Senior Health & Safety Report For the County Utilities Commission
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1 Agenda Item No: 13 To: Joint Audit Committee Date: 25 June 2014 By: Title: Chief Constable Health and Safety Purpose of Report: The purpose of this report is to provide a summary of injury/incident data, review of the current strategic health and safety risks and progress towards a joint Surrey/Sussex approach to Health & Safety. Recommendations Members of the Committee are asked to note the report. Introduction 1.1 Effective and efficient health and safety management must not be seen as merely seeking legislative compliance. It must be regarded as a core business activity that is integrated into all operational policing activities and support functions. 1.2 The benefit of a proactive culture and positive corporate health and safety management contributes significantly to not only reducing workplace, injuries, incidents, ill-health and its associated costs, but to the morale and productivity of the organisation s workforce. 1.3 This report provides a brief overview of injury/incident data, current health and safety risks and the ongoing development of a collaborative health and safety service with Surrey Police. Injury/Incident Data - Overview 2.1 Force Incident & Assault Management System (FIAMS) Force wide statistical reports and graph development continue to progress with Senior Officers & Managers through Departmental Health & Safety Meetings. A programme of access to the reporting mechanism within FIAMS commenced in April Initial groups selected include the Support Service Function and Staff Safety Trainers.
2 2.2 Five Year Annual Comparison OFFICERS & STAFF Year Total Incidents Assaults Near Hit Minor Specified Injury Over 7-Days Absence or Restricted Duties Dangerous Occurrence Member Of Public Taken to Hospital Apr-13 to 31-Mar OFFICER Incident & Assault Data, 01-Apr-13 to 31-Mar-14 (i) Total Incidents-Assaults: Near Hit-No Injury (88) - Minor Injury (455) - Dangerous Occurrence (1) - Specified Injury (14) - Over-7 Day Absence or Restricted Duties (29) (ii) Total Days Absent: 1611 (iii) Total Days Restricted Duties: 865 (iv) Top five causes for total injuries are: - Restraint Struggle - Staff Safety Training - Pursuit on Foot - Awkward movement 2.4 STAFF Incident & Assault Data, 01-Apr-13 to 31-Mar-14 (i) Total Incidents-Assaults: Near Hit-No Injury (34) - Minor Injury (120) - Dangerous Occurrence (1) - Specified Injury (3) - Over-7 Day Absence or Restricted Duties (4) (ii) Total Days Absent: 255 (iii) Total Days Restricted Duties: 148 (iv) Top five causes for total injuries are:
3 - Slip; Trip; Fall Same Level - Other Incident Types - Awkward movement - Fell From Height, including Stairs 2.5 PCSO Information (v) Total Incidents-Assaults: 47 - Near Hit-No Injury (2) - Minor Injury (44) - Dangerous Occurrence (0) - Specified Injury (0) - Over-7 Day Absence or Restricted Duties (2) (vi) Total Days Absent: 192 (vii) Total Days Restricted Duties: 58 (viii) Top five causes for total injuries are: - Slip; Trip; Fall Same Level - Other Incident Types - Restraint-Struggle - Awkward Movement Stage 2 Transfer 3.1 Health and safety in relation to employers responsibilities for police staff now legally rests with the Chief Constable as a Corporation Sole (with the exception of the Sussex Police & Crime Commissioner s (SPCC) own immediate staff). 3.2 The SPCC, is also Corporation Sole and retains health and safety accountability for the Sussex Police estates, mainly in relation to: Management of Asbestos A good standard of compliance is being maintained. Asbestos register are in place as required. Wherever possible asbestos is being removed as premises are refurbished. Fire Risk Management Local fire management plans are in place and Fire Wardens identified. The 3i Studio software system utilised by Estates is being further developed to assist with the management of fire risk and associated work flow. Water Management (legionella / bacterial control) The water systems are managed by the facilities service provider and their appointed sub-contractor Musketeer Services Ltd. Most water
4 systems have been risk assessed within the past 12 months and are all in a satisfactory condition. Electrical Safety - There are no immediate concerns regarding compliance. A rolling program of 5 years fix wire surveying and testing is in place and remedial works are undertaken when required. Machinery Safety - Competent contractors have been appointed to service and maintain lifting equipment, pressure systems and other machinery for Estates and Joint Transport Services. All machinery is additionally inspected by our insurers Zurich Municipal who also issue statutory certificates of thorough examination where required. General Premises Safety & Control of Contractors - The general management of premises and control of contractors is by the respective Facilities Managers and their staff. When appointed the Senior Facilities Manager shall be responsible for the day to day upkeep of the premises and periodic inspection, ensuring a good standard of compliance management. They shall also be responsible for the development, implementation and management of a more reliable system of controlling contractors. Civil Claims 4.1 The Civil Claims Team is part of the Professional Standards Department and is responsible for handling all Public and Employee Liability claims brought against the Sussex Police regardless of value. 4.2 The Unit investigates all claims received and will either deny liability or financially settle claims where a liability exists. The Unit also gathers evidence and takes witness statements where County or High Court proceedings are issued. 4.3 The Force Health and Safety Team work closely with the Civil Claims Team where claims relating to health and safety are concerned and provide expert witness statements and court appearances in the defence of claims where appropriate. 4.4 Employee Liability claims 36 over the last three years This reflects the average trend over the last 15 years. 4.5 Sussex Police have recently joined a new Portal System New fast track system for dealing with employee liability claims. This means a quicker a service and reduced claimants legal costs.
5 Health & Safety Collaboration Update 5.1 The Business Case for a single Joint Surrey/Sussex Health and Safety Service with Sussex being the Lead Force was agreed at the Deputy Chief Constables Collaboration Update Board on 30 April and received final approval a the joint Senior Leadership Team on 19 May The next stages will be the external advertisement for a Head of Service and the commencement of the tendering process for an independent external audit of the existing Surrey/Sussex health and safety provision which will provide a development plan to take the single service forward. 5.3 The structure that has been agreed by the Deputy Chief Constables Collaboration Update Board is recognised as being a lean model. It has been agreed that following the external audit a Post Implementation review will be undertaken to review the findings of the audit and operational a capacity and capability of the new single service. Strategic Health & Safety Risks 6.1 There are no exceptional health & safety risks to report. Recommended - that the report be noted. Robert Mann Force Health & Safety Manager Contact: Robert Mann, Force Health & Safety Manager Tel No: 101 Ext robert.mann@sussex.pnn.police.uk
Members of the Committee are asked to note the report.
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