MOPAC TOTAL POLICING AUDIT PANEL. Monday 30 September 2013, 2.OOprn. AGENDA ITEM 6 METROPOLITAN POLICE HEALTH AND SAFETY PERFORMANCE REPORT

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1 Monday 3 September 213, 2.OOprn. AUDIT PANEL MOPAC MAYOROFWNDON POLICE TOTAL POLICING METROPOLITAN 39 MPS Health and Safety Board Total accident injury rate decreased by 3.8%; Major accident injury rate fell by 5.%; Moving vehicle injury rate rose by 2.5%. Slip, trip and fall injury rate fell by 4.7%; and Incident Reporting System (MetAIR) assault rate fell by 17.9%; Injuries to police officers following assault rate fell by 18.2%; Injuries to Police Community Support Officers (PCSOs) following and July 212, and between August 212 and July 213 indicates that Over three day injury rate fell by 5.4%; the: 2. A comparison of injury rates reported on MetAIR between August 211 Summary of Injuries Reported on the Metropolitan Police Accident 1. The full health and safety performance report is attached at Annex 1. B. EXECUTIVE SUMMARY - KEY ISSUES full report at Annex 1. asked to note the contents of this executive summary and attached 1. In accordance with the Health and Safety Policy, this Audit Panel is A. RECOMMENDATIONS - That: on the health and safety assurance process for 212/13. report for the period May to July 213 (attached as Annex 1) and provides an update This executive summary outlines key issues arising from the Health & Safety Update EXECUTIVE SUMMARY Report by the Director of Human Resources on behalf of the Commissioner HEALTH AND SAFETY PERFORMANCE REPORT AGENDA ITEM 6

2 4 in-service Mandatory training; Retention of key expertise and memory in relation to corporate and operational safety; Response to water incidents; follows: 213. A list of the risks that will be considered at the next meeting are as Unintentional discharges of police weapons; Handling of non-police firearms; delivery model; AGENDA ITEM 6 4. The following summarises on going HSE liaison and investigation activity: 5. Health and Saefty assurance The next MPS Health and Safety Board is scheduled for 23 September > Storage of explosives; Health and Safety Executive (HSE) All health & safety compliance in the MPS is measured in terms of to the Commissioner, who will subsequently provide appropriate In accordance with the MOPAC/MPS Corporate Health and Safety Policy, adherence to the MOPAC/MPS Corporate Health & Safety Policy, assurance to the MOPAC. > Integration of safety management into the new MPS service including, the implementation of the Health & Safety Executive (HSE) Management Board Members are required to provide a letter of assurance recommended safety management system; more commonly referred to as HS(G)65. Business Groups, (B)OCUs and Departments are required to these policy arrangements, then they will be able to meet the assurance elements of HS(G)65 (policy, organising, planning, monitoring, audit and report on their compliance with the corporate policy and the five broad review). If Business Groups. (B)OCUs and Departments comply with process standards. The Business Group letters of assurance were received by the Director of HR in July 213. These letters capture relevant business group areas of Maintenance of the MPS appointed persons register; A complaint by the Federation in respect of the proposed changes Dissemination of operational intelligence; Halon fire extinguishers. August 21, at an NHS facility following contact with the police; to the management of custody arrangements across the MPS; Operation Fischer - death of a male member of the public, on 31 Croydon Police Station firing range incident; Operation Niamh - death of an officer.

3 AGENDA ITEM 6 safety concern and ongoing proactive work. The 212/13 assurance file and draft MPS letter of assurance to the MOPAC has been prepared and is under review by the Commissioner. The process continues to be an invaluable tool for identifying, monitoring and closing out safety related risks at operational command group, department and business group level. The process has also continued to help further develop a maturing H&S culture throughout the organisation. The annual assurance process is under review for organisational learning opportunities and will be reported separately to the MPS H&S Board, MPS Management Board and MOPAC Audit Panel. C. OTHER ORGANISATIONAL & COMMUNITY IMPLICATIONS Equality and Diversity Impact There are no immediate implications on equality and diversity arising from this report. Financial Implications 2. The Health and Safety Executive investigations may result in financial penalty and fee for intervention charges if the MPS are found in material breach of statutory health and safety requirements. 3. The firing range incident at Croydon is classified as an industrial accident and continues to be investigated by the HSE. There is the potential for the MPS to be fined and for our appointed insurers to make insurance payouts, but at this stage the outcome is unknown. 4. Any cost associated with the Halon fire extinguisher replacement will be met from within existing Property Services budgets. Legal Implications 5. The report is an information report, and there are no direct legal issues that arise. Legal advice on individual incidents or aspects of health and safety can be obtained as appropriate and necessary from DLS. Risk Implications (including safety and health) 6. At the time of reporting there are no immediate significant health and safety implications arising from this update report. Environmental Implications 7. There are no immediate environmental implications arising from this report. 41

4 AGENDA ITEM 6 Report Author: Nick Kettle, Strategic Manager Safety and Health Risk Management Kevin Argent, Deputy Director Real Estate Development Management Background papers: Annex 1 - Health and Safety Performance Update report Appendices 1 to 7 - MetAIR accident data. Abbreviations, acronyms and definitions: DSEAR Dangerous Substances Explosive Atmosphere Regulations DLS Directorate of Legal Services DCFD Diversity and Citizen Focus Directorate HSE Health and Safety Executive LFB London Fire Brigade MetAIR Metropolitan Police Accident and Incident Reporting System (The MetAIR system provides a means for reporting and collecting MPS accident data including that required to be reported to the Health and Safety Executive) MPS Metropolitan Police Service PCSO Police Community Support Officer RIDDOR Reporting of Injuries, Diseases and Dangerous Occurrences Regulations RTA Road Traffic Accident SDO Senior Designated Officer SHRMT Safety and Health Risk Management Team 42

5 Annex I MOPAC-MPS AUDIT PANEL 3 SEPTEMBER 213 HEALTH AND SAFETY PERFORMANCE REPORT B SUPPORTING INFORMATION Summary of Injuries Reported on the Metropolitan Police Accident and Incident Reporting System (MetAIR) A comparison of injuries reported on MetAIR between August 211 and July 212, and between August 212 and July 213 indicates that the: Total accident injury rate decreased by 3.8%; Major accident injury rate fell by 5.%; Over three day injury rate fell by 5.4%; Injuries to police officers following assault rate fell by 18.2%; Injuries to Police Community Support Officers (PCSOs) following assault rate fell by 17.9%; Slip, trip and fall injury rate fell by 4.7%; Moving vehicle injury rate rose by 2.5%. Injuries Reported on MetAIR 2. A summary breakdown of the total number of injuries, the rate per 1 employees for May to July 213, 3 months average, and 12 months average (August 212 to July 213) is shown in table one. Figures for the prior year corresponding periods are shown in brackets. Table I - Total Injuries Total May13 Jun13 Jul13 3mthave l2mthave May Jul Aug Jul 13 Injury Number (459) (52) (487) (482.7) (512.7) Injury Rate (8.6) (9.5) (9.2) (9.1) (9.5) 3. A summary of total accident injury rates between August 211 and July 213 is shown atappendixl. 4. The total number of injuries reported during the 212/13 period (5651) is lower than the corresponding period of 211/12 (6152). 5. The injury rate trend line for the 24 month period ending July 213 is exhibiting a downward trend. The 12 month average rates are both lower than for the previous corresponding period and, at the time of compiling 43

6 Annex I this report, the total injury figure for August 213 is looking to be in the region of 46. Major injuries 6. A summary breakdown of the major injuries, the rate per 1 employees for May to July 213, 3 months average, and 12 months average (August 212 to July 213) is shown in table two. Figures for the prior year corresponding periods are shown in brackets. 7. A summary of major injury rates between August 211 and July 213 is shown at Appendix 2. The total number of major injuries reported during the 212/13 period (131) is lower than the corresponding period of 211/12 (145). Table 2 - Major Injuries Total May13 Jun 13 Jul 13 3 mth ave 12 mth ave May Jul Aug12 13 Jul 13 Injury Number (16) (6) (1) (1.7) (12.1) Injury Rate (.3) (.1) (.2) (.2) (.2) B. The injury rate trend line for the 24 month period ending July 213 indicates a slight upward trend. Whilst the three month averages for period ending July 213 are higher than that for the corresponding period in 212, the 12 month averages for 213 are either below or at the same level as those for the corresponding period in At the time of compiling this report, the major injury figure for August 213 is looking to be in the region of The 44 major injuries recorded on MetAIR for the period May to July 213 are broken down as follows: > 12 physical assaults (all police officers); 1 shps, trips, and falls (including falls from height); 7 another kind of accident: > 6 injured while handling, lifting or carrying; 3 hit something fixed/stationary: 2 Hit by moving, flying or falling object; 2 Injured by an animal; 2 hit by moving vehicle. 44

7 Annex I Over 3-day 11. A summary breakdown of the over 3-day Injuries, the rate per 1 employees for May to July 213, 3 months average, and 12 months (August 212 to July 213) is shown in table three. Figures for the prior year corresponding periods are shown in brackets. average injuries Table 3 - Over 3-day I&ury May13 May Jul Aug12 13 Injury Number (23) (18) (16) (19.) (23.5) Injury Rate (.4) (.3) (.3) (.4) (.4) Jun13 Jul13 3mthave l2mthave Jul A summary of the over three day injury rates between August 211 and July 213 is shown at Appendix The total number of over 3-day injuries reported during the 21 2/13 period (255) is lower than the corresponding period of 211/12 (282). 14. The injury rate trend line for the 24 month the period ending July 213 is exhibiting a downward trend. The three month are both below for the 12 month for the period ending July 213. In addition, all for period ending July 213 are either below or at the level as for the period ending July 212. At the time of compiling this report, the over 3-day injury figure for August 213 is looking to be in the region of 1. those same averages those assaults averages averages 15. The 49 over 3-day injuries recorded on MetAIR for the period May to July 213 are broken down as follows: 11 hit by a moving vehicle; 1 another kind of accident; 7 physical resulting in injury; 7 slips, trips, and falls (including falls from height); 5 injured while handling, lifting or carrying; 3 hit by something stationary; 2 hit by a moving, flying or falling object; > 2 injured by an animal; 1 contact with electricity or an electrical discharge; 1 contact with moving machinery or material being. 16. Of the 49 over-3 day injuries recorded on MetAIR (paragraph 15 refers), 16 were subsequently recorded as being over-7 day injuries, and are broken down as follows: 5 slips, trips, and falls (including falls from height); 45

8 Annex I 4 physical assaults resulting in injury; 3 injured while handling, lifting or carrying; 3 another kind of accident; I hit by moving vehicle. Physical Assaults - Police officers 17. A summary breakdown of the physical assaults on police officers resulting in injury, the rate per 1 employees for May to July 213, 3 months average, and 12 months average (August 212 to July 213) is shown in table four. Figures for the prior year corresponding periods are shown in brackets. 18. A summary of the injury following assault on police officer rates between August 211 and July 213 is shown at Appendix 4. Table 4- Physical Assault to Police Officers resulting in Injury May13 Jun13 Jul13 3mthave l2mthave May Jul Aug12 13 Jul 13 Injury Number (137) (163) (145) (148.3) (152.8) Injury Rate (3.7) (4.4) (3.9) (4.) (4.1) 19. The total number of injuries reported during the 212/13 period (1456) is lower than the corresponding period of 211/12 (1834). 2. The injury rate trend line for the 24 month period ending July 213 is exhibiting a downward trend. The three month averages are both below those for the 12 month period ending July 213. In addition, all averages for the period ending July 213 are below those for the period ending July The 338 police officer assault injuries recorded on MetAIR for the period May to July 213 were recorded as: 12 major injuries; 7 over 3-day injuries (of which 4 later became over 7-day injuries); 319 minor injuries. Physical Assaults - PCSOs 22. A summary breakdown of the physical assaults on PCSOs resulting in injury, the rate per 1 employees for May to July 213, 3 months average, and 12 months average (August 212 to July 21 3) is shown in table five. Figures for the prior year corresponding periods are shown in brackets. 46

9 Annex I Table 5 - Physical Assault to PCSOs resulting in Injury May13 Jun13 Jul13 3mthave l2mthave May Jul Aug12 13 Jul 13 Injury Number (8) (2) (3) (4.3) (8.9) Injury Rate (3.) (.7) (1.1) (1.6) (2.5) 23. A summary of the injury following assault on PCSD rates between August 211 and July 213 is shown at Appendix The total number of injuries reported during the 212/13 period (65) is lower than the corresponding period of 211/12 (17). 25. The injury rate trend line for the 24 month period ending July 213 is exhibiting a downward trend. The 3 month averages for PCSO assaults resulting in injury of the same magnitude as the 12 month averages for the period ending July 213. At the time of compiling this report, the number of physical assaults resulting in injury to PCSOs, for August 213, looks to be in the region of The 16 PCSO assault injuries recorded on MetAIR for the period May to July 213 were recorded as: 16 minor injuries. Slips, Trips and Falls (including falls from height) 27. A summary breakdown of the slips, trips and falls, the rate per 1 employees for May to July 213, 3 months average, and 12 months average (August 212 to July 213) is shown in table six. Figures for the prior year corresponding periods are shown in brackets. Table 6- Slips, Trips and Falls (including falls from height) May13 Jun13 Jul13 3mthave l2mthave May Jul Aug12 13 Jul 13 Injury Number (63) (71) (8) (71.3) (76.6) Injury Rate (1.2) (1.3) (1.5) (1.3) (1.4) 28. A summary of the injury following slip, trip and falls rates between August 211 and July 213, is shown at Appendix 6. 47

10 Annex I 29. The total number of injuries reported during the 212/13 period (837) is lower than the corresponding period of 211/12 (919). 3. The injury rate trend line for the 24 month period ending July 213 is exhibiting a downward trend. The 3 month and 12 month averages for slips, trips and falls are of the same magnitude for the period ending July 213. In addition, these rates are either below or at the same levet as those for the period ending July At the time of compiling this report, the number of slips, trips and falls resulting in injury for August 213 is looking to be in the region of The 198 injuries recorded on MetAIR between May and July 213 are broken down as follows: 1 major injuries; 7 over 3-day injuries (of which 5 later became over-7 day injuries); 184 minor injuries. r Hit by a Moving Vehicle (including injury from Road Traffic Accidents) 33. A summary breakdown of the injuries as a result of being hit by a moving vehicle, the rate per 1 employees May to July 213, 3 months average, and 12 months average (August 212 to July 213) is shown in table seven. Figures for the prior year corresponding periods are shown in brackets. Table 7 - Hit by moving vehicle May13 Jun13 Jul13 3mthave l2mthave May Jul Aug12 13 Jul 13 Injury Number (35) (38) (4) (37.7) (39.) Injury Rate (.7) (.7) (.8) (.7) (.7) 34. A summary of the injury following staff being hit by moving vehicles (including RTA) rates between August 211 and July 213 is shown at Appendix The total number of injuries reported during the 21 2/13 period (436) is lower than the corresponding period of 211/12(468). 36. The injury rate trend line for the 24 month period ending July 213 is exhibiting a decrease. The 3 month averages are of a similar magnitude to the 12 month averages for the period ending July 213. In addition, these 48

11 Annex I rates are either below or at the level those for the period ending July 212. At the time of compiling this report, the number of injuries from being hit by a moving vehicle for August 213 is looking to be in the region of 25. same 37. The 95 injuries (from 91 incidents) recorded on MetAIR for the period May to July 213 were broken down follows: 54 were injured as a result of their work activities; 41 were police officers injured travelling to or from work. as as Federation Complaint to Health 38. On 17 May 213 the HSE confirmed the details of a complaint by the Federation in of the proposed to the management of custody the MPS, in particular the role of the Custody Support Inspectors. The HSL have indicated that they will debrief the MPS in September. the respect arrangements across Operation Fischer and Safety Executive changes 39. In previous Health and Safety Performance papers the MOPAC Audit Panel were advised that the HSE are following appropriate investigative lines of inquiry in relation to events leading to the death of a male member of the public on 31 August 21, at an NHS facility following contact with the police. This is currently being managed, in conjunction with SHRMT and Directorate of Legal Services (DLS), by the relevant Gold Group dealing with the incident. DLS have shared relevant policy and procedures regarding police handling of members of the public suffering from mental illness and restraint. 4. The Strategic Manager Safety and Health Risk Management has requested that the HSE share any organisational learning they may have identified from their investigation. Operation Niamh 41. The SHRMT are, in conjunction with Directorate of Professional Standards, supporting the Gold Commander under Operation Niamh relating to an in-service death of an officer. A safety report by the MPS SHRMT has now been issued to the Gold Commander, Coroner and HSE. Croydon Police Station Range Incident - Firing 42. The incident of 2 March 212 continues to be investigated an industrial accident by HSE inspectors. The HSE have taken from each of the principal members of contractors and the project team. The MPS has had no indication as to when the HSE will conclude their reporting and advise of findings. Nick Kettle (Strategic Manager Safety and Health Risk Management) has written to the HSE requesting an update. as statements 49

12 Annex I 43. The accident scene area remains under the control of the MPS and all third party insurers and forensic investigators have concluded their visits to site. The forensic deep clean of the Firing Range has now been completed by Property Services specialist contractors and the range stripped back to its original shell pending reinstatement works. 44. Design consultants have been appointed to undertake design and project management for the full reinstatement of the range back to operational use as a 25m range. Work will commence in October 213, with an expected completion date of December Specialist consultants, appointed by the MPS have undertaken analysis of dust samples and unburnt propellant and have provided advice and guidance in respect of the Dangerous Substances and Explosive Atmosphere Regulations (DSEAR). This advice is being incorporated into the future management of MPS ranges and range refurbishment projects. 46. The Silver Group (Group Chair - Property Services Head of Standards and Audit) continues to co-ordinate the MOPAC/MPS response to the incident and to support the HSE investigation. MPS Health and Safety Board 47, The next MPS Health and Safety Board is scheduled for 23 September 213. A list of the risks that will be considered at the next meeting are as follows: > Unintentional Discharges of Police Weapons; Handling of non-police firearms; > Response to water incidents; > Mandatory training; Retention of key expertise and memory in relation to corporate and operational safety; Integration of safety management into the new MPS service delivery model; Maintenance of the MPS appointed persons register; Storage of explosives; Dissemination of operational intelligence; > Halon fire extinguishers. Appointment of Responsible Persons within MOPACIMPS Buildings 48. A review of the appointed persons register by MPS Health and Safety Board previously identified a substantial shortfall in the number of persons appointed within buildings across the estate. The appointment of the Senior Designated Officers (SDOs) and other appointed persons within each building is a mandatory requirement in respect of the MOPAC/MPS Corporate Health and Safety Policy. 5

13 Safety Board in July 213. requiring Business Group representatives to update their information and an improvement on the 4% shortfall reported to the MPS Health and includes missing information for non-met owned premises. This figure is subsequently the register now has a 19.6% shortfall. This figure also 49. The MPS Health and Safety Board Meeting in June prompted action 51 contracts for the delivery of Asbestos Management Services. framework by which the MPS, and other members of the GLA, can call-off 55. The MOPAC as the contract authority has established a single supplier New Asbestos Management Services Contract - MOPACIMPS Estate approved by Management Board and issued to MPS Unions and Federation prior to implementation. 54. A new audit programme for is currently being reviewed to be planned for September. All audits are due to be completed, closed out and issued by 15th November The final building audits within the year are currently being Health and Safety Letter of Assurance to the Commissioner. The Property of MPS Buildings across the MOPAC Estate confirmation of health and safety statutory compliance within each of the MOPAC/MPS buildings on an annual basis. Services Compliance Team has developed an audit process to enable the 52. This item is an action highlighted by the Directorate of Resources (DoR) Property Services - Health and Safety Statutory Compliance Audits further arranged around operational requirements to enable suitable building/operational users. An active management plan remains in place programme. A number of power-downs have been undertaken, with testing to be undertaken with minimal disruption to those working in the 51. Works to complete the statutory electrical testing of NSY continue on to ensure the safety of the electrical services. Electrical Statutory Inspection - NSY lead on the Halon replacement project. Trials are taking place in the MPS, new processes and arrangements to be adopted from January 214. from the end of December 213. West Yorkshire Police are the national PSNI and GMP. Existing arrangements within the MPS will be reviewed 5. Environmental legislation prohibits the use of Halon fire extinguishers as by Property Services and discussions held with West Yorkshire Police on Halon Fire Extinguisher Replacement - Public Order Trials Annex I

14 extensions. Annex and will run for two years with the potential for two 12 month The new asbestos management services came into effect on 22nd July

15 - -. a 4 >, a) - S 2 Appendix 1: Total Injury Reports by Month (August 211 to July 213) Rate per 1, Employees , D. n ru ru 9 2 c E 2 Ct 9 ct a -, 2. L. = a) >, Ct C 5 4.; 2, LO a) a).. 9 F C Ct C U).. Ct Ct E 6 s 2 a) a). > U a) C a) U z

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17 August September October November December January February March April May June July August September Octobw November December January Sc p p p p p p p p c p - M to C.) C.) - o 1 1 i C 1 1 CD. 3 a C CD U) C C > C (C(n I p3 -a. S C C C p3 -.h 3 xi S CD CD -I -a. m a February March Apr May June July CCD (p In

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19 Appendix 3: Over 3-day Injury Reports by Month (August 211 to July 213) Rate per 1, Employees a, C S n a, a, S.. g E 2 C C. a, o C.. ( ( a, a, > C a, o a, z C -T >, a, >,... a, 1 C a, a, a, C a, a, > C C a, a, Z C ) -.. >, C a, 4 S S r U-

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21 g. C ( 2 S 2 Appendix 4: Physical Assault with Injury on Police Officers Reports by Month (August 211 to July 213) Rate per 1, Employees 7. T A U,. > 4) >..... CD 4) 4 S a, 4) fl fl.. C ( a.... ( ( E 2 E S ( < -, < ) C a,. 2 a, c a, a, > a > ) a, a, C C ) z C U, U)

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23 Appendix 5: Physical Assaults With Injury on PCSOs Reports by Month (August 211 to July 213) Rate per 1, Employees F 9 F a z?. Ct Co a F 2 CO < U. 2 t S S ) S h C U) Co. Co > C z. F C,..,. C ,.? 2 > Co a C 2. -,

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25 Appendix 6: Injuries as a result of having Slipped, Tripped of Fallen on the Same Level or from Height Reports by Month (August 211 to July 213) by 1, Employees. (U a 2 S too.5 l ---. U, g S a aa) U, i5... S S o a) o o > z C Ct (U S S S -,. (U = > C) a S 5-3 S a. CO o a) o z C > >% (U ( S S S -3

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27 February 5 C March Apr May June July -- t CDza C CD CA ) H < < 3 no 3< V CD < CD CA (CCA -p -a C. 1< z o o o -. -L so p p p o ) o August September October November December January February March AprH I May June July August September October November December January -

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