ACCREDITATION GUIDE Gwangju Summer Universiade

Transcription

1 ACCREDITATION GUIDE 2015 Gwangju Summer Universiade 1

2 Table of Contents 1. Welcome Messages 1.1. FISU President 1.2. Organizing Committee 2. Abbreviations 3. Contacts 3.1. FISU Contacts 3.2. OC Contacts 3.3. Accreditation Functional Area 4. General Information 4.1. Summer Universiade 4.2. General Competition Schedule 4.3. Sports Venues List 5. Accreditation Overview 5.1. Purpose of Accreditation 5.2. Accreditation System 5.3. Deadline for Entries 5.4. Accreditation Centers 5.5. Accreditation Categories 5.6. Glossary 6. Accreditation Procedure 6.1. Online Registration General Requirements System Technical Requirements 6.2. Onsite Accreditation Procedure Scheme of the Main Accreditation Center Appointment to Get the Final Accreditation Card 2

3 7. Required Fees for Participation 7.1. FISU Registration Fee 7.2. Participation Fees 7.3. Payment Fee for ITOs 7.4. Missing International Technical Official(s) Penalty 7.5. Fees for Extra Officials 7.6. Accommodation Deposits in the Athletes Village 7.7. Bank Account of Gwangju Universiade Organizing Committee 8. Entry Form Instruction 8.1. Quantitative Entry Form Competition Events Program and Summary of Entry Quotas Maximum Quantity of Athletes and Team Officials 8.2. Nominative Entry Form for ITOs 8.3. Individual Entry Form Individual Entry Form Registration Process Individual Entry Form Fields Photo Requirements 8.4. Sport Entries Data Fields 9. Accreditation Cards 9.1. Accreditation Cards 9.2. Designations Used on the Accreditation Card 9.3. Temporary Pass 9.4. Temporary Access Passes 9.5. Cards Stolen or Missing 10. Appendix 3

4 1. Welcome Messages 1.1. FISU President Dear Participants, Dear Friends, On behalf of the International University Sports Federation, it is a pleasure and honour for me to extend a warm welcome to the representatives of all the countries or regions participating in the 28 th Summer Universiade in Gwangju, Republic of Korea, from 3 July to 14, The Republic of Korea is going to host a Summer Universiade for the second time in FISU hist ory: Daegu in 2003, organised the 22 nd Summer Universiade, and still hold the record for the biggest number of participating countries (174), We are convinced that Gwangju, known as the City of Hope and Light, will offer all of you the opportunity to experience and share unique impressions through t he original EPIC concept of this year event, the 2015 Summer Universiade ( EPIC standing for Ec o-friendliness, Peace, Information-technology and Culture ). I would like to emphasise the enormous work made throughout the last two years by the FISU Technical delegates under the leadership of the CTI Chairperson, the FISU staff from the Summer U niversiade department, the FISU Supervision Committee and the Sports Directors from the local Orga nizing Committee. The manual which is presented to you here is a result of the efforts being made by each and every one in order to provide all the participants with the most comprehensive and useful informatio n to participate in a smooth manner and perform at their best. We thank the Organising Committee for the hard work it has done to make this event one of t he best in the FISU history. Without the enthusiasm and dedication of our local partner we would no t have been able to integrate so well all the stakeholders (volunteers, judges and referees, private a nd public sectors, and athletes) in the 21 sports programme of this event. We, FISU and the Organizing Committee, look forward to your participation. We are convinced t hat this 28th Summer Universiade will be a great sporting and human experience for all of you, and more specifically for the student-athletes who will compete together, here in Gwangju. Let me personally, and let the entire FISU Family, wish you all the best for a most successful S ummer Universiade here in Gwangju. With my best regards, Claude-Louis Gallien FISU President 4

5 1.2. Organizing Committee Welcome to the Gwangju Universiade, where the vibrant youth of the world are gathered. In 2015, Gwangju will pulse with life as the youth and university students of the world race toward the city. The Gwangju Universiade will be brimming with young passion. The Gwangju Universiade is not just a sporting event. It is a joyous festival for Gwangju, the country as a whole, and for the youth of the global village as well. It is also an arena for harmony and mutual understanding where we will communicate and promise to create a future of full of hope. I would like Gwangju to be different. It is my hope that in Gwangju, the passion and fervor of the event does not die out with the flames of the torch, such as has been the case with other international events. I hope that even after the event, the youth and university students of the world will continue to gather at Gwangju, where they will share their dreams and design the future. I hope that the event will channel the human-centric and community-centric Gwangju spirit into a newfound energy. We need to pool our wisdom. The event administration will, through organic collaboration and meticulous rehearsals, fine-tune the operating system of the universiade, and ensure that the event proceeds to the satisfaction of all involved through stringent safety inspections. The citizens of Gwangju too, will spare no effort in actively participating and providing support to make the event a festival for all. In this, we will succeed. We will discover a new Gwangju, with its arms wide open toward the world and the future. Jang-Hyeon Yoon, Mayor, Gwangju Metropolitan City Co-Chairman of the Gwangju 2015 Universiade Organizing Committee 5

6 A sincere welcome to all participants in the 28th Gwangju Summer Universiade in It is my wish that the delegations from 170 countries around the world, the executive committees, and all of the participants can enjoy the Gwangju Universiade together, from July 3 to July 14, Together we will witness ardent zeal and harmony, learn about passion and an attitude open to taking up new challenges, and discuss the world of tomorrow. The Gwangju U Games, bringing together the youth of the world, will be more than just a sporting event, and will contribute to the harmony and progress of humankind. As you have been preparing for the games with all of your dreams and passions, Gwangju has also been preparing the event in anticipation of receiving you. In order to ensure that the sweat and fervor of the athletes participating in the games does not go to waste, and to guarantee a successful event in Gwangju, the Organizing committee, central government ministries, regional autonomous governments, sports event specialists, volunteers and countless others have given their dedication and effort. I wish for all participants in the 2015 Gwangju U Games to have the opportunity to take in the culture of Gwangju, exchange your culture with us, and take our hand as we advance to the world stage. Praying for the success of all the esteemed participants in the Gwangju U Games, I thank you. Welcome again, to this impassioned gathering of the youth of the world. Hwang-Sik Kim, Former Prime Minister of the Republic of Korea Co-Chairman of the Gwangju 2015 Universiade Organizing Committee 6

7 2. Abbreviations ADAMS ATM CCTV CD CdE CDSU CEG/GEC CF CI CIC CJ CM CMC CMI CompTIA CPMS CRS CSU CSU E CT CTI CTI-UE D&O EC EduC ENT FA FE form FF&E FIBA FIE FIFA FIG FINA FISA FISU FIVB FoP HOD HVAC I form IAAF IBC Anti-doping Administration and Management System Automated Teller Machine Closed Circuit Television FISU Disciplinary Committee FISU Student Committee FISU Committee for the Development of University Sport FISU Committee for Gender Equality FISU Finance Committee FISU International Council FISU International Control Committee FISU Legal Committee FISU Medical Committee FISU Media and Communication Committee International Medical Committee International Project Management Association FISU Committee for Marketing and Strategic Partnership FISU Committee for Sports Regulation FISU Universiade Supervision Committee FISU Summer Universiade Supervision Committee FISU Technical Committee FISU International Technical Committee FISU International Technical Sub Committee for the Summer Universiade Directors and Officers Liability Insurance FISU Executive Committee FISU Education Committee Ear, Nose, Throat Functional Area Final Engagement Form Furniture, Fixture and Equipment Fédération Internationale de Basketball Fédération Internationale d'escrime Fédération Internationale de Football Association Fédération Internationale de Gymnastique Fédération Internationale de Natation (International Swimming Federation) Fédération Internationale des Sociétés d Aviron (International Rowing Federation) Fédération Internationale du Sport Universitaire Fédération Internationale de Volleyball Field of Play Head of Delegation Heating, Ventilation and Air-Conditioning Individual Entry Form International Association of Athletics Federations International Broadcasting Center 7

8 ICT IJF INFO IOC IPA ISF ISO IT ITF ITO ITTF KOP MOC MPA MPC NSF NTO NUSF OC OVR PA PC PMI Q form T&S TA TD TF TS VAPP VIP WA WADA WTF Associate Member FISU Family Member Association Participation Fee Technical Official Information and Communication Technology International Judo Federation Games Information System International Olympic Committee Intellectual Property/Licensed Agreement International Sports Federation International Organization for Standardisation Information Technology International Tennis Federation International Technical Official International Table Tennis Federation Kit of Parts Main Operation Center Marketing Plan Agreement Main Press Center National Sports Federation National Technical Official National University Sports Federation Organizing Committee On-Venue Results Personal Accident Personal Computer Project Management Institute Quantitative Entry Form Timing and Scoring Athletes' Transportation System Technical Delegate Technical Official Transportation System Spectating Athletes Transportation System Vehicle Access and/or Parking Permit Very Important Person World Archery World Anti-Doping Agency World Taekwondo Federation A legally constituted supranational continental organization, which is a recognized contributor to the promotion and management of University Sport at the continental level. Refers to the FISU Executive Committee members, honorary and emeritus members as well as committee members, FISU staff, Contracted Staff and Service Provider. During the Universiades, the FISU Family also encompasses the FISU guests. A national university sports federation member of FISU A participation fee is the fee that an Organizing Committee is entitled to collect from the participating countries, per day and per person, to cover accommodation, food and beverages, transportation and other associated local services that are relevant for participating in the Summer Universiade, and in accordance to FISU rules. Technical Officials include referees and judges and other sport-specific officials that are required for the smooth running of the sports competitions. There are International Technical Officials (ITOs) and National Technical Officials (NTOs) in accordance with the rules and regulations of each sport. 8

9 3. Contacts 3.1. FISU Contacts International University Sports Federation (FISU) President: Mr. Claude-Louis GALLIEN (FRA) Secretary General / CEO: Mr. Eric SAINTROND (BEL) Address: Maison du Sport International, Av. de Rhodanie 54, CH Lausanne, Switzerland Tel.: +41 (0) Fax: +41 (0) Website: OC Contacts Gwangju 2015 Universiade Organizing Committee Chairpersons: Mr. Yoon Janghyun, Mr. Kim Hwangsik Secretary General: Mr. Kim Yoonsuk Address: 1~8, 10F, Daewon Building, 369 Cheonbyeonu-ro, Dong-gu, Gwangju, Rep. of Korea Phone: Fax: Website: Department Key Responsibilities Contact No. Athletes Village AV/ITO Village Management, Operation of AV Auditor Catering Accommodation Culture & Admission & Accommodation Facility Maintenance, etc. Audit and evaluation on businesses and tasks during games preparation period, Institutions and Systems Improvement, Inspections on Budget Management and OC members, etc. Catering & Accommodation Service Management, Food & Beverage Hygiene and Safety Control, etc. General management of Cultural Events, Performances and Exhibitions, Admission management, Ticket Operation, etc Facility Operation Facility Maintenance, Facility Security-check, Finance & Supplies Environment Landscaping and Cleaning, etc. General Finance and Supplies Management, Customs Service Management, etc General Affairs General Administrative Work Management, Recruiting,

10 Accounting, General Management of Publications, etc. HR & Volunteer Workforce Management, Volunteers Education, University Student Ambassador and Supporters Individual Sports Management, Uniform Service, etc. Individual Sports Operation (Management of individual sports program, Sports Equipments and Venue Operation Plan) International Affairs FISU Cooperation, General Management of International Events, Affairs & FISU requirements, Delegations Services, Legacy Programs, HOD Meeting and Manual, etc. IT & Communications TIMS Development & Operation, OC portal Management, Communication & Sound Facility Preparation & Operation, Information Security, etc. Marketing Establishment of Marketing Strategy, General Management of Sponsorship & Licensing Programs, Prevention of Ambush Marketing, Operation of Market Street etc. Media HB International Signal Production, Provide domestic/international media representative service, Manage IBC SBC MPC SPC Operation, Control Rate Medical & Anti-Doping Opening & Closing Ceremony card, etc. Medical Service to Participants, AV Polyclinic Operation, Medical Room Set-up and Operation, Emergency Medical System Set-up, Doping Control, etc. General Management of Opening & Closing Ceremony, Confirmation on Torch-relay route, Flame lightening & Unification, Welcoming ceremony along the torch-relay course, Platform management, etc. Planning Universiade preparation, plan execution, crossfunctional coordination, MOC operation, external relations management, university student ambassador and supporters management, etc. Press Secretary Domestic/International Media Coverage and Press Service Management, Sponsor Promotion, Daily Bulletin Production, etc. PR Competition Promotion, Website Management, Online and Offline Promotional Events, etc. Protocol Protocol Service: VIP, FISU Family, Participants, VIP Lounge Operation, etc. Security Security & Accreditation Management, Security Control HQ Operation, etc. Seoul Office Close Cooperation with National Assembly & Ministries, Welcome and Assist VIPs, Competitions Promotions in Seoul, etc. Sports Planning Sports Program Operation, Sports Entry Service, Sports Information Management, ITO Service, FISU ISF Cooperation, General Coordination of Sports Planning, Technical Handbook Production, Sports Equipment

11 Transport Team Sports Management, etc. Transportation and Staff Management, Transportation Information Desk/Motor pool Operation, Transportation Facility Management and Operation, etc. Team Sports Operation (Management of Team Sport Program, Sports Equipments and Venue Operation Plan) Medal Ceremony Management, etc Accreditation Functional Area In case you need any assistance or have questions, please contact the accreditation team. Office: Fax:

12 4. General Information 4.1. Gwangju Summer Universiade The Summer Universiade, a sporting festival for the world s university students and a dynamic display of the harmony of sports, culture, and education, will be held in Gwangju in July The Summer Universiade is held over the course of twelve days with thirteen compulsory sports and eight optional sports selected by the host city. Some 170 countries from around the world send athletes to participate in this event. The 2013 Universiade in Kazan, Russia holds the record for the most participating athletes at 11,759. The 2003 Universiade in Daegu, Korea holds the record for the most participating countries with 174. Duration Venues Host Organizers Sports Participation International events July 3 rd ~14 th, 2015 (12days) Gwangju Universiade Main Stadium(World Cup Stadium) and other stadiums in Gwangju and across South Jeolla Province, North Jeolla Province FISU (International University Sports Federation) KUSB (Korea University Sports Board), GUOC (2015 Gwangju Summer Universiade Organizing Committee) 21 (13 compulsory sports / 8 optional sports) Compulsory: ArtisticGymnastics/Athletics/Basketball/Diving/Fencing/Football/Judo/ Rhythmic Gymnastics/Swimming/Table Tennis/Tennis/Volleyball/Water Polo Optional: Archery/Badminton/Baseball/Golf/Handball/Rowing/ShootingSport/Taekwondo Some 20,000 participants from around 170 countries FISU Gala Eve-Festival AV cultural events 2015 FISU Conference 12

13 4.2. General Competition Schedule July THU FRI SAT SUN MON TUE WED THU FRI SAT SUN MON TUE Total Sport Discipline D-1 D0 D1 D2 D3 D4 D5 D6 D7 D8 D9 D10 D11 Opening Ceremony Archery Artistic Gymnastics Athletics Badminton Baseball Basketball Diving Fencing Football Golf Handball Judo Rhythmic Gymnastics Rowing Shooting Sport Swimming Table Tennis Taekwondo Tennis Volleyball Water Polo Closing Ceremony Total Note: This schedule is provisional and is being constantly updated. 13

14 4.3. Sports Venues List Competition Venues Sports Competition Venues Total Basketball Volleyball Swimming Diving Water Polo Judo Athletics Gymnastics Football Artistic Rhythmic 37 facilities Yeomju Gymnasium (Final) Dongkang College Gymnasium Gwangju University Gymnasium Naju Multipurpose Gymnasium Yeonggwang Sportium Gymnasium Yeomju Gymnasium Naju Dongsin University Gymnasium Honam University Gymnasium Suncheon Palma Gymnasium Nambu University International Aquatics Center Yeomju Indoor Aquatics Center Yeomju Bitgoeul Gymnasium Gwangju Universiade Main Stadium (World Cup Stadium) Kwangju Women's University Universiade Gymnasium Naju Public Stadium Gochang Public Stadium Mokpo International Football Center Mokpo International Football Center Secondary Stadium Boseong Public Stadium Yeonggwang Sportium Football Field Jeongeup Public Stadium Honam University Football Field Table Tennis Tennis Fencing Golf Badminton Shooting Sports Baseball Archery Jangseong Honggildong Gymnasium Jinwol International Tennis Court Yeomju Indoor Tennis Court Kimdaejung Convention Center Naju Gold Lake Country Club Hwasun Hanium Culture Sports Center Naju Jeollanamdo Shooting Range Gwangju-KIA Champions Field Mudeung Baseball Stadium Gwangju International Archery Center 14

15 Rowing Taekwondo Handball Chungju Tangeum Lake International Rowing Regatta Chosun University Gymnasium Naju Indoor Gymnasium Gurye Indoor Gymnasium Gochang County Gymnasium Training Venues Sports Basketball Volleyball Swimming Diving Water Polo Judo Athletics Total Training Venues 32 Facilities Gwangju High School Gymnasium Seolwol Girl's High School Gymnasium Salesio Girl's High School Gymnasium Speer Girl's High School Gymnasium Dongseong High School Gymnasium Songwon High School Gymnasium Gwangju Para Sports Center Gwangju Sports Center Electrical Technical High School Gymnasium Nambu University International Aquatics Center Nambu University International Aquatics Center Jeonnam Physical Education School Aquatics Center Munseong High School Gymnasium Olympic Memorial Civic Hall Gwangju Physical Education High School Field Gwangju Universiade Secondary Stadium (World Cup Secondary Stadium) Pung-am Sports Park Gymnastics Football Table Tennis Tennis Fencing Golf Badminton Artistic Rhythmic Gwangju Physical Education High School Gymnasium Jeonnam Girl s Commercial High School Gymnasium Gwangju Institute of Science & Technology Football Field Boramae Football Park Gwangju City Officials Training Institute Football Field Jangseong Munhyang High School Gymnasium Jinwol International Tennis Court Yeomju Indoor Tennis Court Olympic Memorial Civic Center Naju Gold Lake Golf Club Hwasun Lee Yong-dae Badminton Center 15

16 Shooting Sport Baseball Archery Rowing Taekwondo Naju Jeollanamdo Shooting Range Gwangju Jeil High School Baseball Field Yeomju Seo Hyang Soon Archery Center Chungju Tangeum Lake International Rowing Regatta Chosun University Gymnasium Dongnim Gymnasium Handball Naju Multipurpose Gymnasium Chosun University Girl's High School Gymnasium 16

17 5. Accreditation Overview 5.1. Purpose of Accreditation The purpose of accreditation is to identify qualified and eligible persons and determine their functions during 2015 Gwangju Summer Universiade as well as to give them necessary access to what they need to perform their respective duties, according to the conditions jointly validated by FISU and the Organizing Committee (OC). Accreditation is not a sign of privileged status, but rather a necessary working tool used to manage the large number of persons participating in the Summer Universiade, facilitating their movements in a safe and flexible manner, and allowing them to reach their respective work areas. It is indispensable to security because it gives access to sensitive areas to only qualified people, and keeps unauthorized personnel out of security perimeters Accreditation System Starting from the Summer Universiade in Gwangju, Each NUSF will have to register their athletes, officials and other delegation members using the online accreditation system provided by the Organizing Committee. This will be done in order to ensure a smooth and efficient way of registration. This means that the paper registration forms will no longer be available. However, the NUSF will still have to provide the printout of the I-form for the purpose of the CIC check. This form will be available for download from the accreditation system once the NUSF has filled it in and submitted all the required data for a participant to the Organizing Committee via the online accreditation system. Usernames and passwords for the online accreditation have been offered in advance and enclosed along with official introduction letters forwarded to the National University Sports Federations. Via the online accreditation system, delegations can enter their personal accounts and fill out the forms. All the personal information required for the accreditation will be used only for the purpose of the 2015 Gwangju Summer Universiade and will not be given to any third party. The accreditation system can be accessed by following this link: In case you have any issues in logging on to the online accreditation system or are unable to register online, please do not hesitate to contact the NUSF service team of the Organizing Committee at the following address: nusf@gwangju2015.com 17

18 5.3. Deadlines for Entries Entry Form Deadline Contents Intention of Participation (PI) 3 October 2014 Pre-entry Information of NUSF and contact person in charge General Entry (G) 31 December 2014 Preliminary information by sport and number (athletes/officials/technical staff) Quantitative Entry (Q) 3 March 2015 Numerical estimation of participants enrolled in each event Nominative Entry for ITOs (N) 3 March 2015 International Technical Officials names, ISF license number, contact information Individual information for each athlete, Individual Entry (I) 3 June 2015 official and referee, arrival and departure information Accreditation Categories Category Position Role C red Delegation Official Head of Delegation C1 red Delegation Official Deputy Head of Delegation D blue Delegation Official International Technical Official DT blue Delegation Official Technical Staff, Assistant F yellow Media Liaison Delegation Media Liaison F orange Delegation Official Secretary, Team Head, Technical Staff, Medical Staff, Coach, etc. F silver Delegation Honored Member President, Secretary General U red Athlete Athlete 5.5. Accreditation Centers Name Location Client Group Operation Time From June 22 to June 25, 2015 Main Members of National (9 a.m. 10 p.m.) Accreditation The Athletes Village University Sports From June 26 to July 14 Center Federations 2015 (24 hours) Chungju Accreditation Center VIP Accreditation Center Media Accreditation Center OC Accreditation Center Chungju Tangeum Lake International Rowing Regatta Holiday Inn Kimdaejung Convention Center Gwangju Universiade Organizing Committee Rowing Delegation FISU family members and guests Domestic and foreign media groups OC staff, volunteers, contracting companies, domestic VIPs, technical officials From June 28 to July 7, 2015 (8 a.m. 10 p.m.) From June 25 to July 14, 2015 (8 a.m p.m.) From June 26 to July 14, 2015 (8 a.m p.m.) From April 15 to June 25, 2015 (9 a.m. - 6 p.m.) From June 26 to July 17, 2015 (8 a.m p.m.) 18

19 5.6. Glossary S/N Term Definition 1 Accreditation A process of registration for the event participants, verification of participants compliance with qualification requirements and delivery of accreditation cards 2 Accreditation card Document that reflects personal information of its holder, grants access rights to the event venues, accommodation sites, and the possibility to get services 3 Accreditation Center Specially organized center meant for specific client groups to complete the accreditation procedure, receive their accreditation cards, and solve accreditation-related issues 4 Accredited person A person who has successfully passed the accreditation procedure and received an accreditation card according to the established procedure and approved regulations 5 Accreditation category Accredited persons categorized on the similarity of their functions during the Games, having similar access rights and privileges 6 Accreditation letter/color Formal indication of position/role of a participant and a list of access zones and services 7 Entry form Sports requests are part of event preparation process and define the number of event participants from the delegation for each sport. Collection of participant application form is part of the accreditation process. 8 Temporary Pass A temporary document provided upon arrival of each delegation to the Athletes Village before a formal accreditation card is issued. Temporary pass system is to facilitate the check-in procedure after the arrival. Temporary pass is valid 24 hours after the moment it was issued. 9 Code A system of letters, numbers and symbols associated with a particular organization, venue, zone or other privileges/criteria 10 Seat Code Capitalized letters(r,t,u,z,e and HB) used respectively, as prepared in line with FISU Guidelines, and printed on the accreditation card, each to indicate relevant reserved seating on the competition venues for accredited participants Code of 8 Arabic numerals (0-7), designed in accordance with FISU Access Zone 11 guidelines and printed on the accreditation card to represent the designated access areas within a competition venue 12 Transport code Codes used by the Organizing Committee on the accreditation card to indicate the transportation services available for the card holder. 19

20 6. Accreditation Procedure 6.1. Online Registration General Requirements The first phase of accreditation is the registration of individual entry forms. First, the NUSFs are invited to log on to the OC s accreditation website with an individual password. Then, they can download the Accreditation Guide and print out the Individual Entry Form. It is important to provide the names of the university and faculty of each athlete. The Organizing Committee launches the official accreditation website NUSF logs on the accreditation system to reset password NUSF downloads the accreditation guide NUSF prints out I Forms generated by the system NUSF signs and stamps the printed I Forms NUSF brings I forms to the host city for CIC approval Requirements for Participation In order to participate in the Games, athletes must meet the following requirements: a) Be a national of the country they represent; b) Be at least 17 and less than 28 years of age on January 1, c) Be officially registered as proceeding towards a degree or diploma at the university or similar institution whose status is recognized by the appropriate national academic authority of their country or former students of the above-mentioned institutions who have obtained their academic degree or diploma in the year preceding the event. All participants of the basketball competitions must satisfy the following age conditions: a) Be no less than 17 on 1 January, 2015 and no more than 25 years of age 31 December,

21 System Technical Requirements 1. Operating System (OS): Windows 7 or later is recommended. - Due to the fact that Microsoft no longer supports Internet Explorer that works on Windows XP, in case you are using a computer with Windows XP, we strongly recommend that you use Chrome in order to avoid any problems with the online system. - MAC OS is available, but we cannot guarantee it since it has not been tested enough. 2. Browser: Internet Explorer 10 and Chrome are recommended. - In case you are using Windows XP, we strongly recommend that you use Chrome Browser. - Mozilla and Safari are available, but we cannot guarantee them since they have not been tested enough. 3. The optimal screen resolution : 1600 x Please note that the online system does not support low screen resolution. The best screen resolution for using the system is 1600 x 1400, which means that if your computer s screen is set at a lower resolution than that you might have difficulties seeing the system clearly. 21

22 6.2. Onsite Accreditation Procedure Arrival in the village Delegation at Waiting Area HoD to Accreditation Center HoD confirms the number of participants arrived and their departure time HoD confirms accommodation allocation Double-check of accreditation info Applicants with correct data obtain temporary passes Applicants with correct info & photos Applicants without correct info Applicants without photo New Applicants Applicants with correct data & photo to the village HoD returns to Accreditation Centre Modify info Take photo Fill out a form Confirm payment details with Finance dept. and make payment to cashier Make appointment with CIC Other applicants submit I form and receive temporary passes HoD enters the Village All other applicants enter the Village * Delegations are obligated to check the Entries and organize a Delegation Registration Meeting. For more details, please refer to the FISU Entry Manual. 22

23 Scheme of the Main Accreditation Center 1 st floor STEP1: Delegation meets the attaché. STEP2: All members of the delegation (except for the Head of Delegation) stay in the waiting area while the Head of Delegation finishes the procedure. If the head of delegation fulfills financial responsibilities 2 or 3 days before the delegation arrives, the delegations can directly receive the temporary passes without waiting. STEP3: Head of Delegation heads to the Registration & Photo Desk to check the accreditation information, the name list and departure dates. If all of the information is correct, the head of delegation signs the checklist with the verified data and goes upstairs. (In case the data is not correct, corrections must be made.) It is recommended that the Head of Delegation or his/her representative shall visit the Sport Entries Center to cross-check the entry information. The Sport Entries Center is located on the first floor of the Main Accreditation Center. 23

24 2 nd floor STEP4: Head of Delegation checks the number of days of accommodation in the village with the accommodation office, and gets the signature on the checklist. STEP5: After receiving the temporary passes from the Temporary Pass Delivery Room, the delegation enters the village. Head of Delegation returns to the accreditation Center. STEP6: Applicants with incorrect data and inappropriate photographs finish making the corrections. New applicants complete the forms. STEP7: Head of Delegation confirms payment details with the Accommodation & Finance Office and pays the required fees to the cashier. STEP8: Head of Delegation schedules an appointment at the CIC office and receives the final seal on the checklist. STEP9: Head of Delegation heads to the Village with all the other applicants. 24

25 Appointment to Get the Final Accreditation Card On the following day, the Head of Delegation collects the passports of participants, as well as their student certificates. S/he also gathers the accreditation cards at the CIC Preparation Area on the second floor and goes to the appointment fixed with the CIC office in order to get the final accreditation cards. There, s/he prepares the individual folders for each participant, containing: For athletes For officials Passports Passports Individual Entry Forms Individual Entry Forms Student Certificates or Eligibility Forms - Accreditation cards Accreditation cards When the individual folders of the participants are prepared in the correct order, the Heads of Delegations and their Organizing Committee attachés present themselves, at a fixed time, to the office of the International Control Commission. After control of the documents by the CIC, signing of the accreditation cards and payment of the registration fees, the cards will be delivered to the Head of Delegation. The CIC is responsible for examining the athletes passports, student certificates, eligibility forms or testimonies issued by academic authorities, and when appropriate, the evidence that a diploma was obtained the previous year. 25

26 7. Required Fees for Participation 7.1. FISU Registration Fee FISU shall receive from each competing country the following FISU registration fees: a) Active member associations of FISU: twenty Euros (EUR 20) per competitor and official; b) Other associations: forty Euros (EUR 40) per competitor and official; The FISU registration fees will be collected by the CIC before issuing the competitors' identity cards Participation Fees Before or upon arrival, participating countries shall pay their participation fees, ten Euros (EUR 10) per day (24 hour period including meals) and per person as determined by the FISU Executive Committee, to the Organizing Committee. a) countries entering in team sports must pay to FISU a deposit of five thousand Euros (EUR 5,000) for basketball, football, volleyball, water polo, baseball and handball to FISU (cf. Art ) at the latest seven (7) months before the opening ceremony of the Summer Universiade; b) countries entering in individual sports must pay to the Organizing Committee a prepayment of 25% of the participation fees for each athlete and official registered at the latest one (1) month before the opening ceremony of the Summer Universiade; c) upon their arrival each country must pay the remaining balance to the Organizing Committee; Delegation can pay participation fees to the Organizing Committee by cash (in Euro or KRW) or credit card at the official exchange rate Payment Fee for ITOs The Organizing Committee will announce the exact sum to the participating countries one (1) month prior to the Opening Ceremony of the Summer Universiade based on the individual entries. Changes in the entries after the announcement of the exact sum will not be taken into consideration. The exact sum will be charged to the delegations upon their arrival at the Accreditation Center. (cf. Art ) The regulations for the international technical officials fees are as follows. 1. Artistic Gymnastics (Reg ) All international judges are nominated by FIG, a maximum of one per participating countries. Participating countries must participate in covering the cost (travel, accommodation, full board and a per-diem according to the FISU-FIG partnership agreement) of the international judges from FIG (cf. Art ) according to the pro-rata of athletes registered. 26

27 2. Basketball (Reg ) All international referees are nominated by FIBA. Participating teams must participate in covering the cost (travel, accommodation, full board and a per-diem according to the FISU-FIBA partnership agreement) of the international referees from FIBA (cf. Art ) according to the pro-rata of teams registered. 3. Diving (Reg ) Each country entering three (3) or more divers must include with their delegation and at their own cost (cf. Art ) one (1) FINA-certified diving judge. These countries may include a second FINA certified diving judge at their own cost. Countries entering fewer than three (3) divers may include a FINA-certified diving judge in their delegation and at their own cost. 4. Fencing (Reg ) All international referees are nominated by FIE. Participating countries must participate in covering the costs (travel, accommodation, full board and a per-diem according to the FISU-FIE partnership agreement) of the international referees from FIE (cf. Art ) according to the pro-rata of athletes registered. 5. Football (Reg ) Countries participating in the football tournaments must bring with their delegation and at their own cost: (cf. Art ): - Men s tournament: one (1) international FIFA referee - Women s tournament: one (1) international FIFA referee 6. Judo (Reg ) All international referees are nominated by IJF. Participating countries must participate in covering the cost (travel, accommodation, full board and a per-diem according to the FISU-IJF partnership agreement) of the international referees from IJF (cf. Art ) according to the pro-rata of athletes registered. 7. Rhythmic Gymnastics (Reg ) All international judges are nominated by FIG. Participating countries must participate in covering the cost (travel, accommodation, full board and a per-diem according to the FISU-FIG partnership agreement) of the international judges from FIG (cf. Art ) according to the pro-rata of athletes registered. 8. Volleyball (Reg ) Countries participating in the volleyball tournament must bring with their delegation and at their own cost: - Men s tournament: one (1) referee recognized by the FIVB as an International Referee Candidate or International Referee. - Women s tournament: one (1) referee recognized by the FIVB as an International Referee Candidate 27

28 or International Referee. 9. Water Polo (Reg ) Countries participating in the water polo tournament must bring with their delegation and at their own cost: (cf. Art ): - Men s tournament: one (1) international FINA referee - Women s tournament: one (1) international FINA referee 10. Baseball (Reg ) All international umpires are nominated by WBSC and the FISU Technical Delegate. Participating teams must participate in covering the cost (travel, accommodation, full board and a per-diem according to the FISU-WBSC partnership agreement) of the international umpires from WBSC (cf. Art ) according to the pro-rata of teams registered. 11. Handball (Reg ) All international referees are nominated by IHF and the FISU Technical Delegate. Participating teams must participate in covering the cost (travel, accommodation, full board and a per-diem according to the FISU-IHF partnership agreement) of the international referees from IHF (cf. Art ) according to the pro-rata of teams registered. 12. Rowing (Reg ) All international technical officials are nominated by FISA and the FISU Technical Delegates. Participating countries must participate in covering the cost (travel, accommodation, full board and a per-diem according to the FISU-FISA partnership agreement) of the international technical officials from FISA (cf. Art ) according to the pro-rata of athletes registered. 13. Taekwondo (Reg ) All international referees are nominated by WTF and the FISU Technical Delegate. Participating countries must participate in covering the cost (travel, accommodation, full board and a per-diem according to the FISU-WTF partnership agreement) of the international referees from WTF (cf. Art ) according to the pro-rata of athletes registered Missing International Technical Official(s) Penalty According to FISU Regulations, countries participating in a sport that requires international technical officials be proposed by the delegation must forward the ITO nominative entry to the Organizing Committee, at the latest four (4) months before the opening ceremony of the Summer Universiade as set out in the regulations of each particular sport. In this case, the costs for accommodation and full board, equal to the amount of the participation fee, as well as the cost of travel are borne by the participating delegations. Any country failing to fulfill this obligation of sending the International technical official(s) will pay a penalty fee of EUR 2,500 (cf. Art ) per missing international technical official to the Organizing Committee. 28

29 The exact sum will be announced by the Organizing Committee to the participating delegations one (1) month before the opening ceremony of the Summer Universiade based on the individual entries. Countries participating in the following sports are under the obligation to bring their international technical officials; Diving (Reg ) Football (Reg ) Volleyball (Reg ) Water polo (Reg ) 7.5. Fees for Extra Officials If the number of officials in the delegation exceeds the number stipulated by the FISU Regulations for the 28th Summer Universiade 2015, the Organizing Committee shall implement an extra fee charge for each extra official. The FISU approved Extra Official Fee of 150 Euros (TBD in KRW) per person, per day includes accommodations and meals. The extra officials will be accommodated in the Athletes Village if there is availability, otherwise extra officials will be accommodated in hotels in Gwangju. The fee for extra officials must be paid in cash (in Euro or KRW) or by credit card to the Organizing Committee upon arrival. The number of officials should not exceed the quota indicated below. Technical Officials and media liaison shall not be included in the number of officials. Number of Participants Number of Officials Up to 10 5 officials and more Add 5 officials per 10 competitors If a delegation wants to enter more accredited officials than allowed, a special request must be submitted to the FISU Secretary General / CEO (summer.universiade@fisu.net) before the quantitative entries deadline Accommodation Deposits in the Athletes Village Accommodation deposits in the Athletes Village depend on the number of delegation members: 1 50 accredited delegation members : 1,000 Euros accredited delegation members : 2,000 Euros accredited delegation members : 3,000 Euros accredited delegation members : 4,000 Euros 29

30 accredited delegation members : 5,000 Euros accredited delegation members : 6,000 Euros accredited delegation members : 7,000 Euros accredited delegation members : 8,000 Euros accredited delegation members : 9,000 Euros 451 and more accredited delegation members : 10,000 Euros The Organizing Committee will also accept this payment in Korean Won (KRW): 1 50 accredited delegation members : TBD accredited delegation members : TBD accredited delegation members : TBD accredited delegation members : TBD accredited delegation members : TBD accredited delegation members : TBD accredited delegation members : TBD accredited delegation members : TBD accredited delegation members : TBD 451 and more accredited delegation members : TBD The deposit can be paid by cash (in Euro or KRW) or credit card. The Organizing Committee accepts the following cards: VISA, MASTER, JBC, American Express, Diners, ChinaUnionpay. The credit card shall be valid and have sufficient credit to cover the required deposit. The deposit will only be refunded after the checkout inspection procedure from the Athletes Village has been completed to ensure that the provided accommodation is left in satisfactory condition. If a participant damages any property during the period of stay at the Athletes Village, the Head of the Delegation will be liable for the charges according to the Loss & Damage (L&D) charges list issued to the Head of the Delegation before check-in. If the L&D charges do not exceed the value of the accommodation deposit, then L&D charges will be deducted from the deposit and the remaining amount will be refunded to the Delegation. The Organizing Committee has the right to retain the accommodation deposit in full. If the charges exceed the deposit value, a new bill will be issued to the Head of Delegation for settlement. In cases where there is no property damage and the room is found to be in satisfactory condition, the deposit will be rendered in full. 30

31 7.7. Bank Account of Gwangju Universiade Organizing Committee All payments should be sent in Euro or KRW. Beneficiary Name GUOC (2015 GWANGJU SUMMER UNIVERSIADE ORGANIZING COMMITTEE) Beneficiary Account No Beneficiary Address Bank Name Bank Address Swift Code DAEWON BLDG. #369 CHEONBYEONU-RO, DONG-GU, GWANGJU CITY, , KOREA KWANGJU BANK INT l BUSINESS DEPT., 15 FL. KWANGJU BANK BLDG., 7-12 DAEIN- DONG, DONG-GU, KWANGJU CITY, , KOREA KWABKRSE 31

32 8. Entry Form Instruction 8.1. Quantitative Entry Form At this stage, you will be required to provide the estimated number of participants that you wish to bring to the Gwangju Universiade per event in each sport, indicating the number of male and number of female participants. The total numbers will be added up automatically by the system as you key in the estimates in the appropriate boxes. The information you will provide at this stage of registration is extremely important for the Organizing Committee so we can plan the services that we will provide to you in the best possible way. Please find the User Manual for the Quantitative Registration System at the following website: N o Competition Events Program and Summary of Entry Quotas Sports 1 ATHLETICS Medal Events(272) Individual Event Mixed Event Team Event Maximum number of Competitors per NUSF Men s Women s Mixed M W M+W M W M W Total m 100m 1~2 1~2 200m 200m 1~2 1~2 400m 400m 1~2 1~2 800m 800m 1~2 1~2 1,500m 1,500m 1~2 1~2 5,000m 5,000m 1~2 1~2 10,000m 10,000m 2~3 2~3 110m Hurdles 100m Hurdles 1~2 1~2 400m Hurdles 400m Hurdles 1~2 1~2 3,000m 3,000m Steeplechase Steeplechase 1~2 1~2 4x100m Relay 4x100m Relay 4~6 4~6 4x400m Relay 4x400m Relay 4~6 4~6 High Jump High Jump 1~2 1~2 Long Jump Long Jump 1~2 1~2 Triple Jump Triple Jump 1~2 1~2 Pole Vault Pole Vault 1~2 1~2 Javelin Throw Javelin Throw 1~2 1~2 Shot Put Shot Put 1~2 1~2 Discus Throw Discus Throw 1~2 1~2 Hammer Throw Hammer Throw 1~2 1~2 Decathlon Heptathlon 1~2 1~2 20km Walk 20km Walk (Individual) (Individual) 3~5 3~5 20km Walk (Team) 20km Walk (Team) Half Marathon Half Marathon (Individual) (Individual) 3~5 3~5 Half Marathon Half Marathon (Team) (Team) Each country entering track and field events must comply with the minimum qualifications according to the FISU Regulations V. ATHLETICS ENTRY STANDARDS SU2015. N/A N/A For each delegation entering a race walk or half-marathon team, the results of the three (3) highest ranked (or classified) athletes of each team shall be aggregated in order to determine the final team classification (or order). A team finishing with less than three (3) 32

33 N o Sports Medal Events(272) Individual Event Mixed Event Team Event Maximum number of Competitors per NUSF Men s Women s Mixed M W M+W M W M W Total athletes will not be classified in the team result. 2 SWIMMING 3 DIVING 4 WATERPOLO 5 BASKETBALL 6 FENCING 7 FOOTBALL ARTISTIC 8 GYMNASTICS 50m Freestyle 50m Freestyle 1~2 1~2 100m Freestyle 100m Freestyle 1~2 1~2 200m Freestyle 200m Freestyle 1~2 1~2 400m Freestyle 400m Freestyle 1~2 1~2 800m Freestyle 800m Freestyle 1~2 1~2 1500m Freestyle 1500m Freestyle 1~2 1~2 50m Breaststroke 50m Breaststroke 1~2 1~2 100m Breaststroke 100m Breaststroke 1~2 1~2 200m Breaststroke 200m Breaststroke 1~2 1~2 50m Backstroke 50m Backstroke 1~2 1~2 100m Backstroke 100m Backstroke 1~2 1~2 200 Backstroke 200 Backstroke 1~2 1~2 50m Butterfly 50m Butterfly 1~2 1~2 100m Butterfly 100m Butterfly 1~2 1~2 200m Butterfly 200m Butterfly 1~2 1~2 200m Individual 200m Individual Medley Medley 1~2 1~2 400m Individual 400m Individual Medley Medley 1~2 1~2 10km Openwater 10km Openwater 1~2 1~2 4x100m Freestyle 4x100m Freestyle 4~6 4~6 4x200m Freestyle 4x200m Freestyle 4~6 4~6 4x100m Medley 4x100m Medley 4~6 4~6 Each country is authorized to enter one (1) team for each relay event. Members of the relay teams or reserves can be freely interchanged for each round, semi-final or final. 1m Springboard 1m Springboard 1~3 3m Springboard 3m Springboard 1~3 6 1~3 Platform Platform 1~3 1~3 3m Synchronised 3m Synchronised Springboard Springboard m Synchronised 10m Synchronised Platform Platform 2 2 Team Classification Team Classification 1~3 Mixed Team 2 The diving competitors entered in individual events may compete in the Synchronized events. The Team Classification for both men and women will be established based on the results from men and women events. 6 N/A Mixed Team Event: A team of one male and one female diver competing in the 3m springboard and 10m platform may only be Men s Tournament Men s Tournament composed of the divers participating in the above Individual or Synchronized events. Women s Tournament Women s Tournament Epee (Individual) Epee (Individual) 1~4 1~4 Foil (Individual) Foil (Individual) 1~4 1~4 Sabre (Individual) Sabre (Individual) 1~4 1~4 Epee (Team) Epee (Team) 3~4 3~4 Foil (Team) Foil (Team) 3~4 3~4 Sabre (Team) Sabre (Team) 3~4 3~ All athletes must have a valid FIE license. The license number must be properly indicated on the individual entry form. Men s Women s Tournament Tournament 18~20 18~ Team Competition Team Competition & Individual & Individual 3~5 3~5 Individual Individual All-Around All-Around 1~2 1~2 33

34 N o Sports Medal Events(272) Individual Event Mixed Event Team Event Maximum number of Competitors per NUSF Men s Women s Mixed M W M+W M W M W Total - Floor - Vault - Pommel horse - Uneven bars - Rings - Beam - Vault - Floor - Parallel bars - Horizontal bar All athletes must have a valid FIG license. The license number must be properly indicated on the individual entry form. The countries participating in only individual competitions may enter a maximum of 4 competitors (2 for men, 2 for women). Individual All-around 1~2 - Individual Hoop - Individual Balls 9 RHYTHMIC GYMNASTICS N/A - Individual Clubs - Individual Ribbon Group All-around 6 N/A Clubs - 3Balls+2Ribbons 10 JUDO TABLE 11 TENNIS 12 TENNIS 13 VOLLEYBALL 14 ARCHERY 15 BADMINTON All athletes must have a valid FIG license. The license number must be properly indicated on the individual entry form. Up to 60kg Up to 48kg kg to 66kg +48kg to 52kg kg to 73kg +52kg to 57kg kg to 81kg +57kg to 63kg kg to 90kg +63kg to 70kg kg to 100kg +70kg to 78kg kg +78kg 1 1 Open Open 1 1 Team Competition Team Competition 3~5 3~5 Men s Singles Women s Singles 1~5 1~5 Men s Doubles Women s Doubles Mixed Double 1~2 pairs 1~2pairs 1~2 pairs Team Tournament Team Tournament 3~5 3~5 Men s Singles Women s Singles 1~2 1~2 Men s Doubles Women s Doubles Mixed Double 1 pair 1 pair 1 pair Team Team Classification Classification N/A The Team Classification for both men and women will be established based on the results from the singles and doubles events. Men s Women s Tournament Tournament Recurve (Indiv.) Recurve (Indiv.) 1~3 1~3 Compound (Indiv.) Compound (Indiv.) 1~3 1~3 Rec. (Mixed) Com. (Mixed) 1 pair 1 pair Recurve (Team) Recurve (Team) 3 3 Compound(Team) Compound(Team) Team events: If a country is unable to present a compound bow team for either men's or women's events, it shall be allowed to present a gender-combined team to compete in the men's compound bow event (one man + two women, or two men + one woman). Men s Singles Women s Singles 1~3 1~3 Men s Doubles Women s Doubles Mixed Double 1~3 pairs 1~3pairs 1~3 pairs Team Tournament (MS, WS, MD, WD, XD) 2~6 2~ Individual Tournament: No player plays in more than two (2) disciplines, e.g. one (1) singles discipline and one (1)doubles discipline, or alternatively in two doubles disciplines. Team Tournament: - The team size is a minimum of four (4) players [2 men, 2 women] and a maximum of twelve (12) players [6 men, 6 women]. 34

35 N o Sports 16 BASEBALL 17 GOLF 18 HANDBALL 19 ROWING Medal Events(272) Individual Event Mixed Event Team Event Maximum number of Competitors per NUSF Men s Women s Mixed M W M+W M W M W Total Men s Tournament N/A 22 N/A 22 N/A 22 Individual Individual 1~3 1~3 Team Team Classification Classification N/A Each competitor shall have amateur status and a handicap of nine (9) or less when entering the Summer Universiade. Team event: The two (2) best results each day shall count for the team classification per day. Men s Women s Tournament Tournament Single Sculls (M1x) Single Sculls (W1x) 1 1 Double Sculls (M2x) Double Sculls(W2x) 2 2 Pair (M2-) Four (W4-) 2 4 Lightweight Four (M4-) Single Sculls (LW1x) 4 1 Eight (M8+) Lightweight Double Sculls(LW2x) 9 2 Lightweight Single Sculls (LM1x) 1 Lightweight Double Sculls(LM2x) 2 Lightweight Four (LM4-) 4 Each country is authorized to enter a maximum of one (1) crew for each event. 50m Rifle Prone 50m Rifle Prone 1~3 50m Rifle 3 Positions 50m Rifle 3 Positions 1~3 5 1~3 10m Air Rifle 10m Air Rifle 1~3 1~3 1~ m Pistol 25m Pistol 1~3 1~3 10m Air Pistol 10m Air Pistol 1~3 1~3 7 25m Rapid Fire Pistol Skeet 1~3 1~3 25m Standard Pistol Trap 1~3 1~3 4 6 Skeet 1~3 Trap 1~ SHOOTING SPORT Double Trap 1~3 50m Rifle Prone 50m Rifle Prone (Team) (Team) 50m Rifle 50m Rifle 3 Positions (Team) 3 Positions (Team) 10m Air Rifle 10m Air Rifle (Team) (Team) 50m Pistol (Team) 10m Air Pistol (Team) 25m Rapid Fire Pistol (Team) 25m Standard Pistol(Team) Skeet (Team) 25m Pistol (Team) 10m Air Pistol (Team) Skeet (Team) Trap (Team) Trap (Team) Double Trap(Team) 21 TAEKWONDO Team Events: Three (3) competitors per team in each particular event. For each country entering Team Events, the team results shall be established based on the results from each particular Individual Event Up to 54kg Up to 46kg to 58kg +46 to 49kg to63kg +49 to53kg to 68kg +53 to 57kg to 74kg +57 to 62kg to 80kg +62 to 67kg to 87kg +67 to 73kg kg +73kg 1 1 Kyorugi Team Kyorugi Team 3~4 3~4 35

36 N o Sports Medal Events(272) Individual Event Mixed Event Team Event Maximum number of Competitors per NUSF Men s Women s Mixed M W M+W M W M W Total Men s Individual Women s Individual Poomsae Poomsae 1 1 Men s Team Women s Team Poomsae Poomsae Mixed Team Poomsae 1 pair All Athletes must have a valid WTF license. The license number must be properly indicated on the individual entry form. Each athlete may compete in both Kyorugi and Poomsae. Kyorugi: - A team competition will be organized in each gender with teams composed of three + one (3 competitors + 1 substitute) competitors according to the following total weight chosen from among the sixteen (16) kyorugi and ten (10) poomsae athletes of each participating country. - For the Tag Team Competition weight range, please refer to the technical regulations for 2015 Summer Universiade. N/A. Non Applicable Please note that the Final Engagement for Team Sports and the team sports deposit is not part of the online accreditation process and will not be handled by the Organizing Committee. For all questions related to this stage of registration, please contact FISU directly at the following address: summer.universiade@fisu.net - Team Sports: Baseball, Basketball, Football, Handball, Volleyball, Water Polo 8.2. Nominative Entry Form for ITOs Nominative entries must be submitted by each NUSF for the following sports: Diving Water Polo women Water Polo men Football women Football men Volleyball women Volleyball men For each of the international technical officials you are nominating, you will be required to provide the following data for 2 international technical officials (main + substitute): Family name Given name ISF licence number Their valid personal address Please note that for Diving teams that enter 3 or more divers, they will be offered the opportunity to include a 2 nd judge if they wish. The deadline for the nomination of technical officials is 3 March For the specific entry requirements regarding international technical officials, please refer to the Regulations for the 28th Summer Universiade 2015 in Gwangju, Republic of Korea. 36

37 Please note that the calculation of the ITO fees will be defined at this stage. Therefore, in order to make sure that the Organizing Committee will provide you with the appropriate invoices, please make sure to provide your best possible estimates at this stage Individual Entry Form Individual entry is the final stage of registration via the online accreditation system. Accreditation cards will be issued on the grounds of the data provided in the Individual forms (name, surname, citizenship, passport number, gender, address, etc.) that must be submitted to the Organizing Committee no later than June 3, Data submitted to the Organizing Committee after the stipulated deadline will not be processed except in the event of force majeure, with the agreement of the FISU Executive Committee and via the recommendation of the Organizing Committee. Language and Alphabet Even though the system is available in English and French, when filling in the data, please use only standard Latin characters and Arabic numbers. No Cyrillic or special characters are allowed. To facilitate the data entry for you, please find below the Special characters transcription table. Original Ñ / ñ or similar Ü / ü or similar Ö / ö or similar Ø / ø or similar Ä / ä or similar Æ / æ Ç / ç or similar β Transcription table Use for accreditation N / n U / u O / o O / o A / a AE / ae C / c SS / ss Also, please note that the fields for entering the family name will be preformatted so that they will automatically transfer all the letters to all-capital letters Individual Entry Form Registration Process The online accreditation process has been divided into several steps in order to facilitate the work of both NUSFs and the OC. The stages are as follows: STEP1. SAVE in order to save one individual entry in the system, you will be required to enter the following data: Representing Country (pre-selected for all NUSFs) Family Name Given Name 37

38 Gender Participating Sport STEP2. GENERAL DATA SUBMIT - you will need to perform the General Data Submit action in order to obtain the visa invitation letters for your delegation members. The system will not allow you to perform this action unless you have entered and saved the following data, in addition to the fields mentioned above: Nationality Date of birth Place of birth Photo Passport expiration date Passport number Upload the scan of the passport page which contains personal information of the holder Upload the scan of the student certificate Function (applicable only to Officials) *Machine Readable Zone must be copied if there is MRZONE in the passport. STEP3. SPORT ENTRIES SUBMIT this validation is applicable only for Athletes. In order to submit the Sport Entries data for your delegation, first you will have to enter and save the following mandatory fields: Full Name of University Abbreviation of University Location City of University Faculty Major Sport Entries mandatory fields (details for each sport given in the sections below) 38

39 STEP4. ARRIVAL AND DEPARTURE DATA SUBMIT this is the final submission step where you will be required to provide the arrival and departure information of your delegation. The deadline for submission is 3 June For any changes after the submission deadline, please contact at the following address: accreditation@gwangju2015.com. There is a separate tab to enter the following information. Arrival Data: - Arrival Date (YYYY/MM/DD) and Time (HH:MM by using 24-hour format) - Flight Number - Arrival Airport (Incheon/Gimpo/Muan) Departure Data: - Departure Date (YYYY/MM/DD) and Time (HH:MM by using 24-hour format) - Flight Number - Departure Airport (Incheon/Gimpo/Muan) Regarding the Individual Entry phase, please bear in mind that the option to register and submit new delegation members will be available up until 3 June You will be asked to provide all the information listed above in order to ensure the smooth preparation and running of competitions. In addition to the mandatory fields that have been mentioned, there will also be some fields that will not be mandatory in the system. However, it would be much appreciated to provide this information as well, if possible: Short Family Name and Short Given Name in case of ISF registered athletes, this field must be filled in with their official family and given name as registered in the ISF database Address information Graduation date to be filled in only for the athletes that have graduated during the 12 months prior to the Universiade Year of study to be filled in only for the athletes that are currently studying their current year of study should be entered here Vaccinations Allergies Height (in cm) only applicable for athletes Weight (in kg) only applicable for athletes Best Performance of the career/year/participation in previous Universiades The ITOs will register themselves individually via the online accreditation system using the access parameters provided to them by the OC. However, the ITOs who are proposed by the delegations shall be registered by the delegations. 39

40 Individual Entry Form Fields The instructions on how to fill in particular fields are separated in two groups: general data entry fields and sport-specific entry fields. Each competitor must fill out the following fields of the form. Mandatory fields are marked with an asterisk*. General Data Entry Fields The following fields are common for all of the delegation members: NO. Field Description 1 Family Name (English)* Fill in the family name of a participant as indicated in the passport since it will be used by the OC in case you need an invitation letter issued. Please use the Latin alphabet as indicated in the section 8.3 Language and Alphabet. 2 Given Name (English)* Fill in the given name of a participant as indicated in the passport since it will be used by the OC in case you need an invitation letter issued. Please use the Latin alphabet as indicated in the section 8.3. Language and Alphabet. 3 Preferred Family Name In case different from the family and given name in the passport, please fill in the preferred family name of the participant. This is relevant for persons who compete and/or are registered in the International Federations databases under a name different from the one given in the passport. It is also applicable for the persons whose official passport name has several names and/or surnames and therefore is too long to be printed on the accreditation card or shown in TVG graphics and who normally have a preferred name that they use for competition. Please use the Latin alphabet as indicated in the section 8.3. Language and Alphabet. In case different from the family and given name in the passport, please fill in the preferred given name of the participant. This is relevant for persons who compete and/or are registered in the International Federations databases under a name different from the one given in 4 passport. It is also applicable for the persons whose Preferred Given Name official passport name has several names and/or surnames and therefore is too long to be printed on the accreditation card or shown in TVG graphics and who normally have a preferred name that they use for competition. Please use Latin alphabet as indicated in the section 8.3. Language and Alphabet. 5 Nationality* Select the nationality of the person from the drop-down list. 6 Gender* Tick the box. 40

41 7 Date of Birth* 8 Place of Birth* 9 Passport Number* 10 Date of Expiry* Fill in the date of birth using numbers only and the following format DD/MM/YYYY. Please note that for athletes, the age restriction will apply and you will not be able to enter any dates outside the proscribed span of 1 January 1987 and 31 December The only exception to this rule is Basketball where athletes must be born between 1 January 1991 and 31 December Enter the city of birth of the participants as indicated on their passport. Enter the valid passport number of the participant. This information will be used to issue the invitation letter for the visa. Enter the date by filling each of the boxes provided using the format DD/MM/YYYY. 11 Address Enter the address of the participant. 12 City Enter the city of the participant. 13 Zip code Enter the zip code of the participant. 14 Country Enter the country of the participant. 15 * Enter a valid for the participant. 16 Student Certificate* 17 Photo* Fields in the individual entry form for competitors: Upload the scan of the student certificate. Please note that you will still be required to bring the original with you to the CIC meeting. Please refer to Photo Requirements in this document. Please note that in case you upload a photo that is not acceptable due to poor quality or content, the OC will notify you of this upon your arrival so that you can organize the delegation members to come to the Main Accreditation Center to have their photos retaken. 18 Height (in cm) 19 Weight (in kg) 20 Name of University* 21 University Abbreviation* 22 City of the University* 23 Faculty* This field will be available for athletes only. Please use centimetres to indicate the height of the athlete. This field will be available for athletes only. Please use kilograms to indicate the weight of the athlete. This field will be available for athletes only. Please fill in the full official name of the University using only the Latin alphabet. This field will be available for athletes only. Please note that this information will be used for the purposes of displaying the University name in the TV graphics and printed on the accreditation cards. Therefore, we kindly ask you to fill in the official abbreviation of the University, if any, or provide a shorter name for the University. This field will be available for athletes only. Please note that this information will be used for the purposes of displaying the University name in the TV graphics. This field will be available for athletes only. In case the University the athlete attends has faculties, please indicate which one. 41

42 24 Field of Study* 25 Year of Study 26 Graduation Date 27 Sport Selection* This field will be available for athletes only. Please indicate the field of study. This field will be available for athletes only. This particular field is to be filled in for the athletes who are currently still students. You should enter the year of study that they are currently in, e.g. 1, 2, 3, 4 or 5. This field will be available for athletes only. This particular field is to be filled in for the athletes who are no longer students, but graduated in the year preceding the Universiade and therefore are eligible to participate in the event. Please fill in the date that the athlete graduated using the format DD/MM/YYYY. Select the sport of the athlete/official. You will be able to select more sports than one, as well as All Sports option for the delegation officials that are not strictly a ssociated with to one sport. The following field will be available only for officials and must be entered: Function selection please select your function from the provided list: Head of Delegation Deputy Head of Delegation Secretary Delegation Official Team Leader Team Official Technician Coach Physician Medical Personnel Media Liaison Other (in case you select other, you will be offered the option to fill in your function) Photo requirements To upload a photograph into the system, it should be in.jpg or.jpeg format and the size of the image should be between 100kb to 512kb, and minimum image size 420 pixels wide by 525 pixels high. 42

43 - The photograph must have been taken within the last six (6) months. - The photograph must be taken in a full-face view directly facing the camera with a neutral facial expression. - The face should be evenly lit. Colored lighting is not allowed. - The background should be a single color without any extra texture. Either white or plain light blue is recommended for the background color. - The boundary between a person and the background should be identifiable. - Head coverings, such as caps, hats, scarves, hair bands or face masks except for religious or medical reasons. - Participants who usually wear glasses, may be shown wearing glasses in the photograph as long as they do not have tinted lenses. The glasses should be transparent and clean, and not obstruct the eyes. - The photograph should be in sharp focus and un-retouched with no smears or creases. Any attempt to edit the color image in an effort to improve its appearance is not allowed. 43

44 8.4. Sport Entries Data Fields All sport-specific entry fields require the attention of the NUSFs. This chapter details the information required from the NUSFs for each athlete and/or team entered into the online accreditation system, and is divided into sections covering each sport and event. You will have the option of registering the same athlete for more than one sport and/or event. Individual Entry Form should be duly completed. In case of any modification in the participants list, please inform us via our official s: 44

45 9. Accreditation Cards 9.1. Accreditation Cards After the completion of the accreditation procedures, a numbered accreditation card with a recent photograph is jointly issued by FISU and the Organizing Committee (OC) to each competitor whose dossier has been approved by the CIC and to accredited officials. The card does not constitute a free pass to the event. Competitors must always keep their accreditation cards with them and be prepared to present them for inspection by members of the CIC or any other persons authorized. Accreditation cards give the holders access to sporting venues, official accommodation and to any other facilities or services agreed upon between the OC and the Executive Committee of FISU. In declaring their starters or composition of teams, Heads of Delegations must also list the accreditation card numbers of their competitors. Competitors reporting for the start of any individual or team sport must be prepared to show their cards to the officials in charge. For team competitions, the manager before each match must present a list of the players who will be taking part in the matches which must include the numbers of the accreditation cards. Any misuse of the accreditation card (passing it to other individuals, attempting to forge the cards, etc.) shall lead to the accreditation card being cancelled. The accreditation card is intended for personal use only and may not be passed on to other people Gwangju Summer Universiade Accreditation Card (The design of the Accreditation Card may be subject to change for security reasons) 45

46 9.2. Designations Used on the Accreditation Card The accreditation card contains the cardholders information, rights and privileges indicated with designations, codes and pictograms. If the following signs are shown in the accreditation card, the cardholder may use the corresponding rights. Access to all sports venues (both competition and training ones) is allowed if the following designation is shown on the accreditation card. ALL SPORTS VENUES Access to each sport venue is determined by the pictograms. Access within the competition venues is provided if the accreditation card shows the following numbers: 0 All Access 1 Competition Area 2 Athlete Preparation Area 3 Admission and Operation Area 4 Press Area 5 Broadcasting Area 6 Mixed Zone 7 VIP Area 46

47 Access to non-sports venues is allowed if the accreditation card contains the following codes: AV IV HQ MMC Athletes Village ITO Village FISU Headquarters Main Media Center Access within the Athletes Village is permitted if the accreditation card contains the following letters: V I Village All Access International Zone Access within the Main Media Center is provided if the accreditation card shows the following codes: P B Main Press Center International Broadcasting Center Catering service in the athlete village is determined by the following pictogram: Athlete Village Cafeteria Seats codes within the competition venues that cardholders may access: R Reserved Seats S Special Seats (For some finals, places will be available only on ticket) T Ordinary Seats U Unreserved Seats (If seat is vacant, seating is allowed) N Seats reserved for athletes and officials of delegations Z No Seats E Journalist Seats HB Seats for the Host Broadcasters * The Opening Ceremony, Closing Ceremony, and final competitions require admission tickets. Transport services that cardholders may use: T1 One vehicle for one delegate T2 One vehicle for two or more delegates T3 Shared vehicle available upon reservation T4 Bus for VIP transportation TA Shuttle bus(or car) for athletes and officials TF Shuttle bus(or car) for technical officials TM Shuttle bus(or car) for media * Public transportation (bus and subway) service will be available for ITOs, delegations, Media, and FISU Family 47

48 The Front Page of the Accreditation Card 48

49 9.3. Temporary Pass Temporary passes are provided to the members of the delegations prior to the CIC check, based on the fact that they received their accreditation cards. Temporary passes are valid for 24 hours after being issued. The delegations should be checked by the FISU CIC in person within this period. In order to avoid a long wait in the accreditation center, we kindly ask the heads of delegations to arrive at the accreditation center beforehand (before the athletes arrive) in order to confirm the number of competitors, their personal information, and settle the payment of the required fees. In this case the arriving delegations will be transported straight to the residence place in the Athletes Village so that the delegates can check into their rooms as soon as possible. When delegations get the final accreditation cards approved by CIC, they should return the temporary passes that have been issued. Temporary passes give the right to access to the Athletes Village, but do not grant access to the sports venues (both competition and training ones). If a participant attempts to use his or her temporary pass in an unauthorized way, the temporary pass will be cancelled in the accreditation system. 49