchronEyes Software Use SynchronEyes software to monitor student computer screens. The intuitive interface helps you observe computer activity and give instruction to the whole class or an individual student. Using Thumbnails view The Thumbnails view displays a small image of each student s screen, enabling you to monitor what each member of the class is doing. SynchronEyes software automatically opens to the Thumbnails view, but if you leave the Thumbnails view for any reason, you can return to it by pressing the Thumbnails button on the left side of your screen. Select View > Thumbnail Size or Thumbnail Arrangment to change the size and arrangment of your thumbnails. This function enables you to customize how you see your students screens and will help you meet your individual needs. Monitoring an individual student Double-click on a student thumbnail and a larger image of the student s desktop will appear on your screen. If the student s desktop covers your entire screen, you can change the view to a resizable window by selecting Menu > View in Window Mode. Window Mode enables you to focus on an individual student desktop and monitor the rest of the class at the same time. If you are looking at a student s desktop in Window Mode, and you would like to see the entire screen, select Menu > View in Full Screen Mode.

2 Working in groups Tailor your instruction for students of different ages or ability levels by dividing the class into groups. A tab for each group you create will appear at the top of each view. Select a tab to observe the group of your choice, and chat with and poll group members about issues relevant to their work, while leaving the rest of the class undisturbed. To set up a new group, do the following: 1 Select the tab labeled Add/Modify Group 2 In the Groups dialog box, select New 3 Enter a name for your group in the New Group dialog box, and press OK To add students to a group, do the following: 1 Select the tab labeled Add/Modify Group 2 In the Groups dialog box, select the group you would like to add students to, and then select the Edit button Groups dialog box 3 In the Edit dialog box, first select the student you wish to add to a group, and then select Add 4 To remove a student from a group, select the student from the Group members pane, and then select Remove 5 If you would prefer that students be able to add themselves to a group, ensure that you select the check box labeled Allow students to join this group on their own Broadcasting a desktop Explain complicated procedures, or give an in-depth presentation by broadcasting your desktop or a student desktop to the class. To broadcast your own desktop image, select the group of students you would like to broadcast to, then press the Broadcast button. To broadcast a student desktop, select a student thumbnail, then press the Broadcast button. When broadcasting, the main SynchronEyes software interface will change to a floating toolbar. This toolbar enables you to focus on lesson content related to your class. Select Menu > Stop Broadcasting to return to the Thumbnails view and allow your students to control their own computers SMART Technologies Inc. All rights reserved. SynchronEyes and the SMART logo are trademarks or registered trademarks of SMART Technologies Inc. in the U.S. and/or other countries. Printed in Canada 03/2007.

3 Quick Reference Controlling Student Computers with SynchronEyes Software Some students require additional help when working with a computer, and others have difficulty staying on task. SynchronEyes software enables you to guide students learning or focus their attention by controlling their computers. Taking control of a student computer To give direct instruction by remotely controlling a student s computer, select a student thumbnail, and press the Control button on the top toolbar. A larger image of the selected student desktop will appear, and you will have mouse and keyboard control of the student s computer. Getting student attention You can get your students attention by blacking out all their screens and disabling mouse and keyboard input. To do this, press the Lock button in the top-left corner of the SynchronEyes software interface. A message reading Eyes to the front, please over a black background will appear on your students monitors until you release the lock. Press the Lock button again to unlock the student computers. Select Options > Preferences for the option to edit the Lock Screen message. Blocking student Internet access To block access to the Internet, select a student or a group of students, and press the Internet button on the top toolbar. The Internet block renders Internet Explorer Internet browser inoperable. Press the arrow beside the Internet button to add exceptions and allow access to specific websites. Press the arrow to allow access to specific Internet sites. NOTE: The Internet button only blocks Internet Explorer. If your students use a browser other than Internet Explorer, you can block Internet access with the blocking applications feature outlined on the next page.

4 Blocking Applications If students are using an application that is distracting them from what they should be working on, you can use the Applications view in SynchronEyes software to block it. Some rules have already been established. To access and use these rules, press the Applications button on the Views menu. Select the check box beside a rule to activate it. To create a new application blocking rule from the Applications view, do the following: 1 From the Applications view, press the Add New button in the top toolbar. This action will launch the New Application Blocking Rule dialog box. 2 Enter a name for the new rule in the text field at the top of the dialog box 3 Select a program or use Ctrl-click to select a group of programs you would like to block from the list on the left side of the dialog box 4 Press the Add button, then press OK to create the new rule 5 Select the check box beside the new rule to activate it Your new rule will appear in Application view and will be available for selection every time you use SynchronEyes software. Launching Applications on student computers You can launch an application on all your students computers to ensure everyone has access to the program at the same time. To launch an application on student computers, do the following: 1 Select the Applications button to go to the Applications view 2 Press the Launch button, located in the top toolbar. The Launch Applications dialog box will appear. 3 Select the program you would like to launch, and press the Launch button at the bottom of the dialog box When you return to the Thumbnails view, you will see that the application you have chosen is active on the students desktops SMART Technologies Inc. All rights reserved. SynchronEyes and the SMART logo are trademarks or registered trademarks of SMART Technologies Inc. in the U.S. and/ or other countries. All other third-party product and company names may be trademarks of their respective owners. Printed in Canada 03/2007.

5 Quick Reference SynchronEyes Software Version 7.0 Buttons and Toolbars SynchronEyes teacher-station software has toolbars in two different areas. The views toolbar, on the left, controls what you see in the main area of the interface and what functions are accessible from the main toolbar. The main toolbar, located at the top of the interface, enables you to use those functions in SynchronEyes software to monitor, instruct, control and assess students. The views toolbar There are the following five views in SynchronEyes software: Thumbnails, Quiz, File Transfer, Chat and Applications. Access and use the features in each view by selecting its button in the views toolbar. Monitor and control your students computers. Create and distribute interactive quizzes. Send computer files to your students. Start a computer chat session with all your students or a group of students. Remotely block, launch and close applications on students desktops. The main toolbar constant functions Some buttons are always available in the top toolbar. You can lock student desktops, block Internet access, start a chat session, answer student questions or conduct a poll from any of SynchronEyes software s five views. Lock student computers and direct their attention to the front of the room. Block access to Internet Explorer Internet browser. Send a message to an individual student or a group of students. Review and respond to student questions. Conduct a poll using yes or no questions.

6 The Thumbnails view toolbar Select the Thumbnails button in the views toolbar to watch and control student computers. Monitor a selected student in Full Screen Mode. Take control of a selected computer. Show your desktop or a selected student desktop to the group. Take a picture of a student s desktop for future reference. Browse to a media file on your computer and send it to your students. The Quiz view toolbar Create, edit and administer quizzes using the functions available from the Quiz view toolbar. Launch an Internet site on your students computers. Shut down a selected computer or all the computers in a group. Send a selected End the quiz and quiz to all the collect it. connected students. Add a quiz to the SynchronEyes file Quizzes list. Delete a quiz from the SynchronEyes file Quizzes list. The File Transfer view toolbar Use the File Transfer toolbar to manage the distribution of electronic files. Create a new quiz with the Quiz Wizard. Edit a quiz in the SynchronEyes file Quizzes lists. Send a selected file to connected students. Stop a file from being sent. Clear a selected file from the Files Sent or Received list. Open a selected file. The Chat view toolbar Oversee chat sessions and participate in discussions with students. Open a Chat session for a selected group of students. Save the text from a chat session. Clear the text from a chat session. The Applications view toolbar Manage which computer programs your students can access. Create a new application blocking rule. Delete a selected applications blocking rule. Edit the parameters of a selected rule. Activate a selected applications blocking rule. Remotely launch an application on your students computers. Remotely close an application on your students computers SMART Technologies Inc. All rights reserved. SynchronEyes and the SMART logo are trademarks or registered trademarks of SMART Technologies Inc. in the U.S. and/or other countries. All other third-party product and company names may be trademarks of their respective owners. Printed in Canada 03/2007.

7 Quick Reference SynchronEyes Software Quiz View SynchronEyes software can help you organize, deliver and collect quizzes.the Quiz Wizard will assist you when creating a short pop quiz or a lengthy final exam that includes many multiple-choice, essay and matching questions. Quiz view Press the Quiz button on the left toolbar to enter Quiz view. From this view you can see any quizzes you previously created under the Quiz Files header. Select any quiz in the list and check it for accuracy in the Preview pane before sending it to your students. The buttons in the top toolbar enable you to create new quizzes, manage existing quizzes and send a quiz to everyone listed in the All Students pane of the Quiz view. Creating a new quiz SynchronEyes software features a Quiz Wizard that will walk you through the creation of new quizzes or edit existing quizzes. To create a new quiz, do the following: 1 Select the Add New button to launch the Create a New Quiz dialog box 2 Name your quiz and press Save to launch the Quiz Wizard 3 Fill in the blank spaces with the quiz name, class, teacher and instructions 4 Create questions by following the directions provided by the Quiz Wizard 5 Press File > Save to save your quiz at any time 6 Close the Quiz Wizard and your quiz will appear in the SynchronEyes Quizzes list To add new questions or revise a quiz, select it from the quiz list and press the Edit button in the top toolbar. NOTE: When you install SynchronEyes teacher-station software, the Quiz Wizard is automatically installed. However, if you want to create quizzes on another computer, you can also install the Quiz Wizard on another computer as a stand-alone application. The installation file for the Quiz Wizard is available on the SynchronEyes software CD-ROM and on There is no additional charge for adding the Quiz Wizard to another computer.

8 Sharing quizzes You can import quizzes from your computer s hard drive or from your school s network. To import a quiz into SynchronEyes software, follow the instructions below: 1 Press the Quiz button in the views toolbar 2 Press the Add Existing button on the top toolbar to launch the Add Quiz dialog box 3 Find and select the quiz you would like to add 4 Press the Add button in the Add Quiz dialog box to add it to the Quizzes list This process is especially useful if a colleague has created a quiz and is storing it on the network for use by the entire department. It is also useful if you created a quiz at home with the stand-alone version of the Quiz Wizard and ed it to yourself at school. Distributing and collecting quizzes Once you have created or imported a quiz, you can distribute it to your class. All the students will receive the quiz at the same time. To distribute a quiz from the Quiz View, do the following: 1 Select the quiz from the Quizzes list 2 Select the Start Quiz button on the top toolbar Students will have the option to submit their quiz when they are done. You can also collect all the remaining quizzes simultaneously by selecting the End Quiz button on the top toolbar. Submitted quizzes, or quizzes collected using the End Quiz button, will automatically be sent to the Responses folder in the Quizzes list. When you close SynchronEyes software, the results summary is removed from the Quizzes list. The results have not been deleted; they have been stored in the My Documents folder on your computer so you can review the students marks any time you wish. Submitted quiz in SynchronEyes software Quiz view Stored quizzes in the My Documents folder on your computer Select Options > Preferences from the SynchonEyes software menus, then select the Quiz tab for more options related to customizing quizzes SMART Technologies Inc. All rights reserved. SynchronEyes, smarttech and the SMART logo are trademarks or registered trademarks of SMART Technologies Inc. in the U.S. and/or other countries. Printed in Canada 03/2007.