Berklee College of Music Summer Internship Program in Los Angeles Application and Instructions Summer 2013

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1 APPLICATION DEADLINE: February 14, 2013 Berklee College of Music Summer Internship Program in Los Angeles Application and Instructions Summer 2013 The Berklee College of Music Summer Internship Program in Los Angeles is an internship-based program that provides students an opportunity to gain professional experience in their chosen field. All internships take place in the Los Angeles-area. Interns have the option of enrolling in a 2-credit internship course, requiring a minimum of 140 onsite internship hours or a 6-credit internship course, requiring a minimum of 300 on-site internship hours. Furnished student housing at the Park LaBrea apartment complex is provided. Orientation sessions at Berklee and in Los Angeles are required. Internship site placement is limited to situations approved by the Office of Experiential Learning. Note: Equivalent credit for prior experience is not available due to the requirement of concurrent contract between the employer/supervisor and the college. Program Eligibility: 5 th semester standing or completion of 50 Berklee credits. Good academic standing (3.0 GPA in major, 2.5 overall GPA). Good judicial and financial standing at Berklee, with no unresolved issues at the start date of semester in Los Angeles. Course Offerings: Students choose between the 2-credit internship (IN-492) or the 6-credit internship (IN-497). Weekly industry workshops are included for both courses. Application Information We will accept and review applications on a rolling basis up to two semesters in advance. Students are eligible to apply for the Summer 2013 program any time between October 2012 and February 14, The sooner a student applies, the sooner they will be able to begin applying for internships and planning for a great summer in Los Angeles! Complete the Following Forms in the Application Packet and submit them to the Office of Experiential Learning with other application materials. Incomplete applications will not be considered for review. 1) General Information sheet 2) Consent Form - If a parent or guardian will be responsible for financing the student s participation in the program, the applicant must obtain a parent or guardian s signature in addition to the applicant s. 3) International Student Verification International students must complete this form with their international advisor and submit it with their application. Submit the Following Additional Materials with Your Application: 1) Current Resume 2) Current Transcript - Unofficial copies of transcripts can be obtained from the Registrar s Office or at my.berklee.net. 3) Two Letters of Recommendation OR a typed list of Three References (with contact information) At least one recommendation letter or reference should be from a Berklee faculty member that teaches courses the student s Major, the second/third recommendation letter/references may be academic or professional. The Letters of Recommendation must come to us in an envelope sealed and signed over the seal by the author of the letter. 4) Personal Essay - Applications must include an essay (3 pages maximum, double spaced) in which the applicant discusses the Berklee Internship Program in Los Angeles and the internship experience in relation to the student s academic and career goals. Pages should be numbered and the student s name should be at the top of each page. It is expected that essays will be proofread for grammar and spelling. 1

2 REMEMBER: Incomplete Applications will not be considered for review! Complete applications should be submitted to the Office of Experiential Learning. Upon receipt of a complete application, eligible candidates will be contacted for an in-person interview. Program Selection Selection Criteria: Representatives from the OEL will review application materials and interview all qualified candidates in person. Program acceptance is based on the following criteria: 1. How clearly the candidate demonstrates that an internship will enhance their academic and career goals. 2. Recommendations from professional and personal references, as well as feedback from the student s major Chair. 3. GPA and overall judicial standing with the college. Notification: Applications will be accepted on a rolling basis until the application deadline. Applications are reviewed immediately and once an acceptance decision is made, a letter will be sent to the local mailing address provided for us on your application. Financial Information Tuition, Housing Costs, and Fees (Tuition and Fees are subject to change): Summer 2013 LA Internship Program Deposit (see note 1) $ 500 LA Internship Program Tuition (see note 2) $ TBD Total Housing fee (see note 3) $ 4,000 Comprehensive Fee (see note 4) $ 500 Health Insurance (see note 5) TBD (1) Deposit is deducted from remaining costs and fees for the semester of accepted enrollment. If a student withdraws from the program after being accepted and registered in the program, the deposit is forfeited. (2) Tuition is the same for the Summer Internship Program as the equivalent number of credits on campus in Boston. Students will be charged by the credit for the internship course in which they are enrolled. (3) Housing fee does not include meals. The fee does include furniture, housewares, and utilities (except phone, internet and cable). See sliding scale for housing charges below, should student withdraw from the program. (4) Cost of additional curricular and non-curricular student services. (5) Required of students not submitting a health insurance waiver to the Bursar s Office. Understanding the Program Costs: Participants will register for the internship course they select. Student bills will reflect an overall program fee that covers housing, tuition and other fees (see cost breakdown above). Once accepted, students are required to put down a $500 deposit to hold a space in the program. Please note that Berklee signs leases at Park LaBrea based on the number of students that commit to participating in the Summer Internship Program in Los Angeles during a specific semester. Unlike other courses that may be added and dropped from a student s schedule until the end of the add/drop period, once a student has signed and submitted the form that is mailed to ACCEPTED students and then submitted to the Office of Experiential Learning, at that point the student has committed to participating in the program. If a participants change his/her mind after that time and decides to participate in a later semester or drop out of the program all together, they will be charged a fee for housing space. The information regarding the fee structure is outlined below. 2

3 Note: Completing an initial application for the Summer Internship Program in Los Angeles is not a guarantee of acceptance, nor does it bind you to participate in the program. Charges for students dropping out of program or deferring to a later semester (after submitting signed form included in acceptance packet committing to participating during a specific semester): Up to 90 days before the first day of Check In forfeit $500 deposit Between 90 days and 60 days before first day of Check In forfeit $500 deposit plus additional $500 charge Between 60 days and 30 days before first day of Check In forfeit $500 deposit plus additional $1000 charge Between 30 days and the first day of Check In forfeit $500 deposit plus additional $2000 charge As of the first day of Check In forfeit $500 deposit plus additional charge of entire amount of housing cost for the semester Tuition: The tuition fees will cover tuition for the internship course. Tuition rates are the same as they would be on campus in Boston. Medical Insurance: As with any other semester, you must complete a Health Insurance Waiver, which must be submitted to the Registrar s Office documenting that you have medical insurance coverage from an outside provided. If this waiver is not provided to Berklee College of Music by the school s deadline, you will be charged an additional fee for Berklee s health insurance package. Additional Costs: The costs of transportation to and from Los Angeles, transportation in Los Angeles, meals, laundry, books, phone, internet, and personal items are the responsibility of the student and not included in the program cost. Logistics Internships: Internships are available in all areas of the music industry in Los Angeles. The Office of Experiential Learning staff will assist you in securing an internship in Los Angeles. While participating in this program, students are required to intern for the duration of the time they are in Los Angeles and complete a minimum of 140 hours (IN-492) or 300 hours (IN- 497). Although some students will secure an internship prior to their arrival in Los Angeles, many will interview in person in Los Angeles and secure the internship upon arrival. This is normal. However, students must begin applying for internships through the Office of Experiential Learning as soon as they are accepted into the program while still in Boston. The internship courses include both a work and academic component. More details about the academic requirements of the internship will be provided at orientation. Students enrolled in an LA Internship (IN-492 OR IN-497) earn a grade (A-F) just like in any other Berklee course. Registration Procedure: Students accepted into the program will be asked to submit a $500 program deposit to hold a spot in the program and fill out a form confirming their attendance in the program. Once a participant submits their deposit and returns the form to the Office of Experiential Learning, we will enter registration waivers so that the student may register for the internship course during Berklee s registration period. This registration will trigger automatic billing for the entire program cost that includes tuition, housing, and other fees. Housing: Students attending the Berklee College of Music Summer Internship Program in Los Angeles are required** to live in the Park LaBrea housing complex, located at 6200 West Third Street, Los Angeles, CA Each student will be sharing (usually with three other students) a fully furnished two-bedroom, two-bathroom apartment that includes a 3

4 kitchen. Linen, kitchen supplies, utilities (not phone, cable and internet), as well as other accessories are included in the housing package. For specifics on what is included, please see the Park LaBrea Housewares Package sheet. Support While in LA: The Office of Experiential Learning is available as a resource to participants throughout the duration of the program. Berklee s Alumni Regional Representative, Justine Taormino, is available to assist students on the ground in LA. Justine plans and oversees the weekly professional workshops that are part of the internship courses and is available to assist in emergency situations. Park LaBrea also employs an exceptional staff who are there to help with any maintenance needs that may occur in the apartments. **A Housing Waiver Petition form is available if you are aged 24 or older, have a parent/guardian that lives in Los Angeles County, or if you have a disability that requires accommodations that Park LaBrea is not able to provide. See the Office of Experiential Learning for more details and to obtain a petition form to submit with your program application. Completing the Housing Waiver Petition is not a guarantee of housing waiver. Each situation will be evaluated on an individual basis and the candidate will be notified of the decision at the time of program acceptance. Summer 2013 Calendar (all dates are subject to change) April 26 May 20 May August 9 Orientation at Berklee Students arrive in Los Angeles, Orientation w/ Justine Taormino Online check in Housing Ends For More Information About the Summer Internship Program in LA and Application Process Contact: Office of Experiential Learning, Berklee College of Music Office Location: 1140 Boylston Street, 2nd Floor experientiallearning@berklee.edu, , 4

5 Berklee College of Music 2013 Summer Internship Program in Los Angeles General Information Applicant: Please type or print. Complete all sections of this form and include this form in your application packet. Name: First Middle Last Preferred Student ID #: Current Semester Standing: Date of Birth: Gender: M F Major: Anticipated Graduation Date: Are you a US Citizen or Permanent Resident? Yes No Are you comfortable living in a mixed gender apartment (no mixed gender bedrooms will be authorized)? Yes No Medical Insurance Provider: Local Mailing Address: Local Phone Number: Permanent Address: Emergency Contact Name: Emergency Contact Phone #: Berklee College of Music Office of Experiential Learning 1140 Boylston Street, 2nd Floor experientiallearning@berklee.edu 5

6 Berklee College of Music 2013 Summer Internship Program in Los Angeles Consent Form 1. I understand that all participants in the Berklee College of Music Summer Internship Program in Los Angeles will be responsible for their own travel arrangements to and from Los Angeles, and all transportation needs while in Los Angeles, and for the charges involved. 2. I understand that Berklee College of Music will provide housing for participants in the program, and that participants will be responsible for the cost. The cost of housing will be specified on the Information Sheet for the semester for which the participant is applying. 3. I understand that participants must live in the College housing provided and abide by housing regulations. 4. I understand that participants are responsible for the costs of meals, laundry, supplies, telephone, internet, and incidentals. 5. I understand that the College reserves the right to cancel or alter any or all aspects of this program and/or alter its schedule of charges should unforeseen circumstances warrant such action. 6. I understand that before this application will be considered, all participants must be in good academic, judicial and financial standing with Berklee College of Music. I have read all the materials provided about the program as well as the information above and agree to participate in the program under these terms. Student s Name (print) Student s Signature Date I have read all the materials provided about the program as well as the information above and give my son/daughter permission to participate, and agree to these terms. Parent/Guardian s Signature (required if student is not responsible for financial bills) Date Berklee College of Music Office of Experiential Learning 1140 Boylston Street, 2nd Floor experientiallearning@berklee.edu 6

7 Berklee College of Music 2013 Summer Internship Program in Los Angeles International Student Verification Applicant: International Students only, please complete the information on the top half of the page and have your International Advisor in the Counseling Center complete the bottom half. Once completed, turn this form in with the rest of your application packet to the Office of Experiential Learning. I am applying for admission to Berklee College of Music s Summer 2013 Internship Program in Los Angeles. Student ID #: I understand that if I am accepted into this program, I cannot begin an internship until my Curricular Practical Training or Optional Practical Training has officially begun. Student s Signature Date International Advisor: Please complete this portion of the form and return to the student listed above. Does the student qualify to participate in the Berklee College of Music Summer Internship in Los Angeles program during the Summer of 2013? Yes No *If Yes, does the student require Optional Practical Training or Curricular Practical Training? Curricular Practical Training: Student is eligible to participate in IN-492 (2-credit LA internship) or IN-497 (6- credit LA internship) during the Summer 2013 semester. IN-492 or IN-497 must count towards General Elective requirements. The student understands she/he must obtain authorization for Curricular Practical Training (CPT) on page 3 of their I-20 from the Counseling and Advising Center PRIOR to beginning an internship. The student must bring to or confirm receipt of the following items by the C&AC at least one week prior to the start date of internship: 1. Internship Verification Form issued by Office of Experiential Learning. 2. Letter on letterhead from internship site including start/end dates, number of hours per week, internship location (complete address) and job description. 3. Copy of I-94 (front). A new I-20 with authorization on page 3 will be issued. Student must have I-20 in hand prior to beginning internship. Students may have their SEVIS record terminated if they begin an internship prior to obtaining authorization. Optional Practical Training: Student has no General Elective requirements remaining but may participate in IN-492 (2-credit LA internship) or IN-497 (6-credit LA Internship) during the Summer 2013 semester, if they apply for and are granted, Optional Practical Training (work authorization), from the Department of Homeland Security. Student must provide proof employment authorization to their International Advisor in the Counseling and Advising Center prior to beginning internship. Students who begin an internship without submitting proof of employment authorization will have their SEVIS record immediately terminated for "unauthorized employment." International Advisor Signature Date 7

8 Berklee College of Music 2013 Summer Internship Program in Los Angeles Application Check List Before you turn in your application, make sure you have everything included. Incomplete applications will not be considered! Complete applications should be submitted to the Office of Experiential Learning. General Information Sheet Consent Form If you are not responsible for your own financial bills, you must obtain your parent or guardian s signature, in addition to your own. International Student Verification International students must complete this form with their international advisor. Current Resume Current Transcript Obtain an unofficial copy of your transcript from the Registrar s Office or at my.berklee.net. Two Letters of Recommendation OR list of Three References (with contact information) At least one letter/professional reference should be from a Berklee faculty member that teaches courses in your major, the second/third recommendation letter/reference may be academic or professional. The Letters of Recommendation must come to us in an envelope sealed and signed over the seal by the author of the letter. Personal Essay Your application must include an essay (3 pages maximum, typewritten, double spaced) in which you discuss the Berklee Internship Program in Los Angeles and the internship experience in relation to your academic and career goals. Please number the pages and put your name at the top of each page. Proofread your essay for grammar and spelling. Berklee College of Music Office of Experiential Learning 1140 Boylston Street, 2 nd Floor experientiallearning@berklee.edu 8