Guidelines for submitting a candidature to organise a FISU World University Championship November 2012

Transcription

1 Guidelines for submitting a candidature to organise a FISU World University Championship November 2012

2 Table of contents Glossary... 4 A. Introduction... 5 B. Administrative requirements... 6 C. Venues, sports facilities and required equipment... 7 D. The candidature dossier... 8 Application procedure... 8 Table application procedure, with deadline and responsibility Contents of the candidature dossier E. Official contracts and financial obligations General terms Marketing rights Television, radio and other broadcasting rights Financial requirements towards FISU (art. 4.9) Financial rights and obligations towards the participating countries F. Welcoming of the delegations and of FISU family Accomodation for the delegations Accomodation Catering Accomodation for the FISU Family Accomodation for the Juges and Referees Accomodation for the Press G. Transportation General Terms Transportation Service for Competitors and Delegation Officials Transportation Service for FISU Family Transportation Service for the Media H. Official Ceremonies Awarding Ceremonies I. Cultural programme The Social Cultural Programme of the FISU XWorld University Championships... 18

3 Appendix 1 Candidature Questionnaire I.... General concept II.... political aspects III.... Legal aspects IV. Immigration and customs procedures V... Finances VI.... Sports organisation and experience VII.... Sports facilities VIII... Accomodation and dining IX.... Transportation...23 X.... Medical services and doping control XI.... Security XII.... promotion of the FISU World University Championship...24 XIII... Media: press, radio and television XIV.... Information technology & communication XV.... Cultural programmes...25 XVI.... public opinion and legacy...25 XVII... Vision of the FISU World University Championships...25 XVIII. Application for the new sports for FISU World University Championships Appendix 2 Commitments of the Organising Committee Appendix 3 Financial Obligations for the world University Championships Appendix 4 Minimum of Tests for the Doping Control by Sport Appendix 5 Sports Programme... 38

4 Glossary AG... General Assembly of FISU Ce... executive Committee of FISU CIC... FISU International Control Committee CIp... International Press Committee of FISU CISCA... International Control, Supervision and Arbitration Committee CMI... International Medical Committee of FISU CRS... Committee for the Sports Regulations of FISU FISU... International University Sports Federation FISU WUC FISU World University Championship NUSF... national University Sports Federation ISF... International Sports Federation FSn... national Sports Federation IOC... International Olympic Committee OC... organising Committee WADA... World Anti-Doping Agency Complementary information concerning a candidature dossier for the. FISU World University Championships may also be obtained from the: FISU WUC Department: International University Sports Federation FISU Headquarters. International University Sports Federation Maison du Sport International 54 Avenue de Rhodanie CH-1007 Lausanne Switzerland Tel Fax championships@fisu.net 4 Guidelines for submitting a candidature to organise a FISU World University Championship 2012

5 A. INTRODUCTION This guide is intended for the FISU Member Associations that would like to submit a candidature for the organization of a FISU World University Championship. This document refers to the official texts of FISU: the FISU statutes, the regulations and application rules for the FISU sporting activities. The FISU World University Championships are organized every two (2) years, usually in even-numbered years, in 37 different sports or disciplines. They must comply with the FISU spirit, according to which no discrimination is allowed against countries or persons on the grounds of race, religion or political affiliations. The FISU World University Championships must be staged in a dignified manner and they must be organized separately from other sporting events; no other international sporting events or festivals may take place in or near the host city, during or immediately prior to a FISU World University Championship. The mandate for organizing a FISU World University Championship must be obtained through a National University Sport Association that has the status of effective member of FISU. It is further required that a representative of the National University Sport Association be a member of the Candidature Bid Committee. The management of the FISU championships is carried out by the International Technical Committee (CTI) composed of the chairpersons for each sport. The committee is chaired by Mr. Leonz Eder, and Mr. Luciano Cabral and Mr. Aitor Canibez Sanchez are the Vice-Chairs. The coordination between the National University Sport Federations and the chairpersons of the sports committees is carried out at the FISU General Secretariat by. Mr. Paulo Ferreira, Director of the World University Championships. We would like to thank you for your interest in promoting and developing university sport through the organization of a FISU event in your country. Yours faithfully, Claude-Louis Gallien President Guidelines for submitting a candidature to organise a FISU World University Championship

6 B. Administrative requirements On behalf of the country which would like to organise a WUC, the National University Sports Federation and the Organising Committee undertake to: comply with the statutes of FISU and adhere to the FISU World University Championships regulations; sign the official FISU World University Championships attribution contract at the time of the attribution and countersign within three (3) months after the official attribution, when the Organising Committee has become legally incorporated; obtain formal guarantees from their political authorities that it will provide the necessary cooperation for the success of the World University Championships; obtain formal guarantees from its Government that all competitors and officials from all countries entitled to participate will encounter no difficulties in attending the event or in leaving afterwards; give formal guarantees that throughout the FISU World University Championships no political meetings or demonstrations shall be held in the stadium or other sports grounds used for the FISU World University Championships nor in the competitor s housing area and that they shall not use the FISU World University Championships for any purpose other than in the interests of university sport; obtain guarantees from National Sports Federations, which sport features on the FISU World University Championships programme, that they will provide all their technical support to the supervision and the realisation of the sports competition; insure the exclusive rights of FISU for the FISU World University Championships television international broadcasting and/or all other technical means of transmission; pay to FISU the organising rights fee one month after the attribution; protect the emblem of FISU (the official U and associated terms) as well as the official emblem of the World University Championships to the benefit of FISU; obtain formal guarantees from its political authorities that it will provide the necessary cooperation for the security of all the participants during the FISU World University Championships; apply the International Sports Federation rules and national and local laws concerning security in all sports venues; comply with the FISU rules concerning the marketing of the FISU World University Championships. 6 Guidelines for submitting a candidature to organise a FISU World University Championship 2012

7 C. VENUES, sports facilities and required equipment In accordance with the FISU Regulations, art. 4.3 and further to the approval of the FISU Executive Committee and the FISU International Technical Committee, the Organising Committee shall provide,. in line with the International Sports Federation s specifications, the necessary sports venues and equipment for the FISU World University Championship. The sports venues and equipment shall be officially recognised by the relevant International Sports Federations and should be provided in sufficient numbers to ensure the smooth running of the sports programme. In accordance with the FISU Regulations (4.3.c), the Organising Committee shall inform all competing countries, six (6) months prior to the WUC, about the type and brand of sports equipment selected. The equipment that will be used must be accepted by the FISU Technical Committee and meet the regulations set by the appropriate International Sports Federations. The sports facilities will be reserved for the exclusive use of the FISU World University Championship. The sports venues for competitions and trainings shall be located within reasonable proximity to the accommodation. In any case, they must be located maximum 60 minutes away by using the FISU World University Championship official transportation system. If the construction of new venues is expected to be undertaken in the frame of the organisation of the FISU World University Championship, a detailed program including the realisation of these constructions must be given to the FISU Executive Committee. Guidelines for submitting a candidature to organise a FISU World University Championship

8 D. The candidature dossier APPLICATION PROCEDURE 1) Call of Candidature The FISU Secretariat will send a call of candidature, four (4) years prior to the organisation of the edition, to all its Member Associations. This call of candidature will include the following modalities: - The FISU WUC will be organised only during even numbered years - The bidding dossier must be presented by the NUSF - The NUSF can request to get guidance for completing the candidature dossier; and receive. the FISU regulations concerned; - The deadline for submitting the dossier will be clearly written; - The payment of the bidding guarantee will be requested; - The list of sports at the program of the FISU WUC according to FISU regulations. will be put in appendix; - New sports can be proposed, but they must be sports which are not on the compulsory program of the Universiade; for this please refer to the Policy statement for the development and management of the FISU WUCs. 2) Interest from the National University Sports Federation The NUSF will inform FISU that they are interested by a certain sport, clearly mentioning 1. the year of the event when they want to organize it; 2. the sport. 3) FISU Guidelines for the completion of the Candidature The World University Championship Department (championships@fisu.net) is responsible for sending, upon request, the guidelines for a candidature, as well as the FISU regulations excerpts. See questionnaire (document A) and examples of letters of support (documents B to G). 4) Financial Conditions The Bidding Committee has the financial condition to pay a bidding fee of 500 Euros. This fee must be paid on the FISU bank account at least ten (10) days prior to the submission of the dossier. Payee: F.I.S.U. Upon the submission of an interest or a bidding dossier, FISU will provide the bidding NUSF with an invoice. Should the FISU Executive Committee consider that an inspection visit is necessary prior to the decision, the Bidding Committee shall be responsible for the costs of travel and accommodation of an inspecting representative from FISU and concerned ISF, according to the convention agreement signed. 8 Guidelines for submitting a candidature to organise a FISU World University Championship 2012

9 5) Attribution procedure The bid committee submits its bid by August 31 st, The complete candidature dossier should be sent to the FISU WUC Department, by , fax or mail. This dossier will be checked by the FISU WUC Department and transferred to the FISU Technical Delegate of the sport concerned for advice and/or recommendations. Should this dossier be complete and correct according to the FISU regulations, the FISU WUC Department will inform the NUSF concerned to send the final electronic version to the FISU WUC Department for the meeting of the WUC Evaluation Committee which will be held in October Each bid committee will be required to present its dossier to the WUC Evaluation Committee in October 2013, the presence to this meeting is compulsory. Based on the feedback of the Technical Delegate of the sport concerned and the recommendation of the WUC Evaluation Committee, the WUC 2016 will all be attributed at the same time during the FISU Executive Committee meeting in November Official information will be published on the FISU website and official letters will be sent to NUSF and ISF concerned (see below) 6) Information of the Decision to the NUSF and the ISF concerned The FISU Secretariat will send an official letter of attribution to the concerned NUSF and will also inform the concerned ISF, giving proposal of the dates presented in the candidature dossier. The dates are in fact the first step to setup with the ISF in order not to coincide with other major international events. Guidelines for submitting a candidature to organise a FISU World University Championship

10 TABLE APPLICATION PROCEDURE, with deadline and responsibility PROCEDURE DEADLINE OF ACTION RESPONSIBILITY Bidding Committee /FISU Call of candidature Four (4) years prior to the year. of the FISU WUC FISU Interest from the National University Sports Federation Bidding Committee Send FISU guidelines for candidature dossier Send FISU regulations and financial conditions according to request FISU Financial conditions FISU Submission of the dossier. of candidature August 31 st, 2013 Bidding Committee Deposit of the dossiers with copies in French and English to be distributed One month prior to the WUC Evaluation Committee meeting Bidding Committee Payment of the Bidding Fee of 500 Eur One month prior to the WUC Evaluation Committee meeting Bidding Committee Reception of the dossier One month prior to the WUC Evaluation Committee meeting FISU Eventually, letter or documents. necessary to complete the dossier Immediately after reception. of complete dossier FISU Copy of the dossier to the. concerned Technical Delegate Immediately after reception. of complete dossier FISU Recommendation of the. Technical Delegate Ten days before the WUC Evaluation Committee meeting FISU Situation of bidding for submission to the WUC Evaluation Committee One week before the WUC Evaluation Committee meeting FISU Only if complete, request to bring number of copies in working languages of FISU for the WUC Evaluation. Committee meeting Receipt of copies 24 hours. prior to the meeting FISU 10 Guidelines for submitting a candidature to organise a FISU World University Championship 2012

11 Submission by the NUSF to the WUC Evaluation Committee / Oral report and video-presentation. maximum 10 minutes At the WUC Evaluation Committee. meeting Bidding Committee Decision by the FISU Executive. Committee November 2013 FISU Information and confirmation of the decision to the NUSF In the 15 days after decision FISU Information of attribution to the ISF concerned In the month after decision FISU Workplan for the organisation. of a FISU WUC 2 months after the attribution FISU Invoice and Payment of the Organising rights 10,000 Eur In the month after decision FISU Composition of the Organising. Committee, contact local address. and , fax Within 2 months after attribution CO Contract signature 3 months after attribution of the WUC FISU /CO Miscellaneous Dates to be fixed for the FISU WUC. with Technical Delegate, ISF calendar - Approval logo and medals design - Progress reports to be requested each for (4) months, followed and checked - Inspection visits of the Technical Delegate concerned and by one member. of the WUC Department Within the month after the attribution FISU /CO Guidelines for submitting a candidature to organise a FISU World University Championship

12 CONTENTS OF THE CANDIDATURE DOSSIER. For the dossier to be considered, it is required to have the following documents,. listed from Document A to Document G. Document A: Answer to the Questionnaire Giving to FISU the guarantee that this FISU World University Championship candidature comes from the Member Association of FISU, National University Sports Federation, and agrees to organise this Championship in the even numbered years (in order not to coincide with the Universiade event),. in the FISU spirit, and to adhere the FISU regulations of the Championship and follow the minimum specifications. The fullest answers to the following questionnaire; photographs, maps, diagrams, etc. should, if possible, accompany the answers to the questionnaire, as well as documentation on the homologation of the sports facilities. SUMMARY OF THE QUESTIONNAIRE General Terms Sport, city, dates, authority support, restriction of organisation, legal form of OC Sport Organization Experience of other international events Sport Facilities Facilities existing or to build /renovated, top-quality equipment in accordance with concerned ISF Accommodation Sites and Restaurants For competitors, officials, technical delegates, judges, referees, FISU representatives Transportation Designate the International Airport, railway that the OC wants to use as the entrance point. to the WUC and local transportation for competitions Medical Services Doping control, medical assistance Security For the participants on competition and accommodation sites, control at entrance,. cooperation with local departments Press, Radio and Television Coverage of the event (written, electronic, photographic, ) Finances Cost of stay per athlete and official, funding of the event, help of the least developed countries Cultural Activities Organisation of a cultural programme 12 Guidelines for submitting a candidature to organise a FISU World University Championship 2012

13 Documents B, C, D: Receipt of agreement from the National Government, the NUSF and the NSF of the sport concerned: The National Government: The written approval of the Government of the country concerned in order to ensure all the necessary cooperation for the successful staging of the FISU World University Championship and for the issue of the necessary visas to competitors and officials. It means that the NUSF must obtain formal guarantees from its Government that it will provide the necessary cooperation for the success of the FISU WUC. It must obtain formal guarantees from its Government that all competitors and officials from all countries entitled to participate will encounter no difficulties in attending the event or in leaving afterwards. Finally it must obtain formal guarantees from its Government that it will provide the necessary cooperation for the security of all the participants during the championship. The National University Sports Federation: a declaration that the association candidate will respect and adhere to the organisation conditions set out in the General Terms (Art.E-1.4) of the FISU Regulations and giving in particular a guarantee that no political meetings or demonstrations will be held in the Stadium or other sports grounds used for the FISU WUC nor in the living places of the competitors and that they will not use the FISU World University Championship for any purpose other than in the interests of University Sport. The National Sports Federation of the sport concerned: The guarantee that the National Sports Federations, whose sports are included in the championship programme, that they will ensure, guarantee all their technical support to the supervision and the realisation of sports competitions. Documents E, F, G: Respect of the FISU Regulations: logos, exclusive rights, financial guarantee Logos The commitment that the emblem of FISU (official U and associated terms) as well as the official emblem of the FISU WUC (art.e-1.12) will be protected to the profit of FISU. Exclusive rights guarantee The guarantee to ensure the exclusive rights of FISU for the international broadcasting of the championship by television, movie or other audio-visual and photographic means. Financial Guarantee The guarantee that the candidate will pay to FISU the organisation fees and the other financial obligations stipulated in the FISU regulations. Guidelines for submitting a candidature to organise a FISU World University Championship

14 E. Official contracts and financial obligations General Terms The National University Sports Federation and the Organising Committee must sign the contract within 3 months after the official attribution, when the Organising Committee has become legally incorporated. The FISU regulations constitute the law governing legal relations between all parties. By parties means all persons by public, private, physical or moral right, participating in the organisation of the FISU World University Championships. The organisers are obliged to provide the FISU regulations text to all persons who are apt to participate, from a sports or commercial standpoint, in the organisation of the FISU World University Championships. Consequently, the organisers take the responsibility of imposing the application of these regulations, without restriction, for all particular agreements. Marketing Rights Generally The NUSF and the Organising Committee shall collaborate with FISU on the development of an international marketing programme. Pursuant to the Marketing Program Agreement, FISU will authorize the Organising Committee to use the FISU Emblem and Brand for certain sponsorship and licensed merchandise activities. Contrary to what is stated in the FISU Documents, the Organising Committee shall be entitled to retain all revenues from sponsorship arrangements and licensed merchandise sales which the Organising Committee derives in accordance and compliance with this Agreement. FISU Consent Required Except as may be provided in the Marketing Program Agreement, neither the Organising Committee nor any of the other NUSF will execute any contract or enter into any agreement pursuant to which marketing, sponsorship or similar rights, or the right to use any FISU Emblem and Brand, are granted, without the prior written consent of FISU. FISU Partners The NUSF and The Organising Committee acknowledge that FISU will initiate and implement a sponsorship programme with the FISU Partners in the Protected Categories, and agree not to authorise or permit the advertisement or promotion of goods or services in the Protected Categories at or in connection with the Championship. The Organising Committee will be required to (a) use all good faith efforts to acquire products and services in the Protected Categories solely from the FISU Partners, and (b) ensure that the Games Systems meet the Minimum Functional Requirements. FISU shall have the right to grant marketing rights and opportunities in relation to the championship to the FISU Partners. FISU will use all reasonable efforts to notify the NUSF and the Organising Committee of the identity of the FISU Partners and the Protected Categories no later than eighteen (18) months before the opening of the championship or stipulated in this contract. 14 Guidelines for submitting a candidature to organise a FISU World University Championship 2011

15 Ambush Activity The NUSF and the Organising Committee agree to take all necessary steps, at their cost (including developing and implementing a programme in relation to the prevention of ambush marketing activities and the taking of legal recourse, if appropriate), to prevent and/or terminate any ambush marketing of the FISU Partners or any unauthorized use of FISU Emblem and Brand. FISU Emblem and brand The Host City Partners acknowledge, without limiting any provision of the FISU Documents, that the WUC and the FISU Emblem and brand are the exclusive property of FISU and that FISU owns all rights and data relating to their organisation, exploitation, broadcasting, recording, representation, marketing, reproduction, access and dissemination by any means or mechanism whatsoever, whether now existing or developed in the future. All authorised uses of the FISU Emblem and brand shall be made in strict conformity with the FISU Graphics Manual. Television, Radio and other Broadcasting Rights Ownership The copyright in and to all video and audio recordings of the WUC and Games-related programming shall belong to FISU. Broadcast Rights FISU shall have the exclusive right to broadcast the FISU World University Championship outside of the Host Country, and to retain all revenues there from. The Organizing Committee shall have the exclusive right to Broadcast the WUC inside the Host Country via over-the-air and cable television only, and to retain all revenues there from. The Host City Partners shall not enter into any contract pertaining to the broadcast of the FISU WUC or FISU World University Championship-related programming without the prior written consent of FISU, which consent will not be unreasonable. Financial Requirements towards FISU (art. 4.9) The National University Sports Federation or the Organising Committee shall pay FISU, one (1) month. at the latest after being selected by FISU the organising rights fees as stipulated in the attribution. If the FISU World University Championship does not take place, the amount shall be retained by FISU. Financial Rights and Obligations towards the Participating Countries The Organising Committee has the right to collect from the participating countries, a participation fee per day and per person. The amount shall not exceed 60 Euros per day and per person. One (1) month prior to the FISU World University Championship, the Organising Committee has the right to collect 25% of the total costs of the stay per athlete entered in an individual sport and for officials of the delegation. The Organising Committee has the right to collect from the participating countries, a fee fixed by the Executive Committee to cover the staying and travelling costs for replacement of the referees or judges. FISU will collect, at least five (5) months prior to the WUC, a financial guarantee per team entered in team sports fixed by the FISU Executive Committee. Guidelines for submitting a candidature to organise a FISU World University Championship

16 F. Welcoming of the delegations and of FISU family Accommodation for the Delegations 1. Accommodation The Organising Committee shall provide adequate accommodation capacity for competitors and accredited officials. The athletes and officials shall be accommodated in the Hotel designated for the FISU World University Championship. The accommodation capacity for the FISU World University Championship must be adequate to the number of the participants related to the sport proposed. The accommodation capacity must be operational two (2) days prior to the first day of competition and one (1) days after the closing ceremony. It must be accessible 24 hours a day. The accommodation capacity shall be located within reasonable travelling distance of the competition and practice venues (maximum 60 minutes) and the main accreditation centre. 2. Catering A catering facility offering a varied choice of meals to suit the diet of top class competitors and all special dietary requirements must be located in the accommodation area. The facility must be able to cater sufficient number of people sitting. The catering facility should be available for all competitors and officials from 6:00 am to 12:00 midnight, providing a choice of hot meals at all hours. However, it will be possible to modify the opening hours according to the time of training and competition. Accommodation for the FISU Family The Executive Committee of FISU, the Committees Members, the International Federation s delegates, FISU staff and FISU guests must be accommodated in the hotel. The Organising Committee shall be responsible for cost of stay, meal, accommodation in double rooms, the assistance, the local transportation, the information and medical assistance at the time of the FISU World University Championship for the FISU Family (Art ). FISU guests will be the responsibility of FISU or their own organisation. The accompanying people of the FISU Family will pay for the fees generated by their attendance. For a FISU World University Championship, the FISU Family will be composed of about 6 persons of the CISCA committee. Accommodation for the Judges and Referees Judges and referees must be housed in a separate and suitable accommodation. The cost of such accommodation and subsistence is the responsibility of the Organising Committee except when stipulated otherwise in the FISU regulations where the payment of a participation fee of 60 per person per day will be asked. Accommodation for the Press The Organising Committee must identify the press accommodation and this must be approved by the FISU Press Committee. Additional suitable accommodation will also be required in line with anticipated press attendance. 16 Guidelines for submitting a candidature to organise a FISU World University Championship 2011

17 G. Transportation General Terms The transportation service is usually established by obtaining a sponsorship deal, either with a public transport company, and/or a car rental company or a major car manufacturer. Different transport systems will be required to run simultaneously (shuttle buses, assigned buses, minibus, car pool and assigned cars, etc.). The transportation system must be in operation from the opening to the closing of the accommodation. Transportation Service for Competitors and Delegation Officials The Competitors and their team officials have the following transportation requirements: - Regular shuttle buses service from the main designated airport and other points of entry; - Specific transportation service between the accommodation place and Opening and Closing Ceremonies; - Regular transportation services between the accommodation place and training. and competition venues Transportation service for the FISU Family The transportation requirements for the: FISU Family are the following: - Vehicle assigned to every member of the CISCA; Transportation Service for the Media The Members of the Media have the following transportation requirements: - Regular shuttle buses service from the main designated airport to the media hotel; - Specific transportation service between the accommodation place and Opening and Closing Ceremonies; - Regular transportation services between the media hotel and the Main Press Center; - Regular transportation services between the accommodation place and the Main Press Center. and main competition venues; Guidelines for submitting a candidature to organise a FISU World University Championship

18 H. Official ceremonies The protocol of the Opening and Closing Ceremony and other formal ceremonies shall be decided by the Executive Committee of FISU or the CISCA in agreement with the Organizing Committee. The program and schedule of the ceremonies will be submitted to the FISU Executive Committee three (3) months prior to the FISU World University Championship. Awarding Ceremonies The protocol of the Opening and Closing Ceremony and other formal ceremonies shall be decided by the Executive Committee of FISU or the CISCA in agreement with the Organizing Committee. The program and schedule of the ceremonies will be submitted to the FISU Executive Committee three (3) months prior to the FISU World University Championship. I. Cultural programme The Social and Cultural Programme of the FISU World University Championships Alongside the FISU World University Championships programme, the host city traditionally organises an active cultural programme. This cultural programme not only provides light entertainment for the athletes and spectators outside of the sports programme, but also informs visitors of the history, folklore and traditions of the host country. 18 Guidelines for submitting a candidature to organise a FISU World University Championship 2011

19 APPENDIX 1. Candidature Questionnaire I. General CONCEPT 1. For which sports would you like to organize the FISU World University Championships?. Which dates do you propose to host the FISU World University Championships? 2. Can you give some general information about the candidate city? - Current population and estimated population during the year. of the World University Championship - Number of universities and students - Size, geographic features (altitude) - Climate during the proposed dates (temperature, humidity, precipitation, wind etc.) METEOROLOGY WEATHER CONDITIONS DURING THE WUC AVERAGE MAXIMUM MINIMUM TEMPERATURE - day C C C - night C C C HUMIDITY % % % PRECIPITATION - days YEARLY YEARLY AVERAGE DURING THE WUC - volume ml ml Ml WIND STRENGTH DIRECTION AND VELOCITY (m/s) 1. Statistics to be provided for your proposed dates of the FISU World University Championship; 2. Statistics to be provided for the area where the FISU World University Championship will take place; 3. Please indicate source of statistics. Guidelines for submitting a candidature to organise a FISU World University Championship

20 II. Political aspects 3. Can you give a general description of the political structure in your country at a national,. regional and local level? 4. Are there any elections planned to be held in your country prior to or in the year during. which you intend to organize the FISU World University Championships? 5. Which public and sports authorities in your country support your National University Sports Federation in the bid project to organize a FISU World University Championship? III. Legal aspects 6. Do any laws, customs or regulations exist in the candidate city or country which would limit,. restrict or interfere with the organisation of the FISU World University Championship in any way? 7. Are there any current laws in your country specifically related to doping control? Have the appropriate authorities signed any agreement with WADA (World Anti-Doping Agency)? 8. What legal structure will the Organising Committee have? IV. Immigration and customs procedures 9. What are the immigration procedures currently in force in your country to obtain an entry visa? 10. Can you ensure that the entry visa will be free of charge for the competitors, officials as well. as for all the accredited participants who will be on duty during the FISU World University Championship? 11. Are any vaccination measures required to enter the country? Please submit a list of the countries. concerned by these specific health and vaccination rules. 12. Can you guarantee that custom formalities will be facilitated for the event. (sports equipment, medical instruments and related products, etc.)? V. Finances 13. Can you briefly explain how the FISU World University Championship will be financed? - Public funds: national, regional, local - Private funds 14. What will be the overall and operational budget foreseen for the organisation. of the FISU World University Championships (in EUR)? 15. What will be the non-operational budget for financing the construction of the venues and other infrastructure needed for the FISU World University Championship, which will be a long-term legacy. (in EUR)? 16. What will be the cost of stay proposed for the athletes the officials per day and per person? 20 Guidelines for submitting a candidature to organise a FISU World University Championship 2011

21 FINANCES BUDGET INCOME EXPENSES Activity Public funds Organisation of the. World University Championship National resources Regional resources E E Private funds Participation fee Infrastructure budget (if necessary) Operational. budget Local resources E AMOUNT IN EUR E E E E E TOTAL IN EUR E E E E E VI. Sports Organisation and experience 17. What important international events in the proposed sports have been organised. in your candidate city, region and country? SPORTS EXPERIENCE SPORTS EXPERIENCE No. DATE SPORT NAME OF THE. COMPETITION LEVEL OF THE. COMPETITION LOCATION Does your country have a sufficient number of experienced officials, international referees and judges to conduct the FISU World University Championship in accordance with the ISF technical rules?. If not, how will you provide these officials? 19. Can you guarantee that you will provide the top-quality sports equipment, sports floorings, timekeeping, scoring system and services in accordance with the Minimum Requirements of FISU and ISF, as well as with respect to all official FISU partners? VII. Sports Facilities 20. What are the existing and /or foreseen sports facilities (stadiums, arenas, fields, pools courses, practice venues, etc.) in your candidate city? Guidelines for submitting a candidature to organise a FISU World University Championship

22 VENUES Sport COMPETITION VENUES Discipline Name. of venue Seating. Capacity Yes Training Venue No Indoor* Outdoor* *only for the Organization of the WUC Speed Skating VIII. Accommodation and Dining 21. What kind of accommodations will be provided for athletes and officials? What will be the capacity. of the accommodation based on double-room occupancy? 22. Can you indicate the distance and time from the accommodation areas to the official point of entry and to the sports facilities? 23. What facilities will be available? Where will they be located? 24. Which hotels will you dedicate to the technical delegates, judges, referees and FISU Representatives? 25. Can you briefly explain what kind of structure you foresee for the catering? Where will this take place? 26. What venue will be available for the technical delegates, judges, referees and FISU representatives? ACCOMMODATION AREAS Type of Venue FISU Family Accommodation Distance from. International Airport (km) Number of venues No. rooms Capacity Athletes and Officials. Accommodation Sports Facilities University Campus Bed & Breakfast If other, please specify. *seulement pour l organisation d un CMU de patinage de vitesse 22 Guidelines for submitting a candidature to organise a FISU World University Championship 2011

23 IX. Transportation 27. Can you give a description of the existing transportation infrastructure in your candidate city. and include maps to illustrate? 28. Does your candidate city have an international airport and train station? Attach a description. of the international airway connections. If you intend to use other international airports, please give specific information. 29. Can you guarantee that the local transportation for the athletes and officials (the provision of cars and buses) will follow the FISU Minimum Requirements? 30. What arrangements can you already foresee in order to reduce the international travel expenses. of the delegations as much as possible? distances AND TRAVEL TIME DISTANCES AND TRAVEL TIME BETWEEN VENUES Distance in km Time in hours. & minutes International. Airport FISU Family. accommodation Athletes and. Officials a. ccommodation. place Opening & Closing Ceremony stadiums Medical Services Distance Time Distance Times Distance Time Distance Time Distance Time International airport FISU Family. accommodation Athletes and Officials accommodation Opening & Closing Ceremony stadiums Accreditation Centre Judges & referees. Accommodation Medical Services Sport venues. * If more than one (1) Athletes and Officials accommodation place, please specify. Guidelines for submitting a candidature to organise a FISU World University Championship

24 X. Medical Services and doping control 31. Can you guarantee that you will provide the medical care and doping control testing according. to the FISU Medical Regulations and FISU Minimum Requirements? 32. Can you assure sufficient medical assistance for the entire organisation? 33. What services will you provide (first aid, EMT, on-site physician, hospitals, ambulances,. helicopters etc.)? Which recognised organisation will guarantee this assistance? 34. Will you be able to manage the doping control in accordance with the FISU Regulations and WADA code? Which WADA certified laboratory do you plan on using during the FISU World University Championship? What is the daily test capacity of the laboratory and which minimum test capacity. can you guarantee during the period of the Championship? HOSPITALS HOSPITALS Name of hospital Distance from Athletes and Officials. accommodation place Specialities No. Beds Heavy Equipment 1 km 2 km XI. Security 35. What security system will you install to ensure the safety of the participants at the competition. and accommodation sites? How will you control the different entrances? 36. What collaboration will you undertake with the city police services and the country police? XII. Promotion of the fisu WORLD UNIVERSITY CHAMPIONSHIP 37. What kind of promotional strategies and programmes will you initiate for the inhabitants of your city and region in order to ensure the visibility of the FISU World University Championship in the venues. and within the city? 38. What kind of communication strategies and programmes will you initiate in order to promote the World University Championship and FISU to the students before and during the FISU World University Championship? XIII. Media: Press, Radio and Television 39. What arrangements do you plan for guaranteeing the best television and radio broadcasting and for the written, electronic and photographic coverage of the FISU World University Championships? 40. What television company is interested in guaranteeing the broadcasting and the production of the international signal as stipulated in the FISU Regulations and in the attribution contract? 24 Guidelines for submitting a candidature to organise a FISU World University Championship 2011

25 XIV. Information Technology & Communication 41. Can you guarantee to the local and foreign journalists as well as to the television companies will be according with the FISU IT Minimum Requirements? 42. Can you guarantee that you will use the certified accreditation system in accordance with the FISU Minimum Requirements or to use the system provided by FISU? XV. cultural programmes 43. What kind of cultural programme do you foresee during the FISU World University Championships? XVI. Public opinion and Legacy 44. Can you describe the general opinion of the candidate city regarding the project of hosting. the FISU World University Championship? Are students informed and involved in the project? 45. What would be the impact and legacy for your candidate city during the post-fisu World University Championship phase? XVII. VISION OF THE FISU World University Championships 46. Can you describe the concept and vision of the World University Championship and reasons to support its candidature? XVIII. Application for new sports for FISU World University Championships Please refer to the following guidelines: Policy of Statement for the Management and Development of the FISU World University Championship. Guidelines for submitting a candidature to organise a FISU World University Championship

26 APPENDIX 2. COMMITMENTS OF THE ORGANISING COMMITTEE The Organising Committee commits to guaranteeing the following measures No. Commitments of the Organising Committee yes no 1 The entry visa will be free of charge for the competitors, officials as well as for the accredited participants who will be on duty during the FISU World University Championship; 2 The accommodation will be able to accommodate the minimum capacity stipulated in the FISU Requirements; 3 The sports equipment, timekeeping, scoring system and services will comply with the FISU Minimum Requirements and International Sports Federations; 4 The FISU online accreditation system will be used 5 The local and foreign journalists as well to the television companies will be according the FISU Minimum Requirements; 6 The Organising Committee will provide medical care and doping control testing according to the FISU Medical Regulations and FISU Minimum Requirements. SIGNATURES NAME FUNCTION SIGNATURE DATE 26 Guidelines for submitting a candidature to organise a FISU World University Championship 2012

27 APPENDIX 3. FINANCIAL OBLIGATIONS FOR THE WORLD UNIVERSITY CHAMPIONSHIPS TABLE OF THE FINANCIAL OBLIGATIONS FOR THE FISU WORLD UNIVERSITY CHAMPIONSHIPS SUBJECT REFERENCE RESPONSIBILITY DEPARTMENT ACTIVITIES/SERVICES COST FISU REGULATIONS & CONTRACT MINIMUM SPEC. & GUIDANCE O.C. FISU PARTICIPANT Presentation of the bid to the WUC Evaluation Committee Travel BIDDING Presentation of the bid to the WUC Evaluation Committee Presentation of the bid to the EWUC Evaluation Committee Accommodation Equipment in the hotel At the opening. of the candidatures Bidding fee deposit C 500 EVENT ATTRIBUTION Organisation rights C10,000 Contract Guidelines for submitting a candidature to organise a FISU World University Championship

28 TABLE OF THE FINANCIAL OBLIGATIONS FOR THE FISU WORLD UNIVERSITY CHAMPIONSHIPS SUBJECT REFERENCE RESPONSIBILITY DEPARTMENT ACTIVITIES/SERVICES COST FISU REGULATIONS & CONTRACT MINIMUM SPEC. & GUIDANCE O.C. FISU PARTICIPANT Administration Invitations (preparation. & mailing) Entry forms (preparation. & mailing) Article 4.6; 5.1.1, Article 4.6; 5.4; Bulletins & programmes Article 2.1; 4.6 Publications Regulations & manuals Article 4.6 Posters and promotional material (mascot, logo ) Article 4.8 Local transportation. (in the home country) Article to 3.1.7; 4.4 Accommodation Article to 3.1.7; 4.4 EVENT PREPARATION And if necessary and requested Executive Committee member. Inspection visit (CISCA members) Travel Article 3.1.7; 4.4 On site transportation Article 3.1.7; 4.4 Accommodation Article 3.1.7; 4.4 Local transportation. (in the home country) Article to 3.1.7; 4.4 FISU WUC Director Accommodation Article to 3.1.7; 4.4 Travel Article 3.1.7; 4.4 On site transportation Article 3.1.7; 4.4 Accommodation Article 3.1.7; Guidelines for submitting a candidature to organise a FISU World University Championship 2012

29 TABLE OF THE FINANCIAL OBLIGATIONS FOR THE FISU WORLD UNIVERSITY CHAMPIONSHIPS SUBJECT REFERENCE RESPONSIBILITY DEPARTMENT ACTIVITIES/SERVICES COST FISU REGULATIONS & CONTRACT MINIMUM SPEC. & GUIDANCE O.C. FISU PARTICIPANT TRANSPORTATION Athletes and officials Article 4.3 FISU Executive Committee Article 4.4 FISU CISCA member Article 4.4 To the Organising country FISU CT member. (inspection visit) Article 4.4 ISF delegates Article 4.4 or EVENT MANAGEMENT Referees, Judges etc; Article 4.4 or Member of the FISU. Secretariat Article 4.4 Other FISU commissions. on duty (CICSA, CMI, CIP) From the official point(s) of entry. to the village and hotels Bidding or Organising. Committees FISU events Article 4.3b; 4.4 Local transportation to the. competitions and ceremonies All accredited people Article 4.3b; 4.4 From the village and hotels to the official point of exit All accredited people Article 4.3b; 4.4 Guidelines for submitting a candidature to organise a FISU World University Championship

30 TABLE OF THE FINANCIAL OBLIGATIONS FOR THE FISU WORLD UNIVERSITY CHAMPIONSHIPS SUBJECT REFERENCE RESPONSIBILITY DEPARTMENT ACTIVITIES/SERVICES COST FISU REGULATIONS & CONTRACT MINIMUM SPEC. & GUIDANCE O.C. FISU PARTICIPANT Accreditation. centre & staff Article 4.7 ACCREDITATION Accreditation Software Accréditation materiel. (ID card) Article 4.7 ACCOMMODATION DURING THE GAMES (bed and breakfast) From the opening to the closing. of the village Athletes, officials. & judges, referees. included in the team Article 4.3; EVENT MANAGEMENT 2 days before the championship. to 1 days after the end. of the championship FISU Executive Committee in double room Article days before the championship. to 1 days after the end. of the championship FISU Commissions and ISF delegates Article days before the championship. to 1 days after the end. of the championship Member of the FISU. Secretariat Article 4.4 From their arrival to their departure Bidding or Organising. Committees FISU events From their arrival to their departure Press From their arrival to their departure Invited judges and referees Article 4.4; Guidelines for submitting a candidature to organise a FISU World University Championship 2012

31 TABLE OF THE FINANCIAL OBLIGATIONS FOR THE FISU WORLD UNIVERSITY CHAMPIONSHIPS SUBJECT REFERENCE RESPONSIBILITY DEPARTMENT ACTIVITIES/SERVICES COST FISU REGULATIONS & CONTRACT MINIMUM SPEC. & GUIDANCE O.C. FISU PARTICIPANT MEALS OR DAILY ALLOWANCES From the opening to the closing. of the village Athletes, officials. & judges, referees. included in the team Article days before the championship. to 1 days after the end. of the championship FISU Executive Committee Article 4.4 Accompanying person EVENT MANAGEMENT 2 days before the championship. to 1 days after the end. of the championship 2 days before the championship. to 1 days after the end. of the championship FISU Committee and ISF delegates Member of the FISU. Secretariat Article 4.4 Article days before the championship. to 1 days after the end. of the championship Bidding or Organising. Committees FISU events Upon their arrival to their departure Press Upon their arrival to their departure Invited judges and referees Article days before the championship. to 1 days after the end of the. championship ISF Delegate Guidelines for submitting a candidature to organise a FISU World University Championship

32 TABLE OF THE FINANCIAL OBLIGATIONS FOR THE FISU WORLD UNIVERSITY CHAMPIONSHIPS SUBJECT REFERENCE RESPONSIBILITY DEPARTMENT ACTIVITIES/SERVICES COST FISU REGULATIONS & CONTRACT MINIMUM SPEC. & GUIDANCE O.C. FISU PARTICIPANT SPORTS COMPETITIONS Sports facilities (competition and training) Rental cost Article 4.3 Equipment, material Article 4.3 Technical staff Article 4.3 EVENT MANAGEMENT Judges and referees fees Article 4.3 Competitions organisation Judges and referees. (accompanying the teams) fees Article Timing, scoring and result system Article 4.3 Services to the athletes and teams Water, ice, supplies Article Guidelines for submitting a candidature to organise a FISU World University Championship 2012