guidance notes CHURCH HEALTH AND SAFETY Version 5

Transcription

1 guidace otes CHURCH HEALTH AND SAFETY Versio 5

2 Cotets Itroductio 3 Self-assessmet form How safe is your church ad church hall? 4 Tower tours 15 Geeral precautios 17 Churchyard safety 20 Workig at height ad the safe use of ladders 22 Iterpretatio of the Costructio (Desig ad Maagemet) Regulatio Buildig works/repairs 31 The Cotrol of Asbestos Regulatios Coditios of use applyig to chage rigig bells 37 Sale of secod-had goods 39 Preparatio ad sale of food ad drik o church premises 43 Persoal safety 48 Evirometal protectio 52 Reportig ad recordig accidets ad first aid 56 Maual hadlig 59 Traiig 60 Sources of iformatio 62 Attachmets Persoal safety risk assessmet form Accidet ad witess report form Fire risk assessmet form Geeral risk assessmet form Up to date guidace otes o a rage of importat topics are available o our dedicated web site for church customers at For ay additioal advice or help please cotact your local Isurace Cosultat ad Surveyor or call our church customer services team o Whilst Ecclesiastical Isurace Group PLC has used reasoable edeavours to esure that the iformatio i this publicatio is correct at the time of publicatio, please ote: (a) the iformatio is ot iteded to costitute a defiitive or complete statemet of the law o ay subject, or is ay part of it iteded to costitute legal advice for ay specific situatio; (b) the iformatio may over the course of time become icorrect or out of date; ad (c) Ecclesiastical Isurace Group PLC caot accept ay resposibility for actio take as a result of iformatio provided i this publicatio. You should take specific advice whe dealig with specific situatios. The iformatio provided i this publicatio is geeral ad educatioal i ature ad may ot reflect all recet legal developmets ad may ot apply to the specific facts of idividual circumstaces. You assume sole resposibility for the use of this documet ad should obtai specialist advice i relatio to its use i specific circumstaces. Accordigly, Ecclesiastical Isurace Group PLC ad its subsidiaries shall ot be liable for ay losses, damages, charges or expeses, whether direct, idirect, or cosequetial ad howsoever arisig, that you suffer or icur as a result of or i coectio with your use or reliace o the iformatio provided i this documet except for those which caot be excluded by law.

3 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 3 Free guides full of practical advice ad iformatio Keepig a church safe is o easy matter. You have to be sure you have doe everythig you ca to miimise the risks to your church, workers ad visitors, ad that everyoe kows what to do if aythig goes wrog. That s why Ecclesiastical has produced a rage of helpful guides o how to keep thigs ruig safely ad smoothly. Writte by isurace experts, the guides give you stepby-step practical support to help you ad your church. You ca fid further guidace o our dedicated web site for our church customers at For further iformatio cotact your local Isurace Cosultat ad Surveyor or call us o Moday to Friday. 8am to 6pm (excludig bak holidays). We may moitor or record calls to improve our service. You ca us at [email protected] Or Visit About Ecclesiastical Ecclesiastical was established i 1887 to protect the Aglica Church ad we re still committed to doig this today. Ecclesiastical doates all available profits to our owers, Allchurches Trust Limited, a registered charity, eablig the Trust to cotiue to support the church ad other charitable istitutios. pg15 Tower tours A miimum of two stewards should escort parties. pg22 Workig at height ad the safe use of ladders Every year may people are ijured, sometimes fatally, from usig ladders. pg33 Asbestos The duty to maage asbestos applies to all places of worship. Note: Ecclesiastical provides these guidace otes without additioal charge to Ecclesiastical Church Isurace policyholders. This advice is provided to you as best practice guidace from Ecclesiastical Isurace. Please check your policy documets for details of ay coditios specific to your policy.

4 4 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Self-assessmet form How safe are your church ad church hall? Every year, a umber of accidets occur i churches, church halls, churchyards ad grouds. Not oly does this cause pai ad sufferig to those people who are ijured, it ca ofte result i serious disruptio to the smooth ruig of the church ad its various activities. For example, if a cleaer, caretaker, orgaist or other volutary or paid member of the church staff is ijured ad uable to carry out their ormal duties, it may be extremely difficult to fid a replacemet at short otice. As well as the possibility that the ijured perso may make a claim agaist the church for damages i a civil actio, crimial prosecutios may be brought agaist idividuals as well as the Parochial Church Coucil or Trustees uder health ad safety law where pealties may be as high as a 20,000 fie ad two years imprisomet. The Icumbet, Churchwardes ad other members of the Parochial Church Coucil have a duty of care to esure the safety of ayoe who may visit the church, hall or churchyard for ay purpose. This icludes paid employees, volutary workers, regular members of the cogregatio, visitors ad cotractors who may be workig o the buildigs or i the churchyard. This questioaire is desiged to help you pipoit ay potetially hazardous areas so that the ecessary actio may be take to elimiate or reduce as far as possible ay risk of accidet. Additioal iformatio regardig ay relevat legislatio or referece sources is icluded where appropriate. If you aswer NO to ay of the questios, there is a risk that a accidet could happe ad difficulties could occur i dealig with a claim which might be made agaist you, so some actio o your part is ecessary. Havig carried out iitial assessmets it is importat to moitor your health ad safety procedures to take accout of chagig circumstaces. This should be a cotiuig process but at least aually you should go through this questioaire ad take ay actio ecessary.

5 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 5 1 Do you have a writte Health ad Safety policy? Health ad safety legislatio applies to all places of religious worship. The Health ad Safety at Work etc, Act 1974 requires every employer with five or more employees to prepare ad brig to the otice of their employees a writte statemet of their geeral policy with respect to the health ad safety at work of their employees ad the orgaisatio ad arragemets for carryig out that policy. There will be some large churches where the Parochial Church Coucil actually employs five or more people ad i these cases there is o doubt that a writte health ad safety policy statemet is required. Employers with less tha five employees are exempt from the requiremet for a writte health ad safety policy. However, the Health ad Safety Executive ow regards voluteers as employees ad persos who make use of voluteers as employers. The same level of traiig, iformatio ad protectio must be give to both voluteers ad employees. I the light of this it is good practice to have a writte policy that sets out your orgaisatio ad procedures for health ad safety, eve if you employ less tha five people. It is the duty of every employee, icludig part-time employees such as orgaists, cleaers ad caretakers, to take reasoable care for their ow safety ad that of other persos who may be affected by their acts or omissios. The perso resposible for eforcig the requiremets of the legislatio is the Evirometal Health Officer of the Local Authority. A health ad safety policy for churches is available from Ecclesiastical. Yes No 2 Have you carried out a risk assessmet as required by the Maagemet of Health ad Safety at Work Regulatios 1999 as ameded? These regulatios require every employer to make a suitable ad sufficiet assessmet of the risks to the health ad safety of his employees to which they are exposed whilst they are at work; ad the risks to the health ad safety of persos ot i his employmet arisig out of or i coectio with the coduct by him of his udertakig. Self-employed persos icludig clergy, must make a assessmet of the risks to their ow health ad safety ad also to the health ad safety of persos ot i their employmet. Where five or more people are employed a writte record must be made of the sigificat fidigs of the assessmet. We would advise that it is good practice for all churches to carry out risk assessmets ad to record the sigificat fidigs. 5 Steps to Risk Assessmet INDG 163 REV 2 HSE Free Leaflet The Ecclesiastical health ad safety policy icludes guidace for churches o carryig out risk assessmets. Yes No

6 6 GUIDANCE NOTES CHURCH HEALTH AND SAFETY 3 Are floor surfaces ad floor coverigs i good coditio ad properly maitaied? Slippig, trippig ad fallig are a major cause of ijuries. You must esure that there are o uexpected chages i floor level, ad that floor surfaces are ot suke, cracked or damaged. Particular attetio should be give to stoe flags, ceramic ad clay tiles ad wood blocks. Loose floor coverigs, such as mats ad rugs, should be avoided. Carpets must ot be wor ad must be securely fixed dow. Prevetig slips ad trips at work INDG 225 (rev2) HSE Free leaflet Yes No 4 Is the churchyard, icludig paths, steps, ramps, driveways, trees, boudary walls, gravestoes ad moumets, i good order ad properly maitaied? Paths ad driveways must be free from potholes ad steps must be i good coditio. They must be properly draied to prevet collectio of raiwater ad the growth of algae. Where paths are regularly used at ight they must be adequately lit. Steps ad steep paths must be fitted with hadrails. Boudary walls ad gates must be kept i good repair. Trees must be regularly ispected by a qualified tree surgeo ad ay ecessary remedial work carried out. I additio to the risk of fallig braches, a assessmet must be made of the risk of damage to eighbourig property caused by the effect of tree roots removig moisture from the surroudig soil. Although gravestoes are the resposibility of the family of the deceased, the church is resposible where the family caot be traced ad also has a geeral liability for the safety of the churchyard. Gravestoes, tombs ad moumets must be maitaied i a safe coditio. Where churchyards are still i use for burials, care must be take to esure that graves left ope immediately prior to burials are properly shored up to prevet collapse ad are safely covered over. Where churches are formally closed, resposibility for all aspects passes to the Local Authority or Parish Coucil, as appropriate, although the PCC should report ay areas of cocer. The Churchyards Hadbook ISBN -13: Available from all Christia bookshops ad Church House Bookshop, 31 Great Smith Street, Lodo SW1P 3BN. Tel Website Yes No

7 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 7 5 Are all stairways i good coditio ad adequately lit? All stairways i towers or those which give access to orga lofts, galleries, boiler rooms or basemets, must be i good coditio ad be adequately lit. Hadrails must also be fitted. Particular attetio must be paid to stoe spiral staircases i towers where the edges of the steps are ofte wor. A rope hadrail should be fitted as a miimum. Yes No 6 Do you allow members of the public to climb the tower or visit other high levels ad if so do you have writte procedures which are always followed? Careful cosideratio must be give before allowig members of the public to climb the tower or visit other high levels i the church. A assessmet must be carried out lookig ito all aspects of the proposed route ad detailed guidelies draw up. See Tower tours sectio o page 15. Yes No 7 Have assessmets bee carried out of areas where there is a risk of falls from a height ad the appropriate measures take? Some churches cotai areas where there is a risk of falls from a height such as staircases to former rood screes which have ow bee removed ad where there is low parapetig or castellatios alog the tops of exteral walls. Cosideratio will eed to be give to the eed to istall permaet rails or barriers or safety latchways for use with safety haresses. The fixig of achor poits for ladders may be sufficiet where access is oly occasioally required for maiteace purposes, such as the chagig of light bulbs or the cleaig of gutters. I other circumstaces, the istallatio of latchways or fixed achor poits ad the use of safety haresses or the use of tower scaffolds or mobile elevated work platforms may be ecessary. Yes No 8 Has a assessmet bee made of the risks to the health ad safety of bellrigers ad other persos eterig the rigig room ad bell chamber? Uder ormal circumstaces bells should be left i the dow positio other tha whe beig rug. Cosideratio must also be give to the meas of escape i the evet of a emergecy, the evacuatio of a ijured perso, providig a safe meas of heatig, the provisio of fire extiguishers, the provisio of emergecy lightig ad the otificatio of safety procedures to visitig bellrigers. See Coditios of use applyig to chage rigig bells o page 37. Yes No

8 8 GUIDANCE NOTES CHURCH HEALTH AND SAFETY 9 Have you carried out a assessmet of all substaces hazardous to health, ad put i place cotrol measures where ecessary as required by the Cotrol of Substaces Hazardous to Health Regulatios 2002 (COSHH) (as ameded)? The Cotrol of Substaces Hazardous to Health Regulatios 2002 requires that a employer shall ot carry o ay work which is liable to expose ay employees to ay substace hazardous to health, uless he has made a suitable ad sufficiet assessmet of the risks created by that work to the health of those employees, ad of the steps that eed to be take to meet the requiremets of these regulatios. Substaces most likely to be foud i churches are petrol, pesticides, isecticides, weedkillers, fertilisers ad liquid petroleum gases. Substaces marked as harmful, irritat, corrosive, toxic, very toxic, flammable, highly flammable, extremely flammable, explosive, oxidisig or dagerous for the eviromet. All hazardous substaces must be stored ad used i accordace with the maufacturers istructios. Cosideratio should be give to replacig dagerous substaces with less-hazardous alteratives. A assessmet would eed to be made before the removal of pigeo droppigs which are ofte foud i large quatities i towers ad which ca cause the disease psittacosis. This eeds to be treated as a hazardous substace ad specialist advice obtaied. Yes No 10 Has a Competet Perso carried out a assessmet ad survey, if ecessary, to determie the locatio ad coditio of ay asbestos ad prepared a maagemet pla to eable asbestos to either remai safely o the premises or to be removed i accordace with regulatio 4 of the Cotrol of Asbestos Regulatios 2012? A writte record (Register) must be maitaied, detailig locatio, coditio, type ad form of asbestos preset. Some churches may still have asbestos used for isulatio, laggig, fire protectio or i wall ad roof liigs. Asbestos is ofte foud i orga blower motor housigs. If ay removal of asbestos materials is required, this work ca oly be carried out by cotractors licesed by the HSE for asbestos removal. Maagig ad workig with Asbestos Cotrol of Asbestos Regulatios 2012 ISBN Yes No

9 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 9 11 Are all electrical systems icludig wirig, switchgear ad ay fixed machiery such as orga blower motors ad all portable electrical appliaces i good coditio ad properly maitaied as required by the Electricity at Work Regulatios 1989? The Electricity at Work Regulatios 1989 require that all electrical systems shall be of such desig, costructio ad istallatio as to prevet dager. The Church Buildigs Coucil recommeds that fixed istallatios should be ispected ad tested at five-yearly itervals. Portable electrical appliaces eed to be examied at regular itervals with the frequecy of such examiatios beig set by experiece. This will probably eed to be at least aually, with equipmet which is subject to heavy usage, such as vacuum cleaers, eedig to be examied more frequetly. Exteral lightig icludig floodlightig ad associated wirig must be istalled to IET Regulatios (BS 7671). Temporary wirig is ot acceptable. HSE Guide Maitaiig Portable Electrical Equipmet: HSG 107 (3rd Editio) ISBN HSR25 Memoradum of Guidace o the Electricity at Work Regulatios 1989 ISBN Requiremets for electrical istallatios. IET Wirig Regulatios. 17th Editio. BS 7671 ISBN Yes No 12 Do you have formal safety procedures i place if your church is used for public performaces ad for major services at Christmas ad Easter? If your church is regularly used for large cocerts ad services, a writte procedure should be i place detailig such matters as the umber of stewards required ad their duties. The procedures should iclude a detailed evacuatio pla. Cosideratio will eed to be give to the istallatio of a automatic fire alarm system, the use of the public address system for the givig of istructios i the evet of a emergecy, the istallatio of emergecy lightig, ad the traiig of stewards ad other staff or voluteers i the use of firefightig equipmet. Yes No

10 10 GUIDANCE NOTES CHURCH HEALTH AND SAFETY 13 Do you have regular ispectios of liftig equipmet? May churches have large, heavy orate fot covers which are raised ad lowered by a system of pulleys ad couterweights. Similar mechaisms are also used to raise ad lower cadelabra ad sactuary lamps. Other liftig equipmet i the buildig may iclude passeger lifts ad hoists. The Liftig Operatios ad Liftig Equipmet Regulatios 1998 require such items to be ispected by a competet perso at prescribed statutory itervals. A Egieerig Isurace Compay surveyor would be a competet perso. Safe use of Liftig Equipmet. Liftig Operatios ad Liftig Equipmet Regulatios HSE L113 (Secod Editio) ISBN: INDG290 (rev3) Liftig Equipmet at Work A Brief Guide to the Law Yes No 14 Has a assessmet bee carried out to esure there is o risk of ijury from glass i doors ad widows? The Workplace (Health, Safety ad Welfare) Regulatios 1992 Approved Code of Practice requires that safety glazig is used i all widows below waist height ad i (or ext to) doors below shoulder height or elsewhere if there is a likelihood of ijury. Safety glass icludes tougheed or lamiated glass. Alteratively barriers may be used to prevet persos fallig through vulerable widows. Church halls built durig the 1960s ad 1970s may well iclude low-level widows ad doors which will eed to be upgraded to comply with the regulatios. Workplace Health Safety ad Welfare HSE L24 ISBN: INDG244 (rev2) Workplace health, safety ad welfare ISBN: Yes No 15 Is all plat ad machiery i good coditio ad regularly maitaied ad are all tools ad other items of equipmet such as ladders, scaffoldig towers ad stagig routiely checked ad repaired? The Provisio ad Use of Work Equipmet Regulatios 1998 require assessmets to be carried out to esure that all work equipmet is suitable for the purpose ad is adequately maitaied. People usig the equipmet must be give adequate istructios, iformatio ad traiig. Suitable ispectios eed to be carried out by a suitably qualified perso if work equipmet is likely to become usafe due to the eviromet, damage or wear. Boilers should be regularly serviced. Gas boilers should be checked aually by a Gas Safe Registered istaller, oil systems by a OFTEC registered egieer. Lawmowers ad other items of churchyard maiteace equipmet must be regularly checked ad serviced. Youg persos must ot be allowed to operate ay machiery without proper istructio ad supervisio. Persoal protective equipmet, such as visors for use with strimmers, must be available ad be maitaied. Safe Use of Work Equipmet HSE L22 ISBN INDG291 (rev1) Providig ad usig work equipmet safely. A brief guide. Yes No

11 CHURCH HEALTH AND SAFETY GUIDANCE NOTES Has a assessmet bee carried out ito ay maual hadlig operatios? I may churches, there is a costat movig of chairs, stagig, piaos ad so o to cater for differet layouts ad services. The Maual Hadlig Operatios Regulatios 1992 (as ameded) require assessmets to be carried out of all maual hadlig operatios. If possible maual hadlig should be avoided altogether. Where this is ot possible, traiig should be give ad the risk must be reduced as far as possible by the use of mechaical aids ad maual hadlig kept to a absolute miimum. Maual Hadlig HSE L23 ISBN X INDG143 (rev3) Maual hadlig at work A brief guide Yes No 17 Has a assessmet bee carried out o ay caterig udertake to esure compliace with food hygiee regulatios? Caterig i churches ca rage from a oe-off evet, such as the aual fête, to the regular provisio of meals o a daily basis. The Food Stadards Agecy has produced detailed guidace o the requiremets of food hygiee legislatio that ca be freely dowloaded from their website, Premises which are used occasioally for food preparatio must follow the guidelies for temporary premises. Where food is prepared o a regular basis the Geeral Requiremets will eed to be followed ad you may eed to register with the Evirometal Health Departmet of the Local Authority. Food Safety Act A guide for food busiesses Yes No 18 Do you have systems i place for the recordig of accidets ad the reportig of ijuries, diseases ad dagerous occurreces? The HSE Accidet Book ISBN satisfies the regulatios about keepig records of accidets to people at work. The Reportig of Ijuries, Diseases ad Dagerous Occurreces Regulatios 2013 (RIDDOR) requires employers ad people i cotrol of premises to report certai types of ijury, occupatioal ill health ad dagerous occurreces to their eforcig authority. For places of public worship this is the Local Evirometal Health Departmet. Records of accidets to members of staff, voluteers ad visitors must be kept. If possible you should obtai writte statemets from ay witesses ad record their ames ad addresses. I the case of back, eck ad other serious ijuries the ijured perso should be required to visit their Geeral Practitioer as soo as possible. Reportig accidets ad icidets at work A brief guide to the Reportig of Ijuries, Diseases ad Dagerous Occurreces Regulatios 2013 (RIDDOR) HSE INDG453 ISBN Yes No

12 12 GUIDANCE NOTES CHURCH HEALTH AND SAFETY 19 Do you have procedures i place for the vettig of persos workig with childre ad vulerable adults? It is most importat that adequate safeguards are take i the selectio of persos wishig to work with childre ad vulerable adults. Ayoe with a history of child abuse must ot be allowed to come ito cotact with youg people. The House of Bishops has produced a policy o Child Protectio ad your Diocese will have a Child Protectio policy which you should adopt. The Diocesa Child Protectio Officer will be able to advise you ad explai the Diocesa Child Protectio policy. The guidelies i the Home Office code of practice for keepig childre safe from harm should be followed. Yes No 20 Do you have procedures i place for fêtes ad other outdoor activities? There are various hazards ivolved with such thigs as boucy castles, fireworks ad charity walks. Certai evets such as abseilig dow towers will require specialist advice. Ecclesiastical publishes guidace otes o Church fuctios with sectios relatig to a umber of activities. These iclude: the use of iflatable boucy castles the orgaisatio of bofire ad firework displays the orgaisatio of charity walks. Yes No 21 Do you have a idividual with resposibility for health ad safety matters? We would suggest that every Parochial Church Coucil appoits a member with specific resposibility for health ad safety. This perso should lead a small subcommittee, who should be give the resposibility of carryig out the various assessmets outlied above ad reportig back to the full PCC. It should be remembered that a Faculty will be eeded for most alteratios to the fabric of the buildig. Yes No

13 CHURCH HEALTH AND SAFETY GUIDANCE NOTES Have you carried out a assessmet of your buildigs to esure they ca be used by persos with disabilities? The Equality Act 2010 requires that all disabled persos are able to use a buildig ad have access to the services provided withi it. Service providers, which icludes churches, have to make reasoable adjustmets for disabled people ad to provide reasoable meas of avoidig physical features that make it impossible or ureasoably difficult for disabled people to use its services. It should also be remembered that a Faculty will be required for most alteratios made to the fabric of the buildig. Services, Public Fuctios ad Associatios: Statutory Code of Practice from the Equality ad Huma Rights Commissio Yes No 23 Have you carried out a fire risk assessmet? It is a requiremet of the Regulatory Reform (Fire Safety) Order 2005, that you udertake a fire risk assessmet ad that a resposible perso oversees fire safety. To comply with regulatios you must: assess the fire risks i the church. If you have five or more employees you must record the fidigs of the risk assessmet, although we would strogly recommed recordig irrespective of the umber of employees check that a fire ca be detected i a reasoable time ad that people ca be wared check that people who may be i the buildig ca get out safely provide reasoable firefightig equipmet check that those i the buildig kow what to do if there is a fire check ad maitai your fire safety equipmet check what effect a fire would have o your eighbours. Yes No If you have already take sesible ad appropriate fire safety measures, little or o further actio may be ecessary. Further guidace is available from resposibilities Free advice is also available from your local fire brigade who are resposible for eforcig the regulatios. The telephoe umber for o-emergecy calls ca be foud i your local telephoe directory.

14 I most cases before your tower tour ca be put ito operatio a visit by a Ecclesiastical Isurace Cosultat ad Surveyor will be ecessary.

15 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 15 Tower tours We would ot usually expect parishes to admit ordiary members of the public to church towers or other high levels etc. However, should tower tours be udertake, the uderoted poits should be cosidered by parishes before embarkig upo such activities. Although these otes provide geeral guidace for parishes, a visit by a Ecclesiastical Isurace Cosultat ad Surveyor will be ecessary i most cases. Geeral The maximum umber o a tower tour at ay oe time should be set followig a risk assessmet takig ito accout the size of the tower, the cotrol of movemet withi the tower ad the umber of stewards available. The ease with which persos ca safely evacuate the tower i case of emergecy must also be take ito accout. As a geeral guide, the maximum umber o a tower tour at ay oe time should ot exceed 15, icludig the stewards. For small towers with difficult access the risk assessmet may result i a lower maximum umber beig allowed. A higher maximum umber may be permitted i a large tower with good access but, i ay evet, the maximum umber of persos i the tower at ay oe time should ot exceed 25. No childre uder the age of eight years should be allowed o such a tour ad all childre uder the age of 16 years should be accompaied by a adult. All large items of baggage etc. should be left at groud level ad each visitor should have both hads free A miimum of two stewards should escort parties (with oe at the frot ad oe at the rear) throughout the tour ad should be provided with a meas of commuicatio with the groud (both iterally ad exterally) i order to summo help i the evet of ay emergecy. Stewards should be able bodied ad be aged at least 18 years. A ew tour should ot commece util all visitors o the previous tour have desceded to the groud ad have bee accouted for. Notices should be displayed highlightig the difficulty of the climb (if appropriate), possibly by the use of photographs. It should also highlight whether or ot the climb is suitable for those who are elderly, ifirm, disabled, pregat, suffer from heart or respiratory disorders or from ay other medical coditio which could be affected by the climb. The otice should make it clear that suitable clothig ad footwear should be wor. Stewards should draw the attetio of visitors to the otice, before the ascet is udertake. Smokig must be prohibited. Hadrails should be provided o staircases, or i ay areas where there is a dager, however slight, of visitors fallig or losig their footig. A ew tour should ot commece util all visitors o the previous tour have desceded ad bee accouted for.

16 16 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Adequate lightig of the bulkhead variety should be provided alog the etire route. Access poits to other high level areas, eg roofs, roof spaces etc. alog the route should be secured by locked doors. Access to ay areas cotaiig dagerous machiery should be secured i a similar maer. Access to bell ad rigig chambers may be permitted but oly if the bells are left i the dow positio. It must be esured that the clock mechaism is eclosed should the tour ecompass this area. See sectio o the Coditios of use applyig to chage rigig bells. Access to the tower roof should oly be permitted durig fie weather ad ot durig heavy rai, sleet, sow, strog wids or temperatures of less tha 0ºC. Access to the tower must be by safe meas ad ladders, hatches etc. should be avoided. Doorways should be sufficietly wide to admit oe perso at a time, with ease. At the top of the tower it should be esured that parapets have a miimum height of 1.1 metres (existig parapets may require improvemet, with the additio of had rails etc. to make up this height). Access oto slopig tower roofs should ot be permitted. Where parapetig is pierced, ay gaps should be o wider tha 150mm. Larger gaps may eed to be fitted with additioal bars to reduce their width Duckboards should be provided aroud parapet gutters to prevet damage to the roof surface. These should be well maitaied ad treated with fugicide, as ecessary, to prevet the build up of algae. Should a spire be preset, the there should be a miimum width of walkway aroud the spire of at least 600mm ad with duckboards provided as above. Tours to other high level areas should be restricted to specialist groups such as architects, architectural studets ad cotractors. If the tour should ecompass crossigs at high level such as clerestories, triforia, roof spaces etc., the suitable walkways, with hadrails to a height of ot less tha 1.1 metres, must be provided, together with toe-boards ad itermediate rails. If areas with restricted headroom are visited, warig otices should be clearly displayed ad foam rubber pads fixed to ay low beams, ceilig edges, projectios etc. Should a charge be levied i coectio with the tour, this may have implicatios as regards the security of cash ad loss of moey isurace. If i doubt, parishes should cotact Ecclesiastical. Your Ecclesiastical policy will cover the legal liability of parishes for ijury to members of the public icurred followig accidets durig tower tours.

17 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 17 Geeral precautios Ofte simple precautios ad prevetative measures ivolvig little i the way of expediture ca substatially reduce the risk of damage to or loss of property ad ijury to persos. As isurers, we gai a dramatic, if expesive, isight ito some commo causes of loss ad it may be useful to Church Authorities for us to list some poits of maiteace ad maagemet, which may help to avoid a uecessary loss of heritage or ufortuate ijury to a church official, parishioer or visitor. Slips, trips ad falls Slips, trips ad falls are a major cause of ijuries to voluteers, church members ad visitors alike. Hazards are preset ot just i the church itself but i church halls, churchyards ad car parks - i fact aywhere where people are likely to walk. While most ijuries are mior, serious ijuries ca require hospital treatmet or lead to permaet disability. We have produced a checklist which is available o our website, highlightig some of the most commo hazards ad the cotrol measures that ca be put i place to reduce or elimiate the risk. Some of the items icluded are detailed below or i the followig pages. Gravestoes ad tombs Although the maiteace of gravestoes ad tombs is the resposibility of the deceased s family, the church may be resposible for ay ijury if the family caot be traced. It is, therefore, importat that all gravestoes ad tombs are regularly ispected to esure public safety. Please refer to the separate sectio o churchyard safety. Steps, stairs ad ladders Bell tower steps, steps dow to boiler rooms ad access ladders should all be ispected at least aually ad ay defects remedied. Ueve ad wor treads are a positive dager to the uwary ad whilst the idetatios created by footsteps over may ceturies may give a sese of history, they do othig for safety. Exteral steps dow to boiler rooms should ot be eglected ad these require frequet ad careful attetio to remove moss, algae, leaves ad other debris. They should be protected at the top by railigs ad a lockable gate, be fitted with a hadrail ad if used durig the hours of darkess be well lit. If the family caot be traced ad a ijury results from a gravestoe, the church may be held resposible. Footpaths Regular maiteace is required to esure these remai free from moss, algae, leaves, holes, loose materials, tree roots ad obstructios ad are reasoably level. Ramps ad steps eed particular attetio with had rails ad/or lightig provided, if hazardous. Bear i mid the difficulty the frail, elderly ad disabled may have i egotiatig access to ad from the church. Litter pickig Great care eeds to be take whe clearig litter, rubbish ad other debris from the churchyard. Protective clothig icludig heavy-duty gloves ad shoes or boots with protective soles eed to be wor. Hypodermic eedles, drugs-related litter ad hazardous materials must be collected ad removed by the Local Authority.

18 18 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Trees Trees are a frequet cause of serious damage i a variety of ways. Durig widy coditios they may fall oto or lash agaist the buildig, ad rockig of the roots ca cause collapse of boudary walls. Leaves ad twigs block gutters ad udergroud drais. Roots removig moisture from clay, soils ca lead to shrikage of the clay causig foudatios to move ad walls to crack. Braches fallig oto visitors, eighbourig property or cars are a frequet source of claims. Regular ispectios of trees, at least every six moths, should be cosidered essetial ad at least every five years by a tree surgeo. Boudary walls, feces ad lych gate Walk the boudary of your churchyard at least two or three times per year. Check for leaig pillars, posts, ad sectios of wall ad esure that the structure ad roof coverig of ay lych gate are soud. Early attetio to defects may prevet costly repairs later o. Draiage Ay water peetratig the walls of the church via the roof or from below groud is likely to cause extesive damage through rot to timbers, etc. Gutters, dowpipes ad roof valleys eed routie clearace at least every six moths. Special arragemets should be i place for clearace of sow ad ice from valleys ad the tower roof durig witry coditios. Esure that water shed from the buildigs drais away from the foudatios. Walls ad roof coverigs Visual ispectios of the exteral walls ad roof coverigs should be carried out at frequet itervals to discover ay defects requirig attetio at a early stage. Look out particularly for loose or defective piacles, parapets, roof crosses ad slipped or missig slates. Ispectios should be made after every period of stormy weather. Floors ad floor coverigs Most accidets i churches arise from slips, trips ad falls. It is most importat that all floor surfaces are ispected regularly ad ay defective areas made safe immediately ad repairs carried out as quickly as possible. Defective floors iclude ufixed, broke ad loose tiles ad pavig stoes. Rotte ad loose floorboards ad pew platforms are aother hazard. Trips ad falls are also caused by wor, frayed, loose or ufixed rugs, mats ad carpets, ad by trailig electric leads ad cables. All ufixed floor coverigs should be removed or fixed dow. Flammable liquids ad polishes A umber of major fires have bee caused by vapours give off by polishes withi a cofied space igitig spotaeously or by a spark from electrical switches. I o circumstaces should polish, polish rags or other flammable liquids be stored aywhere ear electrical switches ad preferably they should be kept i miimum quatities withi a metal cabiet i a well-vetilated area. Paraffi or petrol for law mowers must ot be stored withi the church.

19 Despite all reasoable precautios, losses of varyig magitude may still occur. Sesible forward plaig ca, however, miimise such losses ad some thought should be give to loss reductio measures. These could iclude: preparatio of a list of local tradesme plumber, roofig cotractor, geeral builder who ca be called upo to assist at short otice provisio of, or ote of where tarpaulis ca be located to cover holes i the roof or to protect cotets removed outside the church produce a otice for hagig o the vestry wall to show the positio of the water mais stop tap, electrical switches etc. locate ad esure that water supplies for fire extiguishmet are accessible icludig the earest fire hydrat adequately record details of the church valuables, portable furiture ad staied glass. Security markig, egravig etc. plus a good descriptio may help the Police recover stole property. I o circumstaces should flammable liquids or polishes be stored aywhere ear electrical switches.

20 20 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Churchyard safety There are may hazards associated with churchyards. These otes are iteded to provide guidace i order to reduce the likelihood of ijury or damage to property. Paths should be reasoably level ad free of aythig that might cause someoe to trip or slip. Trees May churchyards cotai a large umber of trees. Although healthy trees may fall i extreme weather, diseased or dead trees are much more likely to fall, causig damage to the church or eighbourig buildigs ad presetig a possibility of ijury. The roots of trees ca also ecroach upo the foudatios of eighbourig buildigs causig subsidece or blockage of drais. All trees withi the churchyard should be ispected every six moths by a competet perso for sigs of disease or too close proximity to the church or eighbourig buildigs. A record should be kept of the ispectio ad ay subsequet work. This record will esure that the ispectio is carried out ad could prove useful i defedig ay legal claim agaist the parish. Ay required loppig, pruig or fellig should be carried out without delay. Where trees have previously bee pollarded, this practice should be cotiued at appropriate itervals. Where trees are the subject of a Tree Preservatio Order, the Local Authority should be cosulted prior to ay work beig carried out. Whilst it is accepted that experieced, competet members of the church ca carry out mior work, ay major fellig, pruig or workig at height must oly be carried out by a professioal cotractor. Oly persos suitably qualified ad equipped with the appropriate safety equipmet should operate chaisaws. Ay trees o eighbourig lad which could be a hazard to the church should be visually ispected durig the aual ispectio ad, if ay give cause for cocer, a letter should be writte requestig the ladower to take appropriate remedial actio. A copy of the letter should be retaied. Churchyard maiteace Equipmet used to maitai churchyards is ofte more powerful tha that used domestically. A umber of ijuries are caused each year that could be avoided by takig simple precautios. All garde machiery should be ispected ad serviced regularly ad ay defects remedied immediately. Appropriate safety equipmet should be used which ca rage from substatial footwear whe usig mowig machiery to ear defeders, safety goggles or visors, gloves ad footwear for usig trimmers ad hedge cutters. The maufacturers istructios should always be followed regardig use ad the provisio of safety equipmet. Had tools should be ispected for defects such as damaged blades ad loose hadles, ad should be kept sharp ad clea. Gloves reduce a perso s ability to detect whe a tool is slippig ad should therefore ot be wor whe usig woode-hadled, sharp-edged tools such as billhooks ad slashers.

21 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 21 Particular care eeds to be exercised whe clearig rubbish from aroud the church. Broke glass ad discarded hypodermic eedles may be cocealed i log grass. Heavy-duty gloves ad other protective clothig must be wor ad childre should ot be ivolved i litter picks. All persos ivolved i churchyard maiteace should be traied i the use of tools ad machiery. Whe work is beig carried out at least two persos should be preset. Ay use of ladders should be carefully cosidered ad ladders secured appropriately. Persos uder 18 years of age should ot use machiery. Grass cuttig A pricipal cause of accidets i churchyards is persos trippig over kerbs or graves that have become obscured by log grass. There is effectively o defece i such circumstaces to a claim that the church authorities have failed i their duty uder The Occupiers Liability Acts to esure that visitors are reasoably safe for the purposes they were permitted to be i the churchyard. If there is a risk of persos trippig over kerbs or graves the the grass must be kept to such a height that the kerb or grave is clearly visible. Regular grass cuttig is therefore essetial. Gravestoes ad tombs Over a period of time moumets suffer the ravages of frost ad water ad may become usafe. Serious ijuries ad eve fatalities have occurred whe apparetly securely mouted stoes have falle over. Maiteace of gravestoes ad tombs is the resposibility of the deceased s family. However, where the family o loger teds the grave or caot be traced, resposibility for ay ijury may rest with the church. All gravestoes, tombs ad vaults should be ispected at least aually. The ispectio eed ot be carried out by experts. A churchwarde, churchyard officer (if appoited) or other PCC member may udertake the work. Each stoe should be physically hadled to check for loose moutigs, disitegratig mortar or udue spallig caused by age or frost, thus rederig the stoework usafe. The prime fuctio of the survey is public safety. Stoes i a dagerous state should be carefully laid o the groud ad, where appropriate, the family cotacted to advise of the actio take, repair costs ot beig the resposibility of the church. Ay re-orderig of the churchyard or extesive work o idividual tombs will ecessitate a Faculty, although a umber of Dioceses ow have blaket Faculties for the makig safe of hazardous gravestoes. A ote of the survey should be recorded i the Parochial Church Coucil miutes, statig the date ad ames of the persoel udertakig the survey, that all stoes were ispected, together with a record of the umber of stoes actually laid or other actio take. Such actio would be a importat feature i the defece of ay legal claim agaist the church. Visitors Paths should be reasoably level ad free from aythig that may cause someoe to trip or slip. Boudary walls ad railigs should be stable ad i a good state of repair. Ay temporary hazardous areas such as ope graves or parts of buildigs udergoig repair should be adequately roped off ad suitable warig sigs erected. Ay permaet hazardous areas such as crypts or boiler houses should be locked or feced as appropriate. Remember that you owe a duty of care to trespassers ad i particular to childre who may see the churchyard as a excitig place to play.

22 22 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Workig at height ad the safe use of ladders Accordig to statistics from the Health ad Safety Executive durig the year 2013/14, 29% of people who lost their lives at work, did so followig a fall from height. There are also thousads of major ijuries every year. Ladders should be set at a agle of 75º, that is oe uit of measure out from the wall, or support for every four uits of measure up. The Work at Height Regulatios 2005 subsequetly ameded by the Work at Height (Amedmet) Regulatios 2007 apply i Eglad, Wales ad Scotlad to employers, persos uder their cotrol ad to the self-employed. It is importat to remember that the Health ad Safety Executive regard it as good practice to provide voluteers with the same level of protectio as if they were employees. There is o Approved Code of Practice (ACOP) but the HSE have issued a Brief Guide, Ref: INDG401 (rev2) which ca be dowloaded free from the Iteret ( Defiitio of work at height The regulatios defie work at height as: (a) work i ay place, icludig a place at or below groud level where, if measures required by these regulatios were ot take, a perso could fall a distace liable to cause persoal ijury (b) movig aroud the workplace, except by a staircase i a permaet workplace where, if measures required by these regulatios were ot take, a perso could fall a distace liable to cause persoal ijury. All work at height activities should be risk assessed, i accordace with the Maagemet of Health ad Safety at Work Regulatios 1999, to idetify ad evaluate the hazards ad risks. Risks eed to be elimiated or suitable cotrol measures itroduced. The Work at Height Regulatios set out the followig key actio poits: Orgaisatio ad plaig Regulatio 4 requires that every employer esures that work at height is properly plaed, appropriately supervised ad carried out i a maer which, so far as is reasoably practicable, is safe. Orgaisatio ad plaig of work at height should also iclude plaig for emergecies ad rescue, ad esure work at height is ot udertake durig adverse weather coditios. Competece Regulatio 5 requires that every employer shall esure that o perso egages i ay activity, icludig orgaisatio, plaig ad supervisio, i relatio to work at height or equipmet for use i such work, uless he is competet to do so or, if beig traied, is beig supervised by a competet perso. Avoidace of risks from workig at height Regulatio 6 requires that every employer shall esure that work is ot carried out at height where it is reasoably practicable to carry out the work safely otherwise tha at height. Where work is carried out at height, every employer shall take suitable ad sufficiet measures to prevet, so far as is reasoably practicable, ay perso fallig a distace liable to cause persoal ijury.

23 Fallig from a height is the major cause of workplace fatalities with aroud 35 people dyig each year.

24 24 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Selectio of work equipmet for workig at height Regulatio 7 requires that employers give priority to collective protectio measures over persoal protectio measures. They must also take accout of the distace ad cosequeces of a potetial fall ad the eed for easy ad timely evacuatio ad rescue i a emergecy. Requiremets for particular work equipmet Regulatio 8 covers requiremets for particular work equipmet icludig guardrails, toe-boards ad barriers, workig platforms, ets ad airbags, persoal fall protectio systems ad ladders. Schedules coverig these requiremets are icluded i the regulatios. Fragile surfaces Regulatio 9 states that o perso at work shall pass across or ear, or work o, from or ear, a fragile surface where it is reasoably practicable to carry out work safely ad uder appropriate ergoomic coditios without his doig so. Employers must esure, so far as is reasoably practicable, that suitable ad sufficiet platforms, coverigs, guardrails or similar meas of support or protectio are provided ad used so that ay foreseeable loadig is supported by such supports or bore by such protectio. If a risk of fallig remais, employers must take suitable ad sufficiet measures to miimise the distace ad cosequece of a fall. Promiet warig otices should be fixed o the approach to ay fragile surface. Ispectio of places of work at height Regulatio 13 requires that, so far as is reasoably practicable, employers ispect the surface, ad every parapet, permaet rail or other such fall protectio measure of every place of work at height prior to its use. Use of ladders Every year may people are ijured, some fatally, while usig ladders. More tha half the accidets occur because ladders are ot securely placed ad fixed. A ladder is a meas of access, ot a safe workig platform. Schedule 6 to the regulatios is effectively a checklist to esure the safe use of ladders ad states that a ladder should oly be used for work at height if a risk assessmet shows that more suitable equipmet, such as a tower scaffold or mobile elevated work platform, is ot justified because of the short duratio of the work or features at the site which preclude the use of such equipmet. The HSE have idicated that short duratio meas aythig up to 30 miutes. Schedule 6 Requiremets for ladders Every employer shall esure that a ladder is used for work at height oly if a risk assessmet uder Regulatio 3 of the Maagemet Regulatios has demostrated that the use of more suitable work equipmet is ot justified because of the low risk ad: (a) the short duratio of use, or (b) existig features o site which he caot alter. Ay surface upo which a ladder rests shall be stable, firm, of sufficiet stregth ad of suitable compositio, to safely support the ladder so that its rugs or stops remai horizotal, ad ay loadig iteded to be placed o it. A ladder shall be so positioed as to esure its stability durig use. A suspeded ladder shall be attached i a secure maer ad so that, with the exceptio of a flexible ladder, it caot be displaced ad swigig is preveted.

25 CHURCH HEALTH AND SAFETY GUIDANCE NOTES A portable ladder shall be preveted from slippig durig use by: (a) securig the stiles at or ear their upper or lower eds (b) a effective ati-slip or other effective stability device, or (c) ay other arragemet of equivalet effectiveess. A ladder used for access shall be log eough to protrude sufficietly above the place of ladig to which it provides access, uless other measures have bee take to esure a firm hadhold. No iterlockig or extesio ladder shall be used, uless its sectios are preveted from movig relative to each other while i use. A mobile ladder shall be preveted from movig before it is stepped o. Where a ladder or ru of ladders rises a vertical distace of ie metres or more above its base, there shall, where reasoably practicable, be provided at suitable itervals sufficiet safe ladig areas or rest platforms. Every ladder shall be used i such a way that: (a) a secure hadhold ad secure support are always available to the user, ad (b) the user ca maitai a safe hadhold whe carryig a load uless, i the case of a step ladder, the maiteace of a hadhold is ot practicable whe a load is carried, ad a risk assessmet uder Regulatio 3 of the Maagemet Regulatios has demostrated that the use of a stepladder is justified because of: (i) the low risk, ad (ii) the short duratio of use.

26 26 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Ladder stadards Oly ladders which meet the appropriate British or Europea stadards should be used. BS 1129 applies to woode ladders, BS 2037 applies to metal ladders ad BS EN 131 applies to both. Choice of ladder Esure the ladder is suitable for the job, is of the correct costructio material ad the appropriate legth. Ladders should ot be paited as this ca hide defects. For electrical work oly use ladders of a o-coductive material. Allow oe metre of ladder legth above the highest rug you use. Never stad o the top three rugs. Stepladders Stepladders are suitable for small jobs of short duratio where it is ot possible to rest a ladder agaist a wall or other support. They should oly be used for mior maiteace at low levels. The stepladder should have a A frame with a small workig platform at the top which ca be used to hold tools ad materials. The platform should ever be used to stad o. There must be a mechaism to prevet the legs from spreadig out ad a safety catch to prevet the joit opeig. They must be placed o firm, level groud. The height of the steps should ot exceed three times the width of the base. Routie checks Before use, the ladder should be checked to esure that the geeral coditio is soud ad that it is clea ad dry, free from wet pait, oil, mud or other slippery substaces. I additio checks should be made to esure that there are: o cracks o rugs missig, bet or loose o stiles (outside uprights) damaged or bet o warpig or splittig of woode ladders o corrosio of metal ladders o sharp edges (metal) or spliters (wood) foot pads, caps ad other rubber fittigs are i place ad soud. Safe positioig The ladder should be placed o a firm, level, dry surface. Where this is ot possible, for example workig o grass, the feet should be tied to stakes i the groud to stop slippig ad a large, flat board placed udereath the feet to prevet them sikig ito the groud. The ladder should oly be set agaist structures capable of supportig the load that will be imposed upo them. Esure the ladder caot be kocked over by passig traffic. Exclusio zoes may be ecessary to esure uauthorised people do ot pass udereath the ladder. The ladder should be set at a agle of 75º, that is oe uit of measure out from the wall, or support for every four uits of measure up. Safe use Whe usig a ladder the followig should be cosidered: keep your body facig the ladder at all times, cetred betwee the stiles do t reach too far forwards or sideways or stad with oe foot o the ladder ad oe o somethig else do ot over stretch. Climb dow the ladder ad move it however time-cosumig this might be keep both hads free to hold the ladder as much as possible. If you eed to carry tools, use a shoulder bag, belt holster or belt hooks. Use a rug hook for hagig a pait pot hold o to the ladder with oe had whe workig wear strog, flat shoes or boots with dry soles ad a good grip do ot wear sadals, slip-os or have bare feet do ot use a ladder i strog wids or if it is raiig

27 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 27 oly use a ladder if you feel completely cofidet do t use a ladder ear overhead power lies. Fixed ladders The use of fixed ladders as a meas of access betwee floors should oly be cosidered where a covetioal staircase caot be accommodated ad their use is cosidered safe, based o risk assessmet. Ladders should be maitaied i a good state of repair ad securely fixed i positio. Rugs should be firmly secured i a horizotal positio ad provide a good foothold. They should exted at least 1.1 metres above ay floor accessed by the ladder. Where ladders pass through floors, the size of the opeig should be as small as practical, feced ad a gate provided where ecessary to prevet falls. Where possible, safety hoops or a permaetly fixed fall arrest system should be fitted to the ladder, as determied appropriate from risk assessmet. All ladders should be cleaed regularly before beig stored. Climbig or grippig surfaces should be free of oil, grease, mud or other slippery substaces. Timber ladders may be coated with a trasparet ocoductive fiish such as varish, shellac or a clear preservative but ot ay opaque coverig such as pait. Alumiium equipmet should be give a adequate protective coatig whe it is subject to acids, alkalis or corrosive substaces. Storage Storage areas should be easily accessible. Ladders should be stored i coditios similar to those i which they will be used, protected from direct exposure to the elemets ad well vetilated. Storage racks should give protectio agaist damage, with sufficiet support to prevet excessive saggig. Materials should ot be stored o top of ladders. Ladders should be chaied ad locked to prevet uauthorised use. Routie maiteace Ladders should carry a idetificatio umber ad a maiteace log should be kept. As well as a ispectio every time prior to use, a ispectio ad maiteace schedule should be employed to esure every ladder is thoroughly ispected o a regular basis, depedig o the eviromet where it is used ad stored ad the frequecy of use. If ay defects are foud, the ladder should be withdraw from use, suitably labelled ad segregated for repair or safe disposal. Cords, chais ad ropes should be checked ad replaced if defective, ad pulleys should be lubricated regularly. Missig or defective pads or sleeves should be replaced.

28 The object of the CDM Regulatios is to reduce the umber of ijuries i the costructio idustry by establishig a culture of loss prevetio.

29 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 29 Iterpretatio of the Costructio (Desig & Maagemet) Regulatios 2015 These regulatios commoly kow as the CDM Regulatios are iteded to protect the health ad safety of people workig i costructio ad others who may be affected by their activities. This sectio is iteded to provide a brief syopsis. Over 40 people were killed as a result of costructio work durig 2013/4. The object of the CDM Regulatios is to establish a culture of loss prevetio i the costructio idustry. The regulatios came ito effect from April 2015 ad place legal resposibilities o ayoe havig costructio work completed o o-domestic premises, referred to as the cliet. Compliace with the regulatios will help esure the costructio work is well orgaised ad maaged safely. The guidace o the legal requiremets i The Costructio (Desig ad Maagemet) Regulatios 2015 summarises the role of the cliet as follows: Make suitable arragemets for maagig a project. This icludes makig sure: - other dutyholders are appoited; - sufficiet time ad resources are allocated; Makig sure - relevat iformatio is prepared ad provided to other dutyholders; - the pricipal desiger ad pricipal cotractor carry out their duties; - welfare facilities are provided. A project is otifiable to the HSE if the costructio phase will be loger tha 30 days or 500 perso days of costructio work, ad have more tha 20 workers o site simultaeously at ay poit i the project. Cliets must appoit pricipal desigers ad pricipal cotractors as soo as practicable ad before the start of the costructio phase, so they have eough time to carry out their duties to pla ad maage the pre-costructio ad costructio phases respectively. The Pricipal Desiger These are desigers appoited by the cliet i projects ivolvig more tha oe cotractor. They ca be a orgaisatio or a idividual with sufficiet kowledge, experiece ad ability to carry out the role. Their duties are to: Pla, maage, moitor ad coordiate health ad safety i the pre-costructio phase of a project. This icludes: - idetifyig, elimiatig or cotrollig foreseeable risks; - esurig desigers carry out their duties; - regularly update, review ad revise the health ad safety file for the project; Prepare ad provide relevat iformatio to other dutyholders; Liaise with the pricipal cotractor to help i the plaig, maagemet, moitorig ad coordiatio of the costructio phase. Pricipal cotractors These are cotractors appoited by the cliet to coordiate the costructio phase of a project where it ivolves more tha oe cotractor. Their duties are to: Pla, maage, moitor ad coordiate the costructio phase of a project. This icludes: - liaisig with the cliet ad pricipal desiger; - preparig the costructio phase pla; - orgaisig cooperatio betwee cotractors ad coordiatig their work. The CDM Regulatios apply to costructio work. This icludes restoratio work to your church.

30 30 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Esurig that: - suitable site iductios are provided; - reasoable steps are take to prevet uauthorised access; - workers are cosulted ad egaged i securig their health ad safety; ad - welfare facilities are provided. Cotractors Cotractors are those who do the actual costructio work ad ca be either a idividual or a compay. Their duties are to: Pla, maage ad moitor costructio work uder their cotrol so that it is carried out without risks to health ad safety; For projects ivolvig more tha oe cotractor, coordiate their activities with others i the project team i particular, comply with directios give to them by the pricipal desiger or pricipal cotractor; For sigle-cotractor projects, prepare a costructio phase pla. Paperwork The regulatios require the followig two documets: health ad safety file this cotais iformatio regardig the health ad safety issues of all aspects of the desig ad is i effect a maual for the completed project to help you maage health ad safety matters arisig from future maiteace, repair ad demolitio work to the buildig. The file is prepared by the Pricipal Desiger ad give to you at the ed of the project the Costructio Phase Pla this relates to health ad safety issues durig costructio ad executio of the project. It is developed by the pricipal cotractor.

31 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 31 Buildig works/repairs The followig poits should be cosidered by the Parochial Church Coucil whe settig out o a programme of works: Plas/specificatios should be draw up of the works to be carried out i cojuctio with the Architect. The specificatio should make referece to site/buildig security, eg ladders to be removed, boardig for scaffoldig whe ecessary. A Faculty for the work should be applied for. Details of the work should be set to Ecclesiastical for cofirmatio of isurace for Faculty applicatio. Questioaires issued by Ecclesiastical eed to be completed ad retured so advice ca be give regardig cover required uder the terms of the cotract. I some cases a higher policy excess may be ecessary whilst the works are i operatio. A Hot work permit will be set with the questioaires. Where hot work is beig carried out durig a cotract, it is imperative that the procedures outlied i the permit be implemeted ad the permit completed. This documet should be passed to the Architect Depedig o the ature ad extet of work, cosideratio should be give to requestig a resurvey by Ecclesiastical oce the works have bee completed so that a revised scheme of isurace ca be prepared, takig ito accout the alteratios that have bee made. The PCC should esure that they comply with the provisios of the Costructio (Desig & Maagemet) Regulatios It is strogly recommeded that oly cotractors who agree to follow the Lead Sheet Associatio stadards ad who are experieced i workig with lead, be asked to udertake ay work ivolvig the repair or istallatio of lead. Lead Sheet Associatio Tel Website Lead Cotractors Associatio Tel Website Details of the work should be set to Ecclesiastical for cofirmatio of isurace for Faculty applicatio. 6 7 If additioal cover is required Ecclesiastical will advise of terms ad premium ivolved, ad issue the appropriate cover ote. The works are ormally carried out over a fixed period of time. If this period is likely to be exceeded the Ecclesiastical must be iformed so extesios of cover ca be arraged. 11 Electrical supply istallatios, both temporary ad permaet, should be istalled i accordace with the Regulatios for Electrical Istallatios issued by the Istitutio of Egieerig ad Techology (IET), Curret Editio, plus ay formal amedmets, uder British Stadard BS 7671.

32 32 GUIDANCE NOTES CHURCH HEALTH AND SAFETY 12 All gas supplies should be istalled by a Gas Safe Registered gas fitter. Gas supplies to appliaces should be by fixed pipig or armoured flexible tubig. Gas cyliders should be located outside buildigs, secured ad protected from uauthorised iterferece. 15 For major works (usually where the cotract value exceeds 1,000,000) Ecclesiastical will require that the cotract is subject to the Joit Code of Practice o the Fire Prevetio o Costructio Sites, joitly published by the Costructio Federatio ad The Fire Protectio Associatio You must esure that cotractors have adequate Public Liability ad Employers Liability isurace ad that their policy covers your iterest if claims are made agaist the PCC. Public Liability isurace should be for at least 5,000,000. You should obtai a copy of the policy schedule or have writte cofirmatio from their isurers or their itermediary, settig out the period of isurace, idemity limit ad priciple clauses. Whilst you may ot be directly resposible for health ad safety arisig from the activities of cotractors you may well be held liable if thigs go wrog. As well as checkig the cotractors isuraces as oted above you should check that the followig are i place: a health ad safety pla first aid facilities site sigage warig of the various hazards ad precautios ecessary a proper sigig i procedure for persos goig o site prevetio of access for the geeral public ad childre by meas of adequate hoardigs, feces ad locked gates that ay road closures or restrictios to pavemets have received the ecessary Local Authority approval. Copies are available from The Fire Protectio Associatio Lodo Road Moreto i Marsh Gloucestershire GL56 0RH. or ca be dowloaded from the Fire Protectio Associatio website Website Note If you have ay doubts regardig works or alteratios to be carried out, please cotact Ecclesiastical who will be happy to give advice.

33 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 33 The Cotrol of Asbestos Regulatios 2012 The Cotrol of Asbestos Regulatios 2012 came ito force o 6 April 2012, coverig the cotrol of asbestos at work ad asbestos licesig. Uder Regulatio 4, if you are resposible for maagig the maiteace ad repair of a buildig you have a duty to maage ay asbestos i the buildig. Regulatio 4 applies to all o-domestic premises icludig places of worship. Persos at greatest risk are those who have bee ivolved i the buildig trade, particularly those whose work ivolves drillig, sawig or cuttig ito the fabric of premises, such as plumbers, electricias, carpeters, shopfitters ad ayoe udertakig routie maiteace work. There are three mai types of asbestos still foud i premises. These are commoly called blue asbestos (crocidolite), brow asbestos (amosite) ad white asbestos (chrysotile). All of these are hazardous, although blue ad brow asbestos are more hazardous tha white. It is impossible to idetify the differet types accurately by sight. More ofte tha ot, the material will have bee paited or mixed with aother compoet. To idetify accurately the type of asbestos, it is ecessary to carry out laboratory aalysis o a sample. Asbestos ad asbestos-based products have bee used as fire breaks i ceilig voids, fire protectio aroud structural steelwork, thermal isulatio for pipes ad boilers, wall ad ceilig paels, partitios, soffit boards, roofig ad wall claddig, gutters, raiwater pipes ad water taks, textured coatigs ad viyl or thermoplastic floor tiles. Duty holders uder the regulatios must carry out: a suitable ad sufficiet assessmet to establish if there is asbestos i the premises, its quatity ad what coditio it is i presume that materials cotai asbestos, uless there is strog evidece that they do ot make ad keep up to date a record of the locatio ad coditio of asbestos-cotaiig materials (ACMs) or presumed ACMs i the premises assess the risk of the likelihood of ayoe beig exposed to fibres from these materials prepare a pla that sets out i detail how to maage the risk from this material the measures to be specified i the pla for maagig the risk must iclude moitorig the coditio of ay asbestos ad esurig that ay asbestos is properly maitaied or, where ecessary, safely removed take the ecessary steps to put the pla ito actio review ad moitor the pla ad the arragemets made to put it i place provide iformatio o the locatio ad coditio of the material to ayoe who is liable to work o or disturb it, ad make it available to the emergecy services. Persos at greatest risk are those i the buildig trade, particularly those whose work ivolves drillig, sawig or cuttig.

34 There are three mai types of asbestos still foud o premises. These are blue, brow ad white asbestos, the latter beig the least hazardous.

35 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 35 The duty holder may appoit a competet perso to carry out all or part of the work to meet the requiremets of Regulatio 4, but fial resposibility for complyig with the duty remais with the duty holder. The duty holder must establish whether or ot asbestos is preset i the buildig, ad this ca be achieved by the followig methods: lookig at buildig plas ad ay other relevat iformatio, such as builders ivoices, which may idicate if ad where asbestos was used i the costructio or refurbishmet of the premises carryig out a thorough ispectio of the premises, both iside ad out, to idetify materials that are, or may be, asbestos cosultig with architects, employees or safety represetatives who may be able to provide more iformatio. If there are ay doubts about ay of the materials i the premises the the presumptio must be made that it cotais asbestos. The oly materials where it is safe to presume that they do ot cotai asbestos are glass, timber, metal ad stoe. Asbestos surveys ca be udertake at two differet levels, referred to as maagemet surveys, ad refurbishmet ad demolitio surveys. Maagemet surveys Udertake to maage the risk from ACMs durig the ormal occupatio ad use of a buildig. This type of survey may ivolve some mior itrusive work for samplig ad aalysis purposes but ca also ivolve presumig the presece or absece of ACMs. The survey should also iclude a assessmet of the coditio of ay ACMs or presumed ACMs to help prioritise the subsequet asbestos maagemet pla. Refurbishmet ad Demolitio surveys Udertake whe a buildig, or part of a buildig, is goig to be refurbished or demolished. This type of survey should be completed prior to ay work beig udertake which disturbs the fabric of the buildig if a previous maagemet survey of the area was ot itrusive. This type of survey is fully itrusive ad may ivolve destructive ispectio to gai access to all areas of a buildig. This type of survey must be completed before ay refurbishmet or demolitio work is udertake to locate ad describe ACMs i areas where this type of work is beig udertake. This type of survey should oly be udertake i uoccupied areas of a buildig to miimise the risks to others. It is possible to commissio a combiatio of survey types for differet areas of a buildig. Regulatio 5 requires duty holders to idetify, by aalysis or otherwise, the type of asbestos ivolved i ay work which exposes or is liable to expose idividuals to asbestos. A competet perso must be employed to udertake a survey of the premises to idetify ACMs. The survey should be carried out i accordace with the HSE Guidace Asbestos: The survey guide. HSE recommeds the use of orgaisatios accredited by UKAS to ISO/IEC to carry out asbestos surveys. Duty holders are resposible for esurig they employ competet surveyors. Curretly there is o sigle accreditatio scheme for idepedet surveyors but they must be required to demostrate that they hold persoel certificatio from a UKAS approved Certificatio Body to ISO/IEC stadard or that they have achieved the required level of competece through a alterative approved route.

36 36 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Oly cotractors who are approved ad licesed by the Health ad Safety Executive are allowed to remove ad, i most cases work o, asbestos. Some tasks, by o-licesed cotractors, are permitted but from April 2012 some of this work became otifiable to HSE (otifiable olicesed work NNLW). Records of the work must also be kept ad from April 2015, medical examiatios of people doig the work will be required. Oly people who have received adequate traiig are permitted to carry out work ivolvig asbestos. The duty holder should esure that the perso udertakig the survey has the appropriate liability isurace by obtaiig a sight of the policy or other evidece. UKAS operate accreditatio schemes for laboratories ad surveyors udertakig asbestos survey ad testig. Details are available from UKAS o their website A former scheme ABICS (Asbestos Builders Ispectio Certificatio Scheme), was discotiued i October 2010 ad is o loger available. If it is decided to leave ACMs that are i good coditio i place, a ote eeds to be made of where they are located o a asbestos register. ACMs ca be labelled with asbestos warig sigs, although this is ot madatory. If asbestos is ot labelled, the duty holder must esure that those who might work o the material kow about its locatio. A Permit to Work system will esure that ayoe workig o the premises is alerted to the presece of asbestos. Where it is ot possible to safely maage asbestos left i place it must be removed by a cotractor licesed by the HSE.

37 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 37 Coditios of use applyig to chage rigig bells As a geeral rule, bells should always be left i the dow positio other tha for rigig. This is accepted good practice ad provides ew rigers with practice i rigig up ad rigig dow. It also reduces corrosio to the clapper bolt caused by moisture collectig i the bells. From a health ad safety perspective it is extremely hazardous for bells to be left up particularly if fire fighters or others eed to eter the tower or if uauthorised persos, icludig childre, iterfere with the ropes. Where local circumstaces require bells to be left i the up positio these otes are to provide guidace to bellrigers i implemetig safe practices. The otes idicate a geeral safe case that should be iterpreted to meet each uique local situatio. Geeral Bells should be left i the dow positio whe ot i use durig the workig week betwee 7am Moday ad 6pm Friday with Public Holidays excepted. Outside this period, if bells are left i the up positio the the ropes must be hoisted towards the ceilig o a spider ad locked i positio. Notices warig that the bells are up ad that the ropes must ot be touched should be displayed i the rigig chamber. The access door to the bell chamber must be kept locked, a dager otice exhibited ad a sigle key kept i the cotrol of the Rigig Master or deputy. If access is required to the bell chamber durig the weeked, whilst the bells are up, the this must be uder the cotrol of the Rigig Master or deputy. Adult rigers The residet Rigig Master, or other perso resposible for tower safety, must take reasoable steps to esure that they are satisfied that all adult rigers (those aged 18 years ad over) icludig visitig rigers are competet, i good health, ad of suitable height ad build. Competet meas that rigers have sufficiet experiece i the opiio of the Rigig Master, or be i the process of beig traied i bell rigig. The Rigig Master must war visitig rigers of the particular circumstaces attached to the tower. Juior rigers Juior rigers must be at least eight years old. Writte coset must be obtaied from a paret or guardia for each child to rig or to be taught to rig. Childre must be i good health, ad of suitable height, build ad temperamet. Childre must be suitably experieced or be i the process of beig taught to rig. It should be at the discretio of the Rigig Master as to whether or ot a child is suitable. At least oe resposible adult other tha the Rigig Master (eg the paret of oe of the childre preset, or a experieced adult riger) must be preset whe childre are i the bell tower. A record should be maitaied of each juior riger s istructio ad traiig, ad their level of competece. As a geeral rule, bells should always be left i the dow positio other tha for rigig.

38 38 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Special coditios cocerig heavy rigs of bells Rigs of bells where the teor weighs 20cwt or more may additioally be left i the up positio durig the workig week, providig that the followig coditios are met. The bell-frame must be secured agaist ay perso beig able to come ito cotact with the bells without the authority of the Rigig Master. This may be doe by cagig i the bell-frame, fecig ay walkway or securig ay door adjacet to the bell-frame with materials sufficietly robust to prevet access. A sigle cotrolled door i the cage or scree shall be provided with a sigle key, which shall remai i the cotrol of the Rigig Master or deputy whilst the bells are up. Where o access route to aother part of the buildig passes through the bell chamber, the access door to the bell chamber itself may be cosidered the cotrolled door. Turig the clappers of bells up wrog Where it is ecessary to tur the clapper of a bell to the right side after rigig bells up the the followig must be observed: (a) the procedure for turig the clapper must be specified i detail ad approved by Ecclesiastical. A copy shall be displayed promietly i the rigig chamber proposed activity ad timescale. They must udertake to advise the resposible perso at a prescribed time of the completio of the task. Failig receipt of such advice, the resposible perso must take immediate steps to ascertai the safety of the Steeple Keeper. Uauthorised access to the rigig chamber must be prohibited whilst work is beig udertake o the bells ad/or bell frame. Defiitios Rigig Master Otherwise Tower Captais or Coductor, beig the perso with delegated powers from the Icumbet, PCC or alterative authority, with resposibility for the rigig of the bells ad safety withi the tower. Steeple Keeper The perso with delegated resposibility for the geeral maiteace of the bells. Spider Rope ad pulley system with hook upo which the ropes ca be hug ad draw up towards the ceilig. Rigig room Room or area from which the bells are rug. Bell chamber The area of the tower i which the bellframe is located. (b) oly the Rigig Master or other traied deputy shall be allowed to carry out the procedure. Bell maiteace All maiteace should be udertake with the bells dow either by, or uder the directio of the Steeple Keeper. A secod perso should be preset with the Steeple Keeper durig maiteace operatios to assist ad take actio i the evet of a emergecy. Loe workig should be avoided. However, where this is ot possible, a Steeple Keeper workig aloe amogst the bells must take steps to advise aother resposible perso of their Up positio The bell mouth upwards ad the bell at rest supported by the stay ad slider mechaism i readiess for full circle rigig. Dow positio The bell mouth dowwards ad at rest. Wrog positio Havig rug the bell up the clapper is restig agaist the higher side of the bell mouth (the wrog side) ad before rigig ca commece the clapper has to be moved over to the lower side.

39 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 39 Sale of secod-had goods Each year may dagerous items (particularly electrical items) are geerously doated to orgaisatios with the ed-users ofte beig the most vulerable members of society. Whilst these items are give with the best of itetios, the ed result could be ijury or possibly death. These guidace otes are desiged to help you avoid acceptig the most hazardous items ad to esure the safety of those who purchase from you. Sale or supply as a mai busiess If you sell or supply secod-had goods you should follow the guidelies oted below. Furiture ad soft furishigs The Furiture ad Furishigs (Fire) (Safety) Regulatios 1988 (as ameded) gover the sale ad supply of ew ad secod-had furiture ad furishigs. The law applies to retailers, secod-had shops ad charity shops as well as auctioeers. The regulatios apply to upholstered domestic furiture, icludig settees, chairs, bed bases, mattresses, headboards, stools, diig chairs, sofa beds ad garde furiture suitable for idoor use. Nursery items such as prams, pushchairs, playpes, cots ad carrycots are also icluded. Cushios ad pillows are cotrolled as well as loose covers for upholstered furiture. Ay furiture maufactured ad sold sice 1990 should comply with the regulatios. Ay upholstered furiture made before 1950 is totally exempt, eve if it has bee re-upholstered. You should be able to tell that furiture complies with the Regulatios as a permaet label should be attached to the item. This is ormally headed CARELESSNESS CAUSES FIRE ad the states that the item complies with the Furiture ad Furishigs (Fire) (Safety) Regulatios It also explais i detail that the various compoets comply with the relevat igitability tests. Beds ad mattresses do ot have to have the permaet label, but usually have some idicatios that the regulatios have bee met, such as a blue BS 7177 label claimig compliace ad showig the date of maufacture. As a guide, furiture ad furishigs maufactured betwee 1950 ad 1990 should ot be accepted for sale. Electrical appliaces Heatig appliaces ad electric blakets should ever be accepted. There is a substatial risk of these items beig faulty ad possible serious ijuries or death resultig. Other electrical items may be accepted for sale provided that you have them ispected ad tested by a competet perso, such as a suitably qualified ad experieced electricia, preferably a member of the Natioal Ispectio Coucil for Electrical Istallatio Cotractig (NICEIC), the Electrical Cotractors Associatio (ECA) or the Natioal Associatio of Professioal Ispectors ad Testers (NAPIT), before the goods leave your cotrol. A register should be kept of all items ispected, icludig Esure that ay upholstered furiture offered for sale complies with the regulatios o fire safety.

40 Heatig appliaces ad electric blakets should ot be accepted. There is a substatial risk of these items beig faulty ad possible serious ijuries or death resultig.

41 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 41 date of ispectio, descriptio ad ay serial umbers, ad the item should be tagged to show that it has bee ispected. Gas appliaces These items may be accepted for sale provided that you have them ispected ad tested by a competet perso, such as a gas istaller registered with the Gas Safe Register, ad a record is kept of all items ispected, icludig date of ispectio, descriptio ad ay serial umbers, ad the item should be tagged to show that it has bee ispected. Toys New toys must comply with the Toys (Safety) Regulatios Toys that are secod-had eed ot comply with the same regulatios but rather they are covered by the Geeral Product Safety Regulatios They do ot eed to be labelled with the CE mark or the address of the maufacturer or distributor, but they must still be safe. Special warigs ad istructios are required for both secodhad ad ew toys. Electrically operated toys (other tha battery toys), must be ispected prior to sale by a qualified ad experieced perso i the same way as for other electrical items ad details recorded as oted above. Ay other toy must be ispected prior to sale by a suitably traied ad experieced perso to esure it complies with all the relevat regulatios. Toy Safety Tips Youg childre ca choke o small items so avoid toys like marbles or aythig with small detachable parts for childre uder three years old Avoid toys with log strigs ad straps for ifats Check that a child's figers wo't get caught i ay movig parts Further guidace ca be obtaied from your local Tradig Stadards Officer. Childre s clothig I order to prevet ijury ad possible stragulatio i childre, the Childre s Clothig (Hood Cords) Regulatios 1976 prohibit the sale or possessio of a child s outer garmet with a hood, where a hood cord is fitted. This icludes secod-had clothig. The regulatios apply to raicoats, overcoats, aoraks ad other garmets suitable for outerwear, ad icludes tracksuit tops. To see if the regulatios apply, faste the garmet ad lay it out as flat as possible. If the chest measures less tha 44cm (approx 17.5 iches) the the garmet must ot be fitted with a hood cord. All clothig should be checked to see that it is clea ad safe for someoe else to wear. Occasioal sales of goods at fêtes ad jumble sales You should try ad follow the guidelies give above as far as possible, but we accept that it is ot practical to arrage a professioal ispectio of electrical ad gas equipmet. The best thig is to refuse doatios of electrical ad heatig appliaces. For toys ad other items, use commo sese. A resposible perso should be appoited to check through the items prior to sale to elimiate ay which seem dagerous by virtue of their ature or coditio.

42 Everyoe ivolved with food hadlig must have received traiig i basicfood hygiee.

43 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 43 Preparatio ad sale of food ad drik o church premises Followig the itroductio of recet legislatio, there has bee a great deal of cofusio over the positio of churches with regard to the provisio ad sale of food, particularly where this has bee produced by volutary helpers. Legislatio Provided certai basic precautios are followed there is o reaso whatsoever why churches should ot be ivolved with the preparatio ad sale of food. This may rage from the oe-off aual evet, such as the church fête, a weekly coffee morig or luch, or a full scale caterig operatio providig a large umber of meals o a daily basis. Differet cosideratios apply depedig o the scale of the operatio, ad these are outlied below. What the law says The Food Safety Act ad Geeral Food Regulatios 2004 make it a offece for ayoe to sell or process for sale, food which is: harmful to health cotamiated to such a extet that it would be ureasoable to expect it to be eate falsely described, advertised or preseted ot what the customer ca reasoably expect. Usafe food must be withdraw from sale or recalled from cosumers if it has already bee sold. Product specific regulatios There are a large umber of specific regulatios relatig to various foodstuffs such as dairy products, eggs, poultry ad shellfish. Premises which are oly used occasioally for food preparatio The Food Safety ad Hygiee (Eglad) Regulatios 2013 require that premises which are used occasioally for food preparatio, ad moveable or temporary premises such as marquees, follow the guidace for temporary premises. The Food Stadards Agecy Guidace Food Hygiee A Guide for Busiess advises that: temporary premises must be positioed, desiged, costructed, kept clea ad maitaied i good repair ad coditio to avoid, as far as reasoably practicable, the risk of cotamiatio, particularly from aimals ad pests appropriate facilities must be provided to maitai adequate persoal hygiee, icludig hygieic had washig, toilet, ad, where ecessary, chagig facilities food preparatio surfaces must be well maitaied ad easy to clea ad disifect adequate facilities must be provided for cleaig ad disifectio of work utesils ad equipmet there must be a adequate supply of hot ad/or cold water, icludig drikig water there must be adequate arragemets for the storage ad disposal of waste there must be adequate arragemets for the storage of food at suitable temperatures ad the moitorig of those temperatures food must be placed i a way that avoids cotamiatio, so far as is reasoably practicable if you wash or clea food there must be adequate facilities to do this hygieically. Provided certai basic precautios are followed there is o reaso why churches should ot be ivolved with the preparatio ad sale of food.

44 44 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Food preparatio surfaces must be well maitaied ad easy to clea ad disifect. Everyoe ivolved i food hadlig must have received traiig i basic food hygiee. Premises used for regular preparatio of food Where premises are used for the regular preparatio of food, Food Stadards Agecy guidelies iclude the followig geeral requiremets: you must keep your premises clea ad maitaied i good repair ad coditio the layout, desig, costructio, site ad size of your premises must: - allow adequate maiteace, cleaig ad/or disifectio - avoid or miimise air-bore cotamiatio - provide eough workig space for you to carry out all tasks hygieically - protect agaist the build-up of dirt, cotact with toxic materials, sheddig of particles, icludig protectio agaist cotamiatio ad, i particular, pest cotrol - provide, where ecessary, suitable coditios for hadlig ad storig food while keepig it at appropriate temperatures, desiged to allow those temperatures to be moitored, ad where ecessary, recorded - cleaig chemicals ad disifectat must ot be stored i areas where food is hadled - floors must be maitaied i a good coditio ad be easy to clea ad, where ecessary, disifect - walls must be maitaied i a soud coditio ad be easy to clea ad, where ecessary, disifect - ceiligs ad overhead fixtures must be well maitaied - ay opeigs to the outside, icludig widows ad doors, must be fitted, where ecessary, with isect-proof screes that ca be easily removed for cleaig, or where there is a risk of cotamiatio, kept closed durig food preparatio - food preparatio ad hadlig surfaces must be well maitaied ad easy to clea ad disifect - adequate facilities must be provided for cleaig, disifectio ad storig of utesils ad equipmet - adequate facilities must be provided, where ecessary, for washig food - vehicles ad cotaiers used to trasport foods must be kept clea ad well maitaied - all items, fittigs ad equipmet that come ito cotact with food must be regularly cleaed to avoid cotamiatio - food waste must be removed from rooms where food is preset at the earliest opportuity ad disposed of i appropriate waste cotaiers. Waste must be disposed of i a hygieic ad evirometally friedly maer - raw materials ad igrediets must be appropriately stored to prevet harmful deterioratio ad/or cotamiatio - food must ot be stored at temperatures that may cause a risk to health. I most circumstaces prepared foods must be held at either HOT (at or above 63ºC) or CHILLED (at or below 8ºC). It is recommeded that fridges ad chilled display equipmet are set at 5ºC or below to esure chilled food is kept at 8ºC or below. Persoal hygiee Every perso workig i a food hadlig area must maitai a high level of persoal clealiess. Suitable clothig must be wor, hair should be covered usig a hat or hairet whilst preparig food, ad jewellery (except weddig rigs) should ot be wor. People sufferig from, or suspected of carryig a disease trasmittable by food, or with ope wouds, ski ifectios, sores, or with diarrhoea must ot hadle food or eter a food hadlig area. The Food Hygiee Regulatios 2013 These regulatios set out the basic hygiee requiremets for caterig busiesses, icludig premises ad persoal hygiee requiremets. Uder these regulatios

45 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 45 caterig busiesses must have writte food safety maagemet procedures i place to maage food safety hazards withi the busiess. The procedures should be proportioate to the size of the busiess ad orgaisatios udertakig very simple food processes may ot eed to develop safety maagemet procedures, at the discretio of the local authority, but still eed to follow good hygiee practice. These regulatios also require caterig busiesses to be registered, or approved, by their local authority. However, the occasioal preparatio of food by idividuals or groups for gatherigs or sale at charitable evets, are excluded from the regulatios. Food hygiee traiig Staff who hadle food must either be supervised ad istructed, or traied, i the priciples of food hygiee to a appropriate level for the caterig operatio uder cosideratio, to eable them to do so safely. Food allergies Whe someoe eats a food they are allergic to, the body suffers a food allergic reactio, whe the immue system mistakely believes the food cosumed is a harmful substace ad creates atibodies to that food. The body is the sesitized to that particular food ad the ext time it is eate this triggers a acute allergic reactio ivolvig the release of histamie ad chemicals ito the body. Physical symptoms of a allergic reactio iclude swellig of the body, icludig the mouth ad throat, leadig to respiratory difficulty, vomitig ad a chage i ski colour. Approximately 10 people die each year from a allergic reactio to food. To prevet food allergic reactios a maagemet system should be established to avoid/miimise the risk of ayoe comig ito cotact with idetified foods to which they will suffer a allergic reactio, ad the emergecy arragemets to be carried out i the evet of accidetal exposure to such foods. If someoe with a food allergy asks if a meal cotais certai food you should check the igrediets ad let them decide if they ca eat it. Never guess! Churches providig meals to regular customers, should complete risk assessmets to idetify ayoe with life-threateig allergies, leadig to the itroductio of suitable cotrol measures to elimiate or miimise the risk of a allergic reactio occurrig. People workig with idividuals idetified to be at risk of sufferig food allergic reactios must be iformed ad traied i the cotrol measures that eed to be followed ad the emergecy measures to be implemeted i the evet of allergic reactios. Risk assessmet, idetified cotrols ad emergecy arragemets should exted to iclude ay off-site activities, such as day trips. Cotrol measures to be cosidered as part of risk assessmet i respect of ayoe sufferig with food allergies may iclude: 1 2 Use of idetificatio posters icorporatig a photograph of the perso, their ame, the foods to which they are allergic, the possible symptoms of a allergic reactio ad the emergecy measures to be implemeted if this is suspected, eg the admiistratio of epiephrie (adrealie) ad immediate trasfer to hospital. If idetificatio posters of childre are to be used paretal coset for the child cocered should be obtaied. The provisio of epiephrie i kow locatios, which are easily accessible. Where epiephrie is to be admiistered to childre, siged paretal coset should be obtaied.

46 46 GUIDANCE NOTES CHURCH HEALTH AND SAFETY A maagemet system must be established to avoid the risk of ayoe comig ito cotact with foods to which they are allergic The provisio of idividual Epi-Pes, or other suitable ijectio devices for each idetified perso, labelled with their persoal details ad ay expiry date. Appropriate first aid traiig for staff, to iclude traiig i the admiistratio of epiephrie. The sharig of food, cutlery ad crockery must be prohibited. Hads should be washed immediately before ad after eatig food The prohibitio of food beig brought ito the premises by ayoe, other tha whe specifically authorised havig determied the food igrediets. The use of a coloured plate system whereby ayoe with a particular food allergy eats off a specified coloured plate, which food hadlers are traied must ot cotai ay of the food to which they are allergic, ad which must be hadled separately to other foods to avoid cross-cotamiatio A striget cleaig regime i respect of food surfaces to reduce the risk of cross cotamiatio. Measures to avoid cross-cotamiatio of food durig its preparatio ad hadlig. The clear idetificatio of igrediets to all foods brought ito the premises, udertake to idetify where there is a risk of ayoe comig ito cotact with allerges. Portable hot water boilers The use of portable hot water boilers withi kitches is cosidered extremely hazardous. We suggest that boilers of this type are located i a cradle or strapped to the wall wheever i use, ad that a method to capture spills is i place. To sigificatly reduce the risk of accidets from steam ad spilt water that ca scald staff, voluteers ad visitors we strogly recommed that a fixed, plumbed-i uit is istalled.

47 Esure that all etraces to the church ad hall, icludig paths ad car parks, are well lit.

48 48 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Persoal safety It is a sad fact of moder life that eve whe i church, we caot be sure that we are etirely safe. The purpose of this sectio is ot to alarm but to give some simple advice as to what ca be doe to miimise the risks to your ow safety ad that of others i the church eviromet. The greatest risk to persoal safety arises whe people are o their ow. Practices that have bee followed for may years without icidet may o loger be safe ad the fact that othig has goe wrog i the past is o reaso to be complacet. Now is the time to examie the way you do thigs ad make ay chages that are ecessary. You ca do this by carryig out simple risk assessmets. First of all, you eed to idetify what are the hazards. These are situatios where there is the potetial for someoe to be harmed. The you must establish what is the risk. This is the actual likelihood of someoe beig harmed, takig ito accout the measures you have i place to limit the cosequeces. These measures are called cotrols. Examples of cotrol measures are the carryig of a persoal attack alarm or esurig that there are always two people o duty i the church at ay oe time. You may fid that you have o cotrols i place at all or that they are isufficiet to prevet someoe from beig at risk. If this is the case, you must decide what additioal cotrol measures are ecessary to reduce the risk ad esure they are implemeted. The best way of goig about this is to record your fidigs. This meas listig the hazards you have idetified, otig the risks ad ay existig cotrols ad the otig what additioal cotrols are ecessary to esure persoal safety. Fially, you should record how these ew measures are to be implemeted. Where risks to persoal safety might arise People i church People i the church hall People at home People walkig or travellig betwee ay of the above 1 People i church The greatest risk arises whe people are o their ow. This risk is icreased whe people are carryig cash or there is cash or other valuables o the premises. You will therefore eed to look at the followig situatios: (i) Are there ay occasios whe people are i the church o their ow? For example, you may have a church sitter rota but it works o the basis of oly oe perso beig there at a time. Additioal cotrols that could be cosidered are always havig two people o duty at ay oe time or providig some form of commuicatio. This could be a mobile telephoe, two-way radio or persoal attack alarm coected to a alarm system. You will eed to cosider, however, who is available to respod to a alarm call.

49 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 49 (ii) Whe is cash collected? Collectios from Suday services may be held i a safe ad the take to the bak durig the week. How may people are preset whe the safe is opeed ad what are the arragemets for takig the cash to the bak? If more tha oe perso is ivolved with cash trasits, oe perso ca act as driver so that it is possible to stop directly outside the bak while the other goes iside. Oe perso ca act as a lookout to esure the route is safe. It is importat that times ad routes for the trasfer of cash are varied. Assaults o persos carryig cash ofte occur because a patter ca be established as to whe it is goig to happe. Ecclesiastical may stipulate the umbers of persos who are required to accompay cash trasits above certai amouts. (iii) Are there ay cash collectio poits where people are vulerable? You will eed to cosider areas such as shops, bookstalls, refectories, crypts, treasuries, etc., where someoe is positioed to collect etrace moey or takigs from sales. How remote are these areas from the rest of the buildig where there are likely to be other people aroud? Do they have ay form of commuicatio or persoal attack alarm? How well lit are these areas? Oe possible cotrol measure is to sell tickets from a secure cetral poit so that persos at remote locatios are ot cocered with collectig cash. Areas which are i darkess or are poorly lit provide a much greater opportuity for attacks tha those which are well lit ad are therefore clearly visible by others. (iv) Are there ay other opportuities for attacks or assaults to take place? You may orgaise tours to towers or roof spaces. There should always be at least two persos i charge of tours ad you should always have some meas of commuicatio with the groud. The rule that you oly allow prebooked tours will cosiderably reduce the risk of persos demadig to be show aroud straightaway. (v) Are there ay other areas where it is possible for threats to persoal safety to occur? Church porches or other cocealed spaces are ofte used by youg people ad drug addicts as meetig places. This ca be very itimidatig for ayoe comig to ope up the church. You should do all you ca to avoid the possibility that someoe is put at risk. The fittig of locked gates to the frot of ope porches ad esurig all areas are well lit ca reduce the practice of people cogregatig aroud the church. If you are i a area where there is a real possibility of people beig threateed by challegig behaviour the obtai specialist help from the local Crime Reductio Officer, who ca be cotacted via your local Police Statio, so that church members have the correct traiig. Try to esure that persos at remote locatios are ot collectig cash.

50 50 GUIDANCE NOTES CHURCH HEALTH AND SAFETY 2 People i the church hall Here agai, the greatest risk arises whe people are o their ow. This is ofte difficult to avoid, particularly if the hall has to be opeed up i the eveig for lettigs or church evets. Avoid the collectio of cash at evets held i the hall ad have some meas of commuicatio i the hall such as a separate telephoe. Esure that all etraces to the hall, icludig paths ad car parks, ad particularly aroud the etrace door ad fial exit door, are well lit. Car parks should be overlooked if possible ad be free from excessive vegetatio growth where people ca be cocealed. Cosider carefully the sort of activities for which you allow the hall to be used. Private parties ad discos ca ofte attract the wrog sort of attetio. Esure that you have adequate supervisio ad stewardig for all activities. 3 People at home The challeges preseted to the clergy arisig from callers to the vicarage or rectory are already well covered i the publicatio Kockig at Heave s Door. However, there may be occasios whe people call at the home of ay church member. It has bee quite commo i may churches to have a Key Card ear the etrace advisig where the key may be obtaied if the church is locked. The addresses give are ofte remote ad the key-holders ofte elderly. We would suggest that if possible the church should be left ope with the valuables locked away. However, if you wish to lock the church ad make the key available we would suggest that this is from a local shop, Post Office or garage which may well be protected by closed circuit televisio. You must ot give details of parishioers ames ad addresses where keys ca be obtaied. You caot be certai that everyoe askig for the keys is of hoest itet ad publishig ames ad addresses could put people at risk. To help those who wish to look at the church, show times i the church porch or o the otice board whe the church will be ope ad someoe will be preset. People i difficulty or distress rightly look to the church for help. However, this ca ofte be difficult for lay people to deal with adequately if they have ot received the correct traiig. If a set of commo guidelies are established to deal with these situatios ad they are kow ad followed by all parishioers, this ca cosiderably reduce the possibility of idividuals beig put at risk. For example, you may decide to have a policy that you do ot give cash to casual callers but have vouchers available that ca be used i a local shop or café. Have iformatio sheets available that ca be give to callers detailig local shelters, social services, emergecy social workers ad other volutary orgaisatios. Arrage aother appoitmet. Decide o fixed times ad places where members of the clergy or others with specialist skills will be available to help people i eed. Have these details o a card that ca be haded to callers. If possible, keep a log of callers with brief details of ame ad reaso for the call. Parishioers should ever allow callers idoors uless they are well kow to them, ad they should ot attempt to become ivolved i cousellig uless they are traied to do so. You have o idea of the backgroud or psychiatric coditio of the perso at your door. If you have a porch, keep the door to the house locked ad coduct ay discussios i the porch. Cosideratio must also be give to lay workers visitig other people s homes i the parish. If you do ot kow them well ad have ay cause for cocer, It may be

51 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 51 advisable ot to visit aloe. Always let someoe kow where you are goig ad at what time you expect to retur. Carryig a mobile phoe is a sesible precautio. 4 Travellig betwee home ad church The same rules apply regardig persoal safety as at other times. Whe walkig, keep to busy, well-lit routes ad avoid alleyways, subways ad shortcuts through back laes or wooded areas. Carry a persoal attack alarm. Whe drivig, keep car doors locked ad valuables out of sight. However, churches are ofte located i remote rural areas or ier city areas. I both cases, esure that church doorways ad paths are well lit ad, if drivig, that you park as close to the church as possible. If you are travellig aloe, tell someoe where you are goig ad what time you expect to arrive. Coclusio The key to persoal safety is to avoid situatios where a threat to your safety could occur. Carry out a risk assessmet of your church ad church hall ad idetify those at risk. Establish procedures ad itroduce cotrol methods to reduce the possibility of risks to persoal safety as much as possible. The key elemets are: esure people are ot left o their ow, particularly whe hadlig cash esure there is a method of raisig the alarm i the evet of a emergecy esure all areas of the buildig, both iside ad outside, are well lit ad that there are o places where people ca loiter have set procedures ad iformatio available for dealig with people lookig for help. A Persoal safety risk pro-forma is attached. Self-defece Do ot play the hero. Do ot attempt to hold o to cash if you are threateed. If you are asked to had over cash the had it over. Oly soud a alarm if you feel it is safe to do so. If you have ot bee traied i cociliatio techiques, do ot get ivolved i a argumet. Avoid cofrotatio. Do ot get ivolved i a physical situatio. Do ot try to apprehed ayoe eve if you have had traiig i self-defece techiques. If you have had such traiig, oly use it as a last resort to defed yourself. Your aim should be to defuse a potetially violet situatio ad reduce the risk of ijury to yourself ad other people. As soo as possible, cotact the Police ad leave apprehesio to them.

52 52 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Evirometal protectio Not oly is the eviromet at risk from our actios, but our buildigs ad busiesses are at ever greater threat from the elemets. Whilst we must do all we ca to prevet evirometal pollutio at a local, atioal ad global level we also eed to esure that we adapt our buildigs ad protect them from the impacts of climate chage. The regulatios require owers of oil taks to provide a secodary cotaimet facility such as a bud or drip tray. By-products of combustio emitted ito the eviromet from vehicles, busiess ad dwelligs are ow causig cocers over issues such as ozoe depletio ad global warmig, ad millios of toes of waste are beig deposited i ladfill sites at a ever-icreasig rate. I order to address these cocers the UK has developed its ow evirometal strategy. The priciple legislatio eforcig this strategy is the Evirometal Protectio Act 1990, which sets out a 3 poit pla: prevet the geeratio of waste ad its release ito the eviromet by optimisig machiery desig ad trade processes if prevetio is ot feasible, miimise the amout of waste geerated ad its release ito the eviromet reder the waste geerated harmless. A lot of orgaisatios have ow developed eviromet maagemet strategies, havig assessed the impact of their busiess o the eviromet. I additio to protectig the eviromet, a effective eviromet maagemet strategy ca also help improve a orgaisatio s operatioal efficiecy, resultig i savigs, ad attract ew busiess opportuities, as well as compliace with the legislatio. The Evirometal Protectio Act 1990 is uderpied by various regulatios icludig: The Cotrol of Pollutio (Oil Storage) (Eglad) Regulatios 2001 The Cotrol of Pollutio (Oil Storage) (Eglad) Regulatios 2001 oly apply to Eglad ad similar regulatios apply i Scotlad. However, good practice suggests that everyoe should follow these regulatios. Eve if they do't apply to you, you still have a duty to avoid causig pollutio ad could be prosecuted for failure to do so. The Oil Storage Regulatios aim to esure you store oil safely ad miimise the risk of pollutio. The Cotrol of Pollutio (Oil Storage) (Eglad) Regulatios apply to all oil stores located outside ad above groud, except for waste mieral oil stores. The Eviromet Agecy advises that 25% of all pollutio icidets ivolve the spillage of oil every year. Most icidets are caused by oil leakage from taks durig storage or delivery. The regulatios require owers of oil taks to provide a secodary cotaimet facility, such as a bud or drip tray, to prevet oil escapig ito the water eviromet. The regulatios apply to virtually all premises where more tha 200 litres of oil are stored above groud at a idustrial, commercial or istitutioal site, or more tha 3,500 litres at a domestic site. The regulatios cover all types of oil icludig petrol, diesel, vegetable, sythetic ad mieral oil. The regulatios also apply to drums over 200 litres ad to mobile bowsers. Bowsers that are ot self-buded will eed to be kept i a buded area or drip tray whe ot i use. For sigle drums, a drip tray with a capacity of 25% is acceptable. Double-skied taks do ot automatically comply with the regulatios. This is because the sight gauge ad other pipework are

53 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 53 The stadards required by the regulatios are as follows: Taks, drums or other cotaiers must be strog eough to hold the oil without leakig or burstig If possible, the oil cotaier must be positioed away from ay vehicle traffic to avoid damage by collisio A bud or drip tray must be provided to catch ay oil leakig from the cotaier or its acillary pipework ad equipmet The bud must be sufficiet to cotai 110% of the maximum cotet of the oil cotaier Where oil is stored i more tha oe cotaier, the bud should be capable of storig 110% of the largest tak or 25% of the total storage capacity, whichever is the greater The bud, base ad walls must be impermeable to water ad oil ad must be checked regularly for leaks Ay valve, filter, sight gauge, vet pipe or other acillary equipmet must be kept withi the bud whe ot i use No draiage valve may be fitted to the bud for the purposes of draiig out raiwater Above-groud pipework should be properly supported Udergroud pipework should be protected from physical damage ad have adequate leakage protectio If mechaical joits must be used, they should be readily accessible for ispectio outside the double ski. If the ier tak, sight gauge ad pipework are completely cotaied withi a totally eclosed uit the it may comply with the regulatios. The Eviromet Agecy advises that details should be obtaied from the maufacturer ad referred to them for approval. The Eviromet Agecy is resposible for eforcig the regulatios ad will provide advice ad guidace to help with compliace. Failure to comply could result i the issue of a improvemet otice. Failure to comply with a improvemet otice is a crimial offece, which may result i prosecutio. The Waste Electrical ad Electroic Equipmet Regulatios 2013 I the UK we throw away aroud 2 millio toes of electrical ad electroic waste every year. These regulatios apply to most electrical ad electroic equipmet i use, some of which cotai hazardous substaces, such as lead ad mercury. I most circumstaces, if you geerate, hadle or dispose of electrical ad/or electroic waste you should follow these regulatios. The regulatios aim to: reduce waste geerated from electrical ad electroic equipmet

54 54 GUIDANCE NOTES CHURCH HEALTH AND SAFETY promote the recyclig ad evirometally safe disposal of waste electrical ad electroic equipmet promote the separate collectio of waste electrical ad electroic equipmet assig resposibilities to the producers of electrical ad electroic equipmet i respect of its evirometal impact. The Hazardous Waste (Eglad ad Wales) Regulatios 2005 ad The Lists of Wastes (Eglad) Regulatios 2005 These regulatios defie hazardous waste, but essetially it ca be regarded as ay waste that may be harmful to huma health or the eviromet, e.g. asbestos, healthcare waste, chemical wastes ad solvets. Orgaisatios producig hazardous waste will usually eed to otify their premises to the Regulator, the Eviromet Agecy for Eglad ad Wales, so that they ca periodically ispect the premises to esure hazardous waste is beig properly hadled. However, there are some exceptios ad premises that produce less tha 500kg of hazardous waste per aum will ot eed to otify the Regulator. The Eviromet Agecy ca be otified i writig, by phoe, or olie. Further iformatio ca be obtaied from their website A fee is payable for otificatio. Uder the regulatios cosigmet otices must usually be completed prior to the disposal of hazardous waste from a premises. I additio waste carriers used to trasport hazardous waste should be registered with the Eviromet Agecy ad hazardous waste should oly be set to permit waste maagemet facilities. Records o the movemet of hazardous waste must be retaied for at least 3 years from the date o which the waste was trasferred to aother perso or disposed of withi the premises. Records must be securely stored ad readily retrievable at all times. If you cease to occupy the premises withi the three-year period the Eviromet Agecy must be iformed, who will agree a ew locatio for keepig the records. Separate legislatio govers the cotrol of waste i Norther Irelad, the Hazardous Waste Regulatios (N.I.) 2005; however, this broadly mirrors the legislatio applyig i Eglad ad Wales. I Scotlad, waste that may be harmful to huma health or the eviromet is kow as special waste ad is regulated by the Special Waste Amedmet (Scotlad) Regulatios However, as with Norther Irelad, these regulatios broadly mirror the regulatios applyig to Eglad ad Wales sice they have bee used to implemet the same Europea Hazardous Waste Directive. Climate chage It is ow geerally accepted that we are experiecig a period of climate chage ad we do ot have to look far to fid examples of record weather evets, both i the UK ad abroad. As isurers we see the effects of climate chage at first had ad the misery ad devastatio it causes to both idividuals ad busiesses. As well as the damage to buildigs themselves we see the disruptio to busiesses which may have take years to establish. Withi the last few years we have experieced flash floodig across Yorkshire ad the orth east ad parts of the Somerset Levels were submerged for prologed periods. Localised summer 'torretial' raifall evets across the coutry, ofte i the order of 100mm of rai i oe hour are ow a commo evet. This causes water ru-off problems, with water ruig through buildigs regardless of the presece of watercourses. Drais are ofte uable to cope, with cosequet backig up ad overflow of toilets ad sewers. Severe wid-storms are also occurrig with greater frequecy. Similar evets will cotiue to happe i the future ad almost certaily with icreasig regularity. I the evet of sufferig a water damage loss, you should cotact our Claims

55 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 55 Departmet as soo as possible sice this ca miimise disruptio ad help to reduce the costs of the claim. We are uable to chage the ature ad locatio of these evets but idividuals ad orgaisatios ca take basic precautios by maagig their trees to reduce potetial damage to buildigs ad makig sure that roofs, gutters ad drais are properly maitaied. The importace of maitaiig atural vetilatio withi a buildig should ot be uderestimated. Research has show that atural vetilatio has a cosiderable effect i reducig moisture cotet withi a buildig thus reducig the effect of moisture igress. A properly maitaied wall, payig particular attetio to the maiteace of mortar joits ad lead flashigs, should perform well i keepig moisture out eve with a high level of raifall. Adequate iteral vetilatio should be esured, gutters ad dowpipes should be of sufficiet size ad surroudig draiiage works should be such that water ca be removed without walls becomig totally saturated. Provided walls are well costructed ad maitaied they should keep moisture out of a buildig uder the coditios predicted for the future. It is ot so much the materials themselves we eed to cocer ourselves with, but rather the mechaisms i place for the removal ad dispersal of water followig bursts of torretial rai. It is ot just attetio to the buildigs themselves which is of cocer but the eed to have cotigecy plas already i place to deal with a disaster whe it happes. Those with resposibility for maagig buildigs should have worked out i advace by preparig a disaster recovery pla how to deal with a severe weather evet causig flood, storm or other damage so that the effects of this o the structure ca be miimised ad the work that goes o i the buildig ca cotiue. Remember that serious iterruptio to church activities ca be caused by disasters other tha fire, such as storm damage, floods or terrorism.

56 56 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Reportig ad recordig accidets ad first aid No matter what type of premises you have, ad irrespective of the ature of your activities, first aid facilities should be provided for employees, voluteers ad visitors i the evet of illess or ijury whilst o your premises. Some of these icidets will eed to be reported. It is essetial that statemets are obtaied as soo as possible after the evet. Oe moitorig tool is the assessmet of accidets ad dagerous occurreces recorded over a period of time. To be able to carry out this assessmet, all accidets ad potetially dagerous occurreces eed to be properly ivestigated ad recorded. Armed with this iformatio, the church authorities are i a positio to take corrective actio where ecessary. The recordig of all accidets is also essetial i the evet of civil litigatio. Legislatio There is also a statutory requiremet to report certai types of accidet, dagerous occurreces ad disease to the eforcig authorities as required by the Reportig of Ijuries, Diseases ad Dagerous Occurreces Regulatios 2013 (RIDDOR). Ivestigatio The ivestigatio of accidets ad dagerous occurreces should be carried out as soo as possible after the evet. Staff must be traied to react accordigly. The loger the passage of time after the evet, the more iformatio is lost ad witesses' memories are less accurate. I additio to the completio of the statutory accidet book the followig should also be ivestigated ad recorded: activity beig performed cotributory factors ijured perso s work experiece witess ames ad details witess statemets prevetative measures take. The status of the perso ivolved i the accidet is importat ad must be clearly stated o the ivestigatio report form. The pricipal categories are as follows: (a) employees (b) voluteers (c) visitors (d) geeral public (e) cotractors/other orgaisatio's employees (f) youg persos (uder 18). Witesses It is essetial that ames ad addresses ad ay other relevat details of ay witesses are recorded ad statemets obtaied as soo as possible after the evet. Statemets must be cofied to facts oly ad o assumptios must be made. Care must be take that witesses selected did actually witess the evet. People may come forward to voluteer themselves as witesses but who did ot actually see the evet, oly the aftermath, ad who have give evidece based o assumptios. Reportig As required by the Reportig of Ijuries, Diseases ad Dagerous Occurreces Regulatios, serious ijuries as defied by the regulatios ad ijuries which ivolve the ijured perso i absece from work for more tha seve days must be reported to the eforcig authorities. So must diseases ad certai dagerous occurreces as defied by the regulatios. Work related deaths must also be reported.

57 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 57 There are three requiremets for reportig, as follows: Serious ijuries or dagerous occurreces (as defied by the regulatios) must be reported immediately. This must be followed by a report i writig withi te days o official form F2508 Accidets ivolvig the ijured perso losig more tha seve cosecutive days work (excludig the day of the accidet but icludig ay days which would ot have bee workig days) but which do ot fall ito the above category, must be reported i writig withi fiftee days o form F2508 Reportable diseases, as defied by the regulatios, must be reported i writig to the eforcig authority o form F2508A. This will be required oly if the employer receives a writte diagosis of the disease made by a doctor ad the perso cocered is ivolved with a work activity as specified i the regulatios. Reportable diseases iclude certai poisoigs, ifectios such as legioellosis ad hepatitis, ad other coditios such as certai musculo-skeletal disorders. Accidet reportig Go to ad complete the appropriate olie report form. The form will the be submitted directly to the RIDDOR database. You will receive a copy for your records. All icidets ca be reported olie but a telephoe service remais for reportig fatal ad major ijuries oly. Call the Icidet Cotact Cetre o (opeig hours Moday to Friday 8.30 am to 5 pm). Recordig Full details of all accidets, diseases ad dagerous occurreces should be recorded usig the Data Protectio compliat HSE Accidet Book. This is ecessary for moitorig purposes ad is also a requiremet of RIDDOR, as well as the Social Security (Claims ad Paymets) Regulatios 1979 ad Social Security Admiistratio Act A Accidet ad witess report pro-forma is attached. This is ot a substitute for the statutory accidet book ad should be used i additio. First aid The type of facilities required depeds o a variety of factors. Issues to cosider are: ature of activities udertake (high or low risk) umber of people ivolved distributio of those people locatio of earest doctor ad ambulace statio accessibility i the evet of a emergecy. First aid arragemets The miimum first aid provisio i ay premises is: - a suitably stocked first aid box; ad - a appoited perso to take charge of first aid. All staff ad voluteers should be aware of the arragemets for admiisterig first aid ad the locatio of ay first aid kits ad room. This is particularly importat if your activities are potetially hazardous or are carried out away from your ormal premises. First aid kits First aid kits should be idetified by a white cross o a gree backgroud. They should cotai sufficiet quatities of the required materials ad be repleished as soo as possible after use. The items should iclude oly those which the omiated first aider has bee traied to use ad must be appropriate for the circumstaces of use. There is o madatory list of items that should be icluded i a first aid cotaier. The Health ad Safety Executive (HSE) i the Approved Code of Practice to The Health ad Safety (First Aid) Regulatios 1981 say that as a guide, where o special risk arises i the workplace, a miimum

58 58 GUIDANCE NOTES CHURCH HEALTH AND SAFETY stock of first aid items would ormally be: A leaflet givig geeral advice o first aid (eg HSE leaflet Basic Advice o First Aid at work) 20 idividually wrapped sterile dressigs (assorted sizes), appropriate to the type of work (dressigs may be of a detectable type for food hadlers) 2 sterile eye pads 6 safety pis 6 medium-sized idividually wrapped sterile, umedicated woud dressigs approximately 12cm x12cm 2 large sterile idividually wrapped umedicated woud dressigs approximately 18cm x18cm 1 pair of disposable gloves Idividually wrapped wipes The Code of Practice says that tablets ad medicatios should ot be kept. First aid kits should be stored i a area where coditios will ot readily cotribute to their deterioratio ad be checked o a regular basis. First aid traiig All first aiders should be traied ad certificates of competece obtaied. Certificates are valid for three years. Traiig should iclude specialised traiig o hazards specific to the activities udertake. The HSE recommeds that first aiders should udergo aual refresher traiig. The role of the emergecy first aider is to maage the first aid arragemets, icludig lookig after first aid equipmet ad facilities, ad callig the emergecy services whe required. First aid at work (HSE approved course) This three-day course covers the practical skills eeded by omiated first aiders. I additio to the above, the course covers items such as heart attacks, burs ad scalds, fractures, eye ijuries ad severe allergic reactio. First aid co-ordiatio Where first aiders are ot available, appoited persos may be omiated to take charge of the co-ordiatio of activities i the evet of a emergecy occurrig. Appoited persos are oly resposible for summoig traied persoel or professioal assistace ad should ot admiister first aid treatmet other tha emergecy treatmet, ad the oly whe specifically traied. Records Records of first aid treatmet should be maitaied ad should cotai the followig iformatio: ame ad address of perso treated occupatio date of etry date ad time of icidet place ad circumstace of icidet details of ijury ad treatmet give sigature ad address of perso makig etry. Emergecy first aid at work This oe day course is ideal for smaller premises that preset few health ad safety risks, where a omiated or appoited perso is required to take charge i the evet of a illess or accidet.

59 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 59 Maual hadlig I 2013/14, musculo-skeletal disorders accouted for more tha 40% of all workrelated illesses. Workplace maual hadlig operatios play a sigificat cotributory part i the developmet of such coditios. The implemetatio of a rigorous maual hadlig policy will beefit everyoe ad will lead to a reductio i the umber of days off by staff ad the eed to employ temporary workers. Legislatio The Maual Hadlig Operatios Regulatios 1992 (as ameded) were itroduced i order to reduce the risks from maual hadlig. Wherever possible, hazardous maual hadlig should be elimiated altogether, ad where this is ot possible, suitable ad sufficiet assessmets eed to be udertake. The regulatios require employees to make use of appropriate equipmet provided for them i accordace with their traiig ad the istructios their employer has give them. The regulatios do ot prohibit all maual hadlig ad a balace eeds to be struck to esure that staff are ot required to perform tasks that put them at ureasoable risk. Risk assessmet A risk assessmet must be udertake for each task ad this must be available to all staff, icludig temporary staff. The assessmet eeds to cosider the task, the load, the workig eviromet ad the idividual s capabilities. The cotrol measures detailed uder the assessmets must show the umber of staff ad equipmet eeded. A Maual hadlig procedures pro-forma is available o request. The assessmet must be regularly reviewed, siged ad dated by the reviewer. Hadlig equipmet The risk must be reduced wherever possible by the use of hoists, lifts, trollies ad other devices for trasferrig loads. Staff must be traied i the use of equipmet. All equipmet must be regularly maitaied. Lifts ad hoists used for trasportig people must be thoroughly examied every six moths, ad all other pieces of equipmet aually, by a competet perso such as a isurace egieer i accordace with the terms of the Liftig Operatios ad Liftig Equipmet Regulatios 1998 (LOLER). Traiig It is of paramout importace that all staff are properly traied i hadlig techiques ad that comprehesive records of traiig are maitaied. Traiig must be competecy based. This meas that the traiee must demostrate to the satisfactio of the traier that they have uderstood the traiig give ad ca actually demostrate i practice the correct techique. The traiig record must be siged ad dated by the traier to the effect that the traiee has successfully demostrated the correct techique, ad the traiee must also sig ad date the traiig record cofirmig that they have fully uderstood the traiig give. A Traiig record pro-forma is available o request. Maual hadlig traiig providers It is essetial that maual hadlig traiig is provided by a recogised supplier. Wherever possible hazardous maual hadlig should be elimiated altogether.

60 60 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Traiig Traiig of staff, icludig voluteers, is essetial i ay orgaisatio i a attempt to reduce huma errors ad failures. It is ecessary, ot oly from the poit of view of improvig the quality of work performace, but also to reduce the risk of accidets ad ijury to the staff themselves ad to others who may be affected by their actios. Traiig must be competecy based ad writte records maitaied. Most accidets, whe ivestigated, show lack of adequate traiig to be a cotributory factor. Lack of, or iadequate traiig, is oe of the most commo allegatios made by litigats i liability claims. Properly traied staff ca, therefore, ot oly prevet accidets but also prevet liability claims. There is a legal duty uder the Health ad Safety at Work etc. Act 1974 o employers to provide such iformatio, istructio, traiig ad supervisio as is ecessary to esure, so far as is reasoably practicable, the health ad safety at work of employees. Traiig aims To esure staff are traied to a level of competecy ecessary to carry out their job as efficietly ad safely as possible. Traiig should cosider the eeds of all staff, up to ad icludig seior maagemet To esure that staff are traied i ew workig practices or revised workig practices as these are itroduced or revised To esure that ew staff or temporary staff receive adequate iductio traiig o health ad safety issues To provide refresher traiig as ad whe ecessary, so as to maitai a satisfactory level of competecy ad health ad safety awareess 5 No task should be attempted util adequate traiig has bee give ad staff have demostrated a satisfactory level of competecy. Assessig traiig eeds Where skilled staff are take o, a assessmet should still be made of their qualificatios to determie whether their kowledge ad traiig is up to date or whether specific refresher traiig is ecessary. A risk assessmet should also be carried out to idetify health ad safety traiig eeds. This should specifically iclude maual hadlig, emergecy procedures, how to cope with violece, fire ad evacuatio procedures, etc. A risk assessmet of staff eeds should also be carried out where they are returig to work after a log absece, or where a chage of equipmet is made or a ew workig procedure itroduced. It is a statutory requiremet uder the Maagemet of Health ad Safety at Work Regulatios 1999 that employers shall, i etrustig tasks to a employee, take ito accout that employee s capabilities as regards health ad safety, ad must esure that employees are provided with adequate health ad safety traiig.

61 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 61 Traiig format All traiig, icludig iductio traiig, should be give o a formal basis. Traiig schedules should be draw up, with the traiig progressig through easily assimilated stages. The traiee should be tested at the ed of each stage ad should ot pass o to the ext stage util the precedig oe is completed satisfactorily. A register should be kept for each traiig sessio. This should show the prited ame of the delegates, should be siged by the delegate at the start of the sessio ad ay o-attedees should be oted with ay reasos for o-attedace if give. Where traiees have missed the sessio completely or arrived more tha half a hour late, this should be oted ad the delegate required to atted the ext sessio. The register should be attached to a course summary with details of what has bee covered ad kept as part of the traiig records. At the coclusio of the course, the traier should sig ad date the traiig programme as havig bee completed to a satisfactory stadard. The traiee should also sig as havig received ad uderstood the traiig. A Traiig record pro-forma is available o request. It is recommeded that at least oe perso o the maagemet staff be give resposibility for traiig. This perso eed ot be the actual traier, but should be resposible for assessig traiig eeds, drawig up traiig programmes, arragig traiig through outside agecies where required, moitorig traiig ad maitaiig traiig records. Maual hadlig traiig It is of paramout importace that all staff are properly traied i hadlig techiques ad that comprehesive records of traiig are maitaied. Traiig must be competecy based. This meas that the traiee must demostrate to the satisfactio of the traier that they have uderstood the traiig give ad ca actually demostrate i practice the correct techique. The traiig record must be siged ad dated by the traier to the effect that the traiee has successfully demostrated the correct techique, ad the traiee must also sig ad date the traiig record cofirmig that they have fully uderstood the traiig give. Traiig must be delivered by someoe who is deemed competet i the subject. The Maual Hadlig Operatios Regulatios 1992 were itroduced i order to reduce the risks from maual hadlig. Wherever possible, maual hadlig should be elimiated altogether, ad where this is ot possible, suitable ad sufficiet assessmets eed to be udertake. The regulatios require staff to make use of appropriate equipmet provided for them i accordace with their traiig ad the istructios they have bee give. It is importat to remember that maual hadlig assessmets are required for movig people as well as objects. The assessmet must be regularly reviewed.

62 62 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Sources of iformatio The Health ad Safety Executive Royal Society for the Prevetio of Accidets RoSPA House, 28 Calthorpe Road, Edgbasto, Birmigham B15 1RP Tel The Fire Protectio Associatio Lodo Road, Moreto-i-Marsh Gloucestershire, GL56 0RH Tel Fax Food Stadards Agecy Aviatio House, 125 Kigsway Lodo, WC2B 6NH Tel Eviromet Agecy Natioal Customer Cotact Cetre PO Box 544, Rotherham, S60 1BY Tel Commuities ad Local Govermet 2 Marsham Street Lodo SW1P 4DF Tel met-for-commuities-ad-local-govermet

63 Persoal safety risk assessmet form Carry out a risk assessmet of your premises ad idetify those at risk. Establish procedures ad itroduce cotrol measures to reduce the possibility of risks to persoal safety as much as possible. The key elemets are: Esure people are ot left o their ow, particularly whe hadlig cash Esure there is a method of raisig the alarm i the evet of a emergecy Esure all areas of the buildig, both iside ad outside, are well lit ad that there are o places where people ca loiter. Have set procedures ad iformatio available for dealig with people lookig for help. Details of orgaisatio 1 Name of orgaisatio Assessmet udertake by 2 Address Postcode 3 Date Review date 4 Area assessed Use the followig table to carry out your ow risk assessmet. Uder Additioal cotrols you should ote the additioal measures that are eeded to reduce the risk to a acceptable level ad record whe they have bee implemeted. Risk details Hazards/risks/ persos affected Existig cotrols Additioal cotrols Example Ulockig hall for eveig fuctios caretaker Caretaker ulocks hall o her ow Additioal lightig outside hall door. Provide caretaker with persoal attack alarm

64 Risk details (cotiued) Hazards/risks/ persos affected Existig cotrols Additioal cotrols THIS FORM MAY BE COPIED Beaufort House, Bruswick Road, Gloucester GL1 1JZ Ecclesiastical Isurace Office plc (EIO) Reg. No Registered i Eglad at Beaufort House, Bruswick Road, Gloucester, GL1 1JZ, UK. EIO is authorised by the Prudetial Regulatio Authority ad regulated by the Fiacial Coduct Authority ad the Prudetial Regulatio Authority.

65 Accidet ad witess report form This form should be used for the recordig of all accidets, ijuries ad dagerous occurreces whether or ot they eed to be reported uder the Reportig of Ijuries, Diseases ad Dagerous Occurreces Regulatios (RIDDOR) 2013 ad should be completed i additio to the Statutory Accidet book. The form should be completed as soo as possible after the occurrece. All details should the be checked by a seior employee. To comply with the Data Protectio Act 1998 persoal details must be kept cofidetial. If there were ay witesses to the accidet, they should complete witess statemets as soo as possible after the occurrece. Details of orgaisatio 1 Name of orgaisatio 2 Address of orgaisatio Postcode Telephoe 3 Full ame of perso ijured 4 Home address Postcode Telephoe 5 Date of birth 6 Tick appropriate box Employee Residet Visitor Other (please give details below) 7 Date of occurrece Time of occurrece 8 Place of occurrece

66 Descriptio of accidet 1 Full descriptio of the accidet circumstaces, icludig a descriptio of ay apparatus or equipmet ivolved 2 Full descriptio of ay ijuries suffered ad treatmet give Employmet details If the ijured perso was a employee this sectio is to be completed by the employee s Maager or Seior employee. 1 State ature of ijured perso s employmet 2 Was (s)he o or off duty at the time? 3 If o duty did (s)he cotiue to work or go off duty after the occurrece? 4 If (s)he wet off duty at what time ad for how log? 5 I/we cofirm that as far as I am/we are aware the above details icludig the descriptio of the accidet are true ad complete. Siged (o behalf of the orgaisatio) Prit ame Positio Date Ay apparatus or equipmet ivolved must be retaied for ispectio. See overleaf for siged statemets.

67 Statemet by witess 1 Siged Prit ame Date Home address Postcode Statemet by witess 2 Siged Prit ame Date Home address Postcode

68 Statemet by witess 3 Siged Prit ame Date Home address Postcode To comply with the Data Protectio Act 1998 (DPA) persoal details must be kept cofidetial. These forms must be stored securely whe completed. Note: this form is ot a substitute for the Statutory Accidet book record BI 510 ad should be completed i additio. THIS FORM MAY BE COPIED Beaufort House, Bruswick Road, Gloucester GL1 1JZ Ecclesiastical Isurace Office plc (EIO) Reg. No Registered i Eglad at Beaufort House, Bruswick Road, Gloucester, GL1 1JZ, UK. EIO is authorised by the Prudetial Regulatio Authority ad regulated by the Fiacial Coduct Authority ad the Prudetial Regulatio Authority.

69 Fire risk assessmet form Details of orgaisatio 1 Name of orgaisatio Assessmet udertake by 2 Address Postcode 3 Date Review date 4 Area assessed Uder Additioal cotrols you should ote the additioal measures that are eeded to reduce the risk to a acceptable level ad record whe they have bee implemeted. Fire risk details Hazards/risks/persos Note existig situatio Additioal cotrols Note here the additioal measures that are eeded to reduce the risk to a acceptable level ad record whe they have bee implemeted 1 What are the fire risks? Note details of ay flammable liquids, combustible materials, igitio sources ad persos at risk 2 Ca a fire be detected i a reasoable time ad people be wared? Note details of ay automatic fire detectio system or other meas by which fire ca be detected

70 Fire risk details (cotiued) Hazards/risks/persos Note existig situatio Additioal cotrols Note here the additioal measures that are eeded to reduce the risk to a acceptable level ad record whe they have bee implemeted 3 Ca people i the buildig get out safely? Note details of fire exit doors, escape routes, emergecy lightig ad sigage 4 Is there adequate firefightig equipmet? Note details of existig fire extiguishers, hose reels, etc. 5 Do people kow what to do if there is a fire? Note details of ay writte evacuatio procedures 6 Is a regular check made that firefightig equipmet is i place, are people traied i its use, is it regularly maitaied? Note details of existig procedures for checkig ad maitaiig firefightig equipmet ad traiig 7 What effect would a fire have o our eighbours? Note risks of spreadig fire ad evacuatio o eighbourig premises Beaufort House, Bruswick Road, Gloucester GL1 1JZ Ecclesiastical Isurace Office plc (EIO) Reg. No Registered i Eglad at Beaufort House, Bruswick Road, Gloucester, GL1 1JZ, UK. EIO is authorised by the Prudetial Regulatio Authority ad regulated by the Fiacial Coduct Authority ad the Prudetial Regulatio Authority.

71 Geeral risk assessmet form Details of orgaisatio 1 Name of orgaisatio Assessmet udertake by 2 Address Postcode 3 Date Review date 4 Area assessed Risk details Uder additioal cotrols you should ote the additioal measures that are eeded to reduce the risk to a acceptable level ad record whe they have bee implemeted. Hazards/risks/ Existig cotrols Likelihood Severity Risk Additioal persos affected (L) (S) ratig cotrols (L x S) Likelihood Severity Risk Ratig 1 = Low (seldom) 1 = Low (mior cuts ad bruises) 1 2 = low priority 2 = Medium (frequetly) 2 = Medium (serious ijury or 3 4 = medium priority icapacitated for 3 days or more) 3 = High (certai or ear certai) 3 = High (fatality or a umber 6 9 = high priority of persos seriously ijured)

72 Risk details (cotiued) Hazards/risks/ Existig cotrols Likelihood Severity Risk Additioal persos affected L S ratig cotrols L x S THIS FORM MAY BE COPIED Beaufort House, Bruswick Road, Gloucester GL1 1JZ Ecclesiastical Isurace Office plc (EIO) Reg. No Registered i Eglad at Beaufort House, Bruswick Road, Gloucester, GL1 1JZ, UK. EIO is authorised by the Prudetial Regulatio Authority ad regulated by the Fiacial Coduct Authority ad the Prudetial Regulatio Authority.

73 CHURCH HEALTH AND SAFETY GUIDANCE NOTES 73 Notes

74 74 GUIDANCE NOTES CHURCH HEALTH AND SAFETY Notes

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76 Cotact us For further iformatio cotact your local isurace Cosultat ad Surveyor or call us o Moday to Friday 8am to 6pm (excludig Bak Holidays). We may moitor or record calls to improve our service. You ca us at [email protected] Or visit Other useful cotacts Ecclesiastical Fiacial Advisory Services: Ecclesiastical home isurace: Beaufort House, Bruswick Road, Gloucester GL1 1JZ Ecclesiastical Isurace Office plc (EIO) Reg. No Registered i Eglad at Beaufort House, Bruswick Road, Gloucester, GL1 1JZ, UK. EIO is authorised by the Prudetial Regulatio Authority ad regulated by the Fiacial Coduct Authority ad the Prudetial Regulatio Authority. Ecclesiastical Isurace Office plc 2014 PD /15