Welcome! Enjoy your educational experience at Golden West College and we look forward to helping you through this experience.

Transcription

1 Online Orientation

2 Welcome! Welcome to the Golden West College CalWORKs Program. We have dedicated staff and counselors who want to assist you in getting the guidance and resources needed to meet your educational/career goal. Enjoy your educational experience at Golden West College and we look forward to helping you through this experience. Linda K. York Project Director

3 Who Does the CalWORKs Program Serve? The Program provides specialized support services for economically disadvantaged parents who are receiving CalWORKs/ TANF/GAIN benefits.

4 CalWORKs Program Office Location: Golden West Street P.O Box 2748 Huntington Beach CA Administration Building 3 2 nd Floor Phone: (714) Fax: (714) *Note: A parking permit is required to park on campus. One day permit for $3 can be purchased through permit dispenser machines located on each lot. Coin operated parking meters are also available at $0.25 per 15 minutes for a maximum stay of 2 hours.

5 Purpose This online orientation was created to guide students through basic information and guidelines regarding the CalWORKs program and general Golden West College information, rules and regulations.

6 CalWORKs Orientation Topics Program Requirements Program Guidelines Required Forms General College Information Rules and Regulations

7 PROGRAM REQUIREMENTS

8 Who Qualifies? 1. Prospective CalWORKs students who are receiving cash aid benefits (welfare) for themselves and at least one eligible dependent child through social services. 2. Student must bring in current welfare verification as of the month he/she enters the Golden West College CalWORKs Program. If children are only receiving cash aid, the student will not qualify for program. NOTE: SSI, Disability, Workman s Comp, Food Stamps, and Medi-Cal are NOT considered Cash Aid.

9 PROGRAM GUIDELINES & SERVICES

10 Program Benefits Priority registration Transportation monthly vouchers School supplies every semester Processing monthly attendance reports (41-06) Processing Ancillary Requests (costs of books, required materials and fees) Intake counseling Individualized academic, career and personal counseling Provide information regarding special programs on campus such as: Financial Aid, EOP/S/C.A.R.E(for single parents), DSPS, etc School supplies Student success seminars Student Recognition Luncheon Career assessment Referrals to outside resources/programs when necessary Advocacy on students behalf with county caseworkers

11 Child Care All CalWORKs students/participants in need of child care must begin the application process for County child care assistance with their Case Manager and Continuing Employment and Eligibility Specialist as soon as possible.

12 Program Planning Sessions Each semester students must attend a program planning session with a CalWORKs counselor. The sessions are designed to assist students to stay on track to accomplish their educational/career goals. During the planning session the student and counselor will complete an Educational Employment Agreement (EEA) together outlining courses they will be taking for that current semester.

13 Missed Appointments Students must make every effort to give 24 hours notice when cancelling a scheduled appointment, otherwise the appointment will be counted as a missed appointment. Students arriving 10 minutes late to a 30 minutes scheduled appointment will need to reschedule their appointment. Students arriving 20 minutes late to a 1 hour scheduled appointment will need to reschedule their appointment.

14 REQUIRED FORMS

15 What is an Educational Employment Agreement (EEA)? An EEA is a written agreement between the student, Golden West College, and county social services that outlines the requirements a student needs to meet his/her required weekly hours. An EEA reflects the following: Courses for enrollment for current semester Activities such as: study time work hours non-paid internship hours etc. work-study

16 Benefits of Completing an EEA with a CalWORKs Counselor Assists students to meet the educational criteria necessary to maintain their CalWORKs program eligibility. Students who attend program planning sessions prior to the beginning of the semester will receive CalWORKs priority registration. To maintain priority registration all CalWORKs students must have: 1. completed English and Math assessments 2. completed online orientation 3. have an SEP on file 4. be in good academic standing

17 Ancillary Funds Request Form Each semester students can request ancillary funds from social services for the following items: Books Health Fees College Services Card Parking Fees Material Fees School Supplies NOTE: This form must be submitted to a staff member in the office. DO NOT leave any paperwork on the front desk at any time. We cannot be responsible for lost paperwork.

18 Section One of the Ancillary Request Form Write your name, CalWIN case #, and date. Write your CalWORKs Case Manager s name, caseload number, and fax number. Sign and date under Release of Authorization. The paperwork cannot be processed without your signature in this section.

19 Section Two of the Ancillary Request Write the semester and year for which the ancillary request is for. Mandatory Fees: Write down parking permit, health instructional materials, college service, and other additional expenses such as calculators, scan trons, blue books, class supplies etc. *Note: Class syllabus indicating required items and receipt/cost validation print-out must be attached for other additional expenses.

20 Section Three of the Ancillary Request Form Write the CRN/class #, course name, books/materials, and cost amounts for each class you are requesting books for. Indicate if tax is included by checking boxes yes or no. Total the amounts as indicated on the bottom of the page.

21 Supporting Documentation Needed for Ancillary Request Forms Students must print out a cost description for each required textbook from the GWC/Follet Bookstore website ay?catalogid=10001&langid=-1&storeid=147404&demokey=d which can be accessed from the MyGWC website homepage. *Note: Click on back arrow (top left) to return to online orientation from Bookstore webpage Students who purchased their books in advance must bring copies of the original receipts and copies of the class syllabus page that states the required books. Students who are requesting money for additional supplies required by the instructor must bring in copies of the class syllabus page that states the required items/ materials.

22 Submitting the Ancillary Request Form to the CalWORKs Office Ancillary Request Forms are available in the CalWORKs office at the front counter. Ancillary paperwork must be submitted as soon as possible after registration and required textbooks are listed at the bookstore. Early submission helps ensure that payment is received prior to the beginning of courses. *Note: the process takes a few weeks to be completed by the social services caseworker before a student is paid/ reimbursed.

23 Attendance Progress Report Form Students who participate in the CalWORKs program are required by county social services to submit Monthly Attendance Progress Reports to maintain their program eligibility. Failure to submit Attendance Progress Reports can jeopardize child care and monthly cash aid payments and can ultimately result in sanctions by your caseworker. Education Provider Name: Contact Person: COUNTY OF ORANGE WELFARE-TO-WORK ATTENDANCE/PROGRESS REPORT Name of Participant: CalWIN Case #: Submit by Mail or Fax to the Welfare-To-Work Case Manager. Report is Due by the 10th of each month. Welfare-To-Work Office Case Manager: Caseload #: Phone: FAX: RELEASE OF INFORMATION AUTHORIZATION I authorize the above Education Provider and the County of Orange Social Services Agency to exchange information about my Welfare-To-Work Participation records for Administrative Purposes. Participant Signature Date REPORT FOR MONTH /YEAR: The participant listed on this form is enrolled in Units. Attendance is Satisfactory: Yes No Progress is Satisfactory: Yes No Enrollment has been Terminated: Yes (if yes list date and reason below, if known) No Problems exist that require WTW Case Manager Assistance Yes ( provide details below) No Additional Information: A. ACTUAL HOURS ATTENDED: Activity Monthly Total COMMENTS Total Class Time (Completed by Provider) Total Supervised Homework Time (Completed by Provider) Other Time Explain in Comments (Completed by Provider/Participant) TOTAL HOURS FOR ALL ACTIVITIES FOR THE MONTH B. ABSENCES (COMPLETED BY PROVIDER OR PARTICIPANT) Dates of Absences Hours Absent Reason for Absence TOTAL HOURS ABSENT FOR THE MONTH Activity Provider Statement: I certify to the best of my knowledge the above information to be an accurate account of activities, hours and absences. Activity Provider Signature Phone Date Participant s Statement: (Attach a copy of the semester GRADE REPORT CARD or CERTIFICATE OF COMPLETION when received.) By my signature below I certify the above information is correct. I understand that if my scheduled hours or approved activity changes for any reason, I must report it immediately to my Welfare-To-Work Case Manager. Participant Signature Phone Date

24 Attendance Progress Report Form Attendance Progress Report Forms are available in the CalWORKs office at the front counter. Attendance Reports are due the first week of each month that follows the month being reported (ex: August report is due the first week of September.) Education Provider Name: Contact Person: COUNTY OF ORANGE WELFARE-TO-WORK ATTENDANCE/PROGRESS REPORT Name of Participant: CalWIN Case #: Submit by Mail or Fax to the Welfare-To-Work Case Manager. Report is Due by the 10th of each month. Welfare-To-Work Office Case Manager: Caseload #: Phone: FAX: RELEASE OF INFORMATION AUTHORIZATION I authorize the above Education Provider and the County of Orange Social Services Agency to exchange information about my Welfare-To-Work Participation records for Administrative Purposes. Participant Signature Date REPORT FOR MONTH /YEAR: The participant listed on this form is enrolled in Units. Attendance is Satisfactory: Yes No Progress is Satisfactory: Yes No Enrollment has been Terminated: Yes (if yes list date and reason below, if known) No Problems exist that require WTW Case Manager Assistance Yes ( provide details below) No Additional Information: A. ACTUAL HOURS ATTENDED: Activity Monthly Total COMMENTS Total Class Time (Completed by Provider) Total Supervised Homework Time (Completed by Provider) Other Time Explain in Comments (Completed by Provider/Participant) TOTAL HOURS FOR ALL ACTIVITIES FOR THE MONTH B. ABSENCES (COMPLETED BY PROVIDER OR PARTICIPANT) Dates of Absences Hours Absent Reason for Absence TOTAL HOURS ABSENT FOR THE MONTH Activity Provider Statement: I certify to the best of my knowledge the above information to be an accurate account of activities, hours and absences. Activity Provider Signature Phone Date Participant s Statement: (Attach a copy of the semester GRADE REPORT CARD or CERTIFICATE OF COMPLETION when received.) By my signature below I certify the above information is correct. I understand that if my scheduled hours or approved activity changes for any reason, I must report it immediately to my Welfare-To-Work Case Manager. Participant Signature Phone Date

25 Top of the Attendance Progress Report Form TO NAME/ADDRESS: Write the name of your CalWORKs worker here EDUCATION PROVIDER NAME: Write the name of Golden West College here Name of Participant: Print your last name and first name here RELEASE OF INFORMATION AUTHORIZATION: Student signature and current date are required in this section. Education Provider Name: COUNTY OF ORANGE WELFARE-TO-WORK ATTENDANCE/PROGRESS REPORT Name of Participant: Contact Person: CalWIN Case #: Submit by Mail or Fax to the Welfare-To-Work Case Manager. Report is Due by the 10th of each month. Welfare-To-Work Office Case Manager: Caseload #: Phone: FAX: RELEASE OF INFORMATION AUTHORIZATION I authorize the above Education Provider and the County of Orange Social Services Agency to exchange information about my Welfare-To-Work Participation records for Administrative Purposes. Participant Signature Date

26 Section A of the Attendance Progress Report Form The CalWORKs staff is responsible for completing Section A of the Attendance Progress Report. Student/Participant does not complete this portion. Education Provider Name: Contact Person: COUNTY OF ORANGE WELFARE-TO-WORK ATTENDANCE/PROGRESS REPORT Name of Participant: CalWIN Case #: Submit by Mail or Fax to the Welfare-To-Work Case Manager. Report is Due by the 10th of each month. Welfare-To-Work Office Case Manager: Caseload #: Phone: FAX: RELEASE OF INFORMATION AUTHORIZATION I authorize the above Education Provider and the County of Orange Social Services Agency to exchange information about my Welfare-To-Work Participation records for Administrative Purposes. Participant Signature Date REPORT FOR MONTH /YEAR: The participant listed on this form is enrolled in Units. Attendance is Satisfactory: Yes No Progress is Satisfactory: Yes No Enrollment has been Terminated: Yes (if yes list date and reason below, if known) No Problems exist that require WTW Case Manager Assistance Yes ( provide details below) No Additional Information: A. ACTUAL HOURS ATTENDED: Activity Monthly Total COMMENTS Total Class Time (Completed by Provider) Total Supervised Homework Time (Completed by Provider) Other Time Explain in Comments (Completed by Provider/Participant) TOTAL HOURS FOR ALL ACTIVITIES FOR THE MONTH B. ABSENCES (COMPLETED BY PROVIDER OR PARTICIPANT) Dates of Absences Hours Absent Reason for Absence TOTAL HOURS ABSENT FOR THE MONTH Activity Provider Statement: I certify to the best of my knowledge the above information to be an accurate account of activities, hours and absences. Activity Provider Signature Phone Date Participant s Statement: (Attach a copy of the semester GRADE REPORT CARD or CERTIFICATE OF COMPLETION when received.) By my signature below I certify the above information is correct. I understand that if my scheduled hours or approved activity changes for any reason, I must report it immediately to my Welfare-To-Work Case Manager. Participant Signature Phone Date

27 Section B of the Attendance Progress Report Form Section B is completed by the student. Student completes the month and hours he/she was scheduled to attend. If student did not attend all hours, he/she will list the dates absent. Student reports the total number of hours he/she was absent. Campus closure due to a holiday must also be reported. Student must also provide an explanation for the absence(s). Student signs, provides his/her phone number and date. Education Provider Name: Contact Person: COUNTY OF ORANGE WELFARE-TO-WORK ATTENDANCE/PROGRESS REPORT Name of Participant: CalWIN Case #: Submit by Mail or Fax to the Welfare-To-Work Case Manager. Report is Due by the 10th of each month. Welfare-To-Work Office Case Manager: Caseload #: Phone: FAX: RELEASE OF INFORMATION AUTHORIZATION I authorize the above Education Provider and the County of Orange Social Services Agency to exchange information about my Welfare-To-Work Participation records for Administrative Purposes. Participant Signature Date REPORT FOR MONTH /YEAR: The participant listed on this form is enrolled in Units. Attendance is Satisfactory: Yes No Progress is Satisfactory: Yes No Enrollment has been Terminated: Yes (if yes list date and reason below, if known) No Problems exist that require WTW Case Manager Assistance Yes ( provide details below) No Additional Information: A. ACTUAL HOURS ATTENDED: Activity Monthly Total COMMENTS Total Class Time (Completed by Provider) Total Supervised Homework Time (Completed by Provider) Other Time Explain in Comments (Completed by Provider/Participant) TOTAL HOURS FOR ALL ACTIVITIES FOR THE MONTH B. ABSENCES (COMPLETED BY PROVIDER OR PARTICIPANT) Dates of Absences Hours Absent Reason for Absence TOTAL HOURS ABSENT FOR THE MONTH Activity Provider Statement: I certify to the best of my knowledge the above information to be an accurate account of activities, hours and absences. Activity Provider Signature Phone Date Participant s Statement: (Attach a copy of the semester GRADE REPORT CARD or CERTIFICATE OF COMPLETION when received.) By my signature below I certify the above information is correct. I understand that if my scheduled hours or approved activity changes for any reason, I must report it immediately to my Welfare-To-Work Case Manager. Participant Signature Phone Date

28 Supporting Documentation for Attendance Progress Reports Student must print and submit a current copy of his/her web schedule bill as of the date he/she is submitting the attendance report. CalWORKs staff will verify that the student s current web schedule bill matches his/her EEA. If the documents do not match, the student must meet with a CalWORKs program counselor to update and approve his/her EEA. The report is forwarded to appropriate counselor/staff for completion and then faxed or ed to the student s case worker. The original document is kept in the students file.

29 GENERAL COLLEGE INFORMATION

30 Placement Testing All students who plan to attend Math and English classes and receive priority registration must take an assessment test before they can register for these courses. To find out how to schedule an assessment appointment, please click on the link below: *Note: Click on back arrow (top left) to return to Online Orientation from Assessment Center webpage

31 Additional Campus Resources *Note: Click on back arrow (top left) to return to Online Orientation from following webpages EOP/S /C.A.R.E/ EFY Financial Aid DSPS Transfer Center Career Center Learning Resource Center (LRC): Student Health Services Student Activities

32 Sexual Violence Education and Prevention The Coast Community College District recognizes that sexual assault is a serious issue, and will not tolerate acts of sexual assault on district property or districtsponsored activities. The District will investigate all allegations of sexual assault that occur on District property or at sponsored activities and take appropriate criminal, disciplinary or legal action, with prior consent of the victim. For more information, Click on link below: *Note: Click on back arrow (top left) to return to Online Orientation from webpage above

33 Student s Responsibilities

34 Student s Responsibilities and Rights Students must follow all Golden West College policies, guidelines and code of conduct as outlined in the college catalog while attending courses at GWC. Students also have the right to address concerns that may arise on campus. For more information, click on the link below and go to pages ( ) for Rights, Responsibilities, Policies & Regulations: *Note: Click on back arrow (top left) to return to Online Orientation from webpage above

35 1. 2. Checklist *Note: Click on back arrow (top left) to return to Online Orientation from following webpages Please be advised that we are unable to make appointments until you have submitted an admissions aplication and have received a "C" ID number. (GWC ID number) 3. Once orientation is complete, please call us to make an intake appointment Student must also take Math and English placement tests. For more information and to scheudule an appointment go to the link below: 5. Student must bring in transcripts from any other college/universities attended. 6. Student must first submit an admissions application to Golden West College, which can be completed online at the following link: Student must complete this CalWORKs Online Orientation prior to his/her intake and post-intake appointments. Student must bring in current welfare verification as of the month he/she enters the GWC CalWORKs Program and caseworker information on the day of his/her counseling appointment.

36 We hope this orientation has helped you in preparing to become a CalWORKs student at Golden West College Please remember to complete the Golden West College admissions application and have an ID number that begins with C. Also bring your Cash-Aid Verification and County Case Manager information to your CalWORKs intake appointment. Click here to go to the Orientation Verification Page