PPM-PLM Integration for Project Authorizations Access Control Management

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1 Access Control Management A PLM Consulting Solution

2 The PLM Consulting Solution streamlines the process of managing project authorizations based on SAP PLM 7 Access Control Management. A user friendly UI enables non PLM power users (e.g.: project managers) to maintain create, maintain project authorizations out of Project & Portfolio Management. Therefore metadata and project resources (roles & business partners) in projects are reused in order to define a collaboration area (Access Control Context) with authorizations for PLM users. Furthermore project authorizations can be flexibly activated and deactivated out of a project.

3 Integrated Product Development Overview Strategy Concept / Definition Idea Detail Design Sourcing / Manufacturing Service Visualization Market Segment Company Strategy Definition Trend Analyse Cat. 1 Bus. 2 Cat. 2 Portfolio Bus. 1 Cat. n Bus. 3 Europe Cat. X Asia FR DE Portfolio Management America US CA Product Go to Concept Portfolio Analyse Go to Develop Review Go to Market Project Develop Cover Concept Conceptual Design Advanced Design Design Review Projects Customer Meeting Presentation Manufacture Packaging Go to Post-Launch Project Mgmt. Sourcing Assembly Background: Integrated Product Development & Access Control Management Final Design Handle Tests Processes Managing Authorizations in Development Projects 1 V1 V2 2 E-BOM Engineering MBOM Part Product Data & Product Structures 1 2 Questions & Answers Manufacturing Synchronize Workcenter Routing A Authoring Systems PLM & PPM Foundation: Search, DMS, QM, Reporting, Access Control, Collaboration, MDG-M, Compliance,... 3

4 PLM 7 Access Control Management Overview Context hierarchy Root Context Line organization, project organization Administered in department or project Project Org. Line Org. Context Object assignment Member and role assigned Department A Standards Project A Project B Access control list Access control on individual objects (optional and additional) Internal Granted activity Context (e.g., Standard Gear-Box) Role Role Context Role Context Designer roles ACL Access control on individual objects Context member (user working in context) BOM Modify/Read Document Create/Modify/ Read Material Read 4

5 Agenda Background: Integrated Product Development & Access Control Management Managing Authorizations in Development Projects Questions & Answers 5

6 Integrated Product Development High Level Process Project Definition Anforderungen ausprägen Create Project in cprojects Define and maintain project Maintain Roleseinfügen and Staff oder Usersentfernen Komponenten authorizations in PPM and handover PLM Project Start Product Defintion Maintain project members and authorizations Prepare product structure Define product requirements Anforderungen ausprägen Add or removeeinfügen components Komponenten oder entfernen Product Development Enrich product structure with solutions (new plm data) New design, reuse components Product Release Check and release product structure for manufacturing Anforderungen ausprägen Delegate task for check and to responsible users Komponenten einfügen oderrelease entfernen Project Closure Handover new product data from project to line organization Deactivate project authorizations 6

7 Define and Publish Project Authorizations Problems: Multiple recording of similar information Project Definition Project Start Project & Portfolio Management 5.0 SAP Product Lifecycle Management 7 Project planning Phases Tasks, checklists Setup Environment for Product Development Prepare project context Assign users and provide authorizations Information: Project description Project manager Project roles Business Partner Staffing Information: Context description Context administrator Context roles Context members 7

8 Define and Publish Project Authorizations Premise Project Definition Project & Portfolio Management 5.0 Project Start SAP Product Lifecycle Management 7 Premise for defining and publishing project authorizations Define project responsibilities in early project phase (Roles & Users) Eliminate multiple recording of similar information Best-Practice Reuse project information to publish project authorizations in PLM Project description = context description Project manager = context administrator Project roles = context roles Business Partner = context members 8

9 Agenda Background: Integrated Product Development & Access Control Management Managing Authorizations in Development Projects Questions & Answers 9

10 Overview Mandatory project information: 1 Define Project description 3 1. Maintain project description 2. Define project roles and members 3. Synchronize project authorization with PLM Synchronize project authorization with PLM Functionalities: 2 Define project roles & members Alignment of roles and member ( Generate/Update ACM ) Publish or cancel authorizations ( Activate/Deactivate Context ) Drill down to project context ( Display ACM ) 10

11 Overview 11

12 Demo

13 Define and Publish Project Authorizations Premise Project Definition Project & Portfolio Management 5.0 Project Start SAP Product Lifecycle Management 7 Your advantages: Define project responsibilities in early project phase (Roles & Users) Eliminate multiple recording of similar information 13

14 Integrated Product Development High Level Process Project Definition Anforderungen ausprägen Create Project in cprojects Define and maintain project Maintain Roleseinfügen and Staff oder Usersentfernen Komponenten authorizations in PPM and handover PLM Project Start Product Defintion Maintain project members and authorizations Prepare product structure Define product requirements Anforderungen ausprägen Add or removeeinfügen components Komponenten oder entfernen Product Development Enrich product structure with solutions (new plm data) New design, reuse components Product Release Check and release product structure for manufacturing Anforderungen ausprägen Delegate task for check and to responsible users Komponenten einfügen oderrelease entfernen Project Closure Handover new product data from project to line organization Deactivate project authorizations 14

15 Our Service An implementation-ready Solution Implementation of the Solution Documentation of the Solution 6 Months of Bugfixing Optional Online Scoping Session and/or Presentation at Customer

16 Easy and fast way maintain project authorizations The PLM Consulting Solution streamlines the process of managing project authorizations. A user friendly UI enables non PLM power users (e.g.: project managers) to maintain create, maintain project authorizations out of cprojects. Business Challenges Doubled efforts for maintaining project related in formation and project authorizations Low integration of cprojects and PLM automations (Access Control Contexts) Key Features Mapping & synchronization of cprojects project and PLM 7 Access Control Context Add / remove users to mapped Access Control Contexts Drill down to Access Control Contexts from cprojects Activate/Deactivate Access Control Contexts from cprojects Availability, Technical Details Available for SAP PLM 7 ECC 6.00 EHP5 Delivered via Consulting Service Links SAP Note: SAP Service No.: , Enhancement Svcs for PLM Contact: Related Services plm-services Downport to SAP GUI for documents Mass Maintenance for authorizations on Product Data ACM Reporting Business Benefits Minimized efforts to maintain project authorizations Seamless integrations of cprojects and PLM 7 Access Control Contexts 16

17 Contact Information PLM Services SAP Product Lifecycle Management Consulting SAP Deutschland SE & Co. KG Hasso Plattner Ring Walldorf, Germany

18 2015 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE s or its affiliated companies strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions. 18

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